POSITION: ADMINISTRATION ASSISTANT
SALARY: £12,000 - £22,000, depending on experience.
Lesniak Swann, an integrated marketing communications agency based in North
Staffordshire, are in the process of recruiting for an Administration Assistant.
To find out more about Lesniak Swann visit www.lesniakswann.com
JOB ROLE
In this role you will perform a wide variety of administrative and office support
activities to facilitate the efficient operation of the agency. There will be a combination
of routine tasks and requests for support from Directors, Account Managers and other
colleagues.
KEY RESPONSIBILITIES























Answer, screen and transfer incoming phone calls
Receive and process deliveries
Prepare boardroom for meetings by setting up equipment and arranging copies
of documents
Prepare drinks and refreshments for client meetings, clear room afterwards and
wash dishes
Prepare outgoing mail, use franking machine and deliver to postbox
Enter data into admin systems
Record, compile, transcribe and distribute minutes of meetings
Assist with printing, collating and binding documents
Contact suppliers for quotes and drafting client estimates
Collect proofs, samples and printed materials from suppliers and make
deliveries to local clients
Keep internal Traffic system up to date by closing off/updating jobs. Update
personal timesheet on a daily basis logging time for internal and client jobs.
Prepare purchase orders and invoices for Account Managers
Assisting with holiday cover – checking emails, redirecting enquiries
Raise simple online support Tickets for retained clients
Perform desk research to locate a product or service
Test forms and links for new websites pre-launch
Assisting account managers with various client projects. Briefing in client work
to our web and design departments
Using website content management systems to update content
Client liaison on behalf of our Account Managers when required
Prepare various monthly reports for clients: timesheets, website analytics
Prepare timing plans for large jobs to meet deadlines required by our clients
Source advertising rates for various online and magazine/newspaper
publications. Arrange bookings and send artwork in time for copy deadlines
Other tasks when required
EDUCATION/EXPERIENCE





Computer skills and experience in using Microsoft Word, Excel and Powerpoint
[Essential]
Previous, relevant experience in an office environment [Essential]
Previous experience in a customer facing role [Essential]
A desire to learn and move up the agency [Essential]
Previous experience in an advertising, design or digital agency [Desirable]
PERSON SPECIFICATION






Good level of English, both written and verbal [Essential]
Numerate [Essential]
Attention to detail [Essential]
Organisational skills [Essential]
Ability to work independently [Essential]
A professional manner [Essential]
ADDITIONAL POINTS
Full UK clean driving license with own transport [Essential]
The basic working hours are 9am to 5.30pm, although you may have to work longer if
there are deadlines to meet etc.
Holidays are 20 days per year plus bank holidays and Xmas closure. Flexible working is
available.
Further training and development, both in-house and at college or university, including
relevant qualifications will be funded and expected of you.
HOW TO APPLY
To apply, send us your CV together with a letter of application.
Please include on your letter of application:



Why you would like to work for Lesniak Swann
Indicate salary expectations (In bold type)
Confirm that you are able to drive with access to a vehicle (in bold type)
Email alexs@lesniakswann.com
Post Lesniak Swann
3 Ridgehouse Drive
Festival Way
Stoke-on-Trent
Staffordshire
ST1 5SJ
Please be aware that we only accept direct applications and will not respond to
approaches made by recruitment agencies.