HUMAN RESOURCES
SAFETY STATEMENT
2014
Safety Statement, DIT Human Resources
Table of Contents
HR AND EMERGENCY CONTACT DETAILS
3
INTRODUCTION
5
SAFETY RESPONSIBILITIES
6
HEALTH AND SAFETY CONSULTATION
8
PROVISION OF INFORMATION
9
RESOURCES
9
SAFE SYSTEMS OF WORK
9
PROCUREMENT CONTROL
9
INSPECTION PROCEDURES
10
TRAINING
10
EMERGENCY PLANNING AND RESPONSE
11
FIRST-AID
13
INCIDENT REPORTING AND INVESTIGATION
13
HAZARD REPORTING
13
ERGONOMICS
13
WELFARE PROVISIONS
14
SENSITIVE WORK GROUPS
14
STAFF WITH DISABILITIES
15
HEALTH SURVEILLANCE
15
WORKPLACE DRUGS, INTOXICANTS AND ALCOHOL
15
DIGNITY AT WORK ANTI BULLYING AND HARASSMENT POLICY
15
STRESS
16
AUDIT, REVIEW AND COMMUNICATION
16
DOCUMENT CONTROL
16
HAZARD IDENTIFICATION AND CONTROL MEASURES
16
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HUMAN RESOURCES CONTACT DETAILS
Role
Director of Human Resources
Name
David Cagney
Head of Employee Relations
David Spring
Head of HR Services
Mary Malone
Resourcing Manager
Ita Goggin
Pensions Manager
Catherine
Richardson
Employee & Industrial Relations Manager Aideen Gurrin
Nominees to HR and Finance Health and
Safety Team
Departmental First-Aiders
David Cagney
(Joint Chair)
Nicola Lancaster
Catherine
Richardson
David Cagney
Location
143-149
Rathmines Road
143-149
Rathmines Road
143-149
Rathmines Road
143-149
Rathmines Road
143-149
Rathmines Road
Email
David.Cagney@dit.ie
Telephone Number
(01) 402 3364/087 6810 446
David.Spring@dit.ie
(01) 402 3402/087 2234 252
Mary.Malone@dit.ie
(01) 402 3367/087 6539 397
Ita.Goggin@dit.ie
(01) 402 3366
Catherine.Richardson@dit.ie
(01) 402 3321
143-149
Rathmines Road
143-149
Rathmines Road
143-149
Rathmines Road
143-149
Rathmines Road
Aideen.Gurrin@dit.ie
(01) 402 3421
David.Cagney@dit.ie
(01) 402 3364/087 6810 446
Nicola.Lancaster@dit.ie
(01) 402 3447
Catherine.Richardson@dit.ie
(01) 402 3321
143-149
Rathmines Road
David.Cagney@dit.ie
(01) 402 3364/087 6810 446
EMERGENCY CONTACT NUMBERS
Emergency Services
Hospital
Dublin City Council
Garda Síochána
Bord Gáis 24 hour emergency line
ESB 24 hour emergency line
Health and Safety Authority
112/999 (You may need to dial “0” for an outside line)
St. James’s, James’s Street, Dublin 8 (01) 410 3000/416 2774/416 2775
(01) 222 22 22
196 Rathgar Road, Rathmines, Dublin 6 (01) 6666700
1850 20 50 50
1850 372 999
1890 289 389
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Safety Statement, DIT Human Resources
Samaritans
Environmental Protection Agency
1850 60 90 90
1890 33 55 99
143-149 RATHMINES ROAD, DUBLIN 6 CAMPUS CONTACT DETAILS
Porters Desk
Incident Controller
Building Service Supervisor
Buildings Office
Occupational Health Officer
Health and Safety Officer
Chaplain
Employee Assistance Programme (EAP)
Porter On Duty
Porter on Duty
Ciaran Stone
Paul McDunphy
Orlaith Waters
Edel Niland
Rev. Alan Hilliard
(Co-ordinator Chaplaincy Service)
VHI Corporate Solutions
(01) 402 3349 (Reception)
(01) 402 3339 (Porter)
(01) 402 7666/087 6675 703
(01) 402 3362/087 2250 015
(01) 402 4156/ 087 980 9131
(01) 402 4192/086 3891 080
(01) 402 3050/087 6417 309
(01) 402 3639/087 7477110
Freephone 1800 995 955
(24 hours / 7 days a week / 365 days a year)
LIST OF PERSONS IDENTIFIED AS BEING RESPONSIBLE FOR HEALTH AND SAFETY TASKS
TASKS
Coordinating and ensuring records are
maintained for training.
Ensuring Safety Statement, risk
assessments are carried out, updated and
communicated.
Ensuring the upkeep of first aid box and
ordering first aid supplies from
Occupational Health Officer.
Ensuring adequate personnel designated as
fire marshals and first aiders
RESPONSIBLE PERSON
David Cagney
SIGNATURE
David Cagney
Jim Behan
David Cagney
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Safety Statement, DIT Human Resources
INTRODUCTION
Dublin Institute of Technology (DIT) is required under the provisions of the Safety, Health and
Welfare at Work Act 2005, to bring to the attention of all employees, a statement of its policy,
organisation and arrangements with respect to health, safety and welfare at work. The Act also
embraces all of the activities at DIT and all Students, Visitors, Contractors/Service Providers.
The fundamental aim of the Safety, Health and Welfare at Work Act is the prevention of accidents and
illnesses at the place of work. Safety consultation procedures and the preparation of a written Safety
Statement are the key provisions of the Act.
This Safety Statement has been prepared in compliance with the Act and provides details of the
specific hazards relevant to Human Resources and the controls that have been implemented to
adequately safeguard the activities of Human Resources.
This Safety Statement should be read in conjunction with the DIT Parent Safety Statement which is
available on the health and safety website (www.dit.ie/safework)
This document applies to all Staff, Students, Visitors and Contractors/Service Providers. It will be
updated as necessary in the light of new legislation, Staff feedback, changes and practical experience.
In addition it will be reviewed annually.
SAFETY POLICY & OBJECTIVE FOR HUMAN RESOURCES
Human Resources will ensure that:
 Work activities are managed and conducted in a manner that ensures the safety, health and
welfare of our employees
 Our Safety Statement is maintained and updated and written risk assessments are carried out
and reviewed as required and brought to the attention of all employees at least annually
 Identified protective and preventive measures are implemented and maintained
 Improper conduct likely to put an employee’s safety and health at risk is prevented
 A safe place of work is provided that is adequately designed and maintained
 A safe means of access and egress is provided
 Safe plant and equipment are provided
 Safe systems of work are provided
 Risks to health from any article or substance are prevented
 Appropriate information, instruction, training and supervision are provided
 Where hazards cannot be eliminated suitable protective clothing and equipment are provided
 Emergency plans are prepared and revised
 Welfare facilities are provided and adequately maintained
 Competent personnel who can advise and assist in securing the safety, health and welfare of
employees are employed when required
Signed:
Director of Human Resources ___________________________
Date:
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Safety Statement, DIT Human Resources
SCOPE OF SAFETY STATEMENT
The scope of our operations includes:
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Resourcing & Benefits
Pensions
Employee and Industrial Relations
HISTORY OF LOCATION
Our Staff offices and operations are located in the following area:
143-149 Rathmines Road, Dublin 6
The Human Resources Department is located in one of DIT’s Southside campuses. We moved to
our current location in 2007, which is located on the first floor. Our offices comprise of an open
plan working environment, with five offices, one meeting room and storage area. There are currently
28 Human Resources Staff located on this site.
SAFETY RESPONSIBILITIES
In accordance with the DIT Parent Safety Statement, the Director of Human Resources as part
of his management function, is responsible for ensuring, so far as is reasonably practicable, the health
and safety of persons working, studying or visiting their area of responsibility. In particular he is
responsible for the following:
1. To ensure a Safety Statement relevant to operations is prepared which complies with Section 20 of
the Safety, Health and Welfare at Work Act.
2. To ensure that the Safety Statement is reviewed at least annually and that the DIT Health and
Safety Senior Leadership Team (SLT) Sub-committee is notified that the review has been completed
and is provided with any updated document which may result from such a review.
