On-site Training for
Ohio’s New State Tests:
Test Administration
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High-level Agenda Topics
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Test Administration, Test Schedule, Testing Times
District and School Responsibilities
PearsonAccessnext
Management of Materials
Administrative Tasks to Complete Before, During, and After Testing
Student Readiness
Accessibility Features and Accommodations
Resources
PBA Test Administration
Flowchart
Part 1
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Part 2
PBA Test Administration
Flowchart
Note: This diagram illustrates grades 6–8.
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EOY Test Administration
Flowchart
Note: This diagram illustrates
grade 7 and high school.
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Test Schedule for Ohio
2015: Spring Testing Windows for English Language Arts and Math
Component
Administration Dates
Part 1: Performance-Based Assessment (PBA)
 Computer-based
February 16th through March 20th
 Paper-based
February 16th through March 6th
Part 2: End-of-Year (EOY)
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 Computer-based
April 13th through May 15th
 Paper-based
April 13th through May 1st
Guidelines for
Administration Time
Guidelines for Administration Time
Task
Time to be
Allotted for an
Administration
Preparing for testing (includes reading
instructions to students and answering questions)
10 minutes
Distributing test material
5 minutes
Unit testing time
Completing end-of-unit activities, including closing
units, collecting test materials, and administering a
student survey (after EOY)
60–90 minutes*
5–15 minutes
*Depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test
Coordinator Manual for each Unit Time. Decisions for dismissing students are made at the local
level.
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Testing Times
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Guidelines for
Administration Time
Guidelines for Administration Time (continued)
• Provide all students with the entire amount of Unit Testing Time.
• Once the Unit Testing Time has elapsed, the unit must end.
• A student may be allowed an extended time accommodation only
if listed in his or her IEP, 504 Plan, or EL Plan.
• Refer to the TCM for state-specific procedures for students to
follow after a student’s test has been submitted.
http://parcconline.org/assessment-administration-guidance
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Make-Up Testing
• Students who are absent, become ill, or who can no longer test
because of classroom, school, or technical interruptions during
original units, may utilize make-up testing.
• Test security and administration protocols apply.
• School Test Coordinators will establish the make-up testing
schedules for their schools.
• Units must be taken in order for make-up testing.
• Students who were absent may return on the day Unit 2 is given, and that
student must take Unit 2. Unit 1 will be given during make-up
testing. Only the student who misses all Units will take the Units in order
if they return within the window.
• Must occur during the testing window.
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Guidelines for Breaks
Breaks
• Between units, scheduled breaks should occur.
Example EOY (ELA/L Administration):
8:00 a.m. – 10:00 a.m.
Unit 1
10:00 a.m. – 10:15 a.m.
Scheduled Break
10:15 a.m. – 12:15 p.m.
Unit 2
• During a unit, short “stand-and-stretch” breaks may be permitted
at the discretion of the Test Administrator.
• Students with accommodations can receive breaks according to
their IEP.
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High-level Agenda Topics
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Test Administration, Test Schedule, Testing Times
District and School Responsibilities
PearsonAccessnext
Management of Materials
Administrative Tasks to Complete Before, During, and After Testing
Student Readiness
Accessibility Features and Accommodations
Resources
PearsonAccessnext: District
and School Responsibilities
Steps Your State, District and School Test
Coordinators Will Do to Prepare for PARCC
Computer-based Tests*:
1. The district will work with School Test Coordinators
to import the Student Registration File for both the
PBA and EOY Administrations.
2. Import student’s Personal Needs Profile (PNP)
information.
3. Create additional users accounts for district/school
staff.
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PearsonAccessnext: District
and School Responsibilities
Organization File
Import
9/1–10/17
Organization
Participation
File
Student
Registration
PNP File
Import Prior to
Proctor Caching
* Check your state policy in the PARCC Test Coordinator Manual or
Test Administrator Manual for the person responsible for
completing the importing processes, including the Student
Registration Import process.
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PearsonAccessnext: District
and School Responsibilities
Steps to Prepare for PARCC Computer-based Tests:
1. Create, manage, and edit test sessions.
2. Train Test Administrators on how to manage and monitor
Test Sessions in PearsonAccessnext.
