Innovation Management
Project Status
Project Name
: Innovation Management
Project Budget
: Operational Budget 2010/11
Original Start Date
: August 2008
Planned Finish Date
: Phase 1: 26 August 2011
: Phase 2: 03 December 2012
Current status
: Planning
–
–
–
–
RAG status
Financial
% Complete
Schedule
:
:
:
:
Amber
Phase 1: no budget allocated 10/11
40%
Delayed start date
High Level Project Status
Initiation
Planning
Execution
Closure
Maintenance
SYSTEMS DEVELOPMENT LIFE CYCLE
Analysis
Design
Implementation
Operations & Support
Initiation
Initiation
Initiation
Initiation
Planning
Planning
Planning
Planning
Execution
Execution
Execution
Execution
Closure
Closure
Closure
Closure
Project Detail
Work
Breakdown
structure
Activity
Start Date
Expected
completion
date
Develop
Governance &
policy docs.
Innovation Manifesto
developed and signed off.
June 2009
29 January 2010
Develop
Governance &
policy docs.
Business Case developed
and signed off.
June 2009
Develop
Governance &
policy docs.
Project Charter developed
and signed off.
August 2009
Develop
Governance &
policy docs.
Project Plan developed
and signed off.
September
2009
29 January 2010
Develop
Governance &
policy docs.
Establishment of
Innovation Board.
September
2009
31 July 2010
Develop
Governance &
policy docs.
Development of Policy for
Innovation Management.
September
2009
31 October 2010
Progress
Challenges
None.
100%
29 January 2010
None.
100%
29 January 2010
None.
100%
None.
100%
70%
Limited research data,
policy challenges in
terms of board
establishment.
Limited research data.
20%
RAG
Project Detail
Work Breakdown
structure
Activity
Start Date
Expected
completion
date
Develop Governance &
policy docs.
Framework for Innovation
Management developed
and signed off.
September
2009
29 January 2010
Develop Governance &
policy docs.
Implementation of an
Innovation Champion
Network
November
2009
31 May 2010
Participation in external
Innovation Processes.
Management of DCS
entries to CPSI annual
awards.
May 2009
September 2009
Participation in external
Innovation Processes.
Attendance of CPSI
Annual Innovation
Conference.
June 2009
Participation in external
Innovation Processes.
Participation in Impumelelo
Awards.
June 09
Participation in external
Innovation Processes.
Attendance of courses held
by DBSA on Lateral
Thinking and the 6
Thinking Hats
October 09
Progress
95%
30%
Challenges
Compliance with DCS
policy
Corporate culture in the
regions
None.
100%
August 2009
None.
100%
September 2009
None.
100%
February 2010
Budgetary constraints.
30%
RAG
Project Detail
Work
Breakdown
structure
Activity
Start Date
Expected
completion
date
Participation in
external Innovation
Processes.
Attendance of DBSA
Conference on Innovation
and Entrepreneurship
October 09
18 November
2009
Participation in
external Innovation
Processes.
Development of an
Innovation Website for
external communication
November 09
Innovation
Management
Implementation.
Innovation Management
eNewsletter developed and
signed off.
September
2009
05 November
2009
Innovation
Management
Implementation.
Special Edition Innovation
Management eNewsletter
developed and signed off.
September
2009
16 November
2009
Innovation
Management
Implementation.
Innovation Handbook
developed and signed off.
October 2009
08 January 2010
Progress
100%
Challenges
None
31 May 2010
80%
None
None
100%
None
100%
None
100%
RAG
Project Detail
Work
Breakdown
structure
Activity
Start Date
Expected
completion
date
Innovation
Management
Implementation.
Second Innovation
Management eNewsletter
developed and signed off.
September
2009
08 January 2010
Innovation
Management
Implementation.
Development of Innovation
Capturing Software Tool
URS
March 2010
July 2010
Progress
Challenges
None
100%
None
25%
RAG
Significant Achievements
WORK STREAM
MILESTONE REACHED
DATE
Mechanisms/
Institutions of
Managing
Innovations.
Innovation Manifesto signed off by interim IB
30.03.2010
Business Case signed off by interim IB
30.03.2010
Project Charter signed off by interim IB
30.03.2010
Project Plan signed off by interim IB
30.03.2010
CoE SC appointed as interim Innovation Board.
September 2008
Draft Innovation Management Framework circulated to IB.
08.12.2009
Attendance of CPSI Innovation Conference.
28.08.2009
Submission of entries to CPSI annual Innovation Awards.
23.09.2009
Submission of entries to Impumelelo Awards.
23.09.2009
External Innovation
Processes.
Significant Achievements
WORK STREAM
MILESTONE REACHED
DATE
External Innovation
Processes.
Engagement with other external bodies in terms of Innovation
Management:
• CPSI
• DBSA
• Innovation Fund
September 2009
September 2009
October 2009
Innovation
Management
Implementation
• Two DCS Projects short listed for the CPSI awards
• 2nd and 3rd position achieved in CPSI Awards - Innovative
Partnerships in Service Delivery Category
November 2009
• One DCS Project short listed for the Impumelelo awards
May 2010
• Attendance of DBSA Innovation and Entrepreneurship
Conference
19 November 2009
• Two entries submitted to the CAPAM awards for 2010
22nd March 2010
• Part of Pilot project on Course: Innovation Management in
the Public Sector (A partnership between CPSI and PALAMA)
25 & 26 March 2010
• Completion of 1st Innovation eNewsletter
• Completion of Special Edition Innovation eNewsletter
• Completion of 2nd Innovation eNewsletter completed
• Innovation Handbook completed
November 2009
January 2010
January 2010
Significant Achievements
WORK STREAM
MILESTONE REACHED
DATE
External Innovation
Processes.
Branding material completed
• Poster
• Pull up banner
• Telescopic Flags
• Innovation Booklet
March 2010
INNOVATION PROJECT RISK
MITIGATION
NO
.
RISK
PROBABILITY
IMPACT
RESPONSE
1
Misalignment of this
project with other
projects within the
DCS.
Moderate
High
Directorate Project
Management to develop a
matrix indicating common
actions and alignment between
Project Plans.
Portfolio Management
Governance should ensure
alignment of all projects.
2
Resistance to
change.
Moderate
High
Change management training;
ensuring that new activities are
meaningful and useful for
personnel involved in
implementation.
3
Poor transfer of
High
Strategic plan into
Operations linked to
Budgetary and
spatial constraints.
High
Capacity building,
empowerment and guidance
with constant monitoring.
WORK PLANNED FOR NEXT
REPORTING PERIOD
• Innovation Project
– Memo to the NC, Minister & DM to seek approval for the
website forewords
– Website (link from DCS Internet) to be published in October
– Awaiting outcome from CPSI Innovation Awards
(Adjudication 6-9 Oct)
– Awaiting outcome from All Africa Public Sector Innovation
Awards (Adjudication early Oct in Kenya)
– Innovation Board Meeting & Minutes circulated
– Preparations for Board Meeting 20 October
– Project Plan updated regarding User requirement
specifications
– Memo to NC regarding use of innovation sponsorship (joint
submission with Excellence Awards)
– Initiate process to formalise DCS Innovation Board.
WORK PLANNED FOR NEXT
REPORTING PERIOD
• Innovation Project
– Provision of additional Marketing material to Regions
– Print newsletters for distribution to Regions
– Innovation Framework: Draft input for DM & NC. Once
completed put en route for signoff by Minister
– Monthly Progress reports to SPCC
– Research: DCS responses to RiiS for consolidation
14