Role Description
Data Input and Collection Manager
Cluster
NSW Health
Agency
Cancer Institute NSW
Division
Cancer Services and Information
Location
Australian Technology Park
Classification/Grade/Band
Health Manager Level 4
Senior Executive Work Level Standards
Work Contribution Stream:
www.psc.nsw.gov.au/wls
Kind of Employment
Ongoing
ANZSCO Code
262111
Role Number
19263
PCAT Code
1119192
Date of Approval
14 September 2015
Agency Website
www.cancerinstitute.org.au
Overview
The Cancer Institute NSW is Australia’s first statewide cancer control agency, established to lessen the
impact of cancer in NSW. The Institute supports and promotes best practice; working to ensure people
across the state, no matter where they live, are provided the same high quality treatment and care that is
vital to optimising the outcomes and quality of life for people diagnosed with cancer.
Driven by the purpose and objectives of the NSW Cancer Plan, the Institute continuously works to:
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reduce the incidence of cancer
increase the survival rate for people with cancer
improve the quality of life of people living with cancer
provide a source of expertise on cancer control for the government, health service providers,
medical researchers and the general community.
In order to achieve this, the Institute engages with the community, health professionals, researchers,
governments and charity organisations to:
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provide information, resources and advice about preventing cancer
promote the importance of early detection through cancer screening programs and community
awareness
provide grants that build research capacity and foster innovation in, and translation of, cancer
research into improved cancer outcomes
maintain quality information repositories about cancer in NSW to inform future policy and health
planning
establish partnerships with cancer healthcare professionals to develop and evaluate programs to
improve the quality of cancer treatment and care in NSW.
1
Primary purpose of the role
Direct and manage data input and collection activities and operational priorities and projects to drive
improvements across all aspects of cancer control in NSW and meet the objectives of the NSW Cancer
Plan and Cancer Information Strategy
Key accountabilities
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Manage data input and collection activities for the NSW Cancer Registries to ensure the
completeness, accuracy and timeliness of cancer notifications and data collection and support the
effective achievement of Cancer Plan and Cancer Information Strategy objectives
Manage resources, project budgets, staffing, priorities and projects and provide operational direction
to maximise service delivery
Manage the development and implementation of automated data collection projects and other
Cancer Plan/Cancer Information Strategy improvement initiatives to ensure projects are undertaken
effectively, within timeframes, on budget, meet agreed targets and achieve appropriate outcomes
Drive quality control and improvement initiatives in consultation with the Quality Coordinator to
ensure the integrity, completeness, security and timeliness of data collected, appropriate data
governance processes and the effectiveness of data retrieval and collection systems
Collaborate with the Registries and Services Team and the Information Technology Division on the
Data and Information standards program and external information data systems to project manage
the feasibility assessment, prioritisation and implementation of database changes and requests to
improve the availability, accuracy and completeness of data sets/collections
Lead and/or participate in relevant management and operational committees and working groups to
provide informed appropriate responses to issues; promote the role, functions and achievements of
the Registries and Collection Program and maintain effective communication channels between
stakeholders
Key challenges
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Understanding the issues that affect the ability of Local Health Districts to collect data in accordance
with funding agreement terms given the need to minimise program and project risks and resolve
issues
Managing the integrity, security and timeliness of data collected and the continuous improvement of
data governance processes and data retrieval and collection systems given data and notifications
are collected from diverse sources and the need to comply with statutory requirements in respect to
health record and information privacy issues
Maintaining knowledge of strategic and program risks, issues and priorities and being alert to
contemporary trends and developments in data collection and management given this is required to
provide authoritative advice and professional development of peers and staff
Key relationships
Who
Why
Internal
Manager, Registries and Data
Collection
Receive guidance; discuss issues; provide subject matter expertise; and
respond to feedback regarding performance
Role Description Data Input and Collection Manager
2
Who
Why
Direct reports
Provide guidance and support
Information Technology
Implementation of database changes and requests
Management and operational
committees and working groups
Maintain effective communication channels
External
Work collaboratively, act as the key liaison point and foster effective networks
Local Health District Clinical Teams;
Notifying Institutions; experts in cancer to ensure the completeness, accuracy and timeliness of cancer notifications
and data collection and successful program and project objectives
data and information; Health Support
Services and software vendors
Local Health Districts
Liaison in relation to funding
Role dimensions
Decision making
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Makes decisions such as workload priorities; staff management; lead, develop and implement
various initiatives and projects within agreed project plans and delegations to meet the Cancer Plan
and Cancer Information Strategy objectives; and notify institutions to minimise program and project
risks and resolve issues
Fully accountable for the accuracy, completeness, integrity, timeliness and security of the data
collected by the team; quality of advice provided; recommendations and reports provided; and
Refers decisions to the supervisor that will substantially alter the outcomes, timeframe or funding
requirements of individual projects; change data definitions, data sets and data retrieval and
collection systems; substantially impact on organisational policy or team operations; when conflicts
arise in the course of project or representational duties; and if matters require a higher delegated
authority
Reporting line
The Data Input and Collection Manager reports to Manager Registries and Data Collection
Direct reports
The Data Input and Collection Manager has 4-6 direct reports
Budget/Expenditure
N/A
Essential requirements
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Experience working with health and health-related population based registries and data sets
Knowledge of the NSW health system, the Health Records and Information Privacy Act and the
Public Health Act
Tertiary qualifications in a health information or related discipline or demonstrated equivalent,
relevant professional experience and training
Role Description Data Input and Collection Manager
3
Capabilities for the role
The NSW Public Sector Capability Framework applies to all NSW public sector employees. The Capability
Framework is available at www.psc.nsw.gov.au/capabilityframework
This role also utilises an occupation specific capability set.
