Chabot College
Student Services Program Review
Report
Year One of
Program Review Cycle
Student Health & Wellness Center
Submitted on 3/6/13
Rosafel Adriano-Nogra, PHN, MSN, FNP-C
Final Forms, 1/19/13
Table of Contents
Section 1: Who We Are ............................................................ 1
Section 2: Where We Are Now ................................................. 2
Section 3: The Difference We Hope to Make ............................. 3
Required Appendices:
A: Budget History .........................................................................................4
B: Student Learning and Service Area Outcomes Inventory .........................5
E: New Initiatives .........................................................................................6
F2 F1: New Faculty Requests ........................................................................7
F2: Classified Staffing Requests ....................................................................8
F3: FTEF Requests ........................................................................................9
F5: Supplies and Services Requests ............................................................10
F6: Conference/Travel Requests ................................................................11
F7: Technology and Other Equipment Requests ........................................12
F8: Facilities Requests ................................................................................13
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1. Who We Are
Describe your unit--your mission, vision, responsibilities and the goals of your area. How does your unit support
other student services, administrative, and academic units? What impact do you have on student learning?
Describe the number and types of staff in your office, both now and historically.
Mission
The mission of the Student Health & Wellness Center (SHWC) is to assist Chabot College to foster a safe
learning environment and to keep students as healthy as possible so they can achieve their academic
goals. The SHWC is committed to enhancing the educational process by monitoring, modifying or
removing health related barriers to learning. This promotes optimal wellness and enables individuals to
make informed decisions about health related concerns. Students are empowered to be self-directed
and well-informed consumers of health care services.
Goals
The goal for the Student Health & Wellness Center (SHWC) is to empower our students and adequately
provide the resources necessary to succeed in achieving their personal goals in the areas of health and
overall wellness. By having on site health care for the students they are much more likely to seek
medical care and maintain their health. Statistically, student who are healthy are more likely to have a
better academic outcome, remain in school and follow through with their education.
Program Description
The SHWC was established in 2006 as a partnership between Chabot College and Valley Care Health
System. At Valley Care Health System (VCHS) the SHWC is under the administrative supervision of the
Director of Outpatient Services, and Valley Care’s Medical Director of Occupational Medicine.
At Chabot College the SHWC is under the supervision of the Dean of Counseling and Vice President of
Student Services. The Director/Site administrator of the SHWC provides day to day direction and
management of the SHC.
The Student Health Center is designed to serve only the student population. The exception to this is
annual and new hire TB testing and review for faculty and staff and emergency response collaboration
with Campus Safety to the whole campus. The current $17 student health fee is assessed at the
beginning of spring and fall semester and $15 for summer semester. The student health fee provides the
total funding for the student health center. As of January 1, 2006 all students pay this fee except those
who use faith for healing or take off site classes or Sunday classes. Previously those students who
qualified for Board of Governor fee waivers were exempt from the Student Health Fee but could utilize
the services. We also provide emergency medical response to faculty, staff, and visitors, TB testing for
faculty and staff and mental health crisis response.
Program Components
Medical Care Services
 Non-emergency treatment of common acute /episodic illnesses and injuries
 Work and transfer physicals
 Occupational and Health science program health screenings
 Immunizations
 Lab tests
 Over the counter medications and a minimal dispensary of prescription drugs
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 Communicable disease control
 Referrals
Mental Health Care Services
 Crisis management
 Short-term psychological counseling
 Screening
 Referrals
 Staff Training
Campus Emergency Response and Planning
 Assist Campus Security with emergency care in health center facility
 The SHC works closely with Campus Security, VCHS and the Alameda County Public Health
Department to be prepared for possible disasters.
 Automated External Defibrillator Program medical advisor and unit maintenance.
Health Promotion Activities
Health promotion activities were predominantly accomplished by Administrator and staff of SHWC. In
addition to the campus activities, the administrator is the medical advisor of Medical Assistant Program
and Co-Chair of Health and Safety Committee. The administrator also provided the oversight of clinical
activities for Samuel Merritt University, Nurse Practitioner student in the SHC.
