OLAC
Macon, Georgia
2010 October
15-17
(jay_weitz@oclc.org)
Senior Consulting Database Specialist
WorldCat Quality Management Division
OCLC Online Computer Library Center

• AACR2
• MARC
• Visual Materials

1.
Type of Date and Dates
2.
538 Field: Color Broadcast System, Region Information, Aspect
Ratio
3.
Captioning, Subtitling, Audio Enhancement
4.
Statements of Responsibility
5.
Numbers: 028 Field, 037 Field, 020 Field, 024 Field
6.
Genre/Form Headings
7.
Streaming Media
8.
Series and Dependent Titles
9.
Locally Made Videorecordings

Different Date Sources:
• Video image (opening and/or closing credits)
• Disc label
• Container
• Accompanying material
Different Bibliographic “Events”:
• Original production
• Release as motion picture
• Release as an earlier video format
• Release as a videodisc
• Copyrights of design or accompanying material

Dates from the chief source (video image itself, cassette label, DVD label) are important, but other factors must be considered:
• U-matic cassettes: 1971
• Beta cassettes: May 1975
• VHS cassettes: September 1977
• CAV laser optical discs: 1978
• CLV laser optical discs: 1978
• CED video discs: 1981
• DVD discs: introduced March 1997 in U.S. (late 1996 in Japan)
Dates for videos earlier than those obviously cannot be considered “publication” dates
• A later date from a unifying element such as container may be more important
• Such a later date may be used to infer a date of publication
• Account for other important dates in notes

Relatively unadorned releases of the original motion picture:
• Type of Date/Publication Status (008/06, DtSt): p
• Date 1 (008/07-10): publication date of the DVD-Video
• Date 2 (008/11-14): date of the original theatrical release
DVD-Video releases with substantial new or extra material:
• Type of Date/Publication Status (008/06, DtSt): s
• Date 1 (008/07-10): publication date of the DVD-Video
• Date 2 (008/11-14): blank
Such substantial new or extra material might include:
• documentary material (“making-of”, interviews, biographies, etc.)
• multiple versions or cuts (director’s cut, alternate endings, restored scenes, both widescreen and pan-and-scan on same disc)
Use judgment about what and how much new material qualifies as substantial
Always include a note about date of original release in either case
• 500 Originally released as a motion picture in 1999.

Release of a work with identical content in a different medium (for instance a film released on video) is not considered a
“re-release”
• 008/06 (Type of
Date/Publication Status:
DtSt)
• Use Date Type “p” rather than “r”

538: System Details Note
• Videorecording system (DVD, Blu-ray disc, etc.)
• Color broadcast system
• Region
• Aspect ratio
• Sound characteristics
538 DVD; PAL; Region 4; widescreen version (16:9); Dolby digital 5.1 surround sound or stereo. surround sound.

NTSC (National Television Systems Committee)
• Used in US, Canada, Mexico, Japan, a few other places
• 525 horizontal lines
PAL (Phase Alternation Line)
• Used in most of Western Europe (except
France); China; India; Australia; New Zealand; parts of Africa, Asia, and South America
• Developed in Germany
• 625 horizontal lines
SECAM (Séquential Couleur à Mémoire)
• Used in France, Russia, Eastern Europe,
Francophone Africa, Middle East
• Developed in France
• 625 horizontal lines
ATSC (Advanced Television Systems Committee)
• Used in U.S., Mexico, Canada, South Korea, various other places
• Digital format replaced NTSC on 2009 June 12
• Supports various image sizes

Regional restrictions indicated by code number superimposed on globe
0. All-region or multi-region
1. U.S., Canada, U.S. Territories
2. Japan, Europe, South Africa, and Middle
East (including Egypt)
3. Southeast Asia and East Asia (including
Hong Kong)
4. Australia, New Zealand, Pacific Islands,
Central America, Mexico, South America, and the Caribbean
5. Eastern Europe (Former Soviet Union),
Indian subcontinent, Africa, North Korea, and Mongolia
6. China
7. Reserved
8. Special international venues (airplanes, cruise ships, etc.)

