APPLICATION FORM - C
Larger Projects
DKK 300.000 - 1 million
For KVINFOs internal use, please do not fill
KVINFO Journal No.
Date received:
This form should be used when applying for a larger project in the Pool for Dialogue and Cooperation on Gender and
Women's Rights administrated by KVINFO.
A larger project allows you to work strategically with gender equality and women’s rights, organizational capacity
development and advocacy. The application must consequently have a mainstreamed approach to gender and human
rights and include a thorough context and problem analysis as well as a clear and realistic description of how your
project addresses the challenges identified.
The application must be developed in collaboration between the Danish and the MENA organizations. Include only
relevant and necessary information, and make sure that the total application does not exceed 20 pages.
Please read the guidelines (http://kvinfo.org/mena/how-apply) and the guiding instructions under each sub headline
carefully. By following the instructions you will be able to describe all matters required in the guidelines.
If you have any questions in regard to filling the format please send an e-mail to menapool@kvinfo.dk
GENERAL INFORMATION
Project title
Thematic focus area
(please tick)
Access to Justice
Gender Research & Documentation
Political Empowerment
Economic Empowerment
Gender Based Violence
Other: _______________________________
Name of applicant
organization:
Contact details
Physical address of the organization:
[Street/Road]
[City/Town]
Contact person for this project
Postal address of the organization:
[Postal address]
Contact person for financial issues
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[Name and position]
[Phone number]
[Skype address]
[E-mail]
[Name and position]
[Phone number]
[Skype address]
[E-mail]
Physical address of the organization:
[Street/Road]
[City/Town]
Postal address of the organization:
[Postal address]
Name of partner
organization(s)*
Contact details
Contact person for this project
[Name and position]
[Phone number]
[Skype address]
[E-mail]
Contact person for financial issues
[Name and position]
[Phone number]
[Skype address]
[E-mail]
Geographical project
location
Project period
Total project costs
Start date:
[DD-MM-YY]
Completion date:
[DD-MM-YY]
[cost in DKK]
Amount requested
from KVINFO
[amount in DKK]
*Note: All partners must be mentioned. In case of more than one cooperating partner, please add more boxes
and fill in the additional information.
Project summary (maximum 10 lines)
Kindly provide a summary of the project: what change/impact does it intend to achieve, how and for whom? Describe
in particular how the project will contribute to increase gender equality and promote women’s rights in the country of
operation.
Place/Date
Signature
Name and position of applicant (Capital letters)
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THE PROJECT *
*Please note: A Log frame (LFA matrix/annex 1) should be developed to inform the project document
THE PRELIMINARY PROCESS
Please describe how the project idea was conceived and developed: when, where and who took part? If a feasibility
study has been carried out prior to this application, please describe its main conclusions.
PROJECT ANALYSIS
Context Analysis: Please describe: 1) the overall conditions (e.g. the political, social, economic or cultural conditions
and practices, etc.) which confirm the relevance of the project idea, 2) the human rights framework and mechanisms of
relevance to the issue(s) addressed by the project, and 3) any other initiatives (projects) carried out by local authorities,
NGOs etc. which may support or challenge the impact of your project.
Problem Analysis: Please describe the main development problem(s) and define the key human rights issues related to
the problem(s): what is the (root) cause of the problem, what is the effect in terms of human rights violations and how
does it affect women and men (girls and boys) in the community?
Target group and stakeholder analysis: Please describe the direct target group(s) (rights-holders) i.e. the individuals
and groups whose entitled rights are being threatened or violated and who will benefit directly from the project.
Furthermore, please provide a list and an assessment of the key stakeholders (duty-bearers) i.e. the individuals and
groups, e.g. local government authorities, NGO’s, institutions, local leaders etc., who have a legal or moral obligation
to respect, protect and fulfil the rights of rights-holders, and who have the potential to significantly influence the
success of the project positively or negatively.
Number of people
Gender distribution
(number of
male/females)
Age group
Direct target group(s)
(rights-holders)
Geographical
location/residence
Group characteristics
(needs, challenges,
threats and opportunities)
What is the partner
organization’s relation to
the direct target group(s),
(e.g. is the organization
well known and respected
in the local community
and by the target
group(s))?
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How will you ensure that
the group participates
actively in the project
implementation?
Who?
Obligation in regard to the
issue/the rights-holders
Expected positive or
negative influence
1.
Key stakeholders*
(Duty-bearers)
2.
3.
* Note: All key stakeholders must be mentioned. In case of more than three key stakeholders, please add more
boxes and fill in the additional information.
PROJECT DESCRIPTION
Project objectives: Please state one overall development objective representing the change (formulated as a changed
state of affairs) that the project aims to contribute to in the long-term (beyond the project period), and two or three
immediate objectives, describing the specific changes that realistically can be achieved within the entire time frame of
the project, and which will help you to solve the problem(s) described in the problem analysis.
For each immediate objective, formulate one or more key indicators. These should specify the minimum to be achieved,
as well as how this can be measured or rendered probable. Please use the table below to group the objectives and
indicators.