3. To ensure that all hazards are identified and risks controlled.
4. To ensure that regular safety inspections/audits are carried out to monitor compliance with the
Safety Statement and legal requirements and to ensure appropriate follow-up action is taken.
5. To investigate all accidents to Staff/Visitors in their area of responsibility and to complete the
Incident Report Form as appropriate.
6. To ensure that local Emergency Plans and First Aid Procedures are implemented and that
sufficient Fire Marshals/First Aid personnel are available.
7. To ensure that Staff are appropriately trained to carry out their duties safely and to ensure the
attendance of Staff at designated training courses as appropriate.
8. To ensure that all Contractors/Service Providers carrying out work in HR offices operate under
the Buildings Office Permit to Work system and have been commissioned and controlled by the
Buildings Officer.
All Institute Staff
All employees/Staff have a duty to take responsibility for their own safety, health & welfare and for
that of Visitors and any other person who may be affected by their acts or omissions while at work.
Statutory Requirement
Chapter 2, Sections 13 & 14 of the Safety Health and Welfare at Work Act 2005 places a number of obligations
on employees whilst at work as outlined in this section:
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Safety Statement, DIT Human Resources
13.—(1) An employee shall, while at work—
(a) comply with the relevant statutory provisions, as appropriate, and take reasonable care to protect
his or her safety, health and welfare and the safety, health and welfare of any other person who may
be affected by the employee’s acts or omissions at work,
(b) ensure that he or she is not under the influence of an intoxicant to the extent that he or she is in
such a state as to endanger his or her own safety, health or welfare at work or that of any other
person,
(c) if reasonably required by his or her employer, submit to any appropriate, reasonable and
proportionate tests for intoxicants by, or under the supervision of, a registered medical practitioner
who is a competent person, as may be prescribed,
(d) co-operate with his or her employer or any other person so far as is necessary to enable his or her
employer or the other person to comply with the relevant statutory provisions, as appropriate,
(e) not engage in improper conduct or other behaviour that is likely to endanger his or her own
safety, health and welfare at work or that of any other person,
(f) attend such training and, as appropriate, undergo such assessment as may reasonably be required
by his or her employer or as may be prescribed relating to safety, health and welfare at work or
relating to the work carried out by the employee,
(g) having regard to his or her training and the instructions given by his or her employer, make
correct use of any article or substance provided for use by the employee at work or for the
protection of his or her safety, health and welfare at work, including protective clothing or
equipment,
(h) report to his or her employer or to any other appropriate person, as soon as practicable—
(i) any work being carried on, or likely to be carried on, in a manner which may endanger the safety,
health or welfare at work of the employee or that of any other person,
(ii) any defect in the place of work, the systems of work, any article or substance which might
endanger the safety, health or welfare at work of the employee or that of any other person, or
(iii) any contravention of the relevant statutory provisions which may endanger the safety, health and
welfare at work of the employee or that of any other person, of which he or she is aware.
(2) An employee shall not, on entering into a contract of employment, misrepresent himself or
herself to an employer with regard to the level of training as may be prescribed under subsection (1)(f).
14.—A person shall not intentionally, recklessly or without reasonable cause—
(a) interfere with, misuse or damage anything provided under the relevant statutory provisions or
otherwise for securing the safety, health and welfare of persons at work, or
(b) place at risk the safety, health or welfare of persons in connection with work activities
In addition, Staff have the following responsibilities:
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To participate in and put into practice all training provided by DIT, to ensure compliance
with safety, health & welfare legislation
To co-operate with those responsible for health and safety
To familiarise themselves with the contents of the health and Safety Statement, safety
policies and procedures and Codes of Practice
To assist in the preparation and updating of the HR l Safety Statement
To assist and co-operate with periodic safety inspections/audits
To assist in the completion of standard hazard identification control sheets and co-operate
with the reporting and investigation of incidents
To ensure that equipment is operated in a safe manner and good housekeeping standards are
maintained at all times
To promote safe work practices
To ensure that all safety rules are communicated to Students, contractors and Visitors
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Safety Statement, DIT Human Resources
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To use equipment only if authorised and trained
To ensure that any safety measures associated with new equipment/machinery is brought to
the attention of the Director of Human Resources, implemented, documented in the health
and Safety Statement and communicated effectively
To report to the Director of Human Resources any person abusing facilities or equipment
To adhere to policies and procedures in the case of lone working and out of hours access
To select and appoint a Safety Representative
To notify the Health and Safety Officer of any perceived shortcomings in the safety
arrangements
Visitors (a person other than an employee or contractor/service provider)
 Visitors may not be aware of the potential hazards associated with DIT and also may lack
familiarity with the Institute’s premises/facilities and are therefore a potential risk to
themselves and others. All Visitors must identify themselves to the relevant DIT personnel
and follow all DIT’s safety procedures and policies
 Visitors must not enter any area where they do not have the authority to do so
 They must not interfere with any of the Institutes property, equipment, materials or
substances unless they have permission to do so from the person in charge
 They must not remain on the premises any longer than necessary
 In the event of an evacuation, they will be led to the Assembly Point by their DIT host
 A safety booklet and wallet card is available at reception areas and on request
 The DIT Parent Safety Statement is available on the safety website www.dit.ie/safework
 Information regarding children onsite may be found in Sensitive Work Groups
 Visitors should notify in advance of any mobility issues, or if they will need assistance with
access and egress
DISCIPLINARY ACTION
Any member of Staff who contravenes or fails to manage to work in accordance with current safety
health and welfare legislation, the DIT Parent Safety Statement and Codes of Practice may be subject
to the Institute’s disciplinary procedures. The Buildings Officer will address any contraventions by
Contractors/Service Providers.
HEALTH AND SAFETY CONSULTATION
Employers are obliged under The Safety, Health and Welfare at Work Act 2005, to consult with and take
account of any representations made by employees regarding health, safety and welfare. The Human
Resources Department ensures that health and safety is an agenda item at all it’s HR Managers
