PCS Member Orientation
Huaxia and PCS
Huaxia Chinese Schools
1995
1999
Huaxia Growth
2010-2011 Huaxia Events
Date
Event
Location
Backup Location
10/9/2010 (Sat)
HX Teacher’s
Conference
奔腾分校
中部分校
12/5/2010 (Sun)
HX Mind Sports Games
12/12/2010
(Sun)
HX Star （年龄不限）
1/8/2011 (Sat)
HX Appreciation Gathering （每个分校10名）（Rutgers Student Center）
春节期间
HX Night (TBD)
普兰斯堡分校
李文斯顿分校
爱迪生分校
First weekend of HX Speech Contest
March, 2011
(1st - 3rd Grade)
Region North:
Region North: 纽约分校
Region Central:
Region Central: 北部分校
Region South: 南部分
Region South: 东部分校
校
Second
HX Debate Contest
Weekend of April, (4th - 6th Grade)
2011
(7th - 9th Grade)
Region North: 纽约分校
Region Central:爱迪生分
校
Region South: 普兰斯堡
分校
Region North:
Region Central: 奔腾分
校
Region South:
东部分校
普兰斯堡分校
5/1/2011 (Sun)
HX Track & Field
2010-2011 Huaxia Headquarter Staff
• All Volunteers (ex-Chair/Principals))
总校长：吕敏伟
副总校长：潘佐红 李久耀 郭众
财会：Jaclyn Lee
公关筹款部
宣传部
教学部
校务部
文艺部
体育部
李盛京(部长)
马勇(副部长)
倪幸君
李玉梅
王冬梅
万江玲
林思丹(部长)
康臻(副部长,主编)
富饶
刘少林
马林英
丁强
常荣
狄榕(部长)
徐俊 (副部长 )
吴润霖
林树民
张悦
甘晓东
黄岳
谢蓓
黄敏
吴庆立(部长)
王海林
李大东
李忠
徐立群
洪宇清
王一蓉
王坚 (部长)
谷灵
李涛
孙益民
王红
林利
林云(部长)
陈晓东
李志刚
石伟
孙儒林
丁喆
邢志浩
Who we are
Who We are
• PCS is a non-profit, educational and cultural
organization
– Member owned (You are the owner)
– “Volunteers” operates
•
•
•
•
Board of Trustee / PTA (free of service)
Admin & teachers (shy compensation)
Parent (member) on duty
Student volunteers
– Defined in bylaw at
• http://www.hxpcs.org/asp/schoolDocuments.asp
• Chinese Community Center
Our Missions
• Our Mission
– Teach and promote Chinese language and
culture
– (Engage members to learn American culture)
– (Facilitate cultural exchange among communities,
and to serve as a Chinese cultural center)
Organization Structure
Board of Trustees/PTA
Chairman
Zhang, Xun
Academic
Dean
Ye,
Fengping
LanguageT
eachers
(47)
General Members
Admin Committee
Principal/A. Principal
Hu, David /
Cheng, Xuhong
Education
Liu, Hairong
Zhong, Yu
Assistant
Academic
Dean
(Language)
Assistant
Academic
Dean
(Culture)
Yan, Wei
Li,
Quanchang
Culture
Teachers
(27)
Finance
Lin, He
Guo, Claire
Admin
Director/
Treasurer
Assistant
Admin
Director
Ren Fang
Mo,
Yanqing
Student
Volunteers
(10+)
Culture
Li, Wenying
Jiang, Yansong
Accountant
Li, Wenrong
Newsletter
Editor-in-Chief
Yan, Duanli
IT Admin
Yang,
Warren
Sports
Yang, Yong
Shan, Zhiqiang
General Members
• The General Members consists of all students,
the parents or legal guardians of the students.
– Membership is valid in current school year
when tuitions and fees are fully paid.
– The School’s studentship is granted
regardless of their sex, race, religion,
nationality or color.