The following is a summarization of the health and promotion activities:
 New student orientation to SHWC facilities and services
 Participated at the American College Health Association National College Health Assessment II
 HIV Awareness and World AIDS Day
 Bone Marrow and Blood Drive
 Flu vaccine promotion
 Breast Cancer Awareness
 Great American Smoke out Campaign
 Handwashing Awareness
 Involvement in Health & Safety Meetings and Pandemic Planning
 Maintenance of health center/wellness website
 Health Fairs and wellness screenings
 HPV Vaccine promotions and STD screenings
 Class Presentations on health related issues
 TB screening for health science program and district employees
 Continue collaboration with the Counseling office, Campus safety and Office of Student Services
regarding Crisis Intervention Response Team Committee
Staffing






Medical Director, MD-on call-VCHS employee
Director/Site Administrator, Nurse Practitioner (FT)
Nurse Practitioner (PT) 0.5-VCHS employee
Medical Assistant (FT) 1.0- VCHS employee
Medical Assistant (PT) 0.5-VCHS employee
Front Office Assistant (PT) 1.25-VCHS employee
2
1.0-VCHS employee





Pharmacist-on call-VCHS employee
Student Assistants-two (2) 20 hours/week-CC employee (FWS)
Mental Health Services Supervisor for intern-CC employee
LMFT-CC employee
MFT Intern-CC employee (stipend $500/month)
Staffing Need:
Wellness coordinator- 0.4- CC employee
Relationship with other college units
The Student Health Center & Wellness Center collaborates with the members of the campus
multidisciplinary teams to develop outreach programs that promote positive health behaviors and
enhance academic performances. We work closely with Campus Security, health science programs and
counseling department. We provide health education to each individual patient through workshops,
referrals, special events and Health Fairs.
Unit Support for student Learning and Success
By having on site health care for the students they are much more likely to seek medical care and
maintain their health. Statistically student who are healthy are more likely to have a better academic
outcome, remain in school and follow through with their education. We also set the stage for students
to become responsible for their own health care after having had parents or guardians take care of this
previously. Our vision it to continue providing an accessible, high quality medical care, public health
prevention and educational programs that focus on basic healthy living.
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2. Where We Are Now
Complete Appendix A (Budget History) and Appendix B (Student Learning Outcomes/Service Area Outcomes
Inventory) prior to writing your narrative. Limit your narrative to no more than two pages.
As you enter a new Program Review cycle, reflect on your achievements over the last few years. What did you want
to accomplish? What are your Student Learning Outcomes (SLOs) and Service Area Outcomes (SAOs), and what
progress have you made toward achieving them? Describe how changes in resources provided to your office have
impacted your achievements. What are you most proud of, and what do you want to continue to improve?
Discuss important trends that will have a significant impact on your unit over the next three years. Those could
include technology, facilities, equipment, and student demand. What opportunities and challenges do your foresee
in the next three years?
The providers and staff of SHWC strive to maintain a high level of professionalism and standard of care.
They are committed to making the students feel comfortable in the setting, valued as an individual, and
satisfied that their needs have been met. SHWC staff and providers meet regularly each semester with
the staff from other campus departments to discuss activities, operations, and any current issues. The
director is involved with the office of V.P Student Services, Dean of Counseling, Health Science
Programs, and Campus Safety Director at Chabot College, and with the Nurse Manager and Supervising
Physician under Valley Care Health System.
Accomplishments over the last few years:
1. Participated at the National College Health Assessment II (NCHA) Survey, Spring 2010This survey address the priority health issues specifically identified for Chabot College
population. The results have demonstrated that issues related to stress, sleep
difficulties, internet use, depression, anxiety, nutrition and relationship difficulties rated
the highest factors affecting their individual academic performance. The reports from
the survey serve as a tool in developing a means to address these factors affecting the
student’s academic performance. It also provides insight into issues affecting the Chabot
college student population that are not often captured, although they may influence
student’s health status. .
2. Patient satisfaction with medical services remains high. The SHWC received an Overall
Satisfaction rating of 5.50 (1-6 scale) with 80% rating the service as Excellent. Research
suggests that it is the Excellent score that most predicts customer loyalty which is
reflective of the highest satisfaction. The results of the patient satisfaction survey
suggest that students are very satisfied with health services. Nevertheless, efforts will
continue to improve patient education, follow-up appointment, coordination of mental
health care, and referrals to medical care for chronic illnesses
3. Continued compliance with Federal/State/Title V/District Board Policy Programs: HIPPA,
Smoking Cessation-Smoke Out Campaign/Smoke Free Campus
4. Re-organizing SHWC website to enhance service delivery that will allow patients to
schedule appointments, obtain forms and health education update.