Meetings and ensures that working groups are appointed to deal with certain health and safety items
if required.
Human Resources ensures that they have a nominee who sits on the Human Resources and Finance
Health and Safety Team, which meets every two months.
Consultation takes place when there is a change, update or modification to a particular work process,
when new machines or processes are introduced or when new substances or materials are
introduced.
Each Health and Safety Team has selected and appointed Safety Representatives. Details of current
safety representatives may be found on the health and safety website (www.dit.ie/safework)
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Safety Statement, DIT Human Resources
PROVISION OF INFORMATION
Health and safety information is communicated to Staff and Visitors in a variety of ways:
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Desktop Emergency Response Flip charts
Health & Safety notice boards
Health & Safety Newsletters
Signage:
o Safety notice points
o Emergency first aid procedure signs
o Emergency floor plans
o Assembly point maps
o Fire actions notices
Emergency Response posters
Safety booklets
Safety wallet cards
Website www.dit.ie/safework
The HR and Finance & Resources Team has a list of all Staff located 143-149 Rathmines Road for
communicating health and safety matters.
HEALTH AND SAFETY RESOURCES
Human Resources codes all budgetary spend on activities/spend pertaining to safety, health and
welfare. Considerable resources are expended by Human Resources in securing the health, safety and
welfare of employees in terms of personnel, time, materials, equipment and the purchase of goods
and services.
Where additional equipment, training etc. is required whether as a result of ongoing risk assessment
or legislative change, resources will be allocated on a prioritised basis to meet the identified
requirements.
The health and safety website hosts a reference library of videos, texts, literature and other
publications on health and safety matters.
SAFE SYSTEMS OF WORK
It is the policy of DIT to ensure that employees are not asked to perform tasks outside their
competence and capacity. Safe systems of work have been designed with this objective in mind.
Management shall keep a watching brief on safety matters and where necessary adjust or alter
systems of work to make them as safe as is reasonably practicable.
PROCUREMENT CONTROL
The purchasing of equipment, plant and substances is subject to the provisions of the Safety, Health
and Welfare at Work Act 2005 and associated regulations, thus all equipment, plant or substances will
undergo risk assessment prior to acceptance into the Institute. The Human Resources Department
follows all the guidelines as per the Parent Safety Statement and ensures that a risk assessment is
carried out before any equipment/machinery or contractor/service provider is engaged by Human
Resources.
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Safety Statement, DIT Human Resources
INSPECTION PROCEDURES
All locations of work will be periodically inspected by a representative from the Health and Safety
Office accompanied by local management and the Safety Representative. The Director of Human
Resources will ensure non-conformances identified are rectified and a log maintained.
Where in the opinion of the Health and Safety Officer or other competent officer, there is a risk of
serious injury and immediate risk to individuals, he/she will have the authority to advise that the
activity is stopped until adequate steps have been taken to eliminate risk or if possible reduced to an
acceptable level. Where the risk cannot be reduced to an acceptable level and departmental finance is
not available, the Director of Human Resources shall ensure the activity is ceased.
In accordance with statutory requirements, certain examinations, testing and inspections are carried
out on specific items. A list of those items, the frequency of inspection and the testing body is
presented below:
Item
Location
Test Frequency
Test Company
Details
Datapac
1850 247 826
HP LJ CM6040 Black &
White/Colour Multifunction
Printer
Multifucntional Colour
Printer/Copier/Scanner
( Xerox 8560)
Human Resources
When it requires repair
Human Resources
When it requires repair
Xerox Service
Centre
1890 925 050
Shredder
Human Resources
When it requires repair
ACCO Rexel
01 816 4300
TRAINING
Health and Safety training is a legal requirement specified by the Safety, Health and Welfare at Work
Act, 2005. It is also Institute Policy that all employees attend such health and safety training and
assessment. Please see Health and Safety Training Policy for Staff.
Each employee will be made aware of emergency action plans and arrangements pertinent to their
workplace as per section 11 of the 2005 Act at induction by completing the online Emergency
Response Training (ERT) programme.
Training Required for Human Resources:
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Emergency Response
Manual Handling
Legal Update for Managers (for Grades V and above)
Anne Campion maintains a training matrix for all HR Staff
EMERGENCY PLANNING AND RESPONSE
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Safety Statement, DIT Human Resources
SERIOUS INCIDENT/EMERGENCY
 Dial 112/999 (You may need to dial “0” for an outside line)
 Contact Health and Safety Officer - 086 3891 080
REQUIRES FIRST-AID
 Seek departmental first-aider – see Contacts page.
 Injured unwell Staff
Occupational Health Offices
Kevin St.
087 9809 135
Bolton St.
087 9809 194
Cathal Brugha St
087 9809 131
If serious/after 5pm/in doubt, go directly to local A & E/local GP.
REQUIRES FURTHER ATTENTION
 Staff members should attend their local GP
Structural safety matters - Should be referred to the local Buildings Maintenance Manager
 Operational safety matters – Should be documented on a Hazard Report Form and sent to
the Health and Safety Office (www.dit.ie/safework)
INSTRUCTIONS ON DISCOVERING A FIRE (all Staff, Visitors, contractors etc.)
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Activate the nearest fire alarm point
Leave the building using the nearest exit route
Disperse from the building and move away to place of safety
Do not use the lift
Do not re – enter the building until the “all clear” has been given
INSTRUCTIONS ON HEARING THE EVACUATION ALARM OR OTHER
WARNING (all Staff, Visitors, contractors, first-aiders etc.)
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Human Resources Staff should evacuate the building using the nearest available exit,
ensuring the safe shutdown of equipment/electricity/gas
All Visitors should be escorted to safety by the person they are visiting
All persons evacuating should form a single file on both sides of the corridor or stairway,
leaving the centre passageway clear
Anyone in common areas or moving between areas, should immediately join the lines of
people exiting
Separate emergency egress plans have been prepared for people with disabilities
All doors should be closed (not locked) by the last person in the line
Appointed evacuation marshals should “sweep/search” their designated areas, checking to
ensure that all offices, meeting rooms, canteen, restrooms, storage areas have been
evacuated. They then should leave via the nearest escape route
All evacuation marshals/sweepers, Building Maintenance personnel, Human Resources Staff,
first-aiders should assemble at designated assembly point to check in, reporting to the
Incident Controller details of any casualties or people needing assistance with evacuation.
This information is then given by the Incident Controller to the Emergency Services
All Staff should disperse from the building and go to a place of safety
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Safety Statement, DIT Human Resources

