Acceptance Process for
Manufactured Products by
Certification:
A users guide for implementation
of Materials Bulletin No. MB 06-02,
DCE Memorandum No. 29-02
What We Will Cover:
Process Changes
 Affected Documents
 QPL and Non-QPL Materials
 Certifications will be covered in depth
 Responsibilities of the Contractor
 Responsibilities of the Project Personnel
 Responsibilities of the Materials Office

Process Change
Standard Specifications
 Sampling, Testing and Reporting Guide
 Materials Manual
 Certification Sample Forms

Process Change

Eliminates the pretest requirements or
testing prior to incorporating these materials
into the project as previously performed for
traffic marking materials

The process permits the department to
perform random sampling.
Standard Specifications

Identify whether or not product acceptance
is based on manufacturer certification

Provide instructions for manufacturers to
get their products on QPL
Section 6



6-5.12 Materials Accepted Based on Manufacturer’s Certification:
The Engineer will accept certain manufactured products for use on Department
Contracts upon receipt of a satisfactory certification stating that the product
meets the acceptance criteria requirements of the Department’s specifications.
Manufactured products whose acceptance is based on a manufacturer’s
certification are so identified in the appropriate Division III Sections of these
Specifications. The Engineer reserves the right to sample these materials in
accordance with the provisions of this section.
Manufacturers may obtain the sample certification forms
through the Department’s web site. The URL for obtaining the certification
forms is
http://www11.myflorida.com/statematerialsoffice/Administration/Publications/
certifications/sampleforms.htm
It is the sole responsibility of the Contractor to obtain, verify
completeness and submit the certification to the Engineer before
incorporating such manufactured products into the project.
Specification Changes

QPL materials
– Existing QPL items
– Additional QPL items
• Polyethylene Sheeting
• Delineator Post
Assemblies
• Expansion Joints
• Guardrail reflectors
• Dust Control Calcium
Chloride
• Demountable sign face
materials
• Laminated aluminum
panel signs

Non-QPL materials
–
–
–
–
–
–
Fencing
Guardrail
Dowel Bars
Fertilizer
Bridge Pads
Burlap
Specification 971-1.4 (old)
No Longer Acceptable
Specification 971-1.4 (new)
-Certification
Requirement
-Reference
to Section 6
Certification Requirement
932-1.1.1 Certification: The Contractor
shall provide the Engineer a certification
conforming to the requirements of Section 6 from
the manufacturer, confirming that the preformed
joint filler meets the requirements of this Section.
QPL Requirement
932-1.1.2Qualified Products List: The preformed
joint used shall be one of the products listed on the
Department’s Qualified Products List (QPL).
Manufacturers seeking evaluation of their product
shall submit an application in accordance with Section
6.
Non-QPL Materials

Incidental Materials
– Materials requiring only
installation
– Identified in material specs.
– Manufacturer certification
– Certification warranting Inplace products (verification
that products were used in
accordance with
manufacturer
specifications)

New Materials
– Not specified in Dept.
references
– Innovative use of approved
material
– SMO authorization and
acceptance criteria
necessary prior to use
– FHWA approval on
Federal-Aid projects
Sampling, Testing & Reporting
Guide
STRG Revisions
Eliminate many material numbers
 Utilize verification testing for random
samples
 Independent verification testing code for
QPL evaluation
 Project acceptance

– Certification form
– On QPL (as applicable)
Materials Manual
Materials Manual

Added section 5.6.13, titled :“ Verification
of Manufactured Products”
– Includes sampling, inspection and testing

Manual is referenced in CPAM Control of
Materials
– No change in Method of Acceptance categories
Material Manual Group 3
5.4.5.1.3
Group 3: Manufactured Products.
These materials are manufactured products listed in QPL, and are
identified in individual material specifications. These materials are
accepted based on manufacturer’s certification. The Contractor will
submit individual certifications as the materials arrive on the project site.
The Project Personnel will acknowledge receipt of all Certifications and
compliance of the materials with the Specifications in the “Project
Manager/ Resident Engineer’s Materials Statement” to the materials
office.
Material Manual Group 4
5.4.5.1.4
Group 4: Incidental materials.
These materials are manufactured products not listed on the QPL.
In addition, any product/ material requiring only installation on the
project site can be considered Incidental Materials. Such materials are
identified in individual material specifications. These materials are
accepted based on Manufacturer/ Producer’s certification. In addition to
Manufacturer/ Producer’s certification, the Contractor will provide
certification warranting the In-place products. The Contractor will provide
one certificate covering all the materials used within the project limits
detailing scope of work. The Project Manager/ Resident Engineer will
certify that all Certifications were received and the materials were found in
compliance with the Specifications. The Project Manager/ Resident
Engineer will acknowledge receipt of all Certifications and compliance of
the materials with the Specifications in the “Project Manager/ Resident
Engineer’s Materials Statement” to the materials Office.
Certification Sample Form





Requires direct FDOT
specification reference
(section and
subsection)
Requires recent date
Requires notary seal
Requires project
number
Requires QPL number
(as applicable)
Sample Certifications