5. Provided leadership and educational trainings for staff during Flex Day
6. Developed and executed health educational class presentations targeting the
prevention of sexually transmitted disease, and birth control management.
7. Developed and executed monthly health education calendar for special events such as:
Annual Health Fair events, October Breast Cancer Awareness Campaign- screened over
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100 students and taught them how to perform monthly self breast-exam, The Great
American Smoke-Out Campaign in November- hand out cessation information
programs, December World AIDS Day Campaign, February’s American Heart Month and
Diabetes Screening, Walk for Fitness Campaign, and April’s Denim Day Event in
recognition of Sexual Assault Awareness Campaign.
8. Developed and executed a pandemic and emergency preparedness campaign in
collaboration with Campus Safety, to re-emphasizing the importance of prevention and
following public health recommendations from CDC and Alameda County Dept. of Public
Health.
Student Learning Outcome (SLOs)
1. To identify health care outreach program that will benefit healthier lifestyle for students.
2. To identify student’s “high risk” behaviors that created barriers to the treatment management
or health outcomes of their diseases, and promote positive ways to reduce the risky behaviors.
3. To continue meeting the college health state & federal mandates for compliance and
documentation
Service Area Outcomes (SAOs)
1. Students will be able to identify the Student Health Center as a place for primary and women’s
health services, STI prevention and treatment
2. Students will identify the Student Health Center as a place to receive personal counseling and
life coaching
3. Students will recognize the correlation between their health and their academic and career
success
4. Students will demonstrate knowledge of the types o f services available at the Student Health
Center.
In reviewing the SHWC progress within the last few years, the health center strives toward high visibility
at Chabot College campus. Outreach efforts through health promotional events and the continued
collaboration between the Dean of Counseling, the office of V.P of Student Services, the student body
and other members of the campus disciplinary team helps increases compliance visit to the health
center over the last years. The preventative health and wellness program developed for the student
health center was based on the ACHA (American College Health Association) recommendations. This
recommendation focuses on campus outreach programs in addressing identified health issues that
affects the student’s academic performance. Part of the continuing goals of the Student Health &
Wellness Center is to provide our student population a wellness coordinator in creating a more
comprehensive educational preventive program base on ACHA recommendations.
Some of the challenges that we foresee in the next three years are: acquiring a full service clinic space to
accommodate the growing needs of the student health center; to obtain Electronic Medical Record
(EMR) software in meeting President’s Obama EMR Mandate in year 2014, implementing and
accommodating the cost (including renewal fee) of Student Health 101 Online magazine.
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3. The Difference We Hope to Make
Review the Strategic Plan goal and key strategies at
http://www.chabotcollege.edu/prbc/StrategicPlan/SPforPR.pdf prior to completing your narrative. Please
complete Appendices E (New Initiatives) and F1-3 and 5-8 (Resource Requests) as relevant to your needs to further
detail your narrative. Limit your narrative to three pages, and be very specific about what you hope to achieve,
why, and how.
What initiatives would you like to undertake to improve or strengthen your unit or to address demand for your
services? What initiatives are underway in your area, or could you begin, that would support the achievement of
our new Strategic Plan goal and strategies and/or improve student learning? Identify specific, measurable goals
and the resources needed to achieve them.
New Initiatives /Plan Goal/Strategies/Resources
1. New Facility
One of the biggest challenges is providing our students a full service clinic space that can
accommodate the needed health services for our growing campus population. Patient’s privacy
has been an issue due to limited space in the waiting room area, exam rooms and mental health
counseling office. Issue of safety was also brought to our attention by students coming in
complaining of upper respiratory symptoms that may be due to exposure to certain
environmental materials in our current building.
To maintain a safe working environment for our staff and the students we're serving, clinic
facility plays a big role. The current facility that houses the student health center is now
outgrowing the needs of our students and the staff that limits the services we’re providing.
Plan Goal: a proposal of a possible relocation to bldg 2300 (Rock Room & Staff Lounge: Room
2338 and 2340) will provide a temporary working site for our staff and a clinic facility for our
students. The location is operational for the student health center to use as it meets the
standard OSHA requirements and ADA guidelines (e.g., a simple wall to wall ad on for exam and
office rooms, easy access for placing a sink in each exam room, a back and front door exit and
entrance for Campus Safety, EMT and Hayward Fire Dept. and located in the first floor for
disabled students/faculty/staff access). This proposal will be presented to Academic and
Classified Senate Committee as well as the President’s office in hoping to support the student
health center relocation.
