STATE PURCHASING
AGREEMENTS
Florida Association of Public Purchasing Officers
Jacksonville
November 5, 2004
Russ Rothman, CPPO, FCPM
Chief Purchasing Operations Officer
Florida Division of State Purchasing
russ.rothman@myflorida.com
STATE PURCHASING
AGREEMENTS
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GENESIS
ROLLOUT
PROCESS
STATUS OF SNAPS AGREEMENTS
CURRENT SP AGREEMENTS
DISCOUNTS
GENESIS
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In the beginning…
IN THE BEGINNING
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ABOUT 15 BILLION YEARS AGO A BIG
BANG OCCURRED…
ABOUT 10 BILLION YEARS AGO
GALAXIES WERE FORMED
4 OR 5 BILLION YEARS AGO EARTH
WAS FORMED
IN THE BEGINNING
In 1979 the American Bar Association
promulgated the Model Procurement
Code for State and Local Governments
IN THE BEGINNING
THEN, IN 2003, WE AT STATE
PURCHASING CONCLUDED THAT
SNAPS AGREEMENTS, BEING VENDORDRIVEN AND NON-COMPETITIVE,
SHOULD BE REPLACED WITH
SOMETHING BETTER. FOLKS AT THE
OCTOBER FAPPO WORKSHOP AGREED.
IN THE BEGINNING
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THAT “SOMETHING BETTER” WAS TO
BE BUYER-DRIVEN AND COMPETITIVE.
TO DISTINGUISH FROM SNAPS, WE
CALLED THEM STATE PURCHASING
AGREEMENTS.
ROLLOUT
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WE ISSUED OUR LAST SNAPS
AGREEMENT IN JANUARY, 2004.
WE ISSUED OUR FIRST STATE
PURCHASING AGREEMENT TO KINKO’S
FOR QUICK COPY SERVICE IN MAY,
2004
PROCESS
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SPAs ARE REQUESTED BY STATE OR
LOCAL GOVERNMENT
AGENCY/SCHOOL/UNIVERSITY
PURCHASING DIRECTORS
REQUESTS ARE SUBMITTED ON A
FORM ACCESSIBLE FROM THE DMS
WEB SITE
PROCESS
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REQUESTS FOR COMMODITIES
SHOULD ADDRESS
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PERFORMANCE REQUIREMENTS
DESIGN REQUIREMENTS
QUALIFIED PRODUCTS LIST IF ANY
AND ANY OTHER CRITERIA NECESSARY
TO MEET THE NEED AND INFORM THE
COMPETING VENDORS.
PROCESS
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REQUESTS FOR SERVICES SHOULD PROVIDE
A STATEMENT OF WORK:
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WHAT IS TO BE DONE, INCLUDING
OUTPUTS/OUTCOMES
METHODS
SCHEDULE
STAFF QUALIFICATIONS
LOCATION
AND OTHER RELEVANT FACTORS
PROCESS
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WE HAVE ESTABLISHED A THREE-PERSON
TEAM TO PUT THESE AGREEMENTS IN
PLACE
THE STATE PURCHASING TEAM WILL ISSUE
AN EQUOTE USING MYFLORIDMARKETPLACE
TEAM WILL EVALUATE RESPONSES, SEEK
REQUESTOR INPUT AS NEEDED, AND
NEGOTIATE WITH RESPONDENTS AS
NEEDED, AND AWARD TO THE MOST
ADVANTAGEOUS OFFER
STATUS OF SNAPS
AGREEMENTS
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WE HAD 800 SNAPS AGREEMENTS
PRIOR TO INITIATING THIS PROJECT.
ONLY HALF WERE USED.
FEWER THAN 90 REMAIN
ALL WILL BE TERMINATED OR EXPIRED
BY MID JANUARY, 2005
CURRENT SP AGREEMENTS
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WE NOW HAVE SEVENTEEN STATE
PURCHASING AGREEMENTS IN PLACE
ANOTHER TEN ARE BEING WORKED
CURRENT SP AGREEMENTS
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AGREEMENTS INCLUDE
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QUICK COPY SERVICE
CLASSROOM FLAGS
VEHICLE LIGHT BARS
SHREDDING SERVICES
SECURITY SERVICES
MERCURY LAMP RECLAMATION
INDUSTRIAL LIFTS
CABLING MATERIALS
AND OTHERS
CURRENT SP AGREEMENTS
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SPA AGREEMENTS ARE ACCESSIBLE
FROM THE DEPT OF MANAGEMENT
SERVICES WEB SITE AT
http://dms.myflorida.com/
DISCOUNTS
Quick Copy Service
Kinko's
41-58%
Document Scanning &
Indexing
Automated Document
Solutions
54%
Dental Equipment
Benco Dental Company
27%
Barlights & Accessories
Law Enforcement Supply
46%
Classroom Flags-Cotton
A-Flag & Flagpole Company
50-68%
Classroom Flags-Nylon
Graphica Services, Inc.
22.61%
DISCOUNTS
Accurate Document
On-Site Shredding - Statewide
Destruction
71.33%
On-Site Shredding - 7
Counties
Progressive Recovery Inc.
33.66%
Security Services
ADT Security Services
30%
Security Services
Georgia-Florida Burglar
Alarm
30%
Environmental Services
Chastain Skillman Inc.
20%
Cubicle Clng, Inst & Teardown Innovative Design Ideas
34%
DISCOUNTS
Automotive & Marine Filters
Vehicle Maint Prog
55-66%
Audio Visual Equipment
Troxell Communications
41%
Industrial Lifts
Jobbers Equipt Whse
41%
Reclaiming Mercury
Onyx Spc Svcs
80%
Cabling Equipt (mtls)
Anixter
33%