UR Financials Project
Company Level Reporting SIG
March 4, 2014
Agenda
1.
Review of 2/25 Meeting topics (~ 20 mins)
– Housekeeping items
– Outstanding Questions / Follow-up Topics
– Review of Financial Statement Functionality
• Introduce Report Definitions
2.
How to find Reports (~ 10 mins)
– Worklets, sitemap, run a report, or use search
– Remember the excel file, too
3.
Trial Balance and Ledger Detail (~ 20 mins)
– Demo
– Summary of reports so far.
– Free play !
4.
FAO Activity and Detailed Transaction Reports (~ 45 mins)
– Demo
– Free play !
UR Financials – Company Level Reporting SIG
February 18, 2014
2
Non-Disclosure Statement
• If you have not already signed a
Non-Disclosure Statement for other
SIG groups, please sign the NonDisclosure Statement before you
leave !
UR Financials – Company Level Reporting SIG
February 18, 2014
3
Updated Meeting Schedule
Mar
Feb
2
3
WD
22
Informal Training
Apr
May
June 
TBD
Reviewing Reports
Formal Training
February:
• Tuesday, February 18: 3 – 5 pm in Saunders Room 1301
• Tuesday, February 25: 3 – 5 pm in Saunders Room 1301
March:
• Tuesday March 4: 3 – 5 pm in Saunders Room 1301
• Tuesday, March 18: 3 – 5 pm in Saunders Room 1301
• Friday, March 21: 2 – 5 pm in Genesee Room at Scottsville Road (limited space)
– WebEx and “Open House” format. Limited Demos, but will answer questions
and demo based on questions.
UR Financials – Company Level Reporting SIG
February 18, 2014
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Questions after meeting
Please send !
•
•
Please feel free to send questions after the meeting.
We will try and incorporate them into the next meeting or in future
meetings (once we get to that topic)
•
Question about “red error messages” (see next page)
•
Question about Budget Balance vs Budget Variance (see page 7 & 8)
UR Financials – Company Level Reporting SIG
February 18, 2014
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Red Error Message is “ok”
Red Error
Message
•
•
Directs the user to fix “something”.
Red Error Messages are not a bug in Workday, but rather a message
stating that “something needs correction”
UR Financials – Company Level Reporting SIG
February 18, 2014
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Questions after meeting
Please send !
•
•
Please feel free to send questions after the meeting.
We will try and incorporate them into the next meeting or in future
meetings (once we get to that topic)
•
Question about “red error messages” (see previous page)
•
Question about Budget Balance vs Budget Variance (see next page, too)
– Workday has the ability to show both.
– 2/25 Demo showed Budget Variance against a monthly budget – and we focused on
expenses.
• Report Content was shown as Actuals; Comparative Content was Budgets.
• In this case a negative variance is good. (You are under your budget)
• If (in this case) a Budget Balance analysis was used -- a negative variance is bad
(You over spent your budget)
– More on this in future meetings.
UR Financials – Company Level Reporting SIG
February 18, 2014
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Brief discussion on Budget Variance vs Budget Balance
Variance vs
Balance
•
•
•
Depends on Revenue vs Expense analysis.
Depends on Annual vs Monthly Budgets.
Overall  Workday can show either.
•
Demo focused on Expenses and a Monthly Budget Variance.
•
Here’s the demo using Budget Balance:
UR Financials – Company Level Reporting SIG
February 18, 2014
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Brief discussion on Budget Variance vs Budget Balance
•
Overall:
– The majority of the budgets are loaded annually and the reports will
be geared more towards “Budgetary Balance Report” as they are
today.
– However, for Company Level members we wanted to show the
flexibility of the Financial Statement Functionality;
– And, for those with Monthly Budgets to show a variance analysis vs
Balance Analysis
– More on this in future meetings.
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February 18, 2014
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Review Financial Statement Functionality
Four Sections:
 (1) Report Definition & Display Bys
– 2/18 all but Worktag Filter
– 2/25 Worktag Filter
1
 (2) Report Content & Time Periods
– 2/18
2
 (3) Comparative Content & Time
Periods
– 2/25
4
3
 (4) Report Options
– 2/18
UR Financials – Company Level Reporting SIG
February 18, 2014
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Financial Statement Functionality Recap
Financial Statement Functionality:
•
This reporting function generates formatted, printable, and drillable financial statement
“type” reports. Runs fast and is flexible.
•
The function produces reports based on Workday Ledger Accounts and pre-defined
“Financial Statement Definitions”.
•
The content of the report depends on the options selected at run time.
•
One “report” can answer many questions
•
You’ve seen almost all of it, but there’s still some more to see in future meetings (let’s
discuss one next)
•
This functionality will be used to create the top line Financial Statements, the Monthly
Ledger Report (this will be showed in future meetings), and some Ledger reports.
UR Financials – Company Level Reporting SIG
February 18, 2014
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Financial Statement Definitions (new topic)
• Have you ever wanted to know how the Statement of Activities report is
calculated?
• How about the Management Report?
• With Financial Statement Definitions, you have access to see how the
reports are defined.
•
Let’s see –
UR Financials – Company Level Reporting SIG
February 18, 2014
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Financial Statement Definitions (new topic – very brief)
• (1) Use the related action icon on the Report Definition
• (2) Use “Financial Statement Categories”
UR Financials – Company Level Reporting SIG
February 18, 2014
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Agenda
1.
Brief review of 2/25 Meeting topics (~ 20 mins)
– Housekeeping items
– Outstanding Questions / Follow-up Topics
– Review of Financial Statement Functionality
• Introduce Report Definitions
2.
