SAISD Federal Programs Department

Stage 4 of the Organization and
Development Process
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Link Plan to Federal,
State, and Local
Funding Sources
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Stage 4 of the Organization and
Development Process
 In order for the District to receive NCLB federal funding, the District is required to complete a 2015-2016 NCLB
Consolidated Federal Grant Application.
 As part of the application, the District must list the programs/activities that will be implemented as a result of receiving the grant.
 Therefore, campuses must complete the grant documents that are associated with Title I and State
Compensatory funding they will be receiving.
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Stage 4 of the Organization and
Development Process (Cont.)
 Campus NCLB Grant Packet and supporting documents for allocating funds are auditable documents that provide the justification for use of
NCLB and State Compensatory Funds.
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Stage 4 of the Organization and
Development Process (Cont.)
SAISD >
Departments >
Federal Programs
 Click on the Campus tab at the top of the website
 Scroll down to STAGE 4:
Link the Plan to Federal,
State, and Local Funding
Sources
 Click on the Campus NCLB
Grant Packet
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What is the Format of the Grant
Packet?
 The Grant Packet is an Excel file.
 There is a Tab for each Budget.
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What should be done before completing the Grant Packet?
 Select Committee Members to review the NCLB Grant
Packet.
 Review the Budget Allocations and determine what is needed for the 2015-2016 school year.
 Utilize the Sign-In sheet template at the end of the
Excel document to record your Committee Members.
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PS 3101 –Title I, Pt A & Title I, Pt D
PS 3211 – Program Coordination
PS 3221 – Comprehensive Needs Assessment
PS 3231 – Professional Development
PS 3241 – Parent and Community Involvement

Program Schedule
Number
PS 3101
PS 3211
PS 3221
PS 3231
PS 3241
Program Schedule Description
Title I, Pt A & Title I, Pt D
Program Coordination
Comprehensive Needs Assessment
Professional Development
Parent and Community Involvement
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Instructions for Program Schedules
 Each Program Schedule has a set of instructions to guide you when completing that specific Program
Schedule.
 You can find each Program Schedule with instructions online.
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Instructions for Program Schedules
 Each schedule has instructions in Red in the top corner indicating which part to fill out in that schedule.
 These schedules can be saved as a pdf and will need to be submitted with your
Grant Packet.
 The instructions for each schedule are on the FPD website and can be used to help complete the schedule.
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Instructions for Program Schedules
 Please refer to instructions for more information when completing the Program
Schedule to ensure accuracy.
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Program Budget
Extra Duty Budget
Discretionary Budget

 The only funds available to allocate in the Budget
Allocation Tabs are from the
Discretionary schoolwide allocation on your Budget
Allocations Sheet.
 These funds can be allocated in the following Budget Tabs:
1. Program Budget
2. Extra Duty
3. Discretionary Budget
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Steps to Complete the Budget
Allocation Sheets
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 Enter the Campus
Number.
 Your Campus name will populate once you enter your Campus
Number.
 Enter the Campus
Allocation found on your budget sheet.
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 Add the number of staff positions for each row in the yellow highlighted cells.
 Check ‘Yes’ or ‘No’ in the Included in Needs
Assessment & CIP
Column.
 The total will reflect in the Discretionary
Budget Worksheet.
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 List the number of requested positions, hourly rate (if applicable), days and total budget for each position in the yellow highlighted cells.
 Note: Part-time employees cannot be used for secretaries, data clerks, counselor clerks, etc.
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Steps 4: Discretionary Budget Tab
 Input the dollar amount for each position in the yellow highlighted cells.
 Check ‘Yes’ or ‘No’ in the Included in Needs
Assessment Column.
 If the allocated amount is exceeded, an
“ Exceeded Budget,
Recalculate!!!
” will appear.
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Steps 4: New Items-Discretionary
 Due to revised guidance from the federal government, expect to justify the following to TEA:
 Field trips
 Hosting conferences
 Out-of state travel
 These items are indicated by an asterisk
(*) in the Discretionary
Budget Tab.
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Object Code 6639 - Furniture & Equipment Greater than $5,000
 This code is used to classify expenditures for all equipment, furniture, technology equipment and capital outlay items having a per unit cost of
$5,000 or more and a useful life of more that one year not classified elsewhere.
 If purchasing Equipment (6639) please complete the
Use of Funds Questionnaire.
 Note : You must fill out one form for State Comp Ed and one form for Title Programs
 Note : Combine all purchases on one form per Program
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Use of Funds Questionnaire
Title Programs
 This form is to be used when purchasing Equipment (6639) using Title Program Funds.
 Only respond to the questions indicated by the corresponding
Title Program listed in the
Quick Reference.
 Most campuses will respond to
Questions 1-4, 5(a) and 6(a).
 This form can be saved as a pdf and will need to be submitted with your Grant
Packet.
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Use of Funds Questionnaire
State Compensatory Education
 This form is to be used when purchasing
Equipment (6639) using State
Compensatory
Education Funds.
 This form can be saved as a pdf and will need to be submitted with your Grant Packet.
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1. Schoolwide Components Assurance
2. Record of Assurance (Sign-In)
3. NCLB Grant Completion and Review a) Check boxes b) NCLB Grant Provisions, Assurances, and Certification c) NCLB Certification for Federally
Funded Positions d) NCLB Expenditures Certification for
Federal Awards