Horizontal Width of Image:
Vertical Height of Image
Often expressed as
XX:1 or as
XX:XX

Identifying Letterboxed Versions
• Aspect ratio 1.5:1 and larger (commonly 1.66:1, 1.78:1, 1.85:1)
• Also called “Wide screen” or “Widescreen”
Identifying “Standard” Versions
• Aspect ratio smaller than 1.5:1 (commonly 1.33:1, sometimes expressed as 4:3)
• Also called “Pan and Scan” or “Full screen”
• “Formatted to fit your TV screen”

Options for aspect ratio:
• Separate 500 note
500 Aspect ratio 1.33:1; formatted from the original version to fit the television screen.
• Combine aspect ratio details with 538 System requirements note
538 DVD; NTSC; Region 1; widescreen
(2.4:1) presentation; Dolby digital 5.1 surround.
• Presented as edition statement
250 Pan and scan ed.
250 Widescreen version.

Captions traditionally:
• Were accessible only with special equipment; with DVDs, it’s now usually just another menu choice
• Were intended for those unable to hear audio ; now also commonly used in noisy places such as bars and restaurants
• Included non-textual data: identification of speakers, indications of laughter, applause, nonverbal sounds, sound effects
• Tended toward verbatim transcription; often using rolling text bars, non-proportional fonts against black background, usually the same language as that being spoken

Subtitles traditionally:
• Were accessible without special equipment; with
DVDs, they are now usually just another menu choice
• Were intended for those who can hear audio
• Do not include non-textual data
• Tend toward a condensed essence of text; not usually a word-for-word translation

SDH: “Subtitles for the Deaf and
Hard-of-Hearing”
Combines features of traditional captions and traditional subtitles:
• Usually in proportional fonts and displayed (without black bars) in a fashion similar to traditional subtitles
• Hides less of the video image than captioning did with the black bars
• Includes non-textual cues and identification of speakers
546 Subtitles for the deaf and hard of hearing (SDH).

Audio Enhancement: Audio description of videos for the visually impaired
• Scenery
• Action
• Costumes
• Gestures
• Other visual elements
Voiceovers that do not interfere with existing dialog
546 Audio-described.

Publishers often provide:
• Data chart/grid on back of container
• Option menu when disc begins
008/35-37: eng
041 1 eng ǂ a fre ǂ j eng ǂ j fre ǂ h eng
546 In English, with dubbed French, and optional subtitles in
English or French.

For moving images, various types of statements of responsibility are commonly distributed over at least three fields:
• 245 Subfield $c (Statement of responsibility, etc.)
• 508 (Creation/Production Credits
Note)
• 511 (Participant or Performer
Note)
• Use of 511 for “participants, players, narrators, presenters, or performers” fairly straightforward
• Generally, a film’s “cast”

Field 245 Subfield $c
• Record those with
“some degree of overall responsibility”
• Producers
• Directors
• Writers

Don’t agonize over making exceptions for inclusion in 245 subfield $c, especially when the responsibility is important in relation to the content of the work
• Performer starring in a performance video, despite responsibility being limited to performance
• Composer in a music video
• Choreographer in a video of choreography
• Chief animator for animated film

Those responsible for only one segment or aspect of the work go in field 508:
• Photographers
• Cinematographers
• Animators
• Artists, illustrators
• Film editors
• Music/composers
• Consultants, advisers

Follow LCRI 21.29D
• “Make added entries for all openly named persons or corporate bodies who have contributed to the creation of the item”
(producers, directors, writers), except:
• Don’t make added entries for persons if there is a production company with an added entry, unless person’s contributions are significant
• If a person is the main entry, don’t trace other persons unless their contributions are known to be significant

“Make added entry headings for all corporate bodies named in the publication, distribution, etc. area”
“Make added entries for all featured players, performers, and narrators,” except:
• If main entry is for a performing group, don’t trace individuals in the group unless the name appears in conjunction with, preceding, or following the group name
• If there are many players, trace only the most prominent
Make added entries for interviewers, interviewees, lecturers, etc. who are not the main entry

547 0264
Publisher Number:
Field 028
028 First Indicator
• 4: Videorecording Number
028 Second Indicator
• 0: No note, No added entry
• 1: Note, Added entry
• 2: Note, No added entry
• 3: No note, Added entry
028 40 547 0264 $b Sony
Music Entertainment

