NC Community College System:
CE Policy / Waiver Updates
Thursday, September 26
Barbara Boyce, Tracy McPherson and Margaret Roberton
Fee Waivers
Fee Waiver – Senior Citizens
• Senior Citizen Fee Waiver
– Section 10.6 of Session Law 2013-360 eliminated
the waiver of tuition for up to six hours of credit
instruction and one course of noncredit
instruction per academic semester for senior
citizens age 65 or older who are qualified as legal
residents of NC that was previously allowed in G.S.
115D-5(b)(11).
Fee Waiver - SMAT
• Clarification that the waiver related to State
Medical Assistance Team (SMAT) training
found in the EMS Section includes initial and
continuing education (CE) training under
course code EMS - 4000 and specifies the
parameters for CE training.
Fee Waiver – CJ Job Titles
• Update of Appendix C to
include the most recent
version of the Interpretive
Rule that defines job titles
of Criminal Justice
Officers for the Correction
and Juvenile Justice
divisions.
SBCC Revision
• CC12-030 Waiver Reference
Guide (Basic Skills Plus)
– The SBCC revised the Basic Skills Plus
Guidelines on 11/15/2012. Waivers
associated with a Basic Skills Plus
pathway may not exceed 12 semester
hours for curriculum courses or 96 hours
for continuing education courses, or a
single CE course that is longer than 96
hours, without written approval from
the System Office.
Legislative Changes
• Registration Fees
– June 20, 2013 SBCC set CE registration fees for
continuing education occupational extension
courses that begin on or after August 15, 2013.
Course Length
Registration Fee
0 – 24 hours
$70
25 – 50 hours
$125
50+ hours
$180
Legislative Update
• GED ® Testing Fee
– G.S. 115D-5(s) authorizes the State Board of Community
Colleges to establish, retain, and budget fees charged to
students taking the General Education Development (GED®)
test. Currently the GED® paper-based testing fee is set at $35
per student. This is a one-time fee charged to students who take
the battery of GED® tests by paper.
– Beginning January 1, 2014 students will be required to take the
GED® battery of tests electronically, and the paper-based testing
fee will sunset. Students taking the computer- based GED® will
register and pay GED® Testing Service directly. Colleges are not
authorized to charge students an additional fee for taking the
computer-based GED® test.
Budget FTE
• Budget FTE is the number of full-time equivalent
students for which a college is budgeted to serve.
– Section 10.4 of S.L. 2013-360 changes the method for
determining colleges’ budget FTE.
– Previously, budget FTE was calculated base on the
higher of the prior year’s enrollment or the average of
the prior three years. Moving forward, colleges’
budget FTE will be calculated based on the higher of
the prior year’s enrollment or the average of the prior
two years.
In FY 2013-14, this change results
in 4,279 fewer FTE being funded
system wide
Budget FTE
• Instructional FTE allocations are calculated on
a tiered-funding basis.
TIER
DESIGNATION
Tier 1
CU BFTE in high cost areas of health care,
technical education, lab-based science,
and college-level math courses
Tier 2
a. all other CU BFTE
b. all Basic Skills budget FTE
c. CE OE BFTE for eligible courses
scheduled for 96 hours or more and
are mapped to a third-party credential,
certification, or industry-designed
curriculum
Tier 3
all other CE OE BFTE
Budget Allocation
• CE Occupational Extension Instruction
– Purpose: including instructional salaries, fringe
benefits, and other costs, such as supplies, materials,
and faculty travel
TIER LEVEL
BFTE ALLOCATION
Tier 2
$3,160.79
Tier 3
$2,685.38
These tier values have been adjusted from FY 2012-13 levels to account for
legislative reductions to instructional funds and changes in employer
contribution rates for hospitalization insurance and retirement.
