How to Survive the First Week of School
MiSiS, Ed Code and District Policy
Valerie Corcoran, PSA Coordinator
ISIC Principal Workshop, July 30, 2014
 MiSiS
 Enrollment
Do’s and Don’ts
 Permits and Student Transfer Issues
 Zones of Choice
 Attendance
 Attendance and Dropout Prevention Plan
 Principal Responsibilities
 Surviving
the First Day of School
All referenced document are on the
ISIC Operations PSA Website
1. Each individual shares their
“MOST IMPORTANT POINT” with the group
2. The group selects one “MIP” to share with
the room, stating why that point, fact, idea
or suggestion was picked.
Left Side
Right Side
Surviving the First Week
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
As of June 16, 2014 all legacy systems (ESIS,
SSIS and LAUSDMax) converted to read-only
access.
Student attendance, enrollments, check-outs,
grades, scheduling, as well as disciplinary
notes/interventions are now completed on
the MiSiS application.
•
Access to student information including, but
not limited to:
– Number of periods tardy (secondary schools)
– Number of full day unexcused vs. full day excused
absences
– Number of periods for which attendance was not
submitted for the student (secondary schools)
•
Ability to update attendance for more than
one student at a time

Student Support Section
◦ School administrators, counselors and teachers are
able to electronically input information on student
interventions, referrals, positive behavior and
counseling communications.
◦ Selected information from previous entries in
LAUSDMax have been transferred to MiSiS
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
Your Single Sign-On (SSO) user name and password are used to
log into the MiSiS application.
As a principal, it is vital that your school staff and teachers all
have access to the MiSiS application on the first day of school.
◦ Teachers and Staff (excluding PSA Counselors) will need to
utilize the EZ Access Request System .
◦ As a Principal, you or a designee will be responsible for
approving MiSiS access at your school, and assigning user
roles.
◦ In order to ensure a smooth opening day, It is recommended
that this process be completed on the Pupil –Free Day.
The EZ Access Request system can be found at:
https://ezaccess.lausd.net/
From the main
console click on the
Reports tab to access
the variety of reports
available
To access any of the
reports listed you must
click on the name of the
report

To appear and be counted as a No Show the
student
◦ The student must have had attendance submitted
for all classes
◦ The student must have been marked absent to all
classes
◦ There must be no reason code for the absence.

Once a student has been identified as a No Show,
they will be added to a No Show Group on MiSiS.
◦ This process is taking place through an evening interface.

If a student returns on the 2nd-9th day, the school
will remove the student from the No Show Group
and enroll the student immediately.
◦ Once the student has been marked present by one or
more teachers, the E date will change to reflect the first
date of attendance.

On the 10th day of school if a student remains
absent to all periods with no reason code, the
student schedule will be deleted and stored on a
database table for reporting, until the final day of
the semester.
◦ On the 10th day of school, you must run the MiSiS No
Show Report

If it has been determined that the student has
enrolled at another non-LAUSD school:
◦ Update student L code
◦ If the student attended the same school last year,
update the L code to the last date of attendance in
previous year
◦ If new to school (pre-enrollee) delete enrollment
record.
For specific information on:
 Attendance Taking (Teachers)
 Attendance Processes (Office Staff)
 Enrollments
Please refer to the handouts provided or refer
to the MiSiS website at:
http://achieve.lausd.net/misis
1. Each individual shares their
“MOST IMPORTANT POINT” with the group
2. The group selects one “MIP” to share with
the room, stating why that point, fact, idea
or suggestion was picked.
Left Side
Right Side
Do’s and Don’ts
Attendance Manual: Policy and Procedures for Elementary,
BUL-4926.2
Secondary and Option Schools
ATTENDANCE
Attendance Manual: Policy and Procedures 2013
Appendix
Version 3.0
Attendance Manual Attachments (2013)
DROPOUT
Dropout Prevention, Intervention and Recovery Strategies
BUL-3720.0
Transitional Kindergarten, Kindergarten, and First Grade
EARLY
Entrance Age Requirements,Verification of Birth Date, and
EDUCATION
Placement Forms
Kindergarten: Pre-registration, Registration and Admission
BUL-5708.1
BUL-1312
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Designate an office or staff member to address registration,
enrollment and attendance issues. The office/staff member must
be accessible throughout the school day and office hours (i.e.
8:00 a.m.- 4:00 p.m.) to serve students and parents/guardians.