Source of Acquisition:
Field 037
Prior to Format
Integration, videorecording numbers were placed in 037
Now use field 037 only for numbers such as distributor’s stock numbers
4000019891
037 4000019891 $b Wal-Mart

International Standard Book
Number: Field 020
• ISBN-10: Ten digits in four elements separated by hyphens
• ISBN-13: Thirteen digits in five elements separated by hyphens
• ISBN-13 begins with either 978 or
9791 through 9799
• Thirteen-digit numbers that begin with 9790 are new-style ISMNs
• Validate as EANs and are currently coded as such
ISBNs regularly applied to videos
• Often labeled as ISBNs, but not always
ISBN-13: 978-0-9815714-3-0
ISBN-10: 0-9815714-3-3
020 0981571433
020 9780981571433

Universal Product Code:
Field 024, First Indicator 1
UPC: Twelve digits
• Includes as the first digit,
“Number System Character”
(NSC), which may appear outside and to the left of the bar code symbol
• Includes as the final
(twelfth) character, the check digit, which may appear at the bottom right outside the bar code symbol
024 1 738941404397

International Article Number
(EAN):
Field 024, First Indicator 3
EAN: Thirteen digits
Includes left-hand digit, often outside of bar code symbol
EANs that are not ISBN-13s should continue to be coded in field 024, first indicator “3”
• ISBN-13s have 978 or 9791 through 9799 as first digits
Thirteen-digit numbers that begin with 9790 are actually new-style
ISMNs
• Validate as EANs and are currently coded as such
8 010312 042386
024 3 8010312042386

Global Trade Item
Numbers (GTIN-14):
Field 024, First Indicator
7, Subfield $2 gtin-14
GTIN-14: Fourteen digits
• These currently often look much like UPCs with zeros in front
024 7 00012345678905
$2 gtin-14

Supplemental codes:
Field 024, Subfield $d
• Additional codes following the standard number or code
• Any optional digits carried to the right of the number or code, such as digits provided to identify price, title, or issue information
All numbers in 024 are entered without hyphens or spaces
Supplemental Code
024 1 042100005264
$d 12345

Field 655 contains terms from standard lists that indicate the genre and/or form of the materials being described
Form
Genre
A characteristic of works with a particular format and/or purpose
• Documentary films
A category of works characterized by recognizable conventions
(themes, plot formulas, charactertypes, settings, situations)
• sh2007025014
• Disaster films
• Made-for-TV movies
• sh2007025223
• sh2007025512
• Film noir
• Short films
• sh2007025234
• sh2007025018
• Science fiction films
• sh2007025515

LC’s Moving Image Materials: Genre Terms (MIM) by Martha M. Yee
(1988)
• Was the standard print list for film and video materials
Superseded by LC’s Moving Image Genre-Form Guide (MIGFG) by Brian
Taves, Judi Hoffman, and Karen Lund (1998)
• Web document address: http://www.loc.gov/rr/mopic/migintro.html
LC began issuing 155 authority records for moving image genre/form headings in 2007
• Moving Image Genre/Form Headings, Subject Headings Manual H 1913
LC announced Library of Congress Genre/Form Terms for Library and
Archival Materials (LCGFT) in June 2010
• “Library of Congress to Formally Separate LC Genre/Form Thesaurus from
LCSH” ( http://www.loc.gov/catdir/cpso/genreformthesaurus.html
)

Moving Image Genre/Form Headings, SHM H 1913
( http://www.loc.gov/catdir/cpso/h1913.pdf
)
• Assign genre/form headings to both fiction and nonfiction works
• Assign one of the following headings to distinguish:
• Fiction films (sh2007025004)
• Nonfiction films (sh2007025008)
• Fiction television programs (sh2007025005)
• Nonfiction television programs (sh2007025009)
• Assign one, as appropriate:
• Short films (sh2007025018): running time less than 40 minutes
• Feature films (sh2007025003): running time of 40 minutes or more

