Using Technology to
Extend Your Audience
Mark A. Vasquez
M&C Strategic Program Development Sr. Manager
m.vasquez@ieee.org; +1 732 562 3912
Lenore M. Downes
M&C Business Technology Office
Remote Collaboration Services Manager
l.downes@ieee.org; +1 732 981 3441
Goal of Workshop
Provide information on technologies
available to engage a broader audience
– Audience can be attendees, organizing
committee, post-conference users…all
depends on your vantage point
Review how IEEE can support you with
this today
Discuss how IEEE can support you with
this in the future
2
– Your input and feedback will help inform
future directions
18-Mar-16
DISCUSSION TOPICS
I. Universe of Remote Conferencing,
Communications & Information Sharing
- Synchronous & Asynchronous Communication
II. Available IEEE Services
- IEEE Remote Collaboration Services
III. Addressing Needs of Conferences
- Making Technology Work for You
- Pre-Conference, In Conference, Post Conference
IV. Discussion:
- The future: The Possibilities are Endless
Synchronous vs. Asynchronous Communication
Asynchronous Technologies
Asynchronous tools don’t require users to be connected,
or online at the same point in time; enable
communication and collaboration for sustained dialogue
over a period of time.
Users separated by distance and time
Collective knowledge capture over time
History of the interactions of a group
Asynchronous Communication
Technology
Virtual/Online
Social
Networking/Media
Communities
Description
Websites for communications and
interactions btw. individuals or
groups with similar interests in an
online environment.
Activity
distributed work/social groups
teams & themes
User Profiles
Blogs (Web Logs)
sharing ideas and comments.
Individually maintained website with
regular entries
commentary, descriptions of
events, news, journaling, graphics,
videos, etc. usually specific topic.
users post updates
Wikis
online application. users create and
edit web pages using any web
browser.
project development document
management system, knowledge
base
Wikipedia the collaborative
encyclopedia ranks among
best known wikis
IEEE MGA VTOOLs Twiki
Streaming Media
YouTube
Narrated slideshows/
Presentation Capture
ieee.tv
audio/video or other media
compressed and delivered ondemand or live.
static - typically non-interactive; can
be made available for off-line access.
Synchronous vs. Asynchronous
Communication
Synchronous Technologies
Synchronous tools enable real-time communication and
collaboration; same time-different location, same time
same location, individual connections.
Users connect instantly at a single point in time
Challenge
Simultaneous participation - different time zones and
conflicting schedules can create communication
challenges.
Synchronous Communication
Technology
Teleconference/Audio
Conference
VoIP [Skype]
Web Conferencing
Webinars
Webcasts
Video conferencing
Telepresence
Description
Activities
toll-free dial in access to an audio bridge
>5/6 phone connections
discussions and dialogue. phone and
toll free number; per minute rate can
be inexpensive for small groups.
Skype is an IP telephony service provider. Software VoIP calls, phone calls; instant
allows free calling between computers
messaging, file transfer and video
conferencing
dynamic online meeting environment; simulates
online meetings; training; workshops;
physical mreeting. viewing/sharing presentations and options for application sharing,
information; task, project oriented
software demos. Web tours,
whiteboarding; webcam for (f2f)
moderated; structured; pre-registration
Presentations by distinguished
speaker
moderated, high visibility high profile, high touch web HD video for immersive F2F,
broadcasts for on demand viewing
application sharing, software demos.
Web tours, whiteboarding
formal discussions; round tables;
integrates HD video and voice to connect remote
for higher-touch face to face (f2f)
users with each other as if they were in the same
interactions; roundtables
room. distribution optional
Set of immersive technologies which simulate
experience of being present. Travel to central host
facility.