Budget Allocation
• Per Capita Costs for Budget FTE FY 2013 – 2014
TIER 2
TIER 3
Instruction
$3,160.79
$2,685.38
Instruction & Academic Support
$1,676.00
$1,676.00
TOTAL
4,836.79
$4,361.38
*Note that these values do not include any base or performancebased funding.
Tier 2 Eligible
Tier 2 includes FTE in
eligible continuing
education (OE) courses that
are scheduled for 96 hours
or more and are mapped to
a third-party credential,
certification, or industrydesigned curriculum
System Office Clarification
• CC13-017 Clarification of Physical Education in
Occupational Extension
– Physical fitness classes do not meet the SBCC definition for
CE OE and therefore should not be offered for budgetary
FTE. A public service agency’s training request for physical
fitness training does not fit an OE definition.
1D SBCCC 300.3 (2)(a)
Occupational Extension courses consist of single courses, each
complete in itself, designed for the specific purposes of training an
individual for full- or part-time employment, upgrading the skills of
persons presently employed, and retraining others for new
employment in occupational fields.
Audit Procedures 2013-2014
• CC13-018 Education Audit Procedures FY 20132014
– Continuing Education Accountability and Credibility Plan
Review
The plan as approved by the local board will be requested for
purposes of applying the college’s student signature policy
only, but the plan will not be reviewed for applicable content.
CC00-147 and CC10-002 apply here.
State Board Code Rewrite
http://www.nccommunitycolleges.edu/Legal/SBCCCode.htm
Title 1
Community Colleges
Chapter A
State Board Governance
Chapter B
College Operations
Chapter C
Personnel
Chapter D Education Programs
Title 2
Title 3
Chapter D: Education Programs
Chapter E
Student Tuition and Fees
Subchapter 100
Chapter F
Student Financial Assistance
Subchapter 200
Chapter G
Full-Time Equivalent (FTE)
Subchapter 300 Continuing Education
Chapter H
Fiscal Management
Subchapter 400
Curriculum
Subchapter 500
Customized Training
Proprietary Schools
Subchapter 600
Small Business Centers
Chapter A
Subchapter 700
General Provisions
Proprietary Schools
General Definitions
Basic Skills
Rule-Making Process
Chapter A
Rule-Making Process
Page 16
State Board Code Rewrite
http://www.nccommunitycolleges.edu/Legal/SBCCCode.htm
Chapter D: Education Programs
Subchapter 100 General Definitions
Subchapter 200 Basic Skills
Subchapter 300 Continuing Education
Subchapter 300. Continuing Education
Subchapter 400 Curriculum
1D SBCCC 300.1
Continuing Education Definitions
Subchapter 500 Customized Training
1D SBCCC 300.2
Enrollment/Registration Process
Subchapter 600 Small Business Centers
1D SBCCC 300.3
Program Classification
Subchapter 700 General Provisions
1D SBCCC 300.94
Faculty
1D SBCCC 300.95
HRD Program Continuation
1D SBCCC 300.96
Continuing Education Program Management
1D SBCCC 300.97
Instructional Service Agreements
1D SBCCC 300.98
Courses and Standards
1D SBCCC 300.99
Education Services for Minors
Page 17
Master Course List
Updates: Segment 3C and 4
Impacts:
• Program of study process
• XUIC process (download of courses from SO to local college)
New features:
• XUIC flexibility
• Adding Tier levels to CRS and XUCO
• Adding Credential connections to SECT
Coming:
• Ability to report FTE by Tiers
• Ability to report credential offerings
Things to know:
• “Quiet Period” 10/31/13 – 11/14/13 ….No downloads of new classes
Master Course List
New Courses - 2013
Course ID
Course Title
Recommended Hours
Program
Area
Tier Designation
COS-3206
Cosmetology Instructor Training
420
T75 – Service Occupations
3
HIT-3700
Electronic Health Records
144
H30-Health
2
DIE-3110
Diesel Engines
192
V40-Automotive
3
MNT-3066
Apartment Maintenance Technology
125
P35-Industrial/
Manufacturing
2
MNT-3065
Healthcare Facility Management
336
F25-Business
2
ISC-3600
Craft Beer Brewing
112
P35 – Industrial
Manufacturing
3
HEO-3200
Asphalt Roadway Technology
36
H30 - Construction
3
NUR-3218
Home Care Nurse Aide
100
L30-Health
2
Master Course List
Modification- 2013
Course ID
NUR3242
Course Title
Nurse Aide Refresher
Course Description
Current Description:
The student is required by N.C. Board of Nursing to be a Level I Nursing
Assistant and to list with N.C. Division of Facility Services and N.C. Board
of Nursing. The course consists of primarily review and testing to assess
student knowledge. Each student must complete course with passing
academic and attendance requirements to maintain registry with N.C.
