INTERNATIONAL WOMEN’S CLUB OF KYIV (IWCK)
ANNUAL GRANT COMPETITION
-- 2012 -GRANT GUIDELINES AND CRITERIA
Guidelines:
IWCK will issue grants to organizations to provide direct program services in the Kyiv district
to the most marginalized persons in each of the four groups of target beneficiaries: Children,
Women, Elderly, and the Disabled. The grants must directly benefit one of these target
groups.
Organizations interested in participating in the IWCK grants competition may request an
application from IWCK by e-mail request at office@iwck.org or may download the application
from the IWCK website at www.iwck.org.
For organizations that have not received a grant from IWCK in previous years, an
informational meeting outlining proposal guidelines and criteria will be held on Friday,
January 16, 2015. This meeting will take place at the IWCK office, Pushkinskaya Ulitsa 39,
apartment 51. If your organization would like to send a representative to the meeting, please
contact the IWCK office via email, office@iwck.com, by January 9.
Grant applications must be submitted to the IWCK office by 15:00 on Wednesday, January
28, 2015. Applications submitted after that time will not be accepted under any
circumstances. Grant awards will be announced in March 2015. All applicants will receive a
formal letter of IWCK’s grant award decisions. Once applications are submitted and the
grants awarded, no additional explanation will be provided to applicants, however, all
applicants are eligible to apply again in the following year’s grant competition.
Eligibility Criteria:
 Non-governmental organizations (NGOs) that are registered in Ukraine. Applicants
(NGOs) must submit copies of statutes and registration documents (one copy of
original document).
 The organization is neither a branch of a political party or engaged in any partisan or
active military activities.
 The organization is required to contribute at least 15% of the total program budget, inkind and/or in cash. NGOs are encouraged to obtain community, corporate and/or
local government contributions in cash or in-kind donations.
 Grant amounts cannot exceed a maximum of 300,000 UAH.
 The project should be of duration of one year or less.
 Applications must be submitted in English (two paper copies and an electronic
version on a CD or memory stick).
 Organizations must be able to accept grant payments through wire transfer to a valid
and official bank account.
IWCK grants will NOT fund the following:
 Applications that do not directly benefit one of the target groups: Women, Children,
the Elderly, and the Disabled.
 Applications from individuals
 Recurrent costs/operating expenses (e.g. rent, telephone, internet, etc., excepting
food/feed)
 Office supplies and equipment for organizational operations
 Salaries
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Cultural projects
Projects located outside of the Kyiv district
Conferences or training unless provided directly to beneficiaries (we do not fund
training the trainers)
Travel
Vehicles
Project Evaluation Criteria:
The Grant Review Committee of the IWCK Charity Committee will review qualified
applications. While many organizations may meet the eligibility criteria stated above,
qualifying proposals will be evaluated using the following criteria.
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Ability to follow all application guidelines and fulfill all requirements specified
in the IWCK Grant Application
Relevance of project to the existing mission of the organization
Experience in implementing similar activities and with relevant members of the
community
Experience in handling donor funds
Sound project goal and activities, including timeline (clear, well-developed, realistic)
Clarity and detail of applicant’s proposed budget
Reasonableness of applicant’s proposed budget costs
Ability to monitor, evaluate, and complete project on time
Sustainability of program after IWCK grant completion
Ability to address priority needs of one of the target beneficiaries (women, children,
disabled, elderly)
INTERNATIONAL WOMEN’S CLUB OF KYIV (IWCK)
ANNUAL GRANT COMPETITION
-- 2015 -GRANT APPLICATION
TABLE OF CONTENTS
I.
COVER SHEET – APPLICANT INFORMATION
II.
ORGANIZATIONAL BACKGROUND
A.
B.
C.
III.
PROJECT OVERVIEW
A.
B.
C.
D.
IV.
PROJECT TIMELINE CHART
MONITORING AND EVALUATION
POTENTIAL CHALLENGES
SUSTAINABILITY
PROJECT BUDGET
A.
B.
VI.
PROBLEM AFFECTING WOMEN, CHILDREN,
DISABLED OR THE ELDERLY
PROJECT GOAL
PROJECT ACTIVITIES
PROJECT EXPERIENCE
PROJECT IMPLEMENTATION
A.
B.
C.
D.
V.
ORGANIZATIONAL EXPERIENCE
PAST DONORS
CURRENT ORGANIZATIONAL OPERATING BUDGET
BUDGET NARRATIVE CHART
BUDGET SUMMARY
REQUIRED DOCUMENTATION
A.
B.
C.
D.
LETTERS OF SUPPORT
LETTERS OF RECOMMENDATION
ANY OTHER RELEVENT INFORMATION
APPLICATION CHECKLIST
INTERNATIONAL WOMEN'S CLUB OF KYIV
2012 ANNUAL GRANT COMPETITION
Please do not fill in this section - Будь ласка, не заповнюйте цю частину
Application No. _________ Date and time received: __________________________
I.