No Wait Lists

Not “Fridays Only”

No Student or Parent Orientation requirement

Enrollment may not be based on grades, test scores or
language classification
Verify address of all potential students
Ensure immediate registration and enrollment of all students
under his/her supervision, residing within the school’s
attendance boundaries and those with special circumstances
(regardless of time of year, testing etc.).
 Provide enrollment packet or ZOC Application for resident students
to the Attendance Manual procedures to
facilitate immediate enrollment when required
documentation is not available:
 Refer
 Use all available affidavits as necessary for residence,
birthdate, caregiver affidavit, etc.
 Schools
may contact the Immigrant Student
Guidance and Assessment Placement Center
(GAP) to assist students and families who are new
arrivals to the country.
(213) 482-3954
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Are known gang members
Have large, visible tattoos
Just got out of juvenile hall or camp
Are Foster students
Are Homeless
Are not accompanied by an adult
Have parents who cause problems
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It’s in the middle of testing
It’s the last week of the semester
“10th grade / 1st grade is full”
AP / Dean / Counselor is not available
It’s after norm day
Unenrolled students represent a potential
liability to the district.
Programs are available to assist you with Special
Populations:
Special Education
Homeless – Transportation assistance
Foster Youth
Camp Returnee
Neglected/Delinquent and At Risk
Foreign Students (with VISAs)
New immigrants
Contact Pupil Services and Attendance or your
Operations Coordinator for guidance.
1. Each individual shares their
“MOST IMPORTANT POINT” with the group
2. The group selects one “MIP” to share with
the room, stating why that point, fact, idea
or suggestion was picked.
Left Side
Right Side
Office of Permits and Student Transfers
213-241-5255
lausd.permits@lausd.net
Inter-District (District to District) Permits
BUL-5341.2
Intra-District (School to School) Permits
BUL-5347.1
Open Enrollment Transfers for Elementary and
BUL-5606.1
Secondary Students
Romero Open Enrollment Act
BUL-5255.1
ALL Parents requesting a permit must be provided
with the opportunity
Inter-District Permits
 Never enroll a student from outside the District
without a copy of the Permit
 Incoming and Outgoing transfers apply online
Intra-District Permits
 Paper permit requires authorization from both
sending and receiving principals
 Appeal process initiated by denying principal

The administrator of the school of residence must review all required
documentation relevant to the type of permit requested prior to releasing the
student to the school requested.

Permits that meet criteria should be approved by both principals.

Permits may not be denied based solely on reduction of student population at the
school of residence.

Zone of Choice: Permits are signed off by the ZOC office
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
When permits are granted, the school is agreeing to keep the student for the
entire school year and students are to be treated in every respect as though they
were resident students
Schools must follow LAUSD discipline policy and students are to remain at the
school of attendance during the resolution of disciplinary issues unless an
alternative placement has been made by local ESC administrators or the Student
Discipline Support Unit.
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The permit application and supporting documents
must be retained in the student’s cumulative record.
The school administrator shall be responsible for
entering the correct codes for intra-district permit
students.
Students discovered to be living outside the LAUSD,
in the absence of an inter-district permit, must be
referred immediately to the Office of Permits and
Student Transfers (OPST). Do not check them out
without direction from the Permit office.
1. Each individual shares their
“MOST IMPORTANT POINT” with the group
2. The group selects one “MIP” to share with
the room, stating why that point, fact, idea
or suggestion was picked.
Left Side
Right Side
Phone: 213.241.0479
Fax: 213.241.4108
http://zoc.lausd.net
ZOC Schools: Do not enroll students without ZOC
assignment

Provide enrollment application and school information
to assist with decision-making

