UR Financials Project
Company Level Reporting SIG
February 25, 2014
Agenda
1.
Brief review of 2/18 Meeting topics (~ 10 mins)
– Project Plan (Updated meeting plan)
– Topics and Demo examples
– Questions after the meeting (and how to take screen shots in case of errors)
2.
Financial Statement Functionality continued (~ 1 hour)
– Review timeframe reporting (from 2/18)
– Demo Worktag Filter
– Demo Comparative Data (using Budgets)
– Demo Related Action Icon
– Free play!
3.
How to find Reports (~ 15 mins)
– Worklets, sitemap, run a report, or use search
– Remember the excel file, too
4.
Trial Balance and Ledger Detail (~ 15 mins)
– Demo
– Free play !
UR Financials – Company Level Reporting SIG
February 18, 2014
2
Brief Review of 2/18 Meeting
Mar
Feb
3
3
WD
22
Informal Training
Apr
June 
TBD
Reviewing Reports
Informal Training:
• Accessing, running & saving report filters
• Introduction to scheduling reports and the
W:Drive
• Review report book and report types
• Financial Statements
• Key Reports
• Introduction to report security and business
objects
•
May
Formal Training
Reviewing Reports:
• Run & test key reports
• Stump the experts
• Financial Statement definitions
• Advanced report scheduling
• Advanced business object details
April / May timeframe: Should be viewed as an opportunity to “Stump the Experts” and
ensure that you are able to obtain the information you need.
UR Financials – Company Level Reporting SIG
February 18, 2014
3
Brief Review of 2/18: Updated Meeting Schedule
Mar
Feb
3
3
WD
22
Informal Training
Apr
May
June 
TBD
Reviewing Reports
Formal Training
February:
• Tuesday, February 18: 3 – 5 pm in Saunders Room 1301
• Tuesday, February 25: 3 – 5 pm in Saunders Room 1301
• Cancel  Thursday, February 27: 3 – 5pm in Genesee Room at Scottsville Road (limited
space)
March:
• Updated  Tuesday March 4: 3 – 5 pm in Saunders Room 1301
• Note: No testing  Week of March 3rd – during Test Cycle 3. Time and Room TBD.
• Tuesday, March 18: 3 – 5 pm in Saunders Room 1301
• Friday, March 21: 2 – 5 pm in Genesee Room at Scottsville Road (limited space)
UR Financials – Company Level Reporting SIG
February 18, 2014
4
Brief Review of 2/18 Meeting
Overall Goal
•
•
We are here to help !
Via the informal and early training of this reporting SIG we want
you to be able to run key reports in Workday to obtain the
information you need to “run your business”.
Reporting
Framework
•
•
1st line of defense – replicating current reports.
Broader Approach:
– The What’s
– The How’s (By’s)
– The Why’s
Company SIG
•
•
•
Prompting is more flexible
Greater amount of choices
Greater knowledge of the FDM needed
UR Financials – Company Level Reporting SIG
February 18, 2014
5
Brief Review of 2/18 – FDM Type Reports
1. Ledger Account Lookup Reports
– View Ledger Accounts Hierarchy Outlined
– View Ledger Accounts Hierarchy
– View Ledger Account Summary
2. Spend Category / Revenue Lookup Reports
– View Spend Categories Outlined (separate version for Rev)
– View Spend Categories (separate version for Rev)
– View Trackable Spend Categories
3. FAO Lookup Reports
– View FAO by Company (5 Custom Orgs)
– View FAO by Company (Grant Only)
– View FAO by Custom Org Attributes (5 Custom Orgs)
– View FAO by Grant Attributes (Grant Only)
UR Financials – Company Level Reporting SIG
February 18, 2014
6
Brief Review of 2/18 – Financial Statement Functionality
•
Financial Statement Functionality: This reporting function generates formatted,
easily printable, and drillable financial statement “type” reports. The function produces
reports based on Workday Ledger Accounts and pre-defined “Financial Statement
Definitions”. The content of the report depends on the options selected at run time.
1
Four Sections:
•
(1) Report Definition & Display Bys
•
(2) Report Content & Time Periods
•
(3) Comparative Content & Time Periods
•
(4) Report Options
UR Financials – Company Level Reporting SIG
2
3
4
February 18, 2014
7
Questions after meeting
Please send !
