LAHORE WASTE MANAGEMENT COMPANY
Decisions of meeting on 23-07-2013
1. S&GAD may place the services of competent
officers at the disposal of Board of Directors of
newly established solid waste management
companies within week’s time
2. LWMC to arrange a one day training workshop for
BOD members/district representatives
3. LG&CD department to seek legal opinion of Law
Department on SECP rules about nomination of
public representatives in companies
1. Posting of focal persons
S&GAD posted following six focal persons in all
six districts vide SI.2-2/2013 © Dtd 03-08-2013.
• EDO (F&P), Sialkot, Mr. Nadim Sarwar
• EDO (F&P), Gujranwala, Tariq Mahmood
• EDO (F&P), Rawalpindi, Muhammad Ali Randhawa
• EDO (CD), Multan, Asif Ali Farrukh
• EDO (MS), Faisalabad, Adbul Waheeh Hamayun
• EDO (F&P), Bhawalpur, Sakhawat Ali Khan
2. One day training for Districts
Training was organized on 31-07-2013 and
following topics were covered:
1. Registration of Companies & Regulators
2. Introduction to Services & Assets Management
Agreement & its executions
3. Change Management (Human Resource)
4. Financial Management Challenges (Financial
Oversight & reporting)
5. Outsourcing arrangements of the Solid Waste
Management System
6. Early Actions
List of Participants
One day training for Districts
40 days Plan
90 days Plan
3. LG&CD department to seek legal opinion
of Law Department on SECP rules about
nomination of public representatives in
companies
Law department has indicated that LWMC
and other waste companies formed in other
cities are not public sector companies and
therefore SECP rules regarding nomination
of public representatives in companies is
not applicable
Key Milestones
• Services and Assets Management Agreement
(SAAMA)
Status – Not signed in any district
• Identification of landfill site and improvement of
existing dumpsites –
Status – land identified in all districts
• Opening of Bank account and transfer of funds to
companies
Status – accounts not opened & funds yet to be
transferred
Letter of support from FD
Prequalification of firms
• RFP( International) advertised on 22nd July 2013
Submission Date was 22 August , 2013.
• Pre-qualification Criteria
• Business experience and certification (25 marks)
• Personnel capabilities (20 marks)
• Equipment & machinery (30 marks)
• Financial capability (25 marks)
• Total Qualifying Marks = 60%
Criteria encourage local contractors for bidding, the
marks were allocated proportionate to capabilities
Firms Pre –Qualified
Name of Firms/
Cities/
Marks Obtained
FSD
GJW
MUL
RWP
SKT
BHWL
Result
M/s. Albayrak
100
100
100
100
100
100
Qualified
M/s. Ozpak
100
100
100
100
100
100
Qualified
M/s. Cevre
98
98
98
98
100
100
Qualified
M/s. GHS
N/A
51.5
N/A
N/A
62
62
Qualified in
SKT, BHWL)
30
30
30
30
39
39
Disqualified
M/s. Waste Buster
1.
2.
For small cities ( Sialkot, Bahawalpur)
For large cities ( Faisalabad, Gujranwala, Rawalpindi, Multan)
Time lines for Bidding process
Sr.
No
Activity
Time Line
Activity
Days
1
Preparation of Prequalification Documents & Submission to the
Companies for Approval of BODs
Jul 20, 2013
02
2
Publication of Pre-qualification Advertisement in Local &
International Newspapers and PPRA Web
Jul 22, 2013
02
3
Approval of prequalified documents by the Respective BODs
July 26, 2013
05
4
Issuance of Prequalification Documents to Potential
Applicants/Bidders
Jul 27, 2013
02
5
Submission of Technical Proposals by Potential Bidders and
Opening of Technical Proposals
Aug 22, 2013
25
6
Technical Evaluation by LWMC(Consultant)
Aug 30, 2013
08
7
Submission to the Respective Companies for BODs Approval
Sep 03, 2013
03
8
Preparation of Bid Documents & Submission to Companies for
BODs Approval
Sep 06, 2013
03
9
Invitation to Bid to Prequalified Bidders
Sep 10,2013
04
Remarks
Issued for
FSD, SKT
Cont’d...