Completed applications should be submitted to ZOC
office that same day for processing

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Families should never leave empty-handed – should be
given copy of application, and any additional
information school can provide
ZOC Facilitators will notify families and send student
assignments to schools by next day
Students placed using random computer program
dictated by student preference

Lists provided to high schools in April

ZOC office sends notification letters

Students enrolled throughout summer
New Student Enrollment

Year-round

Paper enrollment form
One-Time Transfers

Window: April 15 – May 15

Mutual agreement between schools

Only once per student; first year students not
eligible
NO WAITING LISTS
 Students must remain at their assigned school for at least one year
before transferring
 Sibling exception
Siblings
 Requests to transfer student to a sibling’s school must be initiated
by parent/guardian in a timely manner
Special Education
 RSP and SDP students placed using same process as General
Education students
 Special Education office will work with schools to provide full
services for students
 Special Education office: 213.241.6701
1. Each individual shares their
“MOST IMPORTANT POINT” with the group
2. The group selects one “MIP” to share with
the room, stating why that point, fact, idea
or suggestion was picked.
Left Side
Right Side
Accurate Accounting
Absence Management
Attendance Improvement
Good News !
This plan is now incorporated in the Safe and
Healthy School Plan, Volume 1, Chapter 5. This
plan is due October 1, 2015.
Evidence supporting goals and implementation
of plan must be retained and available for
review by district staff and the public.
Ensure creation and implementation of
Attendance and Dropout Prevention Plan
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Daily attendance accounting of all students. Absences,
tardies, early leave times, and reasons for absences are to
be recorded.
Ensuring all teachers report attendance during the first
fifteen minutes of each class/class period.
Provide guidance and assistance to teachers who
habitually do not submit attendance.
Mandated Truancy Notifications
 Initial Notice sent by district according to ref guide
 2nd and 3rd letter are the responsibility of the school
Ensure implementation of Attendance and Dropout
Prevention Plan

Students are expected to attend school on all assigned school
days.
◦ Ensure students may enter campus to attend school all day: Do not lock
entry gates during school hours
◦ Admit students, even without uniforms


District policy prohibits schools from conducting
checkouts/force outs/push outs, telling students to stay home,
withdrawing students without an official transfer, etc.
Schools shall not finalize grades and withdraw students prior to
the end of the school year or semester due to the following
reasons: discrepancies with the chronological age calculator,
before testing, discipline, etc.
◦ These practices violate District policy and CA Education Code, reduce the
revenue of per pupil Average Daily Attendance for the District, and are
harmful to students.
A Review of Preparation Procedures for
Enrollment and Attendance
Ensure all staff have a computer that works
with MiSiS
Ensure that all teachers are assigned to active
classes
Ensure all staff have training on using vital
programs (enrollment, attendance, etc.)
Print at least 2 copies of 5 Column Rosters

One for teacher, one in office
Secondary: Print sufficient copies of HR/1st period
Student Lookup Rosters for posting

Elementary: Print at least 2 copies of Class
Rosters for teacher and office
Print sufficient Alphabetic Student Rosters to assist
parents and students
MiSis no longer permits dual enrollment:
 Ensure
you have a solid plan and system for
tracking students at your school that can not
be added to your system until later
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Registration documents
Class Schedule
Attendance and absence tracking
Discipline and Counseling Referrals

Ensure that attendance has been submitted
by all teachers for all classes.
◦ Have 5 column rosters printed and ready for all
teachers and all periods in the event that they
cannot connect to Misis.
◦ Appoint an office staff member to collect 5 column
rosters and enter and submit attendance before the
end of the day.
◦ Run an Attendance Not Submitted Report to ensure
that you have 100% attendance submission
1. Each individual shares their
“MOST IMPORTANT POINT” with the group
2. The group selects one “MIP” to share with
the room, stating why that point, fact, idea
or suggestion was picked.
Left Side
Right Side
Pupil Services and Attendance
Intensive Support and Innovation Center
Valerie Corcoran, PSA Coordinator
213-241-0101