2. Complying with college health federal/state mandates
Implementing Electronic Medical Record System:
As part of the 2009 Stimulus Act, the National Coordinator for Health Information Technology
(HIT) was mandated to update regulations to require utilization of an electronic health record
for each person in the U.S. by 2014. In other words, under this new HITECH Act, by 2014 it will
be mandatory to use EMR/EHR for all patients. In complying with this mandate, the student
health center is proposing to implement an EMR system to begin this Fall 2013. Implementing
an EMR system can: a) improved patient care and providers’ ability to make better-informed
decisions, b) reduced storage necessary to keep paper charts, c) aggregated patient data that
makes it easier to share with multiple providers, d) accessible records from remote locations, e)
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portability between various clinics in a healthcare group, f) continuity of care and, g)
centralization of health history.
Plan Goal: The mandatory implementation of an EMR/EHR system compliant at the student
health center is to select and purchase an EMR system before or prior to school year 2013-2014
under the student health center funds.
Implementing Student Health 101 online magazine:
This gives college students a way to anonymously research the health and wellness issues that
are most prevalent on today’s campuses, and meeting college health federal and state
mandates (title V including Drug Free School act, AB1088 (sexual violence prevention) and Ca.
Ed Code: Section 76403-pandemic education and prevention.) This Live Magazine technology
delivers health and wellness information in an interactive format that grabs students' attention
and keeps them engaged. Student Health 101 online magazine covers topics from every part of
the wellness wheel that impact student success and retention rates. Through innovative
programs and services such as this, it improves student learning and achievement.
Plan Goal: To implement student health 101 online magazine and make it available for student
at the student health center website.
3. Wellness Coordinator
A wellness program coordinator encourages student to engage in healthy living. Coordinators
are responsible to communicate with the students and advise them on altering their current
lifestyle pattern and adopting healthy eating and exercising habits. Coordinators liaise with the
team of health care providers to ensure they provide accurate diagnosis and advice on the
student's health conditions.
The lack of wellness coordinator has also impacted the effort of the student health and wellness
center in developing, coordinating and implementing a broad array of wellness programs and
policies to support the student learning and academic mission.
Plan Goal: To institute a well organized wellness program headed by a certified wellness
coordinator under the student health center funds. The student health center can give our
students the access to the health information they want, and increase participation (such
as smoking cessation program) and generate interest on health promotion at the same time.
4. Office Supplies/Student assistant: budgetary adjustment to meet the growing demand of the
student health center service to our registered students at Chabot Campus.
Patient education impacts student’s health outcomes. By providing our students patient
educational materials, it offers the student an understanding of the disease process and
instruction about healthy behaviors and activities. It improves the student’s understanding of
how they need to live to continue to have good health that can impact in achieving their
academic goals.
Student Assistants are vital to student health center staff. Our front office receptionist relies on
an effective student assistant to work as their partner in the shared goal of improving student
achievement by setting appropriate appointments, immediate referrals and keeping our front
office well organized. Student assistants can be a positive force for learning by encouraging
their fellow students and being available to listen to their health concerns.
7
5.
Appendix A: Budget History and Impact
Audience: Budget Committee, PRBC, and Administrators
Purpose: This analysis describes your history of budget requests from the previous two years
and the impacts of funds received and needs that were not met. This history of documented
need can both support your narrative in Section A and provide additional information for Budget
Committee recommendations.
Instructions: Please provide the requested information, and fully explain the impact of the
budget decisions.
Matt: Please provide the appropriate budget number for 2012-13 for office supplies and
services
2011-12 Budget 2011-12 2012-13 Budget 2012-13
Category
Requested
Budget
Requested
Budget
Received
Received
Classified Staffing (# of
(Estimated
$0
(Estimated
$0
positions): 1
hourly rate is
hourly rate is
Wellness Coordinator (10
base on Simply
base on Simply
hrs/week)
Hired's job
Hired's job
search engine)
search engine)
$9600/semester
$9600/semester
(Fall & Spring
(Fall & Spring
only)
only)
Office Supplies & Services
$1500
$1500
$2000
???
