KASBO – Fall Conference November 19-21, 2014
Topics to be covered:

Journal Analysis- the Journal Analysis program displays a list of all journals which
can be sorted by any column displayed.

General Ledger Central- The GL Account Central program displays a variety of
account information based on user-defined filters. The information is for display
purposes only. No actions can be taken in the program beyond the creation of filters.
The program initially displays Search boxes, the Excel button, and a blank screen.

Account Overview - This program allows users to view general information about
their general ledger accounts.

Accounting Entries- This program allows users to create and modify existing
General Journals, Budget Transfers/Amendments and Encumbrance Journals from
one program. From Accounting Entries, each journal is stored independently under
the appropriate journal type tab.

Budget Roll-Up Groups- Budget Rollup Groups has gotten a complete makeover
and is now simply called Budget Rollups. Although the functionality of the rollup
groups remains the same, there have been a number of modifications such as easier
monitoring capabilities and more logical Account Associations. When first opening
Budget Rollups, all existing Rollup Codes are displayed. A specific code can be
reviewed by clicking on the desired Code.

Chart Manager- This program will provide the ability to add/edit segments and
accounts, copy a range of accounts to new accounts, change the structure of an
already existing account, and import accounts using a Microsoft excel layout.

Budget Scenarios- the Budget Scenarios program allows you to prepare multiple
versions of proposed budget packages at any budget level. Multiple scenarios are
created by applying one or more decision packages to a budget projection. You can
view the impact upon a budget by applying dollar value or percentage point
increases or decreases to specific accounts. The program initially opens to the
Scenarios tab.
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Journal Analysis:
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By selecting Advanced it allows users to search on specific journal criteria.
You can select any column heading to sort the list of journals by the value of that column.
The navigation bar can be used to view additional pages of journals.
All journals can be reviewed in greater detail by selecting VIEW. The journal is then
displayed showing all information pertaining to that entry. The navigation bar can be used
to move from record to record without having to return to the original list of journals.
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The above image displays Journal Summary and a Journal Line Items pane. The Journal
Summary displays general information about the journal, including over budget lines items, if a
journal line is using Project Accounting as well as the number of journal line and relating
information.
By selecting the Actions dropdown, users will have the ability to open GL Account Central for
any specific line item in the displayed journal.
The Excel icon can be used to export the current journal displayed or you can return to the
original record set of journals and use the Excel icon to export a list of entries.
Journal Analysis does not allow for changes or modifications to be performed. The intentions of
this program are for inquiry or display purposes only and will enforce all Munis data access
permissions. If your permissions to access journals in Munis are restricted, then you cannot
access those entries in Journal Analysis.
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Accounting Entries
This program allows users to create and modify existing General Journals, Budget
Transfers/Amendments and Encumbrance Journals from one program. From Accounting
Entries, each journal is stored independently under the appropriate journal type tab.
Filters can be used to select specific journals rather than displaying all journals for each tab.
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Selecting Add General Journal, Add Budget Amendment or Add Encumbrance Journal will bring
users to the appropriate journal entry screen. Journal Details can be clicked to allow users to
modify a number of fields pertaining to that entry. The fields displayed in Journal Details are
specific to the type of journal entry being created.
Where applicable, the ability to Generate Due To/Due From records, Release Journal for
Approval, Post Journal, Print a Proof Report or archiving a record to TCM can be completed
from any Entry screen.
For each journal type there is a running total of the following: Debits/Credits,
Increases/Decreases or Encumbrances/Liquidations. These totals are updated when the journal
has been saved.
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General Ledger Central
The GL Account Central program displays a variety of account information based on userdefined filters. The information is for display purposes only. No actions can be taken in the
program beyond the creation of filters. The program initially displays Search boxes, the Excel
button, and a blank screen.
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Click the Settings button in the GL Account Central header to open a dialog box from which you
can define the default settings for search results and the panes displayed on account detail
screens.
The Application Settings tab contains the Wildcard Implied on Quick Search check box and the
Default Date Range list. Selecting the check box causes GL Account Central to automatically
apply wildcard characters your search criteria.
The Panel Settings tab lists the panels that are available in the GL Account Central program.
Highlight a panel name by clicking it, and then use the arrow buttons to move the panel to the
Available Panels list or the Loaded Panels list. Only panels in the Loaded Panels list appear on
the GL Account Central screen.
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After performing the search, the program displays a list of matching accounts and two
panes that define and load filters for the displayed accounts.