• Assign as many genre/form headings as necessary to bring out important forms and genres to which the work belongs
• Assign, when appropriate, genre/form headings for people with disabilities:
• Hearing impaired: Assign one to all moving-image works produced with captions or sign language for viewing by the hearing impaired:
• Films for the hearing impaired (sh2007025007)
• Television programs for the hearing impaired (sh2007025020)
• Video recordings for the hearing impaired (sh2007025379)
• Visually impaired: Assign one to all moving-image works with additional audio description provided for people with visual disabilities:
• Films for people with visual disabilities (sh2007025006)
• Television programs for people with visual disabilities (sh2007025019)
• Video recordings for people with visual disabilities (sh2007025380)

LDR czn
001 oca07749186
008 080424 ∎ anannbabn ∎ a ana
005 20080923101423.0
010 sh2007025308
040 DLC
ǂ b eng
ǂ c DLC
ǂ d DLC
155 Television adaptations
455 Adaptations, Television
555 Television programs
ǂ w g
670 Moving image genre-form guide online, August 20, 2007:
ǂ b (Adaptation: fiction or nonfiction work taken from a work already existing in another medium, such as a book, short story, comic strip, radio program, or play)
670 Yee, Martha M. Moving image materials : genre terms, 1988: ǂ b p. 25 (Adaptations: use for a work which has been created by the modification of another work in order to transpose it from one medium to another)
670 LCSH, Aug. 20, 2007:
ǂ b (hdg.: Television adaptations)

In bibliographic records, 655 Second Indicator “7” says that the source of the genre/form heading is specified in subfield $2:
• Code for Moving Image Materials : mim
• Code for Moving Image Genre-Form Guide : migfg
• Code for Library of Congress Genre/Form Terms for
Library and Archival Materials : lcgft
Thesauri with Second Indicators defined in other 6XX fields should use those codes:
• 1: LC Subject Headings for Children’s Literature
• 2: Medical Subject Headings (MeSH)

Internet data transfer technique that allows the user immediately to hear audio files, and to hear and see video files, without lengthy download times before playback. The host or source
"streams" small packets of information over the Internet to the user, who can access the content as it is received. Those temporary files are gone once the playback is complete.

Streaming media will never be on a tangible medium (such as disc, cassette, etc.). To distinguish different types of remotely-accessed resources, non-streaming files are generally those downloaded from the
Internet to reside on a local hard drive. Some characteristics:
• File is downloaded in its entirety
• Playback cannot begin until complete file is downloaded to local system
• Playback is not in “real time”
• Playback does not require a persistent connection to a remote server
• User has access to downloaded content after its initial playback
• User will often have ability to manipulate or edit content, “burn” it onto a tangible medium, etc.

Streaming technology developed during the mid-1990s but initially had extremely limited availability.
• RealPlayer (RealAudio Player) introduced in April 1995 supported streaming media
• Predecessor of Windows Media Player first supported streaming in
May 1996
• Apple’s QuickTime 4.0, released in June 1999, was the first version to support streaming technology
• iTunes player, released in January 2001, supported streaming
For most practical purposes, what we know today as streaming media became available to the general market in 1999
• It would be extremely rare for any streaming audio file or streaming video file to have a publication date earlier than
1999

Type (Type of Record; Leader/06): g (Projected medium)
TMat (Type of Material; VIS 008/33): v (Videorecording)
Form (Form of Item; Visual Materials 008/29): o (Online)
006 Computer File 006
• 006/00 Form of material (Type): m (Computer file/Electronic resource)
• 006/09 Type of computer file (File): c (Representational )
245 GMD: $h [electronic resource]
300 Physical description
• SMD: $a streaming video file
• 1 online resource (1 streaming video file) …
• Duration: Include for a single work, if stated or ascertainable, in the form: (XX hr., XX min., XX sec.)
• Other physical details: $b digital
• Type of file: “[type of] file” (i.e., MOV file)
• Other physical details: $b sound characteristics, color/b&w

007/00 (Subfield $a): Category of material v = Videorecording
007/01 (subfield $b): Specific material designation z = Other
007/03 (Subfield $d): Color b = Black and white c = Multicolored
007/04 (Subfield $e): Videorecording format z = Other
007/05 (Subfield $f): Sound on medium or separate a = Sound on medium
007/06 (Subfield $g): Medium for sound z = Other
007/07 (Subfield $h): Dimensions u = Unknown
007/08 (Subfield $i): Configuration of playback channels k = Mixed m = Monaural q = Quadraphonic, multichannel, or surround s = Stereophonic u = Unknown (not stated)