Division of Facility Services and N.C. Board of Nursing. Hours and
course content dictated by above listed governing bodies.
Proposed Description:
This course is design to meet the licensing renewal requirements for
Nurse Aide I (DHHS-Health Service Regulation) and Nurse Aide II (NC
Board of Nursing). The course consists of primarily review and testing
to assess student knowledge for the specifically defined competency
assessments by their respective governing body.
R
40
M
48
C
Program
Area
L30-Health
Tier
Level
3
Master Course List
Renewal Requirements for Nurse Aide I
If a student’s Nurse Aide I listing has expired within the past 24 months:
Student must successfully complete the competency evaluation portion of the Nurse Aide I Program if the nurse aide goes
for a period of two full years (from either the most recent date tested or the most recent date worked) without meeting the
minimum work requirement*.
*The individual must work as a nurse aide under RN supervision for pay at least 8 hours within the two-year period of the
registry listing.
Renewal Requirements for Nurse Aide II
If a student’s Nurse Aide II listing has expired within the past 24 months:
•
•
•
•
•
•
Student must successfully complete the competency evaluation portion of the Nurse Aide II Program.
Student must be listed as a Nurse Aide I with the NC Division of Health Service Regulation – Nurse Aide I Registry
with no substantiated findings of abuse, neglect or misappropriation of property.
Student must have performed nursing care activities for monetary compensation with the past 24 months for at
least 8 hours under the supervision of a RN.
Student’s renewal application must be submitted on or before the last day of their birth month.
Student must have a NC Nurse Aide II listing number.
Student must have a Social Security Number.
If a student’s Nurse Aide II listing has expired in excess of 24 months, the student will be required to successfully complete
a comprehensive Nurse Aide II program to be eligible for renewal.
Master Course List - HRD
HRD 3005 TECHNOLOGY AWARENESS
CURRENT COURSE DESCRIPTION
• This course provides employability skills
training for unemployed and
underemployed adults. The curriculum
framework is and the content of the
instructional materials should focus on the
following topics: assessing the individual’s
technology literacy, understanding and
developing a moderate comfort level of
basic computer-use skills, using technology
in developing and implementing job search
strategies, researching career and
occupational information, compiling and
developing employment-related
documents (resumes, cover letters,
applications, and electronic employment
portfolios), accessing governmental and
educational resources, understanding the
impact of social networking on
employment, and emphasizing the role of
technology in the workplace.
NEW COURSE DESCRIPTION
• This course provides employability
skills training for unemployed and
underemployed adults. The curriculum
framework and the content of the
instructional materials will focus on
computer use skills as it relates to:
developing basic keyboarding, wordprocessing, and internet awareness,
learning technology based job search
strategies, applying for employment
online, and accessing governmental
and educational resources and
services.
EFFECTIVE JANUARY 1, 2014
Master Course List - HRD
HRD 3004 CAREER READINESS/PATHWAYS
CURRENT HOURS & DESCRIPTION
60 hrs recommended
72 hrs max
NEW HOURS & DESCRIPTION
50 hrs recommended
•
•
This course provides employability skills
training for unemployed and
underemployed adults. The curriculum
framework is based on a specific
occupation and addresses one or more of
the following topics: career exploration,
job seeking and keeping strategies, entrylevel skill awareness and development, and
training success strategies including notetaking, test-taking strategies, reducing test
anxiety, and preparing for certification
exams and placement tests. This course
may be linked either at the beginning or
ending of an occupational course.
