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Integrating the Audit Leverage workflow
into your audit process
AUDIT LEVERAGE IS DESIGNED IN SEPARATE,
BUT INTEGRATED MODULES
Mod A is optional –
represented by the
“dashed line”
Module A is an optional
module – allows the “scoring”
of projects for placement on
the Annual Audit Plan based
on the risk criteria.
Module B has a required
component for establishing
projects, and an optional
components for time
tracking and scheduling.
Module C collects the
Audit Programs, Findings,
Attachments, and Review
Notes
Module D contains the
reporting tools - “Search Your
Data Base” and Audit
Director’s Summary Report
Module E contains one of the
reporting tools – Outstanding
Findings Report
Module F contains the files for
your Audit Staff
Module G is the initial point of
entry to establish the tables
required to run Audit
Leverage: Project Types,
Finding Severity Codes, etc.
Module G and F contain table data that feed all the other modules (A-E)
Within each of these Main Menu Options, there are sub-menu options:
Module B contains the Main Project Setup screen and the
Time Entry Screen.
In addition, several reporting features are also contained
through Module B
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Module C – Sub Menus
Audit Programs are entered
Review of attachments
Entry of Findings and Management
Responses, and Follow-up
Internal “post it” notes from reviewers to
preparers
“To Do” List
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1
2
3
4
5
TABLE OF CONTENTS (page 1 of 2)
Page #
(click on
TASK
Navigational Path *
hyperlink)
Risk Assessment
Module A – Risk Assessment
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Set up a new project
11
Enter audit program steps 16
Record documentation
of work performed.
Attach work papers.
Record time
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23
Module B – Project Set up Main Tab
Module C – Step Execution
Module C –Step Execution Tab,
“work performed” area
Module B – Time Keeping
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TABLE OF CONTENTS (page 2 of 2)
TASK
6
7
Record findings &
management’s responses
Monitor outstanding items
Page #
(click on
hyperlink)
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34
Navigational Path *
Module C – Findings
Module C – Project Status
Module D – SYDB
Module B – Report Engine
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Create an audit report
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Module C – Findings
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* Navigational Path
Because the modules “feed” each other, there are often different
ways to “get to” a particular part of the program. You might think
of the Modules within Audit Leverage as connecting doors in a
house.
For example: to create or view Findings, you can get to the
Findings screen in any of these 3 ways:
Module C, then Click on Findings.
Module B, then through Project Setup, enter the Audit Program,
then, from a particular audit step, you can select Findings.
Module C, Step Execution, then from a particular audit step, you
can select Findings.
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1
Risk Assessment
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2A
Set up a Project -------------------- Module B. Project Setup-Main Tab
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2B
Assign Staffing to a Project ------ Module B. Project Setup – Staffing Tab
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WHY DO I …
2B
Assign Staffing to a Project
1. Staffing assignments feed the…
•
Visual Scheduler
•
Provide a source for outstanding tasks on the Project Status
Summary (from Module B – Project Status Summary)
2. The “name” must be already established on Module F
3. The “role” determines….
•
If the report will appear on the Project Status Summary Report (Module
B Tab) Only Projects with a “manager” assigned will appear.
4. The “begin date” and “end date” affect …
•
the length of the bar on the visual scheduler
5. The “assigned” field determines…
•
what color and bar style are represented on the Visual Scheduler
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2C
Create Milestones for a Project ------ Module B. Project Setup – Milestones Tab
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2C
WHY DO I …
Create Milestone Dates
1. To manage the progress of the audit. Milestone dates are
reflected on the following reports:
•
Milestone Report (from Module B – Report Engine)
•
Project Status Summary (from Module B – Project Status Summary)
2. The actual engagement letter date permits an engagement
letter to be generated.
3. The dates will allow for filtering parameters in SYDB
4. The start/end field work dates are displayed on the Visual
Scheduler
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3
Entering an Audit Program in Audit Leverage
Audit Programs can be created either:
a)“on the fly,” or
b) stored in a “template” to store programs for reuse on
other projects,
There are 2 navigational paths, “doorways”, to enter audit
programs on the fly:
1) Module B – Project Set Up, Program Set-up Tab, then
click the Audit Step Execution Button
2) Module C – Audit Step Execution
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3A
Navigating to Audit Step Execution through Module B
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3B
Creating Audit Program Templates
Program Templates can be created by selecting the Template Library
button in Module C. Select the “Create a New Template” button, and a
submenu will allow entry of a template name.
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3B
Creating Audit Program Templates
Program Templates can also be entered “after the fact.” If you have
entered the program “on the fly” for a particular project, and decide
that this program should be saved for further use, you can select the
“Create Template button from the Step Execution Screen.
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4
Entering Work Performed
A description of the actions performed in completed the
audit step can be recorded in the “Work Performed” area
for each audit step within Audit Step Execution.
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4
Entering file attachments for Audit Steps
From the audit step, click on the Attachments tab, then enter and a file
attachment reference number and attach the file in the Doclink field.
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4
Entering file attachments for Audit Steps
To insert a file attachment, position your mouse in the doclink
field, right click, select Create from File, click the Browse button,
and navigate to the appropriate file.
The label for the file
can be changed by
selecting the Change
Icon Button
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5
Recording time in Audit Leverage
Time is Entered through Module B
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5
Recording time in Audit Leverage
The screen that is presented after selecting the Auditor
Timesheets button is the filter (top section) and display (bottom
section) of time that has already been entered.