Development objective:
Immediate objective (1)
Key indicator(s) of change:
Immediate objective (2)
Key indicator(s) of change:
Immediate objective (3)
Key indicator(s) of change:
Results and activities: A project’s activities should produce a series of results, which in turn should lead to the
compliance of the immediate objectives. Please provide a list of the expected results. These should be concrete (indicate
what, when and for whom) and able to verify. Please use the table below to group the activities and results according
to the key changes they refer to. (Remember to attach a detailed activity implementation plan (annex 2)
Expected results
Activities
According to immediate objective 1:
a.
b.
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c.
According to immediate objective 2:
a.
b.
c.
According to immediate objective 3:
a.
b.
c.
Implementation Strategy: Please provide a detailed description of how activities will be implemented (by which
working methods) in order to accomplish the expected results and subsequent changes. The strategy should include
considerations on 1) how to ensure gender-awareness and gender-transformation through strategic empowerment of
the primary stakeholders (rights-holders) and advocacy towards duty-bearers, and 2) how to contribute to capacity
development of the partner organizations and relevant key stakeholders.
Sustainability: Please describe how you will ensure that the results of the project will be sustained after the completion
of the project, including how the financial and technical assistance will be phased out in a responsible manner.
Assumptions and risks: Please describe the main assumptions (conditions or decisions, outside the direct control of the
project) which have to be fulfilled for the project to succeed, and explain how you, to the extent possible, will ensure
that they hold true. If there are any significant external factors (risks) that could hinder the achievement of the
immediate objectives or delay implementation, please indicate these and state how they will be tackled during the
implementation of the project.
Dialogue and debate: Please describe how the project will contribute to dialogue and debate on gender related issues
in the local/national/regional context including Denmark.
Information in Denmark: Please describe any planned information activities in Denmark during or after the project;
including target group(s) for the activities, methods (media and activities that will be employed i.e. radio, website,
lectures, brochure, theatre, etc.), and the expected effects of the information activities.
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PROJECT ORGANIZATION AND FOLLOW-UP
Division of roles and responsibilities: Please indicate who will be assigned to manage and implement the project and
describe their experiences and qualifications. Describe also how tasks and responsibilities are divided among individuals
and/or teams (in and between the partnering organizations) designated to take on management, operational or
administrative responsibility for the project implementation. A diagram showing how the project is organized can be
attached.
Communication: Please describe how the continuous communication between the partners will be maintained.
Monitoring and Evaluation: Please describe 1) how the project will be monitored: by who and by which methods and
frequency? 2) how data will be recorded, and 3) how the project will be evaluated: when, by who, by which methods
and how the primary stakeholders will be involved?.
Remember to specify who will be the overall responsible for reporting to KVINFO.
Financial management: Please describe the administrative management and control structure. Please attach a copy of
the most recent externally audited financial project report, including the audit memorandum/management letter
(Annex 3). If no projects have been externally audited explain why.
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THE PARTNERS
THE DANISH ORGANIZATION
Please describe the organization’s experience with regard to the particular issue(s) addressed by the project and the
qualifications of staff/volunteers assigned to the project.
Describe the organizational framework (international committee, working group, project coordinator, etc.) for the
political/technical management of the project.
THE MENA ORGANIZATION*
Please describe briefly the organization’s mission and main activities as well as experience and capacity with regard to
the particular issue(s) addressed by the project.
THE PARTNERSHIP AND ITS PROSPECTS
Describe briefly the partnership history (how long the partners have been in contact) and any previous joint
activities/projects (please enclose a complete list of previous activities/projects (Annex 4))
Please describe the essential common experiences and results which will impact the future project cooperation.
Please describe the future prospects of the cooperation (timeframe and foreseen activities)
*Note: Please consider the description provided here a supplement to the information provided in the
Organizational Information Sheet (Annex 5). Remember also to attach a signed partnership agreement or
declaration of cooperation (Annex 6) and the organizational statutes, the latest annual report and minutes from
the latest board meeting (Annex 7).
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Remember to attach the following annexes
Annex 1:
Annex 2:
Annex 3:
Annex 4:
Annex 5:
Annex 6:
Annex 7:
Annex 8:
Annex 9 -
A Logframe (LFA matrix) (template provided by KVINFO)
Activity implementation plan
The most recent externally audited financial project report (applies only to the applicant
organization)
Complete list of previous activities/projects carried out within the partnership (if
applicable)
Organizational Information Sheet (template provided by KVINFO)
Partnership agreement or declaration of cooperation (signed by both parties)
Organizational statutes, latest annual report and minutes from the latest board meeting
(applies only to the applicant organization)
Project Budget
Any other relevant documents or permits
The application should be sent to:
KVINFO
Pool for Cooperation on Women’s Rights
Christians brygge 3
1219 København K
AND
E-mail: menapool@kvinfo.dk
The application must be submitted in hard copy as well as in soft copy.
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