– Members of eighteen years or older are
eligible to vote or to be elected.
Board of Trustees
•
•
•
•
The highest governing body of the school.
Elected by general members.
Also function as PTA (organize activities)
11 members
–
–
–
–
–
–
Chairman
Admin committee (Principal & Assistant Principal)
Education committee (2)
Finance committee (2)
Culture committee (2)
Sports committee (2)
Board Responsibilities
• Formally respond to issues and concerns
presented during board meeting by any
general member in a timely manner
– Always act in a manner that represents the best
interest of general members as defined above
– Respect general confidential and privileged board
information
– Provide leadership role to ensure general school
operation is fair and beneficial to all members;
Board Responsibilities (Cont.)
• Set general educational goals and
standards and monitoring school
performance
• Examine, approve and monitor annual
school's budget and expenditure as well
as other rules and regulations related to
the School's operation
• Authorize staff employment and tuition,
fee, staff salary changes
Board Responsibilities (Cont.)
• Propose by-law revisions for General
Membership approval
• Oversee ethical standards, and govern the
organization policies and objectives
• Review and approve additional projects
and programs related to Chinese learning
and culture exchanges
• Appoint interim principal or assistant
principal in the event of their resignation
Educational Committee
• Work with other members in educational council
of PCS to
– Audit class
– Evaluate teaching quality
– Suggest the improvements
• Interview teachers
Finance Committee
• Monthly review school financial activities
to ensure that the school’s operations
comply with government regulations and
school financial policy
(http://www.hxpcs.org/asp/financialDocuments.asp) and is in
line with the proposed budget.
• Assist external audit
• Assist tax filing
Sports Committee
• Coordinate school sports activities
– T&F
– Mind Game
– Soccer, Basketball, Volleyball and Tennis
• Registration and training
• Uniforms for the team
• On the game day, lead and serve the team
(luncheon)
Sports Committee (Cont.)
• Objective of the year 2010-2011
– Re-gain #1 position in HX T&F.
– #1 in the first Mind Sport Game
– With the Culture Committee, design logo for
the school and the logo on school sport shirt.
Culture Committee
• Coordinate and organize culture activities
–
–
–
–
–
–
–
Spring Festival Gala (01/30/2011)
Graduation Ceremony (06/12/2011)
Huaxia Star (12/12/2010)
(Huaxia Art Festival) (tbd)
(Huaxia Night ) (tbd)
Plainsboro Founder’s Day (First Sunday in May)
Plainsboro Culture Events
• Global Craft Festival (12/04/2010)
Administration Committee
• Principal + Assistant Principal (s).
• Carry out the school’s education plan and operate the
school.
– Maintain good relationship with school district and high school
north for continuously renting school site
– Build and manage human resources
• Hire school admin staffs (dismissal of accountant requires approval
from the board)
• Hire qualified teachers
• Manage student volunteer program and parent-on-duty
– Procure capital resources
– Organize school academic activities
– Assist school cultural and sport activities
• Propose educational policies and regulations.
School Administration
Administration Team
Admin Committee
Principal/A. Principal
Hu, David /
Cheng, Xuhong
Academic
Dean
Ye,
Fengping
Language
Teachers
(47)
Assistant
Academic
Dean
(Language)
Assistant
Academic
Dean
(Culture)
Yan, Wei
Li,
Quanchang
Culture
Teachers
(27)
Admin
Director/
Treasurer
Assistant
Admin
Director
Ren Fang
Mo,
Yanqing
Student
Volunteers
(10+)
Accountant
Li, Wenrong
Newsletter
Editor-in-Chief
Yan, Duanli
IT Admin
Yang,
Warren
School Administration - Academic
• Chinese Program
– Pre-k to 9; CSL(Youth/Free Adult)
– PCS Graduate Diploma / HX Graduate Diploma
• Culture Program
– Youth
• Kongfu, Go, Clay art, Knotting, Chinese dancing, Art and etc.
