SHIRE OF KULIN – SENIOR FINANCE OFFICER
SHIRE OF KULIN
SENIOR FINANCE OFFICER
INFORMATION FOR CAND IDATES
JANUARY 2016
SHIRE OF KULIN – SENIOR FINANCE OFFICER
EQUAL OPPORTUNITY
The Shire of Kulin is an equal opportunity employer. All applications for a position will be
assessed against the same criteria included in the position description.
No application will be considered until after the advertised closing date at which time it will be
assessed by a Selection Panel. Selection will be based on which applicant demonstrates the
highest merit for the position, their past experience, qualifications and ability to perform the
advertised position.
YOUR APPLICATION
Your application should consist of:
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-
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A letter addressed to the CEO applying for the position
A resume setting out your personal details, contact details, work history (with your
current position first), periods of employment, and position(s) held, and other
relevant information such as personal interests
The details of your academic qualifications
Details of any on-going professional development
The detail of your nominated referees including contact information, relationship and
the areas of your application that the referee can attest to, and any special comment.
At least two referees are required to be nominated in respect of each of the two most
recent senior (local government if applicable) positions nominated. References for
other prior positions are welcomed. Should you wish this application to remain
confidential in respect to your existing employer comment to this effect would be
appreciated.
Your information addressing all the selection criteria in a structured format. The
Council only requires sufficient information to allow it to assess your skills and
suitability, but you may provide whatever information you believe necessary to
support your application.
PRE-EMPLOYMENT MEDICAL
The successful applicant will be required to undertake a pre-employment medical examination
prior to commencement at the Council’s expense.
ADDRESS FOR APPLICATIONS
Applications should be marked CONFIDENTIAL, and addressed to:
Greg Hadlow
Shire of Kulin
PO Box 125
Kulin, WA 6365
dceo@kulin.wa.gov.au
SHIRE OF KULIN – SENIOR FINANCE OFFICER
POSITION DESCRIPTION
Title:
Senior Finance Officer
Level:
Negotiated (circa $50,000, plus superannuation, housing subsidy, uniform
allowance and other benefits)
Department:
Corporate Services
POSITION OBJECTIVES
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Manage Shire of Kulin property database and all rating activites in an accurate and
functional state.
Manage the Shire of Kulin debtor function including the production of invoices,
statements and debt collection.
PRIMARY RESPONSIBILITIES
1. ADMINISTER THE PROPERTY DATABASE
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Maintain the Shire’s property valuation register in an accurate and timely manner and in
accordance with the Local Government Act.
Manage all changes to the property database including change of ownership,
subdivisions, amalgamations and changes in valuations.
Process ongoing reconciliations of the property database back to the roll.
Process monthly reconciliations of general ledger accounts back to the control account
and report any issues to the Deputy CEO.
2. RATES BILLING AND PROCESSING
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Coordinate the production and dispatch of Annual Rates Notices in a timely and accurate
manner.
Coordinate the issue of Rates Instalment Notices.
Process Interim Rates Valuation Schedules received from the VGO to result in the timely
issue of interim rates notices to affected ratepayers.
Ensure all interim movements for the year are fully reconciled to the property database
at all times.
Process all Pensioner and Senior rebate claims in a timely and accurate manner.
Administer the Shire’s obligations in relation to the Emergency Services Levy (ESL)
ensuring full compliance with all statutory obligations.
Undertake monthly procedures including the calculation of outstanding rates interest
penalty and writing off of debts (as advised).
3. DEBTORS
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Coordinate the production and dispatch of all of the Shire’s debtor invoices.
Coordinate the production and dispatch of statements.
Undertake monthly tasks including control account reconciliations and ensuring
payments have been allocated correctly to debtors.
4. DEBT COLLECTION
- Identify delinquent or potentially delinquent Rates and Debtor accounts and initiate in
house collection procedures in a timely manner.
- Liaise with external collection agencies to initiate and monitor debt collection actions
where necessary and action the processing of legal costs to appropriate accounts.
5. PAYROLL
- Undertake the production of the Shire’s fortnightly payroll which will include the
collection and input of all staff timesheets, production and verification of reports
pertaining to the fortnight’s payroll and production and administration of payslips.
- Production of annual PAYG payment summaries.
- Calculation and maintenance of annual, sick and long service leave register.
- Maintenance of personnel records.
- Remittance of monthly deductions, taxation, superannuation and other associated
reports.
- Assist the DCEO with Workers Compensations claims and records as directed.
- Undertake monthly reconciliations of payroll records to general ledger and ATO
reporting.
6. GENERAL DUTIES
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General research and assistance in projects such as budgets, annual financial statements,
annual financial audit and other relevant activities.
Undertake other duties as directed by the Deputy CEO.
ORGANISATIONAL RELATIONSHIPS
Responsible to
Deputy Chief Executive Officer
Supervision of
Not Applicable
Internal and External Liaison
Internal
Councillors
Council Employees
External
Guests and Visitors
General Public & suppliers
Ratepayers, VGO, DFES, Real Estate Agents and Settlement Agents
EXTENT OF AUTHORITY
Works under confines of standards and procedure under regular supervision of Deputy Chief
Executive Officer.
SELECTION CRITERIA
Essential
1.
2.
3.
4.
Developed time management skills.
Developed public relations and interpersonal skills.
Developed keyboard and computer skills.
Adequate knowledge of the English language including spelling, grammar and
vocabulary.
5. Developed bookkeeping/accounting skills.
Desirable
1.
2.
3.
4.
Working knowledge of local area.
Working knowledge of local government and its role in the community.
Formal accounting qualifications.
A working knowledge of Local Government rating and activities or experience in a
similar position will be held in high regard.