Sr.
No
Activity
Time Line
Activity
Days
Remarks
10
Issuance of Bid Documents to
Prequalified Bidders
Sep 12, 2013
02
Being issued as per approvals
received from respective BODs
11
Pre-Bid Meeting
Sep 15, 2013
03
Expected on Sep 25, 2013
12
Submission of Financial Proposals &
Opening
Sep 21, 2013
06
Sep 30, 2013
13
Financial Evaluation by LWMC
Sep 24, 2013
03
Oct 04, 2013
14
Appraisal by Finance Department
Sep26, 2013
01
Oct 07, 2013
15
Final Negotiation by the Committee
Sep28, 2013
05
Oct 08, 2013
14
Approval of Financial Bid by
Respective BODs
Oct 03, 2013
05
Oct 12, 2013
15
Award and Signing of Contract
7th Oct, 2013
-
Oct 14, 2013
 BID SECURITY
The amount of Bid Security for Large city
Local
Rs 100 Million
International USD 1 Million
The amount of Bid Security for Small city
(Bahawalpur & Sialkot)
Local
Rs 50 Million
International
USD 0.5 Million
• PERFORMANCE SECURITY
10 % of Contract Price in form of Bank Guarantee
for 7 Years.
• SUB CONTRACTING
Contractor may execute subcontract for services up
to 30% of total services.
• PENALTIES
The amount of penalty to be imposed during one
month shall not, in any case, exceed 15 % of the
monthly progress payment.
(Details of Penalties)
•
i)
Price Escalation
The amounts payable to the Contractor on price escalation will
be as per the formula
Pn = A + b Ln + c Fn
Lo
Fo
where,
“Pn” is the Price Adjustment factor.
“n” (excluding Fixed Cost, Reimbursable Cost and Provisional Sums).
“A” is a constant or the Non-Adjustable Portion of the Price
Adjustment Factor to be specified, representing the NonAdjustable Portion of the Contract Price.
“b, c, are Coefficients or weightages of the order of 0.xx
“Lo, Fo, are the Base Date Indices for the Labor and Fuel are
adjustable elements.
• MOBILIZATION ADVANCE
(Option 1)
An amount up to 10% of the contractor value shall be granted as an advance
in two equal installments, upon request of the applicant, before starting the
work and after signing the Contract. This advance payment shall be
deducted, from monthly performance payments of the Applicant in 24
installments, within 36 months period from commencement of work subject
to Bank guarantee letter from schedule Bank of Pakistan.
(Option 2)
Mobilization advance shall be payable for meeting local duties & taxes and
will be payable on phase wise arrival of imported machinery in Pakistan.
Mobilization advance shall not exceed 15% of initial investment amount
(pertaining only to imported vehicles and other imported equipment) as per
the signed contract. This advance payment shall be deducted, from monthly
performance payments of the Applicant in 24 installments, within 36
months period from commencement of work subject to Bank guarantee
letter from schedule Bank of Pakistan.
Firms Pre –Qualified
i. M/s. Ozkartallar Insaat Sanayi Ve Ticaret Limited
Sirketi ( six cities)
ii. M/s. Albayrak Turizm Seyahat Ve Ticaret A.S. Turkey,
Pakistan Branch Office (all six cities)
iii.M/s. CEVRE Insaat Temizlik Tic Ltd Sti (all six cities)
iv. M/s Ghulam Hussain & sons Ltd., ( Skt. & Bhw)
v. M/s Waste Busters Consortium with Conpro
(Applied but rejected )
Penalty Mechanism and Monitoring of
Contractors
• Robust penalty mechanism on the basis of
experience of Lahore model
– Vehicle Tracking & Monitoring System
– Android Based Monitoring
– Complaint Re-dressal System (CRS)
Time lines for Bidding process
Sr.