60 hrs max
This course provides employability skills
training for unemployed and
underemployed adults. The curriculum
framework is based on a specific
occupation and includes one or more of
the following topics: career exploration,
entry-level skills competencies,
employability skills and job search
strategies.
EFFECTIVE JANUARY 1, 2014
Master Course List - HRD
HRD 3004 CAREER READINESS/PATHWAYS
Impact of Change
•
•
•
•
The change in the state record will require that the current course have an end date
of 12/31/2013 and that the new course begin effective 1/1/2014. The impact to the
local college:
College must run XUIC to bring down the new version of HRD 3004
College must build all new local sections of HRD 3004 off of the new record
All local sections built off of the existing HRD 3004 course (S record) should end on
or before 12/31/2013
– Sections built off of the HRD 3004 (S record) that end after 12/31/2013 may create local issues
during changes, billing or grading processes one the end date (12/31/2013) has passed.
•
New courses ending after 12/31/2013 should be built off of the new HRD 3004
course
NEW PROGRAMS
Personal and Home Care Aide State Training
The North Carolina Department of Health and Human Services (NC DHHS) received a
federal Personal and Home Care Aide State Training (PHCAST) grant to develop,
evaluate and disseminate a uniform core competency-based training program that
addresses the workforce challenges and training needs of direct care workers in this
state.
PHCAST Training
• Phase I – Introduction to Direct Care
• Phase II – Direct Care Worker
• Phase III – Nurse Aide I
• Phase IV – Home Care Nurse Aide Specialty – NAI professional credentials with
DHHS – NAR
Course materials:
http://www.nccommunitycolleges.edu/Business_and_Industry/ConEd/PHCAST_Class_Materials.htm
NEW PROGRAMS
Progression Program –
Multiple points of
assessment, exit and
entry
Community College
Pilot Sites
Community
College
Phase I Phase II
Asheville-Buncombe
Central Carolina
Phase
III
*
*
*
*
Central Piedmont
Coastal Carolina
*
*
*
Forsyth Technical
Mitchell
Phase
IV
*
*
*
*
Roanoke-Chowan
*
*
*
Sandhills
*
*
Southeastern
*
*
Stanley
*
*
*
Tri-County
*
*
*
Wake Technical
*
*
*
Includes both pilot years
*
*
Excludes Halifax CC & Cape Fear CC/Elder House
NEW PROGRAMS
HRD Course Offerings – New Opportunity
Microsoft IT Academy – Digital Literacy Certificate
The goal of Microsoft Digital Literacy is to teach and assess basic computer
concepts and skills so that people can use computer technology in everyday
life to develop new social and economic opportunities for themselves, their
families, and their communities.
Whether you are entirely new to computing or have some experience, this
curriculum will help you develop a fundamental understanding of computers.
From using the Internet to sending e-mail or creating a résumé, the Digital
Literacy Curriculum helps you develop the essential skills you need to begin
computing with confidence.
Page 28
DigitalNEW
Literacy
PROGRAMS
HRD – MS Digital Literacy
Welcome to the Microsoft Digital Literacy curriculum. The courses help you learn the essential skills to begin computing with confidence,
be more productive at home and at work, stay safe online, use technology to complement your lifestyle, and consider careers where you can
put your skills to work.
Basic Course
Learn the value of computers in
society and how to use a mouse
and keyboard.
Standard Courses
Learn about computer basics, the
internet, productivity programs,
security, privacy, and digital
lifestyles.
Advanced Courses
Learn about creating an e-mail
account and a great resume,
searching the Web, and social
networking.