Sample forms are available on internet @
http://www11.myflorida.com/statematerialsoffice/
Administration/Publications/certifications/samplef
orms.htm

Manufacturers may fill out forms in an
approved format with direct specification
reference
Certification Sample Forms

36 certification sample forms available
online

Raised Pavements Marker certifications
available July 2003
Related Action Items
At least 50 material numbers removed
 23 Pipe related material numbers not
affected by this process
 Some additional follow-up specification
revisions for 7/03

Certification Sample Forms
“USE ON MANUFACTURER’S LETTERHEAD”
MATERIAL CERTIFICATION
FLORIDA D.O.T.
GLASS SPHERES FOR TRAFFIC PAINT
Material Numbers (795,798)
QPL Approved Material Name:
QPL Product Identifier Number:
Batch Number:
Manufacturer:
D.O.T. Project Number (FIN):
Project Location:
We certify that the above-listed product is the same product approved by the Florida
D.O.T. and meets the requirements of Sections 971-1 and 971-14 (Glass Spheres) of the
Contract Specifications.
Manufacturer:_____________________________
Representative
Signature:_________________________________
Date:_____________________________________
(Notarized)
Rev 01/10/03
“USE ON MANUFACTURER’S LETTERHEAD”
MATERIAL CERTIFICATION
FLORIDA D.O.T.
BEARING PADS
Material Number (537)
Batch / Lot Number:
Manufacturer:
D.O.T. Project Number (FIN):
Project Location:
We certify that the product listed above is the same product approved by the Florida
D.O.T. and meets the requirements of 932-2 of the Contract Specifications. In addition,
the mill analysis and independent laboratory reports are attached to this certification.
Manufacturer:_____________________________
Representative
Signature:_________________________________
Date:_____________________________________
(Notarized)
Rev 12/26/01
“USE ON MANUFACTURER’S LETTERHEAD”
MATERIAL CERTIFICATION
FLORIDA D.O.T.
DOWEL BARS
MATERIAL NUMBER (516)
Material Name:
Batch Number:
Manufacturer:
D.O.T. Project Number:
Project Location:
_____________________________________________________________________________
Characteristics of Dowel Bars (specified in F.D.O.T. 931-2.3)
1. Metallurgical mill analysis: _____________________________________________________
2. Grade: _____________________________________________________________________
3. Length: ________________________________________
_________________
4. Size: ______________________________________________________________________
We certify that the above listed product is the same product approved by the Florida D.O.T. and
meets the requirements of 931-2.3 of the Contract Specifications.
Manufacturer: ___________________________
Representative
Signature: _______________________________
Date: ____________________________________
(Notarized)
NO LONGER
ACCEPTABLE
December 27, 2001
“USE ON MANUFACTURER’S LETTERHEAD”
MATERIAL CERTIFICATION
FLORIDA D.O.T.
FAST DRY TRAFFIC PAINT – WATER BORNE
Material Number (799)
QPL Approved Material Name:
QPL Product Identifier Number:
Batch Number:
Manufacturer:
D.O.T. Project Number (FIN):
Project Location:
We certify that the above listed product is the same product approved by the Florida
D.O.T. and meets the requirements of Section 971-1 and 971-19 (Fast Dry Traffic Paint –
Water Borne) of the Standard Specifications for Road and Bridge Construction.
Manufacturer: ___________________________
Representative
Signature: _______________________________
Date: ___________________________________
(Notarized)
Proper Certification for
Incidental Materials
HOW THE
PROCESS WORKS
HOW THE
PROCESS WORKS
Contractor, Project Personnel,
and Materials Office
Responsibilities
How The Process Works
 The
Contractor is responsible for the
material used
 The Contractor is responsible to
receive the certification from the
manufacturer
 The certification must be presented
with the manufacturer’s letterhead
Contractor Responsibilities
The Contractor is responsible to verify the
completeness of the certification
 The Contractor is responsible to provide an
acceptable certification to the Project
Engineer before incorporating the material
into the project

Project Personnel
Responsibilities




Report the receipt of certifications
Verify certification completeness, making sure
QPL numbers are correct through the internet or
LIMS
Make sure batch number on certification matches
the material’s batch number used in the project
Certification should NOT be accepted after
incorporation into project
Project Personnel
Responsibilities
If the received certification does not meet
the department’s requirements, the
contractor is responsible for obtaining the
correct certification, BEFORE incorporating
the material into the project.
 Any material used without proper
certification will be considered a failure.

Project Personnel
The Project Engineer should make
certifications available through the CDMS
 The Project Engineer is responsible for
making sure all certifications were received
and that all materials are in compliance with
the specifications

Materials Office
Responsibilities
The Materials Office is responsible for
maintaining certification sample forms
 The Materials Office is responsible for the
random sampling of materials
 When performing random sampling, the
Materials Office will make sure all
certifications are present and complete

How Will I Know When To Take
A Sample?

The Materials section will notify personnel
when a sample is required from the project.

The project engineer may pull a sample at
anytime.