3. Pre-cache test content (this refers to the Proctor Cache).
https://parcc.tms.pearson.com
4. Avocet manuals
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High-level Agenda Topics
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Test Administration, Test Schedule, Testing Times
District and School Responsibilities
PearsonAccessnext
Management of Materials
Administrative Tasks to Complete Before, During, and After Testing
Student Readiness
Accessibility Features and Accommodations
Resources
PearsonAccessnext
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PearsonAccessnext – Login
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PearsonAccessnext – Home
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PearsonAccessnext – Home
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PearsonAccessnext – Home
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Organization
Participation File Import
State personnel will import Organization Participation File
information into PearsonAccessnext:
• Use the Organization Participation Field Definitions document
to create your file.
• Import the file through Importing/Exporting Data in
PearsonAccessnext.
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Organization Participation
Verify that your school is participating in PBA and EOY
administrations in PearsonAccessnext:
1. Click the “Setup” Button and select “Organizations”.
2. Under “Find Organizations” type in the name of your
organization and click the “Search” button.
3. From the Results check the name of your organization.
4. From the “Select Tasks” dropdown menu check "Manage
Participation" and click the “Start” button.
5. Verify that the “Participating” box is checked.
6. Verify this is checked in both PBA and EOY administrations.
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User Accounts
• User Roles - PearsonAccessnext users must be assigned roles.
• Permissions - Each User Role contains a set of permissions that
determine which tasks that specific User Role can perform in
PearsonAccessnext. Permissions are bundled into User Roles.
• Conferrability defines the list of roles that one user can grant
(confer) to another user account during user account
management.
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User Accounts – Base Roles
Base Roles have been created with abilities that generally align to the
organization level and title of the user. A user account needs at least
one base role to be functional.
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State Role – Assigned to state-level user accounts.
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District Test Coordinator Role – Assigned to District Test Coordinator user accounts.
•
Non-School Institution Test Coordinator Role – Assigned to Non-School Institution Test Coordinator
user accounts (Same abilities as District Test Coordinator).
•
NOTE: Despite the “non-school” description in this role, it is the proper role for community
schools based upon the software’s functionality. The language, however, does NOT reflet Ohio’s
perspective on community school status.
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School Institution Test Coordinator Role – Assigned to School Test Coordinator user accounts.
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Test Administrator Role – Assigned to users who will administer computer-based tests.
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Technology Coordinator Role – Assigned to users who will support technology for computer-based
tests.
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User Accounts – Add-on
Roles
Add-on Roles have been created to enable states to continue with
their current policies and abide by state-specific laws. Each state has
the option to create user accounts with Add-on Role assignments.
• Organization Role –Assigned to users who will create and modify organizations within
PearsonAccessnext.
• Enrollment Role – Assigned to users who will set an organization as participating in a test
administration and enter enrollment counts.
• Request Additional Order Role – Assigned to users who will place an additional order.
• Approve Additional Order Role – Assigned to users who will approve an additional order.
• Delete Student Role – Assigned to users who will be able to delete students from
PearsonAccessnext.
• Sensitive Data Role – Assigned to users who will be able to view and edit Student Sensitive
Data.
• Do Not Report Role – Assigned to users who will be able to mark students tests as Do Not
Report.
• PNP Role – Assigned to users who will submit a personal needs profile through
PearsonAccessnext.
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User Role Matrix
• User’s role will determine the functionality the user can access.
• User Role Matrix can be found on the Support page of
PearsonAccessnext.
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User Interface for Creating
User Accounts
Authorized district and school personnel will be able to create
individual staff user accounts within PearsonAccessnext manually or
by importing a file.
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Editing User Accounts
Create / Edit Users:
Allows authorized personnel to view and update existing accounts,
as well as create new accounts manually.
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Manually Creating a New
User Account
A user’s role and organization will determine the functionality they
can access.
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Creating New User Accounts
Through a File Import
Importing a User File:
User accounts may also be created or maintained by importing a
User File; this is especially helpful when working with accounts in
bulk quantities.
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Creating New User
Accounts – Templates
Resources:
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Importing a User File
Import a User File for processing at Setup > Import/Export Data >
select Import/Export Data from the Task box > click Start.
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Customer Support for User
Accounts
• PARCC Customer Support agents can:
– Reset passwords.
– Unlock accounts for LEA/District Test Coordinator
accounts.
• Agents cannot:
– Create accounts.
– Lock/unlock accounts other than LEA/District Test
Coordinator accounts.
– Update email addresses.