007/00 (Subfield $a): Category of material c = Electronic resource
007/01 (subfield $b): Specific material designation r = Remote
007/03 (Subfield $d): Color b = Black and white c = Multicolored
007/04 (Subfield $e): Dimensions n = Not applicable
007/05 (Subfield $f): Sound a = Sound

006 m c
007 v ǂ b z ǂ d c ǂ e z ǂ f a ǂ g z ǂ h u ǂ i u
007 c ǂ b r ǂ d c ǂ e n ǂ f a
245 04 The common school, 1770-1890 ǂ h [electronic resource] / ǂ c produced by Stone Lantern Films ; KCET.
300 1 streaming video file (55 min.) : ǂ b digital, WMA file, sd., col.
300 1 online resource (1 streaming video file) (55 min.) : ǂ b digital, WMA file, sd., col.
538 System requirements: Windows Media and QuickTime software.
538 Mode of access: World Wide Web.
500 Title from web page (viewed on Sept. 26, 2006).
856 40 ǂ u http://www.fmgondemand.com/PortalViewVideo.aspx?xtid=11762 ǂ z
View streaming video

When there are different versions of the same resource being cataloged on a single record, or an entire site that contains many resources being cataloged on a single record, omit physical description 300 field
• Resource is available as both a streaming file and a downloadable file on the same Web site
• Resource is available as different streaming versions (e.g., low vs. high bandwidth) in separate files on the same Web site
• Resource is an updating Web site that provides access to many streaming media files
In these instances, include details in notes

When 300 field is omitted, include notes describing the streaming files, durations, other relevant physical details
• Type and extent of resource (9.7B8)/Physical description
(9.7B10)
500 Available as both streaming video files (53 min., 2 MPEG-4 files, sd., b&w) and downloadable video files (53 min., 2 MPEG-4 files, sd., b&w); downloadable files available via either HTTP or FTP.
• Contents (9.7B18)
505 0 High bandwidth version (1 hr., 27 min., WMV file, 137 Kbps, sd., col. with b&w sequences) – Low bandwidth version (1 hr., 27 min., WMV file, 388 Kbps, sd., col. with b&w sequences).

Series and Dependent Titles
“Series” in the Vernacular
Sense
“Series” in the AACR2
Sense
“(a) a daily or weekly program with the same cast and format and a continuing story, as a soap opera, situation comedy, or drama”
“(b) a number of related programs having the same theme, cast, or format”
“a group of separate items related to one another by the fact that each item bears, in addition to its own title proper, a collective title applying to the group as a whole.”

Series and Dependent Titles
Is Publisher Saying:
This program was originally presented as part of such-andsuch television series on soand-so network.
500
Related Title Note
Or Is Publisher Saying:
We are repackaging the programs originally presented as part of such-and-such television series on so-and-so network as our own series of videorecordings with the overall title of “Blah-blah-blah,” which may (or may not) resemble the title of that such-and-such television series.
730
Related Title Added Entry
4XX/8XX
Series Added Entry

Series and Dependent Titles
730 Related Title Added Entry
010 no 97026146
130 0 Biography (Television program)
430 0 A&E biography (Television program)
670 The Phantom, c1996: ǂ b container (Biography)
670 The Dalai Lama [VR] c1999: ǂ b opening frame (A&E Biography)
490/8XX Series Added Entry
010 no 97030434
130 0 Biography (A & E Home Video (Firm))
643 New York ǂ b A&E Home Video
644 f ǂ 5 OCl
645 t ǂ 5 OCl
646 s ǂ 5 OCl
670 Norman Rockwell, c1994: ǂ b label (Biography)

Series and Dependent Titles
LCRI 25.5B Appendix I
Uniform titles for motion pictures, television programs, radio programs, and resources related to them
• Intended as “PCC Practice”
• Individual institutions will need to decide whether to follow it
• Deals mostly with the formulation of uniform titles, and in some cases, the structuring of titles proper from available data
• Imposes more consistent structure, but often with different results
• LC uses Archival Moving Image Materials for most moving images
• AMIM intended for cataloging archival materials, not for cataloging commercially available items
• Catalog the published item, not the TV program

