Using BRAC Lessons Learned to Address the Resource Challenges of Today 1 Welcome and Introductions Robert Murdock President, ADC 2 Event Objectives: • Share findings developed through the ADC BRAC Workshop and Lessons Learned Analysis • Expand on the findings with a focus on recommendations and implementation • Prioritize key issues • Understand how this discussion is linked to ADC’s policy development process 3 Event Goal: Solicit your input! 4 AGENDA Item Moderator Time Welcome & Introductions Robert Murdock 1:00 PM Key Findings Overview Tim Ford 1:10 PM Reaction Panel and Audience Feedback Moderator: Tim Ford Panelists: • Jimmy Anderson • John Armbrust • Craig College • Jim Holland • Fred Meurer 1:30 PM Prioritizing Findings and Recommendations Steve Bonner Tim Ford Kyle Massey 3:00 PM Closing Remarks & Invitation to the San Antonio Installation Innovation Forum Robert Murdock Will Rowe 3:30 PM 5 Presentation of Findings Tim Ford CEO, ADC 6 Process Outcomes Monterey Workshop Research & Literature Review • Planning • Deliberation • Commission • Implementation DC Policy Forum •Legislative Recommendations •DoD, Communities & Industry Recommendations •Lessons Learned to be Shared at Future ADC Events 7 Presentation of Findings After Action Report • • • • • 14 Key Findings 81 Critical Ideas 77 Implementation Steps Bibliography of Reports and Papers Proceedings of Workshop 8 Key Takeaways by Phase Planning • Create process, in addition to personal relationships • Establish regular and reliable communications • Hold facilitated offsite meetings • Utilize master planning as a critical tool for partnership • Create and utilize every opportunity for dialogue Deliberation • Take advantage of Garrison Command training prior to release of the BRAC list • Use of selective information (only what you will use) requests by DoD • Design web tools that can be manipulated and updated constantly 9 Key Takeaways by Phase Commission • Recognize that the Commission phase is subject to a compressed timeline • Use of targeted, data-driven analyses focused on military value, relayed by a ‘single voice is a must for communities • Target analyses on the impacted installation’s mission and demonstrate synergies between the community, infrastructure and installation • Take every opportunity to communicate with the installation and to understand its mission prior to the Commission phase • Utilize every all to provide input during the Commission phase 10 Key Takeaways by Phase Implementation – Closure • Take a pragmatic, business oriented approach to ease the transition into the redevelopment process • Recognize that there can be a disconnect between the stakeholders during the cleanup and redevelopment process • Understand that a lack of resources can affect a community as well as the service. Implementation – Growth • Participation by military leadership in the community organizations created to address growth is critical • Ensure that both military and community organizations utilize joint land use planning • Recognize that input from local jurisdictions should weigh more heavily in BRAC move decisions 11 Focus on Five Key Findings 1. Importance of Establishing Communications and Building Strong Relationships (After Action Report, Pages 4 & 25) 2. The Value of Planning Tools (After Action Report, Pages 6 & 27) 3. Understanding of an Installations Mission Starts Now (After Action Report, Page 17) 4. BRAC Analyses should reflect and understand the impacted installation’s mission (After Action Report, Page 20) 5. Communities must use targeted, data-driven analysis (After Action Report, Page 19) 12 Key Finding #1: Importance of Establishing Communications and Building Strong Relationships (After Action Report, Pages 4 & 25) (NOTE: This Finding Applies to both the Planning and BRAC Growth Phases) Critical Ideas: • State Commanders Councils • PROCESS and ORGANIZATION, rather than PERSONAL relationships • Communication of Needs “Portfolio” and Mission Imperatives Implementation Steps: • Create State Commanders Councils to facilitate both official and unofficial staff-level engagements • Conduct focused, specific planning exercises to identify opportunities for Partnering 13 Key Finding #2 The Value of Planning Tools (After Action Report, Pages 6 & 27) Critical Ideas: • Installation master plan as component of community plan • Joint land use planning occurs, but installations still locked up and not required to coordinate. Implementation Steps: • Engage local and regional planners in master planning efforts on base (and vice versa) • “Retreat” to communicate and create opportunities to interact 14 Key Finding #3 Understanding of an Installations Mission Starts Now(After Action Report, Page 17) Critical Ideas: • • • • Time is short during the commission phase Lack of planning will leave you at a disadvantage BRAC process will limit installation staff availability Routine interaction will yield insight Implementation Steps: • Utilize joint installation-community standing committees • Recognize installations need communities to be successful • Identify forums to create and sustain this interaction 15 Key Finding #4 BRAC Analyses should reflect and understand the impacted installation’s mission (After Action Report, Page 20) Critical Ideas: • Understanding the mission and how the community impacts that mission • Importance of National trends and local impacts • Determine the role and importance of military installations in your community • In the end, it all comes down to military value Implementation Steps: • Engage and educate stakeholders at multiple levels • Develop a uniform response template • Engage and track issues at national level 16 Key Finding #5 Communities must use targeted, data-driven analysis (After Action Report, Page 19) Critical Ideas: • Data-driven arguments win the fight • Successful strategies and specific approaches to communicate and influence Commission decision-making must recognize this dynamic • Target DoD recommendation and flaws in analysis • Focus on military value selection criteria Implementation Steps: • Uniform template for data submission 17 Reaction Panel and Audience Feedback • Mr. Jimmy Anderson, Director, Navy BRAC PMO, SE • Mr. John Armbrust, Executive Director, Kansas Governor’s Military Council • Dr. Craig College, Senior Vice President, CALIBRE Systems, Inc. • Mr. Jim Holland, Deputy for Installation Policy, Office of the Assistant Secretary of the Air Force Installations, Environment and Logistics • Mr. Fred Meurer, City Manager, City of Monterey 18 Reaction Panel Questions • What are your thoughts on the Critical Ideas that emerged? • What additional Critical Ideas would you include? • What are the implementation steps necessary to advance these Critical Ideas?? 