– Delete/undelete accounts.
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Check for Understanding
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Ten-Minute Break
High-level Agenda Topics
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Test Administration, Test Schedule, Testing Times
District and School Responsibilities
PearsonAccessnext
Management of Materials
Administrative Tasks to Complete Before, During, and After Testing
Student Readiness
Accessibility Features and Accommodations
Resources
Management of PaperBased Test Materials
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Management of PaperBased Test Materials
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Management of PaperBased Test Materials
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High-level Agenda Topics
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Test Administration, Test Schedule, Testing Times
District and School Responsibilities
PearsonAccessnext
Management of Materials
Administrative Tasks to Complete Before, During, and After Testing
Student Readiness
Accessibility Features and Accommodations
Resources
Before, During, and After
Testing
Before
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3 months
2 months
1 month
2 weeks
1 week
Day of
During
• Expected tasks
• Contaminated
and damaged
materials
• Security
breaches
• Safety threats
and severe
weather
After
• Day of
• 1 week after
• Within final
week
Before, During, and After Testing:
Administration Checklist
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Before, During, and After Testing:
Administration Checklist
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Check for Understanding
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High-level Agenda Topics
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Test Administration, Test Schedule, Testing Times
District and School Responsibilities
PearsonAccessnext
Management Materials
Administrative Tasks to Complete Before, During, and After Testing
Student Readiness
Accessibility Features and Accommodations
Resources
Introduction
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•
TestNav 8 Tutorial
Student Tutorials
Sample Items
Practice Tests
Paper
Online
Duration
Scored
TestNav 8
Tutorial
No
Yes
30 Minutes
No
Student
Tutorials
Yes
Yes
30 Minutes
No
Sample Items
No
Yes
N/A
No
Practice Tests
Yes
Yes
60 Minutes In November
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Tutorial Options
Tutorials Available to Review:
•
•
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TestNav 8 Tutorial
Equation Editor
Text to Speech – available for both ELA/L* and Math
Graphing Calculator
Printable Paper-Based Student Tutorials
Online Student Tutorials
* ELA/L text-to-speech test edition is only available for students with disabilities meeting the
requirements for this accommodation.
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TestNav 8 Tutorial
This tutorial will familiarize students with navigating TestNav 8, the
computer-based environment for PARCC assessments. It is
recommended to view the TestNav 8 Tutorial before the Sample
Items, Student Tutorials, and Practice Tests.
The tutorial overview describes features available while taking a
test, including the following topics:
• Moving Through the Test and Understanding the Toolbar
• Use of the Tools
• Item Types
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Student Tutorials
These tutorials will provide a sample of test items contained in the
PARCC assessment and are intended to familiarize students with
each item type in the paper assessment and/or within the online
testing environment. They will be available in certain grade bands
and no scoring rubrics will be available.
Item types include:
• drag-and-drop
• multiple select
• text highlighting
• open response
• equation editor
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Grade Bands
Student Tutorials
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ELA/L
Online
ELA/L
Paper
Math
Online
Math
Paper
3–5
3–5
3–5
3–5
6–8
6–8
HS
HS
6–7
8
HS
6–8
HS
Sample Items
These provide an additional sample of test items contained in the
PARCC assessments. These will be provided in computer-based
format; grade bands 3–5, 6–8, and High School; and in both ELA/L
and Math. Scoring rubrics are provided with each sample set to
review the scoring expectations.
Purpose of Sample Items:
• Provide students, teachers, and parents the opportunity to
interact with some of the functionality of the tools in TestNav 8.
• Allow students to work with the different types of item
responses that will be on the PARCC assessments.
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Practice Tests
Purpose of the Practice Tests:
• Provide a critical step for students, educators, and schools to
transition to new assessment content.
• Developed so students can have a hands-on experience.
• Available in paper-based and computer-based format.
• Provide teachers and administrators a tool to generate student
performance data to inform instructional improvements and
professional development.