COVER SHEET – APPLICANT INFORMATION
Project Information
Name of organization:
(in capital letters)
Name of project:
Organization Contacts
Name and title of director:
Address:
Telephone:
Mobile:
Email:
Website:
Registration Information
Registering authority:
Number:
Date:
Min of State ID Code:
Bank name:
Bank address:
Bank account number:
(Please attach copy of Registration)
Past IWCK Grants
Has your organization
received a grant from IWCK
in the past?
If yes, when and how much?
RESPONSIBILITY OF THE BENEFICIARY ORGANIZATION
I, __________________________________, guarantee that any funds received from the IWCK
Charity Grant Program will be used according to the goals and objectives stated in this proposal. I also
guarantee that any equipment or supplies received with the assistance of IWCK will only be used by
my organization, for the purposes described in this application, and will not be sold under any
circumstances. Further, I guarantee to provide to IWCK upon request all information about the project,
budget, expenses, receipts and funding sources.
Title:_______________________
Signature:________________________ Date:____________
Organization Name: ____________________________
Stamp:
(must be included)
II.
ORGANIZATIONAL BACKGROUND
This section is designed to provide a general, but brief description of the background of your
organization. Please use the below format as a guideline for this section. It should not exceed one
page.
A.
ORGANIZATIONAL EXPERIENCE
1. What is the mission
and objectives of
your organization?
2. How long has your
organization been in
existence?
3. How many staff and
offices does your
organization have?
4. What are the main
activities of your
organization?
B.
PAST FUNDING
Please provide below a list of past projects and donors to your organization, including the funding
amount and the name of the project. This is a requirement of the application process.*
Year
Project Title
Donor
Amount
funded
1.
2.
3.
4.
5.
6.
7.
C.
CURRENT ORGANIZATIONAL OPERATING BUDGET
Please submit an operating budget for the organization, listing the current income and expenses.
Attach the organization’s financial statements. This is a requirement of the application process.*
* Failure to provide a list of past donors or your current operating budget can result in the
rejection of your application.
III.
PROJECT OVERVIEW
This section should state the problem, goals, activities, and experience associated with the proposed
project. Please use the below format as a guideline for this section. Do not exceed two pages.
A.
PROBLEM AFFECTING WOMEN, CHILDREN, ELDERLY, OR THE DISABLED
Please describe the problem that your project will address. Include a description of what your
organization or other organizations or government agencies has done to try to address this problem.
B.
PROJECT GOAL(S)
Please describe the goal(s) of your project.
C.
PROJECT ACTIVITIES
What activities do you propose to reach these goal(s)? Please list these main activities below. If an
IWCK grant is awarded, the list of project activities will become part of the grant agreement to monitor
and assess your progress in completing these activities.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
D.
PROJECT EXPERIENCE
1. In the past, have you worked with the beneficiaries/community you hope to benefit?
Yes__
No__
If yes, please describe this past work.
2. Will the beneficiaries/community be involved in planning and implementing this new project?
Yes__ No__ If yes, please explain how.
IV.
PROJECT IMPLEMENTATION
This section must describe the project timeline of activities and explain how your organization will
monitor and evaluate the project progress, address potential challenges, and sustain the project after
the IWCK grant is completed. Do not exceed two pages.
A.
PROJECT TIMELINE CHART
Please use the following format as a guide for preparing your timeline for implementing the project
activities listed in the previous section. Also include information such as, who is responsible for
carrying out each activity and the name of other organizations and donors you may be working with on
the project.
Month
Description of
Activity(ies)
Month 1
Market study to select
the best provider of
educational toys for
autistic children
Name
--
--
Sign contract, order
educational toys for a
total of 8,000 UAH
Pre-payment
50% of toys
(UAH amount)
--
Name
Prepare playroom (paint
job, carpet)
--
--
--
--
--
----------
Person
Responsible
EXPENSES
Other
IWCK
Donations (if
(if applicable)
applicable)
Duration of
activity/
Start date-end date
One week
Month 2
---------
--
Month 2
--------Month 3
---------
Name of donor
(UAH amount)
--
--
--
--
--
Month 4
----------Month 5
-----------
Delivery of toys
--
Training session for
teachers by toy producer
/ coffee breaks
--
(UAH amount)
--
Name of donor
(UAH amount)
--
Month 6
-----------
Mid-term report for IWCK or if the Project completed Final report for IWCK
Month 7
----------
Room prepare for
children
--
--
--
--
Purchase interactive
computer “games” for
autistic children
--
(UAH amount)
--
--
Purchase computer
--
--
--
--
--
--
--
--
--
--
Month 8
----------
Month 9
---------Month 10
----------Month 11
------------Month 12
------------
-Delivery of games,
children can use it right
away
Name of
donor (UAH
amount)
Project completed - Final report for IWCK
--
B.
