Setting up a Gmail
Account & Email Safety
Patrick Therrien
Technology & Education
Training Specialist
Email Basics
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Send & receive digital
messages and
content over the
internet
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Productivity Tool
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Calendar
Address book
Web-based email can
be accessd anytime &
anywhere
Email Addresses
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Format:
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Username
@
Provider’s domain
Ex. peter101@yahoo.com
Free Email Account
Providers:
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Yahoo
Microsoft’s Hotmail
Google’s Gmail
Setting up a Gmail Account
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Go to: www.gmail.com
Click here to Create your Account
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Creating a Gmail Account
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Enter a password
Enter or choose a security question or write your own.
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Creating a Gmail Account
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Type in your birthdate month/day/year
Type in the word in the “word verification” box
Click on the I accept. Create my account button
You can either use Google as your home page or
a tab on your home page
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Creating a Gmail Account
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Congratulations
Click on Show me my account
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Gmail Inbox for your Account
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Notice the 3 email from Google in your inbox
3 tutorials explaining some of the features of Gmail.
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Composing a “New Message”
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Click on “New” or
“Compose”
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Contacts
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Like an address book
Contains email
addresses & contact
information
Properly Addressing a Message
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Subject:
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CC (Carbon Copy)
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To include other people in an
email message
BC (Blind Carbon Copy)
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Brief description
Addresses will not be visible to
other parties.
Attachments
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Attach or Upload files
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Draft or Send
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Draft:
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Save it to send later
Send
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Only click on when the
message is complete
and ready to go.
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Inbox
Shows all incoming mail you have
received
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Click on the email to read it.
All unread emails are usually marked in
bold text
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Reply or Reply All
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Reply
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When you want to respond to
an email
 New window will appear to
compose your message
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Reply All
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The message will be sent to all
parties in the email.
 **Caution** Always check the
“To” box before hitting the
“send” button to avoid
embarrassment of sending it to
the wrong people.
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Forwarding an Email
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Forward
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Share an email
message with another
individual
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SPAM or Junk Email
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Spam
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Carries viruses and fraudulent
scams
 Do NOT open it
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Move it to the Spam Folder
Do NOT open files with a
attachment that has a file
extension ending in:
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.exe
 .zip
 .scr
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Folders or Labels
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Folders or Labels
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Allow you to organize
your emails for quicker
reference.
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Trash or Deleted Items
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Deleted Items
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To delete click on the
“Delete” Command
Once it is deleted from the
trash folder “it’s gone”
Trash Folder
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Items in the trash folder are
accessible
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Email Etiquette
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Email Do’s:
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Keep emails clear and
concise
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Closing
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Sincerely
Thanks
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Use a relevant subject
line
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Followed by your name
Be aware of your tone
in your email
Add a greeting and
closing line to your
email
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"Dear Angela”
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Email Etiquette (cont.)
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Check your email before
sending
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Check it for spelling and
grammar errors
Check the content and
wording
Check your recipients
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To
CC
BCC
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Email Etiquette
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Email Don’ts
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Don’t use caps lock
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Don't overuse Reply to All
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An overlong signature
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Don't try to cover too
many topics
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Don’t use hard-to-read
fonts or colors
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Don't forward chain
emails
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Professionalism in Emailing
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Professionalism
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Not too informal
No profanity
Never convey anger
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Always read your emails
before sending
Don’t discuss confidential
information
Think before you send!
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Companies are Monitoring
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Businesses today are
monitoring
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Don’t use your work email
to write anything
derogatory
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Social Media
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Is monitored
Beware what you post
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Online Phishing Scams
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Fishing for confidential
information
Receive an e-mail which
appears to originate from a
financial institution
Describes an urgent reason
you must "verify" or "re-submit

Consumer may be asked to
provide Social Security
numbers, account numbers,
passwords or other information
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When the consumer provides
the information, those
perpetrating the fraud can
begin to access consumer
accounts or assume the
person's identity.
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Protect Yourself from Phishing
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Don’t reply to emails that ask for
personal or financial information
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Never call company phone
numbers listed in an email.
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Never click links within emails
that ask for personal or financial
information
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Don’t email personal or financial
information
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Use anti-virus and anti-spyware
software, a firewall, and spam
filters.
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Avoid cutting and pasting links
from an email message into a
new browser window
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Phishing
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Here is an
example of a
Phishing Scam
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Fraudulent Emails
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Subject lines that:
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Look important
Show concern
Examples:
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Message Alert
Unauthorized Log-In
Access Denied
Email Verification
Required
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Questions
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Questions or Comments?

Patrick.therrien@mestate.lib.me.us
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