No
Activity
Time Line
Activity
Days
1
Preparation of Prequalification Documents &
Submission to the Companies for Approval of BODs
Jul 20, 2013
02
2
Publication of Pre-qualification Advertisement in
Local & International Newspapers and PPRA Web
Jul 22, 2013
02
3
Approval of prequalified documents by the Respective
BODs
July 26, 2013
05
4
Issuance of Prequalification Documents to Potential
Applicants/Bidders
Jul 27, 2013
02
5
Submission of Technical Proposals by Potential Bidders
and Opening of Technical Proposals
Aug 22, 2013
25
6
Technical Evaluation by LWMC(Consultant)
Aug 30, 2013
08
7
Submission to the Respective Companies for BODs
Approval
Sep 03, 2013
03
8
Preparation of Bid Documents & Submission to
Companies for BODs Approval
Sep 06, 2013
03
9
Invitation to Bid to Prequalified Bidders
Sep 10,2013
04
Cont’d...
Sr.
No
Activity
Time Line
Activity
Days
10
Issuance of Bid Documents to
Prequalified Bidders
Sep 12, 2013
02
11
Pre-Bid Meeting
Sep 15, 2013
03
12
Submission of Financial Proposals &
Opening
Sep 21, 2013
06
13
Financial Evaluation by LWMC
Sep 24, 2013
03
14
Appraisal by Finance Department
Sep26, 2013
01
15
Final Negotiation by the Committee
Sep28, 2013
05
14
Approval of Financial Bid by Respective
BODs
Oct 03, 2013
05
15
Award and Signing of Contract
7th Oct, 2013
-
Outsourcing of SWM
services in Multan
LAHORE WASTE MANAGEMENT COMPANY
Waste Generation Statistics
No. of UCs
POPULATION
in 2013
(Million)
WASTE
GENERATION
(TONS / DAY)
Faisalabad
113
2.90
1622
Gujranwala
64
1.58
887
Rawalpindi
62
1.46
818
Multan
61
1.69
947
Sialkot
16
0.52
265
Bhawalpur
18
0.70
350
Murree
01
0.08
32
TOTAL
335
8.47
4921
CITY
Scope of New SWM contract
•
•
•
•
•
•
Manual sweeping in streets;
Vacuum sweeping on major roads;
Mechanized Washing;
Door-to Door Waste Collection;
Container based Waste Collection; and
Transportation of MSW to the Disposal Site
Scope of Residual Functions of
CDGs
• Monitoring of MSW Collection and
Transportation Contract as per agreed KPIs;
• Enactment and Enforcement of relevant laws;
• De-silting of roadside waste water open
drains; and
• Levying of charges and fees.
Penalty Mechanism and Monitoring of
Contractors
• Robust penalty mechanism on the basis of
experience of Lahore model
– Vehicle Trip Counting System (VTCS)
– Vehicle Tracking & Monitoring System (VTMS)
– Android Based Monitoring
– Complaint Re-dressal System (CRS)
Bidding Documents
• Instruction to Bidders
• General Conditions of the contract
• Technical Specifications
– Tentative Pre – bid conference on 20th September
2013
– Deadline for submission of bid by firms is 30th
September 2013
Design Parameters
Sr. Activity
Standard
No.
1
Container for 0.8 m3 volumetric container, and 5 m3
waste storage container to be used in conjunction with 7, 13
and 25 cubic meter compactors
2
Door-to-door 2 Mini dumpers for each UC
waste
collection
3
Mechanical
One mechanical sweeper for 40 km road
Sweeping
length each day.
4
Waste
At least 3 trips per vehicle to WTS/dumpsite
Transportation
5
Sweeping
1 sanitary worker for 800 persons
Standard
Design Parameters continued
Sr.
Activity
No.
6. Wheelie Bins
Standard
1 Wheelie per worker four plastic liner
bags to be fixed in wheelie bins daily.