19 Key Finding #1: Importance of Establishing Communications and Building Strong Relationships (After Action Report, Pages 4 & 25) (NOTE: This Finding Applies to both the Planning and BRAC Growth Phases) Critical Ideas: • State Commanders Councils • PROCESS and ORGANIZATION, rather than PERSONAL relationships • Communication of Needs “Portfolio” and Mission Imperatives Implementation Steps: • Create State Commanders Councils to facilitate both official and unofficial staff-level engagements • Conduct focused, specific planning exercises to identify opportunities for Partnering 20 Key Finding #2 The Value of Planning Tools (After Action Report, Pages 6 & 27) Critical Ideas: • Installation master plan as component of community plan • Joint land use planning occurs, but installations still locked up and not required to coordinate. Implementation Steps: • Engage local and regional planners in master planning efforts on base (and vice versa) • “Retreat” to communicate and create opportunities to interact 21 Key Finding #3 Understanding of an Installations Mission Starts Now(After Action Report, Page 17) Critical Ideas: • • • • Time is short during the commission phase Lack of planning will leave you at a disadvantage BRAC process will limit installation staff availability Routine interaction will yield insight Implementation Steps: • Utilize joint installation-community standing committees • Recognize installations need communities to be successful • Identify forums to create and sustain this interaction 22 Key Finding #4 BRAC Analyses should reflect and understand the impacted installation’s mission (After Action Report, Page 20) Critical Ideas: • Understanding the mission and how the community impacts that mission • Importance of National trends and local impacts • Determine the role and importance of military installations in your community • In the end, it all comes down to military value Implementation Steps: • Engage and educate stakeholders at multiple levels • Develop a uniform response template • Engage and track issues at national level 23 Key Finding #5 Communities must use targeted, data-driven analysis (After Action Report, Page 19) Critical Ideas: • Data-driven arguments win the fight • Successful strategies and specific approaches to communicate and influence Commission decision-making must recognize this dynamic • Target DoD recommendation and flaws in analysis • Focus on military value selection criteria Implementation Steps: • Uniform template for data submission 24 Audience Survey • Steve Bonner, CEO, SONRI, Inc. 25 Audience Survey Part 1: Rate the Key Findings. In your opinion, and based on your perspective, which key findings are most important? Part 2: Share you ideas for implementation steps. What needs to happen in terms of legislation policy changes, or practice to advance these Critical Ideas? 26 Discussion of Other Findings 27 Review of Key Findings: • Importance of Establishing Communications and Building Strong Relationships (After Action Report, Pages 4 & 25) • The Value of Master Planning and Joint Land Use Planning (After Action Report, Pages 6 & 27) • Understanding of an installation’s mission starts well before the Commission phase and is based on routine interaction between the installation and the local community. (After Action Report, Page 17) • BRAC analyses should reflect an understanding of the impacted installation’s mission and demonstrate synergies between an installation and the surrounding community and its infrastructure. (After Action Report, Page 20) • Communities must use targeted, data-driven analyses that are focused on military value, and speak with “one voice” when communicating to the Commission. (After Action Report, Page 19) • Importance of Sharing Accurate Data (After Action Report, Pg. 6) • Effective deliberations rely heavily on effective planning, data management and training. (After Action Report, Pg. 9) 28 Review of Key Findings • The quality of recommendations needs to be improved (After Action Report, Pg. 11) • All aspects of data management could be improved (After Action Report, Pg. 12) • Many of the challenges during the Commission phase are caused by its compressed timeline as compared to the other phases of the BRAC process (After Action Report, Pg. 18) • Analyses should reflect an understanding of the impacted installation’s mission and demonstrate synergies between an installation and the surrounding community and its infrastructure (After Action Report, Pg. 20) • Importance of Open and Constant Communication (After Action Report, Pg. 23) • Take a Regional Approach to Address Growth (After Action Report, Pg. 26) • Communities must understand and use all of the various means to provide input during the Commission phase – use and make the most of all opportunities to communicate. (AAR Page 21) 29 Next Steps •Legislative Recommendations •DoD, Communities & Industry Recommendations •Lessons Learned to be Shared at Future ADC Events 30 Preview of Installation Innovation Professional Development Forum Will Rowe Co-Chair, ADC Program Development Committee 31 32 Scope & Objective • ADC is launching Installation Innovation, a new professional development forum that will be held in San Antonio, TX, January, 14-16, 2013. • Focus on advancing innovative solutions at active installations and defense communities. • Exploring the new fiscal environment and the ramifications for defense communities, installations, industry and military service members and their families • Featuring in-depth training workshops, this event will provide constructive solutions to increase installation efficiency and cost savings. 33 Forum Topics • Installation management situational analysis • Energy security – issues and implications • Public-private partnerships to support energy project development – critical success factors • Installation asset management – innovative solutions to managing land and facilities • Service member and military family transitions – comprehensive and collaborative approaches • Installation/community land use planning –engaging, strategizing and implementing • Sharing services between installations and communities – advancing innovative solutions 34 Who Should Attend the Forum? • • • • Representatives from communities, regions and states with active military installations Representatives from Army, Air Force, Navy, and Marine Corps installation management agencies Installation commanders and related staff Industry representatives involved with installation management issues, communitymilitary partnerships, energy and related topics 35 Closing Remarks Robert Murdock President, ADC 36 37 38 Using BRAC Lessons Learned to Address the Resource Challenges of Today 39