Schoolwide Components Assurance
 Utilize the SW
Components Assurance
Tab as a checklist to ensure all SW components are implemented in the Campus
Improvement Plan.
 All SW Components must be checked.
 Principal signature is required to certify that the campus is in compliance with the NCLB requirements for a schoolwide program.
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 When the NCLB Grant
Packet is complete, sign in on the NCLB
Grant Committee
Sign-In template.
 Document the
Campus Leadership
Team members involved in the NCLB
Grant Packet process.
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NCLB Grant Completion and
Review
 To ensure completion of the
Grant Packet, utilize the
NCLB Federal
Consolidated Grant
Completion & Review form.
 Be sure to check all boxes indicating that all schedules, and applicable forms have been completed.
 This form requires 3 original signatures.
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NCLB Federal Grant Provisions,
Assurances, and Certification
 Click on the link below to read and/or download all NCLB Provisions, Assurances, and
Certifications.
 Check the box and sign to certify.
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NEW : NCLB Certification for
Federally Funded Positions
 Read the certification below on Federally
Funded Positions.
 Check the box and sign to certify.
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NEW : Expenditure Certification for
Federal Award
 Read the certification below on expenditures for
Federal Awards.
 Check the box and sign to certify.
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Steps to submit the NCLB Grant Packet

What should I do before I submit the NCLB Grant Packet?
 Save the NCLB Grant Packet as an Excel
Workbook.
 Use the following as the file name:
 Campus Name 2015-2016 NCLB Grant
Packet
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What should I do before I submit the NCLB Grant Packet? (cont.)
 Save all Program Schedules as PDF files.
 Use the following as the file name:
 Campus Name 2015-2016 PS 3101
 Campus Name 2015-2016 PS 3211
 Campus Name 2015-2016 PS 3221
 Campus Name 2015-2016 PS 3231
 Campus Name 2015-2016 PS 3241
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What should I do before I submit the NCLB Grant Packet? (cont.)
 Scan all Assurances and save as PDF files.
 Use the following as the file name:
 Campus Name 2015-2016 SW Comp Assurance
 Campus Name 2015-2016 Committee Sign-In
 Campus Name 2015-2016 NCLB Completion and Review
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How do I submit the NCLB Grant Packet?
 Email all documents to federalprograms@saisd.net
1. Grant Packet
2. PS 3101
3. PS 3211
4. PS 3221
5. PS 3231
6. PS 3241
7. Use of Funds Questionnaire (Title Program and/or SCE)
8. SW Comp Assurance
9. Committee Sign-In
10. NCLB Completion and Review
 Use the following as the subject of the email:
 Grant Packet – Campus Name
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All documents must be submitted via email by
4:30 pm on Friday
June 5, 2015
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Please contact the Federal Programs
Department with any questions or concerns
(210) 554-8320