No one must re–enter the building until the all clear has been given by the Incident
Controller
YOU SHOULD FAMILIARISE YOURSELF WITH THE LOCATIONS OF THE
FOLLOWING:
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Escape routes
Fire alarm call points
Fire extinguishers and blankets
Fire assembly points
Your Incident Controller is:
Bill Doonan (Porter) / Porter on Duty
The Assembly points for DIT, 143 – 149 Rathmines House are:
1. Rathmines Square (front and rear)
Rathmines Square: Front
and Rear
Evacuation Marshals for Human Resources include:
1. Anne Campion
2. Hugh Dolan
3. Linda Murray
Human Resources will ensure that sufficient marshals are appointed on an ongoing basis to provide
an effective service.
General Rule of Thumb – all persons should act as “sweepers” in the event of an emergency,
checking offices, meeting rooms as they exit to ensure that as they exit everywhere has been cleared.
YOU SHOULD NOT PUT YOURSELF IN DANGER AT ANY TIME
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Safety Statement, DIT Human Resources
FIRST AID
An emergency first aid kit and automatic external defibrillator (AED) is available at the reception
area.
A list of Institute Staff who have completed training in first aid/AED is available on the health and
safety website (www.dit.ie/safework)
Human Resources will ensure that a sufficient number of first aiders are designated for their area of
responsibility based on risk assessment. There is currently one First Aider in Human Resources with
plans for at least two more. There are four fully stocked First Aid boxes in the building, one for each
floor. The main one is at reception whilst there is one on each corridor.
INCIDENT REPORTING AND INVESTIGATION
The Institute has a statutory duty to record all incidents and report certain types of incidents and
dangerous occurrences to the Health and Safety Authority (HSA). Therefore all incidents resulting in
personal injury, damage to property, dangerous occurrences or near miss e.g. must be reported
immediately to your Manager.
The online incident report form must be forwarded to the Health and Safety Officer within 24 hours
of the incident occurring or as soon as possible. The Incident report form is available on the DIT
health and safety website (www.dit.ie/safework).
HAZARD REPORTING
DIT recognises the part that its Staff/Students/Visitors and Contractors/Service Providers have to
play in the reporting of hazards in the workplace. There is a report form to formally identify and
report hazards. If the hazard is a structural issue, it should be reported immediately to the local
Buildings Office and if it is an operational safety issue, it should be reported to local management
using the Institute’s Hazard Report Form available on the health and safety website.
MANAGEMENT OF CONTRACTORS/SERVICE PROVIDERS
All work undertaken by outside Contractors/Service Providers on behalf of Human Resources must
be carried out under a Buildings Officer Permit to Work.
All risks associated with the Service Providers e.g. Noonans etc. are available on the health and safety
website and dealt with all controls in place for entry, exit, chemical control etc.
ERGONOMICS
All new equipment and machines, tools, work methods, work procedures and work stations should
be assessed for ergonomic hazards prior to being brought into use. The Health and Safety Officer
should be informed of the risk assessment process and will advise of competent people to assist with
the risk assessment.
Staff should consider ergonomic standards when designing new workstations and layout of new
offices.
Specialist items will be sourced on production of a medical certificate.
It is the responsibility of Human Resources to ensure that all information on ergonomic controls is
communicated to employees via circulars, team briefings or other means. They should also ensure
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Safety Statement, DIT Human Resources
that all problems identified are addressed and brought to the attention of the Health and Safety
Officer.
WELFARE PROVISIONS
In accordance with Legislation, Dublin Institute of Technology is committed to providing welfare
facilities which are available to all Staff which include the following:
 Adequate and suitable sanitary and washing and drying facilities with hot and cold running
water maintained in a clean and hygienic condition
 Adequate number of lavatories and washbasins with hot and cold running water
 Adequate and suitable showers for employees if required by the nature of the work
 An adequate supply of potable drinking water at suitable points conveniently accessible to all
employees
 Suitable facilities for sitting/other ergonomic support, in the case where work can be done in
a seated position
 Suitable and adequate facilities for boiling water and taking meals or reasonable access to
other suitable and adequate facilities
 Easily accessible rest rooms/areas with seats with backs
 Adequate provision for drying wet or damp work clothes
 Adequate ventilation, temperature and lighting
 Fire detection and fire fighting equipment
 Emergency routes and exits
 Pedestrian and traffic management systems
 Clean and well maintained interior walls, floors and traffic routes
 Rest facilities for pregnant ladies or breastfeeding mothers
Everyone is obliged to care for these facilities and must not misuse them. All welfare provisions
should be maintained in a clean safe condition.
Arrangements for regular cleaning of premises and removal of waste should be made by the local
Buildings Office. Arrangements for waste disposal is outlined in the departmental risk assessments.
SENSITIVE WORK GROUPS
Protection of Children and Young Persons
In cases where children must be present on Institute premises and therefore affected by our
acts/omissions, sufficient notification must be given to the Health and Safety Office by the DIT host
representative, of the situation, so that an appropriate risk assessment may be carried out. When on
DIT property, the Parents/Guardians/Host Representative charged with responsibility for bringing
the child onsite, must be responsible for that child and ensure that at all times they are supervised
and protected from activities, processes, equipment, machinery, agents etc.
This may occur when a Staff member of either Human Resources or the Insitute may bring their
children in to Human Resources. In this case the Child Protection Policy for Staff should be
consulted which is available at:
http://www.dit.ie/hr/hrpoliciesproceduresandguidelines/
Pregnant Post-Natal and Breastfeeding Employees/Students
The Safety, Health and Welfare at Work (General Application) Regulations 2007, places a duty on employers
to assess the risks to determine any possible effects on new/expectant mothers resulting from any
activity at the place of work.
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Safety Statement, DIT Human Resources
The Human Resources Department risk assessment identifies hazards in the workplace that could
pose a health and safety risk to new and expectant mothers.
Where the assessment reveals a risk, then preventive or protective measures will be taken.
Pregnant employees should advise their local Occupational Health Officer (OHO) of their condition
as soon as they are aware they are pregnant so that a confidential pregnancy risk assessment may be
carried out.
On returning to work any new mothers who are breastfeeding and require facilities should contact
their local OHO.
STAFF WITH DISABILITIES
Specific risk assessments and Response Plans will be completed to ensure that the health and safety
needs of Staff with permanent/temporary disabilities are taken into account. Preventative and
proactive measures will be put in place following the risk assessment if specific hazards are identified.
Personal emergency egress plans (PEEP) will also be prepared if required. The Disability Liaison
Officer will provide specialist and competent advice and liaise with the Health and Safety Officer,
Occupational Health Officers and Buildings Office.
Human Resources Staff are made aware of this through Emergency Response training and Legal
Update for Managers for Grades V and above.
Please ensure all Staff are familiar with the procedure and are referred to relevant services where
necessary.
HEALTH SURVEILLANCE
Human Resources have identified that no health surveillance is required.
Eye tests are available for regular visual display unit users at the National Optometry Centre. Please
familiarise yourself with the eye test policy which is available on the health and safety website.
WORKPLACE DRUGS, INTOXICANTS AND ALCOHOL
An employee must ensure that he or she is not under the influence of an intoxicant to the extent that
he or she is in such a state as to endanger his or her own safety, health or welfare or that of any other
person. Staff should familiarise themselves with the Addiction and Substance Abuse Policy which is
available at:
http://www.dit.ie/hr/hrpoliciesproceduresandguidelines/
DIGNITY AT
PROCEDURES
WORK
ANTI
BULLYING
&
HARASSMENT
POLICY
AND
The Institute’s Dignity at Work Anti Bullying & Harassment Policy and Procedures deals with
complaints against members of Staff in the workplace which also includes work associated events
such as meetings, conferences and work related social events, whether on the premises or off site.
Bullying or harassment of Staff will not be tolerated. Please ensure that all Staff are familiar with the
relevant policy/procedures which is available at:
http://www.dit.ie/hr/hrpoliciesproceduresandguidelines/
15 | P a g e
Safety Statement, DIT Human Resources
STRESS
The Human Resources risk assessment should identify any areas where stress is a hazard and
controls should be implemented to eliminate this hazard. The HR department should be consulted
immediately if an issue regarding stress is highlighted.
An Employee Assistance Programme (EAP) is available to all Staff through VHI Corporate
Solutions at Freephone 1800 995 955 (24 hours/7 days a week/365 days a year).
AUDIT, REVIEW AND COMMUNICATION
Human Resources should ensure that periodic health and safety audits are completed and a review of
all Safety Statements and documentation takes place. These will be approved by SLT H & S Sub –
Committee. All changes will be communicated to all Staff. The most recent revision of the HR Safety
Statement will be available on the Human Resources website and from the Executive Assistant to the
Director of Human Resources.
DOCUMENT CONTROL
This document is a controlled document and as such any updates, review and distribution will be in
accordance with DIT’s standards for such documents. Only controlled copies will be updated when
required.
The Director of Human Resources will issue new documents after appropriate consultation and
agreement with relevant parties.
HAZARD IDENTIFICATION AND CONTROL MEASURES
It is the policy of the Institute to identify hazards in the workplace, assess the risk to safety and
health and control these risks as far as is reasonably practicable.
The Parent Safety Statement outlines the generic hazards, which have been identified and the control
measures that are in place.
It is incumbent on those responsible for managing their areas of work, at all levels, not merely to
observe the arrangements described in the Parent Safety Statement, but to assess their applicability
within their area of authority and where necessary to refine and extend them to deal with particular
local situations. The management of the Dublin Institute of Technology is committed to ongoing
identification of hazards, assessment of the appropriate risks and the introduction of controls to deal
with them. Management at all levels have a responsibility to apply this principle within their area of
authority.
Staff are encouraged to become involved and participate in safety, health & welfare issues within
their Departments. In particular, they are encouraged to identify any potential hazards, which may
exist, and to ensure that a risk assessment is carried out.
Ongoing hazard inspections will be carried out periodically to ensure that the information is updated,
controls are adequate and where necessary the risks are reassessed.
A “hazard” is taken to mean “any substance, article, material or practice which has the potential to
cause harm to the safety, health or welfare of Staff, Students, Visitors, Contractors/Service Providers
in DIT”. Hazards may be classified as:


Physical
Chemical
16 | P a g e
Safety Statement, DIT Human Resources



Biological
Operational
Human Factors
“Risk” is a measure of the probability of the event occurring and the severity and extent of the
injury, ill health or damage it may cause if it did occur.
Risks may be classified as:



High
Medium
Low
High
Medium
Low
Occurrence is probable, and could cause a fatality, serious injury or serious ill health
to an individual or group of people.
Occurrence is possible and could cause injury or ill health to an individual or a small
group of people.
Occurrence is possible but unlikely, only minor injury would be caused and would
probably be limited to a single individual.
The classification of hazards should be used to develop the priority of control measures, remedial
actions, and the allocation of resources. As a general rule, the control measures will seek to eliminate
any risk classified as high and reduce the potential of risks classified as medium or low.
Risk control measures are a combination of:
Elimination
Substitution
Isolation
Engineering
Personal Protection
Procedure
Where the risk is removed
Where the risk is exchanged for one of lesser classification
Where the risk is contained (e.g. Enclosures, guards etc.)
Where common systems are used to protect all exposed to risk (e.g.
Fire alarms, ventilation systems etc.)
Whereby the above means, the risk cannot be reasonably be reduced
further, but an unacceptable level of risk remains, the team members
are individually protected from the risk.
Where procedural controls are used. This will include procedures
such as Standard Operating Procedures and training and the
provision of information may apply to any and all of the above
control measures.
17 | P a g e
Safety Statement, DIT Human Resources
The following section deals with the Human Resources Departmental Risk Assessments.
Risk Assessments for Human Resources, Rathmines House 143 – 149 Rathmines Road
PHYSICAL
Control Measures
Ref
Hazard
FIRE
Emergency
Response &
Evacuation
Risk(s) Associated /
Description
 Staff unfamiliar with
evacuation procedure
 Lack of evacuation
drills
 Inadequate emergency
equipment
Current Controls
 Staff trained in ERT
 Sufficient firefighting
equipment available
break glass units,
extinguishers, fire
blanket)
 Fire extinguishers
include: 1 CO2 & 1
Water extinguisher
 Emergency and first aid
procedures posted
 Good housekeeping
standards maintained
 Several means of escape
present and known to
occupants
 Evacuation procedure
practiced each semester
 Assembly point known
to occupants
 Occupants shall escort
Visitors out





Other Actions
Required
Ensure compliance
with ERT training
Ensure firefighting
equipment is
accessible
Ensure routes,
corridors and
exits are clear and
unobstructed
1 evacuation per
semester
Leave building
immediately and
proceed to
assembly point:
Risk
H/M/L
(with
controls)
L
Person(s)
Responsible
Target Date /
Status
HR Staff
members
Ongoing
Rathmines
Square: Front &
Rear
18 | P a g e
Safety Statement, DIT Human Resources
PHYSICAL
Ref
Risk(s) Associated /
Description
Hazard
Manual Handling
 Manual Handling-related
injuries, e.g. back injury
Control Measures
Current Controls
 All Staff compliant with
their mandatory manual
handling training
Other Actions Required