live user interactions btwn. dispersed
physical locations vs. virtual presence,
where the user operates in a simulated
environment
Remote Solutions
Remote Solution
Web Conference
Webinar
webcasting
Streaming media
Teleconference
Conference Call
On-demand
recordings
Wikis
Presentation Capture
Telepresence
Blogs
Social
networking/media
Podcasting
E-Learning/Distance
Learning
Pre-Conference
Sync/Async Planning & Preparation Conference Sessions
sync
sync
sync
sync
sync
sync
async
async
async
sync
async
async
async
Post-Conference
= solutions directly
provided by IEEE
Remote Solution
Web Conference
Webinar
webcasting
Streaming media
Teleconference
Conference Call
On-demand
recordings
Wikis
Presentation Capture
Telepresence
Blogs
Social
networking/media
Podcasting
E-Learning/Distance
Learning
= solutions not currently
supported directly by IEEE
Pre-Conference
Sync/Async Planning & Preparation Conference Sessions
= services currently being
investigated by IEEE
Post-Conference
sync
sync
sync
sync
sync
sync
X
X
X
X
X
X
X
async
async
async
sync
async
X
X
async
async
= solutions directly
provided by IEEE
Remote Solution
Web Conference
Webinar
webcasting
Streaming media
Teleconference
Conference Call
On-demand
recordings
Wikis
Presentation Capture
Telepresence
Blogs
Social
networking/media
Podcasting
E-Learning/Distance
Learning
= solutions not currently
supported directly by IEEE
Pre-Conference
Sync/Async Planning & Preparation Conference Sessions
= services currently being
investigated by IEEE
Post-Conference
sync
sync
sync
sync
sync
sync
X
X
X
X
X
X
X
async
async
async
sync
async
X
X
X
X
async
async
= solutions directly
provided by IEEE
Remote Solution
Web Conference
Webinar
webcasting
Streaming media
Teleconference
Conference Call
On-demand
recordings
Wikis
Presentation Capture
Telepresence
Blogs
Social
networking/media
Podcasting
E-Learning/Distance
Learning
= solutions not currently
supported directly by IEEE
= services currently being
investigated by IEEE
Pre-Conference
Sync/Async Planning & Preparation Conference Sessions
Post-Conference
sync
sync
sync
sync
sync
sync
X
X
X
X
X
X
X
async
async
async
sync
async
X
X
X
X
X
async
async
X
X
X
Examples of use of remote solutions
Remote Solution
Pre-Conference
Sync/Async Planning & Preparation
Web Conference
sync
Webinar
sync
webcasting
sync
Streaming media
sync
Teleconference
sync
Conference Call
sync
On-demand
recordings
async
Wikis
async
Presentation Capture
async
Telepresence
sync
Virtual Trade Show
sync
Blogs
async
Social
networking/media
async
Podcasting
async
E-Learning/Distance
Learning
asyn/ssync
Conference Sessions
Post-Conference
Post-Con; Lessons
Learned
Review/Dist. Project
Featured Speaker
Project Plan Update
Project Plan Update
Problem Resolution
Problem Resolution
Pre Event Notices
Review Mtg. Activity
Post-Event Notices
Distribution
Session Recordings
Attendee Feedback
IEEE Web
Conferencing
Products like …
MS Live Meeting
Adobe Acrobat
Connect Pro
WebEx
IEEE Web Conferencing is a
service that gives IEEE patrons
the ability to collaborate in a
virtual environment using select
conferencing products. Available
to IEEE staff, and volunteers for
conducting or attending online
meetings related to IEEE
business.
-
Collaboration Scenarios
– Highly collaborative meetings
– Webinar – Online seminar,
typically one-way, from
speaker to a larger group with
limited/no audience
interaction. Controlled
information delivery
– Webcast – Online Broadcast
– On Demand Conferencing –
Media file distributed over the
internet using streaming
media technology. Can be a
recorded session for ondemand access.
– Simple online
communications
IEEE Web Conferencing
Convergence:
Int’l: R4, R9
Recorded Universities
Chat/IM
Video Telecommuters
Technophobe
Live Video
Expert,
mobile user
Webinars
Webcast Referrals
IEEE
Web
Conferencing
MS Live Meeting
Connect Pro 7
File Repository
Voice & Data
Recording
Software dev.
Software
StrategicDemos
Plan.
Member
benefits
Web Tours
IP delivery
Training
Audio
OS
Teleconf
Browsers
Bandwith
Desktop
VoIP
Security
Conf.
Call
Products & Providers
Criteria:
Performance and Maturity
User needs
Industry rankings
Independent trade endorsements
Trials
Preferred (Managed Conferencing)
Endorsed Only
MS Office Live Meeting 2007
Adobe Acrobat Connect v.7
Genesys Meeting Center 4.0
WebEx [Premiere Global]
PresenterNet.Com
How We Support You
Access to Tools
– Vendor agreements & relationships
– Research, testing, trials
Best practice expertise; consultation; coaching
Detailed requirements & access instructions
Product interoperability
Project management for complex online events
Vendor referrals
Make services visible and accessible
IEEE Web Conferencing
Service Portfolio
MANAGED
SERVICE
•Standard
Meetings
•Online Events
•Support Options
SELF-SERVICE
•Owner Account
•Full Autonomy
•Administration
& Delivery
•No IWC
Support
E-Z
Conferencing
PROVIDER
REFERRALS
•IWC initial
Setup
•Reservationless
Present &
attend only
•Ltd. Support
•Lower price point
for commites,
sections &
chapters, regions
for routine
conferencing
•High-touch
webcast referrals
18
18-Mar-16
Possibilities are Endless…
Currently being piloted within IEEE
Presentation Capture

2009 IEEE MTT-S Int’l Microwave Symposium
(www.ims2009.org/presentations_online)
Live Event Streaming (via IEEE.tv: www.ieee.tv)



2009 IEEE Honors Ceremony
2009 IEEE Presidential Candidates Debate
2009 IEEE Presidential Candidates Roundtable (27 July)
Future investigations
• Podcasting
• Blogs
• Virtual Trade Shows
• Social Networking/Media
• E-Learning/Distance Learning
19
18-Mar-16
• Telepresence
End Game…
continuous development of efficient,
reliable, secure, responsive, effective ways
to help you manage conferences remotely
and electronically for success…
to advance important work that many of
you and your colleagues are doing at IEEE
Foster technological innovation for the
benefit of humanity
20
18-Mar-16
Q&A/OPEN DISCUSSION
21
18-Mar-16
22
18-Mar-16