(Patient Educational
Materials/Posters/Pamphlets,
etc)
Technology/Equipment
Other
TOTAL
$11,100
$1500
$11,600
1. How has your investment of the budget monies you did receive improved your Service Area
Outcomes? When you requested the funding, you provided a rationale. In this section, assess if the
anticipated positive impacts you projected have, in fact, been realized.
Patient educational materials impacts student’s health outcomes. It offers the student an understanding
of the disease process and instruction about healthy behaviors and activities. It improves the student’s
understanding of how they need to live to continue to have good health that can impact achieving their
academic goals.
2. What has been the impact of not receiving some of your requested funding? How has your ability to
serve the college and our students been impacted, or safety compromised?
The lack of wellness coordinator can impact the effort of the student health and wellness center in
developing, coordinating and implementing a broad array of wellness programs and policies to support
the student learning and academic mission.
8
Appendix B: Student Learning and Service Area Outcomes Inventory
Audience: PRBC and Administrators
Purpose: This analysis enables us to track progress on key learning and student service goals, and to meet our accreditation standards.
Instructions: Please provide the requested information, noting ongoing SLOs/SAOs as well as any new goals.
How Measured
SLO/SAO
Results/Discussion
SLO #1:
Identify health care outreach program that
will benefit a healthier life style for
students.
Continue the monthly health
events and tabling to promote
health services
Organize spring/fall health fair
events in the campus
Hire a wellness coordinator (i.e.,
dietitian or nutritionist) to expand
and provide information on health
promotion and wellness activities
Collaborate with peer advisor
committee to provide direct
health prevention activities for the
students.
Over 1400 students
have attended
and/or visited the
student health center
monthly health
events over the last 2
years
Health Fairs were
very successful
engaging
students/staff/faculty
to participate in
wellness screenings
Wellness
Coordinator-not met
SLO #2:
Students will be able to identify “high risk”
behaviors that created barriers to the
treatment management or health
outcomes of their diseases and promote
positive ways to reduce the risky
behaviors.
Chabot College participated at the
National College Health
Assessment Survey by ACHA
(American College Health
Association) last Spring of 2010 to
identify high-risk behaviors that
can create barriers to their
treatment outcome.
9
600 + students
have participated
at the NCHA
College health
assessment survey
conducted last
Spring 2010. The
results have
demonstrated that
issues related to
stress, sleep
difficulties, internet
use, depression,
anxiety, nutrition
and relationship
difficulties rated
the highest factors
affecting their
individual academic
performance.
The reports from
the survey serve as
a tool in developing
a means to address
these factors
affecting the
student’s academic
performance. It
also provides
insight into issues
affecting the
Chabot college
student population
that are not often
captured, although
they may influence
student’s health
status.
SLO #3: (New)
To continue meeting the college health
state & federal mandates for compliance
and documentation
SAO #1:
Students will be able to identify the
Student Health Center as a place for
primary and women’s health services, STI
prevention and treatment
To provide Chabot College
Community the appropriate
resources regarding college health
mandates and title V including
Drug Free School act, AB1088
(sexual violence prevention) and
Ca. Ed Code: Section 76403Pandemic education and
prevention, The HITECH (Health
Information Technology for
Economic and Clinical Health) Act:
Electronic Medical Records (EMR)
2014 mandates
Provide student health center
brochures to registered students
and attend class presentations
10
Outreach and tabling
events were done to
meet AB 1088
*Sexual Violence
Prevention
Expanding the
outreach through
Student Health 101Online magazine in
meeting and
complying with State
and Federal College
Health mandates
Purchasing Electronic
Medical Record
Software
80% of the students
were able to identify
the student health
center services,
however, location
was challenging to
some students who
SAO #2:
Students will identify the Student Health
Center as a place to receive personal
counseling and life coaching
Provide continual hours of mental
health services for students.
Provide educational presentations
on mental health issues to campus
community
attends evening
classes.
Students were able
to utilize the
counseling service at
the health center.
Over 400 students
received appropriate
counseling and
referrals
SAO #3:
Students will recognize the correlation
between their health and their academic
and career success
Students will participate with their
treatment management
Keeping the student healthy by
providing appropriate referrals in
the community.
SAO #4:
Students will demonstrate knowledge of
the types of services available at the
Student Health Center, location and hours
of operation.