Work Equipment,
Machinery & Tools
Portable Appliances
& Handheld
Equipment
Noise
See PHOTOCOPIERS &
PRINTERS
N/A
Structural:
Floors
Walls
Ceilings
Doors
Shelving




Hearing loss/damage
Disruption etc.
Personal Injury
Slips, Trips and Falls
Collapse
Trapping
-
Remaining Staff to complete
their training course
Refresher training to be
carried out where necessary
All heavy items to be stored
at lower level racking
-
Risk
H/M/L
(with
controls)
L
Person(s)
Responsible
Target Date /
Status
Remaining
Staff
Ongoing
-
-
-
N/A
N/A
N/A

N/A
L
N/A
N/A
N/A at present
L
David Cagney
or any HR Staff
member
As necessary
No noise emitting
equipment at
present
 Building appears to be
structurally sound
 Defects and hazards are
reported to the BMM
or through online
hazard reporting
 If bulbs/lighting needs
attention, contact
Buildings Office
Contact Buildings Office if
problems arise
N/A
N/A
HR to ensure that a stability check is
carried out on all shelving systems
used
19 | P a g e
Safety Statement, DIT Human Resources
PHYSICAL
Ref
Risk(s) Associated /
Description
Hazard
Slips, Trips &
Falls
 Slips, trips and falls
 Increased fire load
Access and
Egress




Opening Times:
08:00 – 19:00
Security threats
Threats from public
Violence/Assault
Unwanted Visitors
Control Measures
Current Controls
 Fire load kept to a
minimum by constant
checks of all areas
 All routes kept clear and
unobstructed
 Reception is manned at
all times; sign-in required
 Visitors must be buzzed
in when reception Staff
not present
 Receptionist/Porter
checks deliveries accepts
same if satisfactory
 Fob system in place to
access floors other than
the ground floor. Fob
overridden by alarm
 Receptionist’s breaks
covered by Buildings
Office Staff members
 Keys held by Porters only
 Contact Gardaí if
necessary
 Continuous handrail
Other Actions
Required
Maintain standards
Do not allow suspect
individuals access
Risk
H/M/L
(with
controls)
L
L
Person(s)
Responsible
Target Date /
Status
HR Staff
members
Ongoing
HR Staff
members
Ongoing
Contact Gardaí if
necessary
Contact Buildings
Office if problems arise
with system
20 | P a g e
Safety Statement, DIT Human Resources
available on stairs
PHYSICAL
Ref
Risk(s) Associated /
Description
Hazard
Photocopiers &
Printers
Control Measures
Current Controls
 Changing toner etc.:
chemical contact
 Clearing jams: burns
2 multi Not wearing gloves
functional Xerox
 Not turning off
printer present;
electrical supply
11 printers in
 Incorrect disposal
total for HR
 Personal injury
 Lack of information /
2 shredders in
training
HR
 Toner / print cartridges
changed by Staff
members who wash
hands after use
Ergonomics
 All HR Staff enrolled on
online elearning
programme
 Workstation risk
assessments and
information available
from the Health & Safety
Office on request
 Workstation Risk
Assessments completed
for Staff members in the
past where requested