Digital Literacy Certificate Test
Pass this test to get a personalized
certificate showing you have learned
the basics of using computers!
Page 29
PROGRAM UPDATES
NURSE AIDE I and NURSE AIDE II - VLC
DHHS – Division of Health Care Personnel Registry
Center for Aide Regulation and Education (C.A.R.E)
Updated State Approved Nurse Aide I Curriculum available at
http://www.ncdhhs.gov/dhsr/hcpr/curriculum/index.html
Virtual Learning Center curriculum update: 2013 – 2014 cycle
Page 30
Accountability/Credibility
Internal Audit
Educational institutions are shifting to meet demands for greater accountability
and the capability to demonstrate measurable outcomes.
In an effort to lead this culture shift to authenticate rigor, relevancy and
results, we intend to revamp the accountability and credibility model for
Continuing Education.
The Workforce Continuing Education division will develop tools to assist
colleges in implementing internal controls to address practical and planning
issues around program accountability and credibility.
The operational results of this new focus will include increased accountability
for stakeholders, established expectations, and demonstrable outcomes as well
as the encouragement of the use of leveraged resources.
Page 31
Performance Measures
Eight Performance Measures
1. Basic Skills Student Progress*
2. Developmental Student Success Rate in
College‐Level English Courses
3. First Year Progression
4. Licensure and Certification Passing Rate
5. GED Diploma Passing Rate*
6. Developmental Student Success Rate in
College‐Level Math Courses
7. Curriculum Student Completion
8. College Transfer Performance
Adopted S.L. 2012-142
Professional Development
• Continuing Education Professional
Development Opportunities
– Senior CE Administrator Mentorship Program
– Senior CE Administrator Monthly Update
– CE Accountability/Credibility Forum
– CE – CIS Roundtable
Mentorship Opportunity
CE Senior Administrator Mentorship
Mentoring program to assist senior continuing education administrators in
developing the knowledge, skills and networking resources essential to
workforce professionals in leadership positions
• Goals:
–
–
–
–
Knowledge and Skill Transfer
Networking
Professional Development
Situational Guidance
• Focus areas:
–
–
–
–
–
Leadership
Program Development
Quality Assurance
Communication
Partnerships
• Initial group identified – first cohort to begin November 2013
Senior Leadership Call
• CE Senior Administration Monthly Call
– October 24, 2013
– November 25, 2013
– December No Call
– January 23, 2014
– February 27, 2014
Accountability Forum
Accountability/Credibility Forum (2 – 3:30 PM)
Forum is designed to address leading issues, data driven conversations
and relevant topics from the field. Audience may focus on different
groups but intent will be on program accountability and credibility.
– November 7, 2013
– December 5, 2013
– January No Call
– February 6, 2014
– March 6, 2014
– April 3, 2014
– May 1, 2014
– June 5, 2014
First Thursday schedule designed to pull information from the previous
month’s WDLC, SBCC Board, and Senior CE Call
CE – CIS Roundtable
The purpose of the CE-CIS roundtable sessions is
to discuss any current, upcoming or outstanding
issues involving the Colleague CIS system. This
may include SO changes/updates, best practices
or trending issues relevant to the group.
• Next session – January 15, 2014
Training Opportunities
• NC Back to Work Regional Meetings
– October 1st : Catawba Valley CC
– October 2nd : Forsyth Tech CC
– October 7th: Nash CC
• NC Workforce Development Partnership Conference
– October 16 – 18, 2013: Greensboro Sheraton Four Seasons
• HRD Training Academy
– December 11 – 13, 2013: Greensboro Marriott
• Cognitive Behavior Intervention (CBI) Instructor Training (12/10 – 12/13)
• CRC Boot camp
• NCCCAEA – LERN Project Management Institute
– February 4 – 7, 2014: Raleigh (System Office)
• CE Senior Leadership Institute
– March 24 – 25, 2014: Raleigh Doubletree Brownstone
Questions