How to find Reports (~ 10 mins)
– Worklets, sitemap, run a report, or use search
– Remember the excel file, too
3.
Trial Balance and Ledger Detail (~ 20 mins)
– Demo
– Summary of reports so far.
– Free play !
4.
FAO Activity and Detailed Transaction Reports (~ 45 mins)
– Demo
– Free play !
UR Financials – Company Level Reporting SIG
February 18, 2014
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How to find Reports in Workday
•
•
Various Worklets
Favorites (Demo this)
•
Helps find “Delivered” reports by Reporting Category
Run a report
•
•
Run “View Custom Reports I Can Run”
Note: only includes “custom reports”
Search
•
Search for it
Outside WD
•
Use the excel that we sent out on 2/3
Worklets
Sitemap
UR Financials – Company Level Reporting SIG
February 18, 2014
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Update Favorites Worklet
Use the gear
icon and then
add a report
UR Financials – Company Level Reporting SIG
February 18, 2014
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Sitemap
Use the gear
icon and then
add a report
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February 18, 2014
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Agenda
1.
Brief review of 2/25 Meeting topics (~ 20 mins)
– Housekeeping items
– Outstanding Questions / Follow-up Topics
– Review of Financial Statement Functionality
• Introduce Report Definitions
2.
How to find Reports (~ 10 mins)
– Worklets, sitemap, run a report, or use search
– Remember the excel file, too
3.
Trial Balance and Ledger Detail (~ 20 mins)
– Demo
– Summary of reports so far.
– Free play !
4.
FAO Activity and Detailed Transaction Reports (~ 45 mins)
– Demo
– Free play !
UR Financials – Company Level Reporting SIG
February 18, 2014
18
Early training – Trial Balance & Ledger Detail
See Excel file on UR Financials site (and in email)
1. Trial Balance:
• View a trial balance by Company that displays the ending balance by Ledger
Account.
• Example: 3-4 Trail Balance
2. Ledger Detail:
• View a summary by period or the details of a ledger. Helps support the Trial
Balance and provides a quick snapshot of Ledger Account Details.
• Example: 3-4 Ledger Detail
UR Financials – Company Level Reporting SIG
February 18, 2014
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Free Play
• Please run any report reviewed so far.
• Next up, summary FAO reports.
UR Financials – Company Level Reporting SIG
February 18, 2014
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Summary of the Reports so far
•
Why were these showed first?
– FDM Reports – show you how to find FDM elements that you need for
basically every report in Workday
– Financial Statement Functionality – shows the power of formatted
definitions, flexibility in prompting, and powerful drilling capabilities.
– Trail Balance and Ledger Detail – shows how Workday views Ledger
Account details and provided additional practice with prompting.
•
And Overall:
– These really help with practice and learning “the cadence” of Workday.
– Practice with prompting, drilling, “viewing by”, and Saving Filters.
– You can answer many questions using one report.
– Helps to review reports in a “broader approach”.
– And, keeps you on the screen in Workday (which will be incorporated into
the Broader Approach and the Decision Tree)
UR Financials – Company Level Reporting SIG
February 18, 2014
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Agenda
1.
Brief review of 2/25 Meeting topics (~ 20 mins)
– Housekeeping items
– Outstanding Questions / Follow-up Topics
– Review of Financial Statement Functionality
• Introduce Report Definitions
2.
How to find Reports (~ 10 mins)
– Worklets, sitemap, run a report, or use search
– Remember the excel file, too
3.
Trial Balance and Ledger Detail (~ 20 mins)
– Demo
– Summary of reports so far.
– Free play !
4.
FAO Activity and Detailed Transaction Reports (~ 45 mins)
– Demo
– Free play !
UR Financials – Company Level Reporting SIG
February 18, 2014
22
Early training – FAO Activity Reports
See Excel file on UR Financials site (and in email)
1. FAO Activity Reports
• Use this report to view activity by FAO’s by Ledger Accounts, Spend or Revenue
Category, and by months.
Tip
•
Note: There are few different versions of this report.
•
Drill and use “View Bys”
•
Examples: 3-4 FAO Activity; 3-4 FAO Activity Months
•
Search on the word “Activity” to view similar reports
UR Financials – Company Level Reporting SIG
February 18, 2014
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Early training – FAO Activity Reports
View Bys
•
Remember to use “View By’s”
Drill
•
Remember to Drill !
•
Drilling into the Totals will actually bring up the “Detailed
Transaction Report” that will be Demo’d in the future.
•
Remember you can then export the Details to Excel.
UR Financials – Company Level Reporting SIG
February 18, 2014
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Free Play
• Please run any report reviewed so far.
• Next up, more detailed FAO reports and detailed Journal
Transactions
UR Financials – Company Level Reporting SIG
February 18, 2014
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Early training – Journal Details (Most Likely Next
Meeting)
See Excel file on UR Financials site (and in email)
1. Find Journals – with Saved Filters
• Use this report to review details of a journal. Report is really designed for very
specific transactions.
• Examples: 3-4 FAO Activity; 3-4 FAO Activity Months
2.
Tip
Journal Transactions
•
Search on the word “Journal” to view similar reports
UR Financials – Company Level Reporting SIG
February 18, 2014
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Next Meeting Tuesday 3/18, 3 – 5 pm Saunders
• Review and potentially finish 3-4 exercises.
• View Reports grouped by FAO’s
– Activity Summary Reports
– Journal Details
• Review Supplier Invoice & Payment Reports
– Transaction Details
• Budget to Actual reports (Time Permitting)
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February 18, 2014
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