Series and Dependent Titles
LCRI 25.5B Appendix I
Assign uniform title to television program when you need to distinguish it from another resource with the same title
Use qualifier “(Television program)” for resources that originally aired on television
Use additional qualifiers when uniform titles of different television programs would otherwise be the same
• Year of first telecast
• Production company or network
• Country of production

Series and Dependent Titles
LCRI 25.5B Appendix I
Comprehensive Title/Individual Title
Intended to be Viewed Consecutively
Structure title proper as:
• Comprehensive title, plus
• Numeric designation (such as episode, show, or production number), plus
• Individual title, when available
245 00 Comprehensive title. $n Numeric designation, $p
Individual title $h [videorecording].

Series and Dependent Titles
Comprehensive Title/Individual Title
Intended to be Viewed Consecutively
130 0 Civil War (Television program). $n Episode 2, $p 1862--a very bloody affair.
245 14 The Civil War. $n Episode 2, $p 1862-- a very bloody affair $h
[videorecording] / $c American Documentaries, Inc., Florentine Films and Time-
Life Video presents a film by Ken Burns ; producers, Ken Burns, Ric Burns ; writers, Ken Burns, Ric Burns, Geoffrey C. Ward ; director, Ken Burns.
246 30 1862-- a very bloody affair
246 30 Very bloody affair

Series and Dependent Titles
LCRI 25.5B Appendix I
Comprehensive Title/Individual Title
NOT Intended to be Viewed Consecutively
Structure title proper as:
• Comprehensive title, plus
• Individual title (when available), or
• Numeric designation (when individual title not available)
245 00 Comprehensive title. $p Individual title $h [videorecording].
OR
245 00 Comprehensive title. $n Numeric designation $h [videorecording].

Series and Dependent Titles
Comprehensive Title/Individual Title
NOT Intended to be Viewed Consecutively
130 0 American experience (Television program). $p That rhythm-- those blues.
245 10 American experience. $p That rhythm-- those blues $h [videorecording]
/ $c a GTN production ; presented by WGBH/Boston, WNET/New York and
KCET/Los Angeles ; produced and directed by George T. Nierenberg.
246 30 That rhythm-- those blues

Series and Dependent Titles
Compilations: Selected Portions of TV Series
Complete Season
Collocate with uniform title followed by “Season” designation
130 0 Sopranos (Television program). $n Season 1.
245 14 The Sopranos. $n The complete first season $h [videorecording].
Selections from a Particular Season
Collocate with uniform title followed by “Season” designation and
“Selections”
130 0 Sopranos (Television program). $n Season 1. $k Selections.
245 14 The Sopranos. $n The complete first season. $n Disc 2 $h
[videorecording].

Series and Dependent Titles
Compilations: Selected Portions of TV Series
Selections from Two or More
Seasons
Collocate with uniform title followed by “Selections”
130 0 Simpsons (Television program). $k Selections.
245 14 The Simpsons $h
[videorecording] : $b political party.
(a compilation of politically themed episodes drawn from several seasons of the program)

Locally Made Videorecordings
Locally Produced Videorecordings
Lectures, local events, theses/dissertations
• Unique copy or multiple copies for local/limited distribution
• Treat as unpublished materials
• Often must supply title (according to AACR2 7.1B2)
• Field 260 will contain only date of recording, if not already in 245

Locally Made Videorecordings
Locally Reproduced Videorecordings
Copies of films, videos, etc. made with permission (for purposes of preservation, circulation)
• May use existing record or input new record
• New record only if one for a locally made copy in the same physical format (DVD, VHS, Beta) does not already exist, regardless of date
• Retain 260 information for original
• Code field 300 for the copy
• Add notes for original format, reproduction date, and permission
• Code 007 for reproduction

Locally Made Videorecordings
Off-Air/Off-Satellite Videorecordings
Licensed copies of TV broadcasts
• May use existing record for commercially available version or input new record
• New record only if none exists for off-air copy in same video format, regardless of date or broadcast station
• Treat as unpublished materials
• Field 260 has only date of off-air recording
• Code field 300 for the copy
• Add notes for off-air/off-satellite license and broadcast station
• Code 007 for reproduction