•
•
Please feel free to send questions after the meeting.
We will try and incorporate them into the next meeting or in future
meetings (once we get to that topic)
•
A question about the Fiscal Calendar and Month prompts was asked after the meeting.
•
Q: In Cognos, some reports use numbers for Months like 02 for August, and others use
02 for February. In Workday you only showed the month names? Is that how we use
months in Workday.
•
A: Yes, months are displayed by names. The sorting and timeframe are defaulted in
Workday as the following:
– July to June
UR Financials – Company Level Reporting SIG
February 18, 2014
8
Error messages in Workday -Please send !
•
•
•
•
Please take a screen shot by holding down:
– Ctrl, Alt, and Print Screen on your keyboard
Then email to Darren (darren.picciano@rochester.edu)
Log in to Web Outlook (https://email.ur.rochester.edu) if you are
using Outlook (or another email program that you are using)
We will then send to Workday
•
One error occurred during 2/18 meeting – “A script issue” experienced by Jeff Bloss and
a few others.
•
We also experienced the error after the meeting and were able to capture the details and
sent it over to Workday.
UR Financials – Company Level Reporting SIG
February 18, 2014
9
Agenda
1.
Brief review of 2/18 Meeting topics (~ 10 mins)
– Project Plan (Updated meeting plan)
– Topics and Demo examples
– Questions after the meeting (and how to take screen shots in case of errors)
2.
Financial Statement Functionality continued (~ 1 hour)
– Review timeframe reporting (from 2/18)
– Demo Worktag Filter
– Demo Comparative Data (using Budgets)
– Demo Related Action Icon
– Free play!
3.
How to find Reports (~ 15 mins)
– Worklets, sitemap, run a report, or use search
– Remember the excel file, too
4.
Trial Balance and Ledger Detail (~ 15 mins)
– Demo
– Free play !
UR Financials – Company Level Reporting SIG
February 18, 2014
10
Early training – Financial Statement Functionality
Four Sections:
 (1) Report Definition & Display Bys
– 2/18 all but Worktag Filter
– 2/25 Worktag Filter
1
 (2) Report Content & Time Periods
– 2/18
2
 (3) Comparative Content & Time
Periods
– 2/25
4
3
 (4) Report Options
– 2/18
UR Financials – Company Level Reporting SIG
February 18, 2014
11
Early training – Financial Statement Functionality
See Excel file on UR Financials site (and in email)
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Example 1: 2-18 Fin Stat – July – Jan
Example 2: 2-25 Cost Center Filter
Example 3: 2-25 Cost Center Filter (2)
Example 4: 2-25 Fund Hierarchy
Example 5: 2-25 Filter by Fund
Example 6: 2-25 Fin Stat – By Budget
Example 7: 2-25 Fin Stat – By Budget Var
Example 8: 2-25 Cost Center Budget
5 min Free Play !
Example 9: 2-25 View By
10 min Free Play !
We will get through as much as we can (or all of it) ! But,
please provide feedback on speed of the Demos.
UR Financials – Company Level Reporting SIG
February 18, 2014
12
Selected screen shots for Example 9
•
•
Use the related action triangle to “View By” the Spend Category Worktag.
Note: The related action triangle is not visible in this picture.
UR Financials – Company Level Reporting SIG
February 18, 2014
13
Selected screen shots for Example 9
•
After Spend Category is displayed, then use the Advanced Tab to “View By” Spend
Category and Period.
Period
UR Financials – Company Level Reporting SIG
February 18, 2014
14
Financial Statement Functionality, Done (for now) !
Financial Statement Functionality:
•
This reporting function generates formatted, printable, and drillable financial statement
“type” reports. Runs fast and is flexible.
•
The function produces reports based on Workday Ledger Accounts and pre-defined
“Financial Statement Definitions”.
•
•
The content of the report depends on the options selected at run time.
One “report” can answer many questions
•
You’ve seen almost all of it, but there’s still some more to see in future meetings.
•
This functionality will be used to create the top line Financial Statements, the Monthly
Ledger Report (this will be showed in future meetings), and some Ledger reports.