MONITORING AND EVALUATION
Please explain how you intend to monitor and evaluate the project’s progress in achieving its goals
and completing all activities. Be specific about who will be in charge of monitoring the project and how
often you will evaluate whether the project is on target to complete all activities on time.
C.
POTENTIAL CHALLENGES
Please identify and explain potential challenges that could prevent the successful completion of the
project. How would you address these challenges?
D.
SUSTAINABILITY
Have you considered the sustainability of the project beyond the end of the IWCK grant?
Even if this sustainability plan may change, please describe your ideas for sustainability including how
the project will continue to be funded and by whom.
V.
PROJECT BUDGET
The following section requires a detailed budget narrative chart as well as a budget summary of the
proposed project expenditures and contributions. Please do not exceed two pages.
A.
BUDGET NARRATIVE CHART
Please use the following format as a guide for listing all operating and direct project expenditures.
Provide a budget narrative describing the level and types of support you will receive from other
sources, including both the organization’s own budget and contributions provided specifically for this
project by other donors (i.e. – community, public sector, etc.) both in-kind or in cash.
Total support from the Organization’s Own Budget (Column A) + Other Donors (Column B) should
equal at least to 15% of the total project budget.
Be specific in describing the items you are requesting to purchase with IWCK funds. Please keep in
mind that IWCK will not provide funds for operating expenses such as personnel recurrent costs or
salaries, rental or purchase of premises, transportation or office supplies or equipment for
organizational operations. Office supplies and equipment for project purposes are permitted.
Project Budget
Non-IWCK Funds
(indicate also in-kind
donations)
A.
B.
Organization
Other
Funds
Donors
Operating Expenses
Rent
Utilities (gas, electricity, etc.)
Telephone
Internet
Personnel costs (salaries,
fees)
Other (please specify)
Total Operating Expenses
IWCK
Requested
Funds
Total
Project
(UAH)
C.
IWCK Funds
D.
Total
-------------------------------------------------------------------------------------------
(UAH)
(UAH)
-------------------------------------------------------------------------
(UAH)
(UAH)
(UAH)
(UAH)
(UAH)
(UAH)
(UAH)
(UAH)
(UAH)
Direct Project Expenses
Medical supplies / equipment
Advertising / promotional
materials
Office supplies / equipment
for project
Play equipment / centers for
children
Remont / reconstruction
materials
Remont / reconstruction
others
Therapy for disabled
Training
Educational toys
Other (please specify)
Total Direct Project
Expenses
TOTAL PROJECT
EXPENSES
B. BUDGET SUMMARY
1. What is the Total IWCK Funds Request in the Budget Narrative Chart? _______________. This
amount cannot exceed [Insert Amount] UAH.
2. Based on your calculations in the Budget Narrative Chart, what is the Total Non-IWCK Funds that
will be provided by your organization and other donors (Columns A and B) as cost share?
___________________. This total must be at least 15% of the Total Project Expenses.
3. If the Budget Narrative Chart includes other donors (not IWCK) that will provide funds or services
for this project, please use the chart below to provide the name of the donor and describe their role
and contribution to the project. Also make sure to provide a letter of support from this donor
acknowledging their participation in this project.
Name of Donor
Project Contribution
Letter of Support
Attached
(circle Yes or No)
Yes / No
Yes / No
Yes / No
4. For projects that include any construction, renovation, or installation of any materials, you
must attach the bid estimate from the vendor(s) that will be used for this work.
Will your project involve construction, renovation or installation of
materials?
Yes / No
Is your bid estimate from the vendor attached?
Yes / No
VI.
REQUIRED DOCUMENTS
A.
LETTERS OF SUPPORT
If your organization will be working with or receiving funds from other organizations, businesses, the
public sector, etc., please provide letters of support stating their willingness to work together on this
project and what their contributions will be.
B.
LETTER OF RECOMMENDATIONS
Please attach letters of recommendation from past donors and partners to demonstrate your
capabilities and experience on previous projects.
C.
ANY OTHER RELEVANT INFORMATION
Attach copies of any other information that pertains to the project.
D.
APPLICATION CHECKLIST
Prior to submitting your application, please ensure that you have provided all the necessary
information and documents.
Complete applications must include all of the documents listed below and submitted in the format of
two paper copies and one electronic copy on CD or memory stick. Failure to follow guidelines
or provide required documents can result in the rejection of your application.
1._____ Completed application in English, including project budget and project timeline
2._____ Current organizational operating budget
3._____ Letters of support
4._____ Letters of recommendation
5._____ Copy of official registration documents
6._____ If the project includes construction, renovation, or installation of materials, a bid estimate from
the vendor is required
7._____ If necessary, other relevant information
Applications must be submitted to the IWCK office by 15:00 on Wednesday, January 28, 2015.