Increase visibility in the campus
through marketing and advertising
the services online and on-campus
events and tabling
At least 5,000
students were seen
for primary care,
women’s health and
sick visit. Appropriate
referrals were
provided to those
who have chronic
illnesses that needed
complex medical
care.
Visibility still remains
the issue however;
students continue to
utilize the services
that the student
health center offers.
Patient Satisfaction Survey
Over 10,000
registered students
were seen at the
health center over
the last 2 years.
Patient satisfaction
with medical services
remains high. The
SHC received an
Overall Satisfaction
rating of 5.50 (1-6
scale) with 80%
rating the service as
Excellent.
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Appendix E: Proposal for New Initiatives (Complete for each new initiative)
How does your initiative address the college's Strategic Plan goal, or significantly improve student
learning?
Through innovative programs, services and meeting federal and state mandates, it improves student
learning and achievement.
What is your specific goal and measurable outcome?
Providing access to high quality, youth oriented marketing materials that are tailored for college
students and distribute in the health center as well as on campus through Student Health 101 Online
magazine, brochures, educational materials, etc.
Goal: Implementing student health 101 online magazine at the student health center website
As part of the 2009 Stimulus Act, the National Coordinator for Health Information Technology (HIT) was
mandated to update regulations to require utilization of an electronic health record for each person in
the U.S. by 2014. In other words, under this new HITECH Act, by 2014 it will be mandatory to use
EMR/EHR for all patients. In complying with this mandate, the student health center is proposing to
implement an EMR system to begin this Fall 2013. Implementing an EMR system can: a) improved
patient care and providers’ ability to make better-informed decisions, b) reduced storage necessary to
keep paper charts, c) aggregated patient data that makes it easier to share with multiple providers, d)
accessible records from remote locations, e) portability between various clinics in a healthcare group, f)
continuity of care and, g) centralization of health history.
Goal: To purchase the mandated EMR software and converting the clinic to paperless system thus
protecting the student health information and to comply with federal/state mandate requirements.
What is your action plan to achieve your goal?
Activity (brief description)
Student Health 101 Online magazine be available to Chabot
Website for student’s access
Find appropriate vendor for EMR software
Target
Completion
Date
Spring
2013
Fall 2013
Required Budget (Split out
personnel, supplies, other
categories)
$3000
$10,000
How will you manage the personnel needs? No
New Hires:
Faculty # of positions
Classified staff # of positions
Reassigning existing employee(s) to the project; employee(s) current workload will be:
Covered by overload or part-time employee(s)
Covered by hiring temporary replacement(s)
Other, explain
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At the end of the project period, the proposed project will:
Be completed (onetime only effort)
Require additional funding to continue and/or institutionalize the project
(obtained by/from): Grants and co-curricular funding
Will the proposed project require facility modifications, additional space, or program relocation?
No
Yes, explain:
Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements?
No
Yes, explain: Collaborative agreement is needed between Valley Care and Chabot
College
Do you know of any grant funding sources that would meet the needs of the proposed project?
No
Yes, list potential funding sources: Student Health 101 Online Magazine-Grants/cocurricular funding account
13
Appendix F1: Full-Time Faculty or Counselors/Adjunct Staffing Request(s) [Acct.
Category 1000]
Audience: Faculty Prioritization Committee and Administrators
Purpose: Providing explanation and justification for new and replacement positions for full-time
faculty/counselors and adjuncts
Instructions: Please justify the need for your request. Discuss anticipated improvements in student
learning and contribution to the Strategic Plan goal. Cite evidence and data to support your request,
including enrollment management data (EM Summary by Term) for the most recent three years, student
success and retention data , and any other pertinent information. Data is available at
http://www.chabotcollege.edu/ProgramReview/Data2012.cfm .
1. Number of new faculty or counselors requested in this discipline: ____
2. If you are requesting more than one position, please rank order the positions.
Position
Description
1.
2.
3. Rationale for your proposal. Please use the enrollment management data. Additional data that will
strengthen your rationale include FTES trends over the last 5 years, persistence, FT/PT faculty ratios,
CLO and PLO assessment results and external accreditation demands.
4. Statements about the alignment with the strategic plan and your student learning and service area
goals are required. Indicate here any information from advisory committees or outside accreditation
reviews that is pertinent to the proposal.
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Appendix F2: Classified Staffing Request(s) including Student Assistants [Acct.
