PROGRESS REPORT ON AUDIT
FINDINGS OF
2011/2012
SRSA
1
AUDIT OF PREDERMINED OF OBJECTIVE
•Management has put measures in place to align the yearly targets in the
Quarterly Status Report Template to those in the approved Annual
Performance Plan
•The completed QSRM template is compared with the original
information sent to management to prevent unauthorized changes.
•Task teams reporting template has been circulated to all Chairpersons of
task teams to report on monthly progress and on completion of projects.
•Management will ensure that there is consistency in all QSRM reports
and to make use of the QSRM data to compile the Annual Report.
•SRSA discussed the DoRA indicators with provincial officials and
standardized indicators across all provinces. This will ensure that
interpretation of indicators and measurements is the same in all
provinces.
SRSA
2
AUDIT OF PREDERMINED OF OBJECTIVE.
CONT.
•Management provides reasons for variances for the set performance targets and
includes corrective action plans as well as progress made in their reports.
•The Quarterly Status Reports template addresses all the delivery areas within the
department.
•Changes to the APP and Quarterly targets are documented and approved. Evidence
of approval kept in the relevant file
•Evidence and supporting documents for performance reported kept in a file for audit
purposes.
•The Accounting Officer has establish a task team that focuses on the Conditional
Grant requirements
•Records to be kept for all required submissions by provinces and non-compliant
provinces identified.
•Withholding of funds from provinces that do not comply
SRSA
3
AUDIT OF CONTROLS IN FINANCE AND
SUPPLY CHAIN MANAGEMENT UNIT
•The accounting officer reviews and approve relevant policies
•Finance date stamps the invoices when receiving them, and capture date of receipt
when processing payments.
•Keep record of communication with National Treasury in verifying bank details.
•The Supply Chain officials keeps copies of quotations for evidence.
•All officials oriented about the new delegations.
•Prices are benchmarked by various quotations received.
•Tax clearance certificate required before processing of orders.
SRSA
4
AUDIT OF CONTROLS IN FINANCE AND
SUPPLY CHAIN MANAGEMENT UNIT. cont
•Copy of invoices are certified before processing payments.
•All deviations from supply chain procedures are recorded and approved as
required by the policies.
•SRSA to establish a new supplier data-base.
•The data-base to be regularly updated when necessary
•Conduct physical asset verification and identify redundant assets to be removed
from the register.
•Record all movements of assets in the prescribed forms and update the asset
register accordingly.
•All supporting documents attached to all claims, and payment requisitions before
authorizing payments
SRSA
5
AUDIT OF CONTROLS IN HUMAN RESOURCES
MANAGEMENT UNIT
•Filling of vacancies in Finance and SCM is in progress to provide the
required capacity.
•Leave management incorporated in the Performance Agreements of all
SMS members to manage it in their specific units.
•Reports of non-compliance by to be submitted to top management.
•Set and comply with target dates for performance assessments and
moderation of results.
•Review of a special allowances against an approved list.
•Circular on declaration of interest and the relevant send to all staff for
completion and return to SCM & HRM.
•Procedures are in place to recruit competent staff to fill key positions, and
to restructuring is completed
•The accounting officer reviews and approve relevant policies.
SRSA
6
AUDIT OF CONTROLS IN THE TRANSVERSAL
SYSTEMS (BAS/LOGIS/PERSAL)
•Management amended the DRP and submit to MANCO for approval and
signed off by the DG
•Documentation of monitoring of passwords, user logon violations and user
access to applications done on continuous basis.
SRSA
7
AUDIT OF CONTROLS IN THE MONITORING OF
PUBLIC ENTITIES AND FEDERATIONS
•Monitoring of public entities’ is being improved to ensure
compliance with all legal requirements
•SRSA has deployed its own internal audit team to assist Boxing SA
•DG has held a mentoring session with CEO of Boxing SA for BSA
to come up with a new Business Model
SRSA
8