MSD’s
Upper limb disorders
Poor posture
Back problems



Other Actions
Required
Wear gloves:
Yvonne McArdle
to send gloves to
Anne Campion
Turn off power
before clearing
jams (standard
printer)
Disposal as per
manufacturer’s
directions
Contact Orlaith
Waters
if risk assessments are
required
Risk
H/M/L
(with
controls)
L
L
Person(s)
Responsible
Target Date /
Status
All HR Staff;
Orlaith Waters
Ongoing
February 2013
All HR Staff
members
As necessary
21 | P a g e
Safety Statement, DIT Human Resources
PHYSICAL
Ref
Hazard
Control Measures
Risk(s) Associated /
Description
Current Controls
Risk
H/M/L
(with
controls)
N/A
N/A
N/A
Person(s)
Responsible
Target Date /
Status
Mechanical
Lifting Systems
N/A
N/A
Other Actions
Required
N/A
Transport
N/A
N/A
N/A
N/A
N/A
N/A
Hot Surfaces /
Liquids / Solids
Spillages/burns hot
drinks
Lidded cups
Maintain standards
N/A
N/A
N/A
Pressure
Systems
N/A
N/A
N/A
N/A
N/A
N/A
Radiation
N/A
N/A
N/A
N/A
N/A
N/A
Vibration
N/A
N/A
N/A
N/A
N/A
N/A
22 | P a g e
Safety Statement, DIT Human Resources
PHYSICAL
Ref
Hazard
Control Measures
Risk(s) Associated /
Description
Current Controls
Services:
Heating
 Environment too hot
or cold
 Heating appears to be in
working order
Lighting
 Inadequate lighting
 Light switches easily
accessible (height)
Ventilation
Windows x18
 Environment too hot
or cold
 Inadequate ventilation
 Falls from heights
from windows
 All windows openeable
 Blinds in place and in
working order
Electricity
 Electric shock
 Electrocution
 Ignition source
 Sufficient numbers of
electrical sockets
 Electric leads not trailing
x27 double strip
lights; x7
circular lights
Asbestos
N/A
Confined Spaces N/A
Lasers
N/A
N/A
N/A
N/A
Other Actions
Required
N/A at present
Risk
H/M/L
(with
controls)
L
Contact Buildings
Office if problems arise
Two circular lights not
in working order:
Contact Buildings
Office
Draughts reported
under window boards.
Contact Buildings
Office
Care when opening
windows not to
overreach/over
extend
N/A at present
Contact Buildings
Office if problems arise
N/A
N/A
N/A
N/A
N/A
N/A
Person(s)
Responsible
Target Date /
Status
David Cagney or
any HR Staff
member
As necessary
L
David Cagney or
any HR Staff
member
As necessary
L
David Cagney or
any HR Staff
member
As necessary
L
David Cagney or
any HR Staff
member
As necessary
N/A
N/A
N/A
N/A
N/A
N/A
23 | P a g e
Safety Statement, DIT Human Resources
PHYSICAL
Ref
Hazard
Construction /
Maintenance
Work
Risk(s) Associated /
Description
Contractors and
maintenance Staff
include:
 Noonans Cleaners
 Building contractors
 Xerox
Control Measures
Current Controls
 Buildings Office control
all contractors
 Reception is manned at
all times
 Sign in required
 Visitors must be buzzed
in when reception Staff
not present
 Receptionist/Porter
checks deliveries accepts
same if satisfactory
Other Actions
Required
Contractors e.g.
Datapac to be briefed
on emergency
procedures by
whomever they are
visiting
Risk
H/M/L
(with
controls)
L
Person(s)
Responsible
Target Date /
Status
HR Staff
member being
visited
Ongoing
24 | P a g e
Safety Statement, DIT Human Resources
OPERATIONAL
Ref
Hazard
Risk(s) Associated /
Description
Work Activities
/ Processes
Housekeeping
Please see Equipment /
Machinery
 Slips, trips and falls
 Increased fire load
Cleaning
Waste Disposal
Control Measures
Current Controls
-
Other Actions
Required
-
Risk
H/M/L
(with
controls)
-
Person(s)
Responsible
Target Date /
Status
-
-
 Fire load kept to a
minimum
 All routes kept clear and
unobstructed
Maintain standards
L
All HT Staff
members
Ongoing
 Lack of cleanliness or
hygiene
 Daily cleaning by two
Noonans Cleaners each
evening
Maintain standards
L
Noonans
Ongoing
 Waste accumulation
 No bins present in the
HR Office
 Paper recycling bins
present
 Shredding facility present
 Red and green bins
available in each floor
lobby
 Brown bin available in
canteen.
 Staff contact reception
regarding collection of
recycling/shredding
Maintain standards
L
Noonans
Ongoing
25 | P a g e
Safety Statement, DIT Human Resources
OPERATIONAL
Ref
Hazard
Signage and
Documentation
Risk(s) Associated /
Description
Lack of knowledge
regarding safety
procedures
Control Measures
Current Controls
 Emergency Exit signage
in place
 Emergency First Aid
Procedures in place
 Evacuation plan posted
throughout
 List of trained first aiders
posted
 Safety Notice points
posted throughout
 Fire Action Notice Point
posted throughout
 No Smoking signage in
place
Other Actions
Required
 Contact Buildings
Office if problems
arise
 Update Safety Notice
Points
Risk
H/M/L
(with
controls)
L
Person(s)
Responsible
Target Date /
Status
David Cagney or
any HR Staff
member
As necessary
26 | P a g e
Safety Statement, DIT Human Resources
OPERATIONAL
Control Measures
Ref
Hazard
Incidents
Hazard
Reporting
First Aid
Risk(s) Associated /
Description
 Lack of first aid
supplies
 Lack of trained first
aiders
 Lack of knowledge of
procedure in the event
of an incident
 No reporting of
incident(s)
 No reporting of
hazards
Current Controls
Other Actions Required
 First aid kit and incident
report book available at
Reception
 All incidents to be reported
immediately and incident
report form completed
 First aid kits available on
each floor
 Additional supplies available
from Orlaith Waters on
request
 List of trained first aiders
posted. These include:
- Nicola Lancaster
- Catherine Richardson
 Emergency first aid
procedure posted
 AED present at Reception.
Individuals trained in use of
the AED
 Online hazard reporting
facility available
 Trained first aiders to
attend refresher training
as required
Contact Orlaith Waters
 for additional supplies
for first aid / AED
Risk
H/M/L
(with
controls)
L
Person(s)
Responsible
Target Date /
Status
First Aiders
As necessary
27 | P a g e
Safety Statement, DIT Human Resources
OPERATIONAL
Ref
Hazard
Control Measures
Risk(s) Associated /
Description
N/A
N/A
N/A
N/A
N/A
Person(s)
Responsible
Target Date /
Status
N/A
N/A
Other Actions
Required
N/A
Confined Spaces N/A
N/A
N/A
Out of Hours
Access/Lone
Working
Violence
Inability to make contact
in the event of an
emergency etc.
 No lone working
currently occurs
 DIT Policy in place
None required at
present
If circumstances change
contact Orlaith Waters
Work Vehicles
N/A
N/A
N/A
N/A
N/A
N/A
Fieldtrips
N/A
N/A
N/A
N/A
N/A
N/A
Work Placement
N/A
N/A
N/A
N/A
N/A
N/A
Use of Ladders
/ Working at
Height
Current Controls
Risk
H/M/L
(with
controls)
N/A
N/A
David Cagney to
contact Orlaith
Waters
As necessary
28 | P a g e
Safety Statement, DIT Human Resources
OPERATIONAL
Ref
Hazard
Risk(s) Associated /
Description
Events
Conferences /
Seminars
N/A
Road traffic accidents
Storage
 Inadequate storage
 Inadequate space for
manual handling
 Poor housekeeping
 Slips, trips and falls
Control Measures
Current Controls
N/A
 Taxi vouchers available to
Staff
 Staff obey rules of the
road if driving or cycling
 Adequate insurance, tax
and NCT on vehicles
used for transport
 Step ladder present for
accessing higher shelving
units
 Staff trained in manual
handling
Other Actions
Required
N/A
 None at present
‘Storage Room’:
 Increased storage /
shelving required
 Spring clean
required
 Area to be kept
free from waste
 Items to be stored
off the floor and
not in walkways
Risk
H/M/L
(with
controls)
N/A
L
L
Person(s)
Responsible
N/A
All HR Staff
members
David Cagney
Target Date /
Status
N/A
Ongoing
As soon as
possible
29 | P a g e
Safety Statement, DIT Human Resources
HUMAN FACTORS
Ref
Hazard
Sensitive Work
Groups:
Pregnant
Employees &
Nursing
Mothers
Sensitive Work
Groups:
Young Persons
Sensitive Work
Groups:
People with
Disabilities
Control Measures
Risk(s) Associated /
Description
Current Controls
Other Actions
Required
None required at
present
If circumstances change
Orlaith Waters
shall be contacted
Harm to Mother, unborn
child or breastfeeding
baby
Risk assessment carried out
for pregnant employees and
control measures
implemented as identified
and necessary by
Occupational Health Officer
N/A
N/A
N/A
 Lack of access/egress
 No Personal
Emergency Egress
Plan (PEEP) in place
 No risk assessment
(RA) completed
 No PEEPs or RA’s
required at present
 Lift present and in
working order. Lift not
to be used in an
emergency
 PEEP plans in place
where necessary by
OHO
 X1 accessible toilet on
ground floor
None required at
present
If circumstances change
Orlaith Waters shall be
contacted
Risk
H/M/L
(with
controls)
N/A
N/A
Person(s)
Responsible
Target Date /
Status
David Cagney or
any HR Staff
member to
contact Orlaith
Waters
as necessary
As necessary
N/A
L
David Cagney or
any HR Staff
member
N/A
As necessary
30 | P a g e
Safety Statement, DIT Human Resources
HUMAN FACTORS
Ref
Risk(s) Associated /
Description
Hazard
Sensitive Work
Groups:
New Recruits
Sensitive Work
Groups:
Postgraduates
Ergonomics
Stress
Violence
(including
Cash)
Bullying &
Harassment
Lack of experience
Lack of training
Lack of supervision/
instruction
N/A
Please see PHYSICAL
Hazards Section
Stress of Staff
Theft
Attacks/assault