Capability summary
Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus
capabilities for this role. Refer to the next section for further information about the focus capabilities.
NSW Public Sector Capability Framework
Capability Group
Capability Name
Level
Display Resilience and Courage
Adept
Act with Integrity
Adept
Manage Self
Adept
Value Diversity
Intermediate
Communicate Effectively
Adept
Commit to Customer Service
Adept
Work Collaboratively
Adept
Influence and Negotiate
Adept
Deliver Results
Advanced
Plan and Prioritise
Adept
Think and Solve Problems
Adept
Demonstrate Accountability
Adept
Finance
Intermediate
Technology
Adept
Procurement and Contract Management
Intermediate
Project Management
Intermediate
Manage and Develop People
Adept
Inspire Direction and Purpose
Adept
Optimise Business Outcomes
Intermediate
Manage Reform and Change
Intermediate
Role Description Data Input and Collection Manager
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Occupation / profession specific capabilities
Capability Set
Capability Name
Level
Data Management
Adept
Focus capabilities
The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate
competence. The behavioural indicators provide examples of the types of behaviours that would be
expected at that level and should be reviewed in conjunction with the role’s key accountabilities.
NSW Public Sector Capability Framework
Group and Capability
Level
Behavioural Indicators
Personal Attributes
Adept
 Be flexible, show initiative and respond quickly when
situations change
 Give frank and honest feedback/advice
 Listen when ideas are challenged, seek to understand the
nature of the criticism and respond constructively
 Raise and work through challenging issues and seek
alternatives
 Keep control of own emotions and stay calm under
pressure and in challenging situations
Adept
 Tailor communication to the audience
 Clearly explain complex concepts and arguments to
individuals and groups
 Monitor own and others' non-verbal cues and adapt where
necessary
 Create opportunities for others to be heard
 Actively listen to others and clarify own understanding
 Write fluently in a range of styles and formats
Adept
 Negotiate from an informed and credible position
 Lead and facilitate productive discussions with staff and
stakeholders
 Encourage others to talk, share and debate ideas to
achieve a consensus
 Recognise and explain the need for compromise
 Influence others with a fair and considered approach and
sound arguments
 Show sensitivity and understanding in resolving conflicts
and differences
 Manage challenging relations with internal and external
stakeholders
 Pre-empt and minimise conflict
Adept
 Take into account future aims and goals of the team/unit
Display Resilience and
Courage
Relationships
Communicate
Effectively
Relationships
Influence and
Negotiate
Results
Role Description Data Input and Collection Manager
5
NSW Public Sector Capability Framework
Group and Capability
Level
Behavioural Indicators
Plan and Prioritise
and organisation when prioritising own and others' work
Initiate, prioritise, consult on and develop team/unit goals,
strategies and plans
Anticipate and assess the impact of changes, such as
government policy/economic conditions, on team/unit
objectives and initiate appropriate responses
Ensure current work plans and activities support and are
consistent with organisational change initiatives
Evaluate achievements and adjust future plans accordingly
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Results
Adept
 Research and analyse information, identify
interrelationships and make recommendations based on
relevant evidence
 Anticipate, identify and address issues and potential
problems and select the most effective solutions from a
range of options
 Participate in and contribute to team/unit initiatives to
resolve common issues or barriers to effectiveness
 Identify and share business process improvements to
enhance effectiveness
Intermediate
 Perform basic research and analysis which others will use
to inform project directions
 Understand project goals, steps to be undertaken and
expected outcomes
 Prepare accurate documentation to support cost or
resource estimates
 Participate and contribute to reviews of progress, outcomes
and future improvements
 Identify and escalate any possible variance from project
plans
Intermediate
 Develop team/unit plans that take into account team
capability and strengths
 Plan and monitor resource allocation effectively to achieve
team/unit objectives
 Ensure team members work with a good understanding of
business principles as they apply to the public sector
context
 Participate in wider organisational workforce planning to
ensure the availability of capable resources
Think and Solve Problems
Business Enablers
Project Management
People Management
Optimise Business
Outcomes
Role Description Data Input and Collection Manager
6
Occupation / profession specific capabilities
Capability Name
Level
Level Descriptions
Data Management
Adept
Identify and apply appropriate analytical evaluation methodologies,
techniques and concepts
Review and evaluate data sources to assess the validity and reliability
of the data, applying a range of analytical techniques to inform analysis
outputs
Apply key attributes for structuring data, recognising commonly used
formats and how best to use these in meeting end user needs
Advise on the application of quality standards, facilitating compliance
and contributing to improvements
Role Description Data Input and Collection Manager
7