For 6 month @ 3 bags/week
7.
Collection bags
9.
Support Vehicles Loader, Dumper, Front End Loader, Water
Bowzer and Washing Machines as
container washing vehicle etc.
Transfer Station Kiri Jamnda
Shah Rukne Aalam
10.
City will be taken over in Four
distinct phases
Phase A is the first area that
needs to be started in the first
two (02) months after the site
Commencement Period from
delivery. The following time
the Date of delivery of Site to
lines shall have to be adhered
the Contractor
with for start of various
phases. Phases
A
Within Two (02) Months
B
Within Four (04) Months
C
Within Six (06) Months
D
Within Eight (08) Months
Man power requirement
Sr. No.
Position
Workers
Provided by
Employer
Additional
Workers
Required
Total
Required
Workers
1
LOADER OPERATOR
-
7
7
2
MOTOR VEHICLE
INSPECTOR
-
5
5
3
SANITARY INSPECTOR
9
22
31
4
SANITARY
SUPERVISOR
-
62
62
5
DRIVER
83
189
272
6
WORKER
46
472
518
7
HAND SWEEPER
1880
241
2121
2018
998
3016
TOTAL
Vehicles arrangements
• The contractor shall supply the vehicles and
equipment required for the Phase: A within
first two (02) months. However the remaining
phases shall be started within the specified
timelines and all four phases shall be
completed within eight (08) months from the
date of delivery of site to the contractor.
Service Delivery Indicators
Activity /
Indicators
Household level
coverage of SWM
services through
door-to-door
(DTD) collection
Collection
efficiency (Waste
transported per
month i.e. amount
reaching to final
disposal site)
Baseline
No area
served
under
DTD
collection
55%
2014
30%
Target
2015
40%
2016
50%
80%
85%
90%
Service Delivery Indicators continued
Activity /
Indicators
Mechanical
Sweeping
Coverage
Mechanical
Washing
coverage
Baseline
60 km
Target
2014
2015
220 km Increase
according to
infrastructure
improvement
2016
Increase
according to
infrastructure
improvement
No such Development of schedule for weekly
activity in washing activity at predefined roads
practice and locations of public interest. 3
teams
Vehicle and Machinery
VAHICLE
Sr.
1 7m3 Compressed garbage truck 2 axle
2 13m3 Compressed garbage truck 2 axle
3 Water bouzer
(local)
4 Sweeper 6m3
5 hauler dumper (40 ton)
6 Container washer
7 washing vehicle 8m3 (per day)
8 DUMPER (10 Ton)
9 T/LOADER (per hour)
10 FRONT END LOADER
11 CHAIN BULLDOZER
12 ARM ROLL TRUCK 5m3 (LOCAL)
No of
Available
Vehicles with CDG
35
-
11
2
8
8
1
2
7
1
5
4
10
03
Vehicle and Machinery continued
Vehicles
13 Compactor 25m^3
14 Mini Dumper (LOCAL)
15 CAR 1000CC (LOCAL)
Total
8
146
05
Available
with CDG
-
239
17
No of Vehicles
Rough Cost Estimates
• MAIN FEATURES :
–
–
–
–
–
–
–
Project Life:
Financial Modeling :
% Equity:
Return On Equity (Roe):
Annual Cost Of Project (with Tax):
Total cost of the project (with tax):
Monthly cost the project (with tax):
7 YEARS
ROE MODEL
40%
20%
$13.3 MILLION
$93.2 MILLION
$ 1.1 million
Rough Cost Estimates continued
• Annual Activity wise Rough cost estimates :
1.
2.
3.
4.
SOLID WASTE COLLECTION:
MECHANICAL SWEEPING:
MECHANICAL WASHING:
MANUAL SWEEPING:
TOTAL:
US $ 10.15 MILLION
US $ 0.496 MILLION
US $ 0.169 MILLION
US $ 2.503 MILLION
US $ 13.3 MILLION