Category 2000]
Audience: Administrators, PRBC
Purpose: Providing explanation and justification for new and replacement positions for full-time and part-time regular (permanent) classified
professional positions (new, augmented and replacement positions). Remember, student assistants are not to replace Classified Professional
staff.
Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic
Plan goal, safety, mandates, and accreditation issues. Please cite any evidence or data to support your request. If this position is categorically
funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding.
1. Number of positions requested: ___2___
2. If you are requesting more than one position, please ranks order the positions.
Position
Description
1. Wellness Coordinator
A wellness program coordinator encourages
student to engage in healthy living.
Coordinators are responsible to communicate
with the students and advise them on altering
their current lifestyle pattern and adopting
healthy eating and exercising habits.
Coordinators liaise with the team of health care
providers to ensure they provide accurate
diagnosis and advice on the student's health
conditions.
2. Student Assistant
Student assistants are in charge of performing
several administrative duties at the student
health center front office line. They perform
several secretarial duties such as answering
telephone, take and transmit messages, type,
copy and print documents and materials,
handle online and traditional correspondence,
greet and attend visitors and make
appointments.
3. Rationale for your proposal.
By instituting a well organized wellness program headed by a certified wellness coordinator, the student
health center can give our students the access to the health information they want, and increase
participation (such as smoking cessation program) and generate interest on health promotion at the
same time.
Student Assistants are vital to student health center staff. Our front office receptionist relies on an
effective student assistant to work as their partner in the shared goal of improving student achievement
by setting appropriate appointments, immediate referrals and keeping our front office well organized.
Student assistants can be a positive force for learning by encouraging their fellow students and being
available to listen to their health concerns.
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4. Statements about the alignment with the strategic plan and program review are required. Indicate
here any information from advisory committees or outside accreditation reviews that is pertinent to
the proposal.
The student health center has participated at the NCHA College Health Assessment II Survey last Spring
2010. The survey supports that the health of the campus community relies its academic mission by
supporting the short and long term healthy behaviors that can impact the student’s academic
performance. The preventative health and wellness program developed for the student health center
was based on the ACHA (American College Health Association) recommendations. This recommendation
focuses on campus outreach programs in addressing identified health issues that affects the student’s
academic performance.
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Appendix F3: FTEF Requests
Audience: Administrators, CEMC, PRBC
Purpose: To recommend changes in FTEF allocations for subsequent academic year and guide Deans and
CEMC in the allocation of FTEF to disciplines. For more information, see Article 29 (CEMC) of the Faculty
Contract.
Instructions: In the area below, please list your requested changes in course offerings (and
corresponding request in FTEF) and provide your rationale for these changes. Be sure to analyze
enrollment trends and other relevant data at
http://www.chabotcollege.edu/ProgramReview/Data2012.cfm .
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Appendix F5: Supplies & Services Requests [Acct. Category 4000 and 5000]
Audience: Administrators, Budget Committee, PRBC
Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of funds.
Instructions: In the area below, please list both your current and requested budgets for categories 4000 and 5000 in priority order. Do NOT
include conferences and travel, which are submitted on Appendix M6. Justify your request and explain in detail any requested funds beyond
those you received this year. Please also look for opportunities to reduce spending, as funds are very limited.
Project or Items Requested
Office supplies to include
educational
materials/pamphlets/brochures
2012-13 Budget
Requested Received
$
2013-14
Request
$ 2000
Rationale
Educational materials are
important because they can
significantly increase student
achievement by supporting
student learning. These
valuable learning tools feature
up-to-date information and
valuable resources that focus
on diseases, nutrition, mental
health and prevention.
EMR System (Electronic
Medical Record Software)
$10,000
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As part of the 2009 Stimulus
Act, the National Coordinator
for Health Information
Technology (HIT) was
mandated to update
regulations to require
utilization of an electronic
health record for each person
in the U.S. by 2014. Capture
and/or storage of patient
specific medical information in
a digital format are beneficial
in protecting their health
information.
Student Health 101 online
magazine
$ 3000
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This gives college students a
way to anonymously research
the health and wellness issues
that are most prevalent on
today’s campuses, and
meeting college health federal
and state mandates.
Student Health 101 online
magazine covers topics from
every part of the wellness
wheel that impact student
success and retention rates.
Through innovative programs
and services such as this, it
improves student learning and
achievement.