UR Financials – Company Level Reporting SIG
February 18, 2014
15
Agenda
1.
Brief review of 2/18 Meeting topics (~ 10 mins)
– Project Plan (Updated meeting plan)
– Topics and Demo examples
– Questions after the meeting (and how to take screen shots in case of errors)
2.
Financial Statement Functionality continued (~ 1 hour)
– Review timeframe reporting (from 2/18)
– Demo Worktag Filter
– Demo Comparative Data (using Budgets)
– Demo Related Action Icon
– Free play!
3.
How to find Reports (~ 15 mins)
– Worklets, sitemap, run a report, or use search
– Remember the excel file, too
4.
Trial Balance and Ledger Detail (~ 15 mins)
– Demo
– Free play !
UR Financials – Company Level Reporting SIG
February 18, 2014
16
How to find Reports in Workday
•
•
Various Worklets
Favorites (Demo this)
•
Helps find “Delivered” reports by Reporting Category
Run a report
•
•
Run “View Custom Reports I Can Run”
Note: only includes “custom reports”
Search
•
Search for it
Outside WD
•
Use the excel that we sent out on 2/3
Worklets
Sitemap
UR Financials – Company Level Reporting SIG
February 18, 2014
17
Update Favorites Worklet
Use the gear
icon and then
add a report
UR Financials – Company Level Reporting SIG
February 18, 2014
18
Sitemap
Use the gear
icon and then
add a report
UR Financials – Company Level Reporting SIG
February 18, 2014
19
Agenda
1.
Brief review of 2/18 Meeting topics (~ 10 mins)
– Project Plan (Updated meeting plan)
– Topics and Demo examples
– Questions after the meeting (and how to take screen shots in case of errors)
2.
Financial Statement Functionality continued (~ 1 hour)
– Review timeframe reporting (from 2/18)
– Demo Worktag Filter
– Demo Comparative Data (using Budgets)
– Demo Related Action Icon
– Free play!
3.
How to find Reports (~ 15 mins)
– Worklets, sitemap, run a report, or use search
– Remember the excel file, too
4.
Trial Balance and Ledger Detail (~ 15 mins)
– Demo
– Free play !
UR Financials – Company Level Reporting SIG
February 18, 2014
20
Early training – Trial Balance & Ledger Detail
See Excel file on UR Financials site (and in email)
1. Trial Balance:
• View a trial balance by Company that displays the ending balance by Ledger
Account.
• Note: Additional FDM & Workday knowledge needed (there are two “balancing
Worktags”; Company and Fund.
• Example: 2-25 Trail Balance
2. Ledger Detail:
• View a summary by period or the details of a ledger. Helps support the Trial
Balance and provides a quick snapshot of Ledger Account Details.
• Example: 2-25 Ledger Detail
• Note: Additional FDM & Workday knowledge needed (there are two “balancing
Worktags”; Company and Fund.
UR Financials – Company Level Reporting SIG
February 18, 2014
21
Summary of the Reports so far
•
Why were these showed first?
– FDM Reports – show you how to find FDM elements that you need for
basically every report in Workday
– Financial Statement Functionality – shows the power of formatted
definitions, flexibility in prompting, and powerful drilling capabilities.
– Trail Balance and Ledger Detail – shows how Workday views Ledger
Account details and provided additional practice with prompting.
•
And Overall:
– These really help with practice and learning “the cadence” of Workday.
– Practice with prompting, drilling, “viewing by”, and Saving Filters.
– You can answer many questions using one report.
– Helps to review reports in a “broader approach”.
– And, keeps you on the screen in Workday (which will be incorporated into
the Broader Approach and the Decision Tree)
UR Financials – Company Level Reporting SIG
February 18, 2014
22
Next Meeting Tuesday 3/4, 3 – 5 pm Saunders
• Review and potentially finish 2-25 exercises.
• View Reports grouped by FAO’s
– Activity Summary Reports
– Journal Details
• Review Supplier Invoice & Payment Reports
– Transaction Details
• Budget to Actual reports (Time Permitting)
UR Financials – Company Level Reporting SIG
February 18, 2014
23