– Adult
• Chinese calligraphy / art, Yoga, Latin dancing, Taiji and etc
Academic (Cont.)
• Teacher and Teaching quality
– Quality hiring (Recruitment Committee)
•
•
•
•
Passion in teaching
Experience over no-experience
Diploma/certificate holder over non-holder
Try-out in the first 4 weeks
– Education council to assist evaluate teacher’s
performance and improve the teaching quality
Academic (Cont.)
• Teacher and Teaching quality
– New teacher’s training program
– Mentor program
– Peer learning program
– Model class - live and on-media
– Model teaching materials
– PCS Teacher’s conference
– HX Teacher’s conference
– Reference resources in library and on internet
Academic (Cont.)
• Academic activities
– Teacher-parent conference
– Contest & Exhibition
•
•
•
•
Speech
Debate
Calligraphy
Writing (World Chinese Student Essay)
School Administration - Administrative
• Text book
– Standard Chinese (PreK to 9)
– Ma, Liping (K to 9)
– Advanced Chinese
• Registration policy & Guideline
– See http://www.hxpcs.org/registration/SchoolPolicy_Pub.aspx
– Fee structure
•
•
•
•
•
•
Membership fee ($20, per family)
Registration fee ($20, per registration)
Late registration fee ($30, applied to late registration)
Clean fee ($10, per student)
Textbook fee (Std-$25 / Ma & CSL – $55)
Tuition (Chinese-$230; Culture-$140/$160)
– Special fee rate for Gongfu and Go class
• On-duty deposit ($50 – refundable)
Administrative (Cont.)
– # of class open & size of the class (18)
• Classroom availability and size of the room
• Teaching quality (preK/CSL: small)
– Online registration
• From late May to late August
• Priority admission for previously enrolled students
• Two period of online registration – regular and extended (late
fee applies)
• Close two weeks prior to school start for class assignment
• Admission letter available one week prior to school start
• Move up by class
Administrative (Cont.)
– Transfer policy
• No transfer between the same text book classes in the same grade
• Within first 3 weeks, transfer between different text book classes
– Refund policy (prorated refund)
• Refund tuition and unused textbook
• Refund clean fee before 2nd week provided all classes cancelled
• Fall semester
–
–
–
–
Before 2nd week, 100%
Before 3rd week, 80%
Before 4th week , 50%
4th week and later
» No refund for Fall semester in general. Special refund requires
Principal’s approval.
» Refund allowed for Spring semester
• Spring semester
– Before 3rd week, 50%
– 3rd week and later, no refund
School Administration - Finance
• Admin/teacher are employee and paid monthly
– Admin: $200 to $320 / Month (1-6 hours/week)
– Teacher: $25 to $35 / Class Hour
– Year end discretionary bonus subject to approval of board of
trustee.
• Separated Accounting and Treasury function
• Principal and Assistant Principal are the signatory
authorities to sign off expenses and bank checks
Finance (Cont.)