To enter time, select the Enter Time button in the lower right
hand corner
Filter
selections
Time entry
display
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5
Time Entry Screen – Comments:
Charged By: You can enter time only for yourself. (you can view anyone’s time,
but enter time only for your own log-in.)
Project Number: The drop-down list will only display those projects for which
you are assigned (on the Staffing tab of the Project Setup Screen),, or for which
you have previously charged time. Even if a project number does not display in
the drop-down, you can manually enter it.
Hours: There is no edit for hours in excess of 24/day. This enables your
department to choose to enter time on a weekly basis rather than a daily basis
(e.g., 32 hours spent this week on project 9901, and 8 hours on vacation).
If you want to have a warning message displayed for hours exceeding the
budget, then select the “budget check” box on the previous screen.
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HOW DO I …
5
Get a summary time report by project, person, etc.
5A
From the Module B menu, select the Time Summaries
option, and select the desired report grouping
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HOW DO I …
5
Get a summary time report by project, person, etc
5B
Additional reporting options are available through:
Module B - Budget vs Actual Audit Hours
Module B – Report Engine
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6
Record findings
Findings are typically associated with a particular Audit
Step. Findings can be entered by:
navigating through Module C,
Findings
or
by clicking on the findings
shortcut key from the audit
step itself.
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6
Record findings
There are no “required” fields in entering findings. However, since the
findings, recommendations, and management responses serve as the
basis for the Audit Report generated, the clarity and extent of detail is
obviously critical.
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6
Record findings
The other use of the findings data is in the ability to utilize the
Search Your Database (SYDB) screen to query for particular
frequencies of data. For example, the Control Issue selection and
the Financial Impact parameter are often used to filter for finding
data. As an example, you could filter for a control issue of “Bank
Authorizations” with a financial impact > $10,000
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6
Record Management Responses
The Management Response is stored on a separate tab within the
Findings screen. Again, as with findings, no fields are required;
however, the management response can be included on the audit report,
thus clarity and extent of detail are important considerations.
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Findings – The Synopsis Tab
The synopsis tab is designed to store a summarized upper
management level synopsis of the finding. Information entered on this
tab will be presented on the Audit Director’s Summary Report (in
Module D) and on other custom reports that you may create.
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6
Sign-off on Findings and Management Responses
The Sign-Off tab on findings will protect from inadvertent
(or deliberate) alteration of data.
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7
HOW DO I …
Manage Outstanding Tasks in Audit Leverage
What is outstanding for me to do? Where do I look in AL?
There are several tools to assist you in monitoring the
progress of your work in Audit Leverage:
Project Status screen
SYDB (Search Your Database) screen
Outstanding Findings Report
Project Status Summary
Report Engine
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HOW DO I ...
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7A
Manage Outstanding Tasks in Audit Leverage
What is outstanding for me to do? Where do I look in AL?
Use Project Status screen (Module C) and filter for:
1. Audit Steps
Where you are the preparer and the status is something less than
“ready for review,” or
Where you are the reviewer and the status is “ready for review”
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7A
HOW DO I …
Manage Outstanding Tasks in Audit Leverage
What is outstanding for me to do? Where do I look in AL?
(cont.)
Use Project Status (Module C) and filter for:
2. Attachments:
Where you are the preparer and the status is something less than
“ready for review,” or
Where you are the reviewer and the status is “ready for review.”
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7A
Use Project Status (Module C) and filter for (cont.):
3. Review notes:
Where you are the recipient and the status is “awaiting recipient’s
response,” or
Where you are the reviewer and the status is “cleared by recipient.”
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7A
4. Findings
Where you are the author and the status is prior to “pending approval”
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7B
HOW DO I …
Manage Outstanding Tasks in Audit Leverage
Follow-up Entries
The Search Your Database screen (Module D) can be used to
monitor follow-up entries. Click on the last tab, “Follow-up
Entries,” entering the desired parameters (follow-up date)
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7C
The Report Engine is a powerful tool that allows the user
to specify the exact parameters of interest. The example
below is set to look at projects with a status code of
“fieldwork in process.”
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7C
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The Report Engine can be
used in a variety of report
options, such as Hours by
Project and Employee
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8
Creating an Audit Report
Audit Leverage currently has over 50 different audit report formats available. You
may find that one of these reports suits your needs exactly. More likely, though,
you already have a unique format that your readers are comfortable with.
To have our software produce a Microsoft Word audit report that looks exactly like
your existing one, you have the following 4 options. (Options #1-2 are more
efficient than options #3-4.)
1. Have someone from your firm (with some knowledge of MS Access report
design) develop the report in-house. You can browse through the 55 available
report formats, find one that you want, and customize it for your needs. All the
designs and source code for all of our forms and reports are already included
with your license fee.
2. Hire us to create a customized audit report format that looks exactly like your
existing one. The cost is usually around US$600, depending on the complexity.
3. Use one of our existing report formats that is close to what you want. Export it
to Word, and make minor modifications in Word. However, this would have to
be done again for the next audit.
4. Copy and paste one finding at a time from Audit Leverage into Word. (This
option is the least efficient one.)
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8
Report Format #8 – Operational Style Audit Report
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8
Creating an Audit Report
In addition to the formal audit report, informal reports can be printed from Audit
Leverage by selecting the Search Your Database option from Module D, then
clicking on the Findings Tab and the Search button. You can then scroll down
to find the project number of interest, click on the “See Detail” arrow. This will
put you into the detail of the finding. Click the “View Search Reports” button.
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8
This is the report
created from the
“Search Your
Database” option
called “View the
Results Report.”
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