Appendix F6: Conference and Travel Requests [ Acct. Category 5000]
Audience: Staff Development Committee, Administrators, Budget Committee, PRBC
Purpose: To request funding for conference attendance, and to guide the Budget and Staff Development
Committees in allocation of funds.
Instructions: Please list specific conferences/training programs, including specific information on the
name of the conference and location. Note that the Staff Development Committee currently has no
budget, so this data is primarily intended to identify areas of need that could perhaps be fulfilled on
campus, and to establish a historical record of need. Your rationale should discuss student learning goals
and/or connection to the Strategic Plan goal.
Conference/Training
Program
2013-14 Request
Rationale
$
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Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000]
Audience: Budget Committee, Technology Committee, Administrators
Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology
Committee.
Instructions: Please fill in the following as needed to justify your requests. If you're requesting classroom
technology, see http://www.chabotcollege.edu/audiovisual/Chabot%20College%20Standard.pdf for the
brands/model numbers that are our current standards. If requesting multiple pieces of equipment,
please rank order those requests. Include shipping cost and taxes in your request.
Please note: Equipment requests are for equipment whose unit cost exceeds $200. Items which are
less expensive should be requested as supplies. Software licenses should also be requested as
supplies.
Project or Items
Requested
2012-13 Budget
Requested Received
$
2013-14
Request
Rationale*
$
* Rationale should include discussion of impact on student learning, connection to our strategic plan
goal, impact on student enrollment, safety improvements, whether the equipment is new or
replacement, potential ongoing cost savings that the equipment may provide, ongoing costs of
equipment maintenance, associated training costs, and any other relevant information that you believe
the Budget Committee should consider.
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Appendix F8: Facilities Requests
Audience: Facilities Committee, Administrators
Purpose: To be read and responded to by Facilities Committee.
Background: Following the completion of the 2012 Chabot College Facility Master Plan, the Facilities Committee
(FC) has begun the task of re-prioritizing Measure B Bond budgets to better align with current needs. The FC has
identified approximately $18M in budgets to be used to meet capital improvement needs on the Chabot College
campus. Discussion in the FC includes holding some funds for a year or two to be used as match if and when the
State again funds capital projects, and to fund smaller projects that will directly assist our strategic goal. The FC has
determined that although some of the college's greatest needs involving new facilities cannot be met with this
limited amount of funding, there are many smaller pressing needs that could be addressed. The kinds of projects
that can be legally funded with bond dollars include the "repairing, constructing, acquiring, equipping of
classrooms, labs, sites and facilities." Do NOT use this form for equipment or supply requests.
Instructions: Please fill in the following as needed to justify your requests. If requesting more than one facilities
project, please rank order your requests.
Brief Title of Request (Project Name): Student Health Center New Facility
Building/Location: 2300
Description of the facility project. Please be as specific as possible.
One of the biggest challenges is providing our students a full service clinic space that can
accommodate the needed health services for our growing campus population. Patient’s privacy has
been an issue due to limited space in the waiting room area, exam rooms and mental health
counseling office. Issue of safety was also brought to our attention by students coming in
complaining of upper respiratory symptoms that may be due to exposure to certain environmental
materials in our current building.
To maintain a safe working environment for our staff and the students we're serving, clinic facility
plays a big role. The current facility that houses the student health center is now outgrowing the
needs of our students and the staff that limits the services we’re providing.To accommodate these
issues it would mean that the health center needs to be relocated.
A proposal of a possible relocation to bldg 2300 (Rock Room & Staff Lounge: Room 2338 and 2340)
will provide a temporary working site for our staff and a clinic facility for our students. The location
is operational for the student health center to use as it meets the standard OSHA requirements and
ADA guidelines (e.g., a simple wall to wall ad on for exam and office rooms, easy access for placing
a sink in each exam room, a back and front door exit and entrance for Campus Safety, EMT and
Hayward Fire Dept. and located in the first floor for disabled students/faculty/staff access). This
proposal will be presented to Academic and Classified Senate Committee as well as the President’s
office in hoping to support the student health center relocation
What educational programs or institutional purposes does this equipment support?
Student Services Program
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Briefly describe how your request relates specifically to meeting the Strategic Plan Goal and to
enhancing student learning?
A freestanding facility appropriately designed and placed will provide improved access, confidentiality,
visibility and enhanced control of communicable disease for the student and staff population.
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