• Follow school financial policies
(http://www.hxpcs.org/asp/financialDocuments.asp)
• Follow GAAP in accounting and financial reporting
• Coordinate monthly internal review by finance committee
of the board
• Coordinate annual external auditing
• File quarterly and annual tax return
School Administration – Parent on Duty
• Duty responsibilities
– Operation activities
•
•
•
•
Assisting teaching and classroom management
Bell Ringer / Security guard
Meeting – election / annual member
(Academic activities (contest))
– Culture/Sports activities
• Spring festival gala / graduation ceremony
– Sound/lighting/stage/usher/security
• HX T &F / Mind
– Referee / support staff
– Assignment Guidelines
• Working-in-Progress – you pick
School Administration – Student Volunteer Program
• Principles
– Encourage community service
– Provide early working experience
• Accountability
• Commitment
– Cultivate leadership
• Permanent Opportunities
–
–
–
–
–
Teacher’s assistant
Printing service
Front desk administrative service
Smart board care service
Teacher (Sr. English class / Guzheng class)
• Part time opportunities
– Culture/Sports activities
• Need strong support from parent
– Encourage and commitment
School Administration – Community Relationship
• Huaxia family
• WW-P School District
–
–
–
–
Community Engagement Meeting
School Budget / our voting power
Building usage (Do not take it for granted)
High School North
• Huaxia Chinese Scholarship
– Thank you gift card
• Plainsboro Township
– Founder’s day
– Cultural Events
School Administration – IT
• Web site development
• School management system development
& maintenance
School Operation – Newsletter
1. XK weekly:
Collecting, editing and revising news from HX
headquarter, PCS, communities, Ads from business
and PCS members, submissions from students and
parents
2. PCS News release:
Writing reports for special events (earthquake & Flood
events, graduations, Founder’s Days, Art Festivals,
HX Stars, T&F Game, annual Chinese New Year Gala,
etc)
School Operation – Newsletter (Cont.)
3. Newspaper publications:
• 《华夏园地》(twice per year): Editing and writing
• 《小语世界》(twice per year): mentoring student assistant
editors, reviewing all essays, revising and writing before
submissions
4. PCS Ads:
广告合约；广告尺寸，字数，期数，价钱，收转支票；
找babysitter, Join clubs, etc.
5. PCS 学生作品汇集（作文，绘画等）:
• 征文比赛获奖作品
• 我校比赛获奖作品
• 各年级班级推荐作品
School Operation – PR
• Publicize and promote the image of the
school
– News release (with photos) for
• Media
• School web site
• Build and maintain long term relationship
with donors (institutional / individual)
How you can help
Take ownership
• This is your school
• Follow the school rules and educate kids to do the same
– Keep school clean and in order
• Rented space (everybody’s responsibility)
• Do not smear, break and relocate anything in the school building
– Do not talk loud in the hallway
• “Volunteer” run, pay respect and polite to each other,
especially to school admin, teachers and board
members.
Take ownership (Cont.)
• Safety is utmost important
–
–
–
–
Sign liability waiver
Participate/assist fire drill
Drive slowly in parking lot
Take care of yourself in sports activities
• Parent-on-Duty
–
–
–
–
Be proud; follow assignment
You are working
Come on time; 1:45pm; Leave after school over at 4:30pm
Fulfill responsibility with quality
• Do not use cell phone in the classroom
• Do not use laptop in the classroom
• Election
– Exercise your rights; cast your vote
Participate
• Huaxia activities (community spirit; let us have fun and win the title)
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–
–
–
Speech and Debate
T & F / Mind Game
Huaxia Star (Art Festival)
(Huaxia Night)
• School activities
– Annual Member Meeting & Election
– Spring Festival Gala
– Graduation Ceremony
• Adult Classes & Groups
–
–
–
–
Taiji, Badminton, Yoga, Taiji Fan
Basketball, Volleyball, Soccer
Latin dancing, Chinese calligraphy and Art
LanYun, (Drumming), (Choir)
Act like mainstream
• Merging into mainstream starts with involving in the local community
• Main stream values community service
– Community service hour required for applying top colleges
– Many volunteer-run organizations
• Want to be respected? Respect ourselves. Show we are a united
community, we care, we want our voice heard and we are
committed to involve (voting power)
– School district budget
– Local/state officials
– Local/state politicians
Contribute to the school
• Contribute your time
– Volunteer in the activities
• Work in progres to allow you to make choice of the activities in your
parent-on-duty.
• Contribute your expertise and ideas
– Seminar to share with the parents
– Suggestions on school programs and operations
• Contribute $$$ (tax deductible)
 Serve on the board/PTA and admin team
Community Spirit
PCS is our school and our
community. We need support
from each and every one of you.
United, we will run PCS better
and better.