Note: GL Account Central caps search results at 1000 records. You cannot view any records
that exceed the 1000 record cap and must refine your search criteria to view fewer records.
When viewing accounts in the condensed list format, click the column titles to sort the list
by that column’s values. In addition, you can change the columns displayed in the pane by
clicking Budget or Trial Balance. The screen updates to display columns that contain
amounts of those types.
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RIBBON
The ribbon in the GL Account Central program contains the following options:
Option
View/Maintain
Account Inquiry
Account Master
Journals
Office
Excel
Email
Description
Opens the Account Inquiry program in
Munis with the current account as the active
set.
Opens the Account Master program, where
you can maintain account details.
Opens the Journal Inquiry/Print program
with the current account as the active set.
Exports the current account information to
an Excel spreadsheet.
Creates an email message using your
default email program. The message
contains a link to the account in the
message body.
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Tools
Notes
Displays the GL Account Notes dialog box,
which contains any notes that have been
entered for the account. The dialog box is for
informational purposes only. You cannot enter
new notes in the dialog box.
Return
Return to Search
Returns to the main GL Account Central
program screen.
Chart Manager
This program will provide the ability to add/edit segments and accounts, copy a range of
accounts to new accounts, change the structure of an already existing account, and import
accounts using a Microsoft excel layout.
Chart Manager will open as a blank slate. It will show all the segments that are being used and
what the order those segments fall in. Opening as a blank slate allows for the ability to select
which segment is reviewed first.
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GL Settings – Provides a link to General Ledger Settings
Due To/Due From – Provides a link to Due To/ Due From Setup
Add/View Accounts – Provides the ability to add new accounts view existing accounts in Munis.
This will allow for a more detailed view on individual accounts
Copy Accounts – The Copy option allows users to select a specific set of accounts and use that
find set to create new accounts.
Account Change - Account Change will take already exist accounts, organization codes, or
segment
strings and allow you to make updates to the accounts structure.
Import Accounts – Provides a link GL Account Import where an excel file can be used to import
accounts to your Munis Chart of Accounts.
Account Merge – Provides a link to Merge General Ledger Accounts where existing Munis
accounts can be merged into other Munis accounts.
Accounts Overview – Provides a link the Accounts Overview where general information about
your General Ledger accounts is displayed.
Excel – Allows for the export of a Code List or Account list of records currently displayed in
Chart Manager.
Segment Order – The segment Order field that is available on the main screen of chart manager
is an expandable field. The default view will always be the condensed version and can be
expanded out to show the more detailed version.
Condensed View – The condensed view is to allow you to see your segment structure in a quick
view and allow you to select a segment to view individual records for the selected segment. You
also have the option to view Rollup codes and Organization codes. To expand the condensed
view to be able to see the detailed view, you can select the icon
will expand the view to see the detail below.
on the right hand side. This
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Viewing Segments - In the segment order field you have the ability to select any of segments
setup and it will supply all of the records that have been setup for that segment. You also have
the ability to see funds, objects, projects, Organization codes, and Rollup codes.
Below is an example of when the fund segment has been selected. When the
icon is selected in the left hand panel will show all of the funds that have been setup within the
database. You will have the ability to
new funds or
already existing funds. You
also have the ability to select directly on the individual records and view all accounts that are
setup for that individual segment.
You will also have the ability to view attributes by selecting on the View/Edit option. The
first example shows the fund segment was selected and fund 001 - General Fund has been
selected to see more detail. Now you can see the fund attributes that have been setup for
fund 1 – General Fund.
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In the second example the Unit segment has been selected. Then within the individual
records for division the View/Edit option is select for Unit 005 –You can select on the
accounts
to show additional information in GL Central. On this screen you can
perform any of these options:
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Viewing Accounts: You also have the ability to select on the individual record which will
return all accounts that are connected to that segment.
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Add/View Accounts:
When selecting the Add/View Accounts option you are brought in already setup in add mode.
You will be able to create new accounts and determine the account detail info for that account.
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Search – The search option will allow you to populate a specific entry and it will return all
records that meet that criteria. Example: If you enter in 001 it will find all segments and
organization codes that meet these criteria.
Advanced Search – The advanced search option allows you to find for a more specific find set.
This will allow you to find a couple of segments at once. The options that are available in the
find set will be the Org/Object/Project and each individual segment.
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General Ledger Settings:
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