Bullying
Harassment
Fear
Intimidation etc.
Control Measures
Current Controls
 Induction available (in
person or online)
 Line Manager gives
induction for department
 Mandatory training to be
completed as soon as
possible after recruitment
N/A

Other Actions
Required
None at present
N/A
-
Risk
H/M/L
(with
controls)
L
N/A
-
Person(s)
Responsible
Target Date /
Status
David Cagney &
Line Managers
Ongoing
N/A
-
N/A
-
-

 No cash transactions
take place within the HR
office
 DIT Dignity at Work:
Anti Bullying &
Harassment Policy in
place
Policy currently
being devised
N/A

Follow procedures
in DIT’s Dignity at
Work: Anti
Bullying &
Harassment Policy
N/A
N/A
L
HR Staff
members
N/A
As necessary
31 | P a g e
Safety Statement, DIT Human Resources
HUMAN FACTORS
Ref
Hazard
Welfare
Facilities:
Sanitary
Facilities;
Canteen
Risk(s) Associated /
Description
 Inadequate facilities
 No potable water
 No means for boiling
water/heating food
 No seating/resting
area
 No hand-washing
facilities
Control Measures
Current Controls
 Fully equipped canteen
present
 Means to heat food
 Hot water available on
each floor
 Drinking water available.
 Male (x4 WC & 3-4
urinals) sanitary facilities
available on ground and
2nd floor
 Female (X5 WC) sanitary
facilities available on 1st
and 3d floor
 X1 accessible toilet
available on ground floor
 Hand washing facilities
adequate
 Seating facilities available
in canteen




Other Actions
Required
Taps in female
sanitary facilities on
1st floor not
working properly
All facilities to be
kept in a clean
condition
Food to be stored
as directed
Care to be taken
with hot water
Risk
H/M/L
(with
controls)
L
Person(s)
Responsible
Target Date /
Status
David Cagney to
contact
Buildings Office
Ongoing
All HR Staff
members
32 | P a g e
Safety Statement, DIT Human Resources
HUMAN FACTORS
Ref
Hazard
Risk(s) Associated /
Description
Visitors /
Contractors
Visitors include:
 DIT Staff/Students
from DIT locations
 General public
 Noonans Cleaning
 Deliveries/post
Behaviour
 Aggression
 Violence
 Stress
 Bullying
 Harassment
 Contact with toner
Personal
Protective
Equipment
(PPE)
Control Measures
Current Controls
 Buildings Office control
all contractors
 Reception is manned at
all times
 Sign in required
 Visitors must be buzzed
in when reception Staff
not present
 Receptionist/Porter
checks deliveries accepts
same if satisfactory
 DIT Dignity at Work:
Anti Bullying &
Harassment Policy in
place
 Staff wash hands after
changing toner
Other Actions
Required
Visitors to be briefed
on emergency
procedures by
whomever they are
visiting

Follow procedures
in DIT’s Dignity at
Work: Anti
Bullying &
Harassment Policy
Gloves sent to HR
from Orlaith Waters
for changing toner
Risk
H/M/L
(with
controls)
L
Person(s)
Responsible
Target Date /
Status
HR Staff
member being
visited
Ongoing
L
HR Staff
members
As necessary
L
Orlaith Waters
HR Staff
members
February 2013
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Safety Statement, DIT Human Resources
CHEMICAL
Ref
Hazard
Control Measures
Risk(s) Associated /
Description
Photocopiers &
Printers
 Changing toner etc.:
chemical contact
 Clearing jams: burns
2 multi Not wearing gloves
functional Xerox
 Not turning off
printer present;
electrical supply
11 printers in

Incorrect disposal
total for HR
 Personal injury
 Lack of information /
2 shredders in
training
HR
Current Controls
 Toner/print cartridges
changed by Staff
members who wash
hands after use



Other Actions
Required
Wear gloves:
Orlaith Waters to
send gloves to
Anne Campion
Turn off power
before clearing
jams (standard
printer)
Disposal as per
manufacturer’s
directions
Risk
H/M/L
(with
controls)
L
Person(s)
Responsible
Target Date /
Status
All HR Staff;
Orlaith Waters
Ongoing
February 2013
Person(s)
Responsible
Target Date /
Status
BIOLOGICAL
Ref
Hazard
Biological
Agents
Control Measures
Risk(s) Associated /
Description
N/A
Current Controls
N/A
Other Actions
Required
N/A
Risk
H/M/L
(with
controls)
N/A
N/A
N/A
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Safety Statement, DIT Human Resources
Structural Details for Individual Rooms in the Human Resources Department (Risk Assessment is as above)
Room / Office
Ceiling
Floor
Ita Goggin
Suspended
ceiling
Carpet tiled
floor
Aideen Gurrin
Suspended
ceiling
Carpet tiled
floor
David Cagney
Suspended
ceiling
Carpet tiled
floor
David Spring
Suspended
ceiling
Carpet tiled
floor
Mary Malone
Suspended
ceiling
Carpet tiled
floor
Meeting Room
Suspended
ceiling
Carpet tiled
floor
Storage Room
Suspended
ceiling
Carpet tiled
floor
Walls
Solid &
partition
walls
Solid &
partition
walls
Solid &
partition
walls
Solid &
partition
walls
Solid &
partition
walls
Solid &
partition
walls
Solid &
partition
walls
Doors
Heating
Lighting Ventilation
1 readily openable
exit with door. Fob
for access
1 readily openable
exit with door. Fob
for access
1 readily openable
exit with door. Fob
for access
1 readily openable
exit with door. Fob
for access
1 readily openable
exit with door. Fob
for access
1 readily openable
exit with door. Fob
for access
1 readily openable
exit with door. Fob
for access.
Emergency door
release button
1 radiator
2 lights:
System is
automatic
2 lights:
System is
automatic
2 lights:
System is
automatic
2 lights:
System is
automatic
2 lights:
System is
automatic
2 lights:
System is
automatic
5 lights:
System is
automatic
1 radiator
1 radiator
2
radiators
1 radiator
1 radiator
3
radiators
Ergonomics
Equipment
1 window
Blinds in
place
2 windows
No blinds
1 workstation
Meeting Table
1 workstation
Safe for legal
documents
2 windows
1 workstation
Shredder
Meeting table
2 windows
1 workstation
1 window
1 workstation
Safe for legal
documents;
Meeting Table
Meeting Table
1 window
-
Meeting Table
4 windows
-
Shelving units
for files
It is the responsibility of each Staff member to complete a stability check of their work station and report any defects to the Buildings Office.
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