• Create an understanding of the full length assessment.
http://parcc.pearson.com/practice-tests/
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Practice Tests
Timeline for Practice Tests:
1. PearsonAccessnext available now.
2. Web-based and paper-based schedule:
http://parcc.pearson.com/practice-tests
Online
PearsonAccessnext
Online
Web-based
Paper
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Grades
3, 4, 5, 6,
7, and 8
HS
3, 4, 5, 6,
7, and 8
HS
3, 4, 5, 6,
7, and 8
HS
PBA ELA/L
PBA Math
EOY ELA/L
EOY Math
Available Now
January
January
Available Now
Available Now
January
January
Available Now
Available Now
January
January
Available Now
Available Now
January
January
Available Now
November/December
January
January
November/December
November/December
January
January
November/December
Practice Tests
Scoring availability for computer-based practice tests:
• Electronic scoring capability for ELA/L PBA and Math EOY will be
available in November. Electronic scoring capabilities will be
available for all other forms on their posted date.
• The PARCC ELA/L summative assessments include one prose
constructed response item for each of the tasks that appears on the
PBA component. Teachers can score the three prose constructed
responses by referring to scoring rubrics: Learn more about rubrics.
http://parcconline.org/samples/ELA
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An Hour for Lunchtime!
High-level Agenda Topics
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Test Administration, Test Schedule, Testing Times
District and School Responsibilities
PearsonAccessnext
Management of Materials
Administrative Tasks to Complete Before, During, and After Testing
Student Readiness
Accessibility Features and Accommodations
Resources
PARCC Accessibility Features
and Accommodations Manual
PARCC Accessibility Features and
Accommodations Manual
http://www.parcconline.org/parccaccessibility-features-andaccommodations-manual
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Administrative
Considerations
School based teams (including IEP, 504, or EL teams as
appropriate) may determine if any student requires any of the
following test administration considerations:
– Small group testing
– Frequent breaks
– Time of day
– Separate or alternate location
– Specified area or seating
– Adaptive and specialized equipment or furniture
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Types of Accessibility Features and
Accommodations for Students
• Accessibility Features for All Students
• Accessibility Features Identified in Advance
• Accommodations:
– Students with Disabilities (SWD)
– English Learners (EL)
– English Learners with Disabilities
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Types of Accessibility Features
and Accommodations
Features for All
Students
Accessibility
Features
Identified in advance
Accommodations
IEP/504/EL
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Please contact Andrew Hinkle at
Andrew.Hinkle@education.ohio.gov
or by phone at 614-644-7304 with
questions about Ohio’s specific
guidelines.
Accessibility Features for All Students
Computer-Based Testing
Audio Amplification
Paper-Based Testing
Auditory Aids
Blank Paper
Blank Paper
Eliminate Answer Choices
Visual Aids/Organizers
External spell-check
External spell-check Device
Flag Items for Review
Visual Aids/Organizers
General Administration Directions Clarified
General Administration Directions Clarified
General Administration Directions Read Aloud
and Repeated as Needed
General Administration Directions Read Aloud
and Repeated
Headphones or Noise Buffers
Headphones or Noise Buffers
Highlight Tool
Highlighter
Line Reader Tool
Line Reader (Straight Edge)
Magnification/Enlargement Device
Magnifying Glass or Enlargement Device
NotePad
Scratch Paper
Pop-Up Glossary
Glossary in Footnotes
Redirect Student to Test
Redirect Student to Test
Writing Tools
Bold, Italicize, Underline, Bullet with Writing
Implement
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Accessibility Features Identified in Advance (for all Grades/Courses)
Answer Masking
Color Contrast
Text-to-Speech for the Mathematics Assessments (CBT only)*
Human Reader or Human Signer
for the Mathematics Assessments*
* Information on the selection of this accommodation and the notation is available in the Accessibility Features and Accommodations
Manual.
Note: These accessibility features must be identified in advance and enabled in PearsonAccessnext for the computer-based administration,
and prepared in advance for paper-based testing.
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Accommodations for Students
with Disabilities (SWD)
• Presentation Accommodations
• Response Accommodations
• Timing and Scheduling Accommodations
Note: Page 40 of the Ohio Assessment Rules book begins the section on Assessment of Students with Disabilities.
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Transcription Guidelines
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Personal Needs Profile
(PNP)
What is a Personal Needs Profile?
The Personal Needs Profile (PNP) is used to gather information
regarding a student’s testing condition, materials, or accessibility
features and accommodations that are needed to take a PARCC
assessment.
Base roles:
1. State,
2. LEA/District Test Coordinator,
3. Non-School Institution,
4. Test Coordinator, or
5. School Institution Test Coordinator.
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Personal Needs Profile
(PNP)
What student information is collected and where?
1. Embedded Accessibility features, identified in advance, that need to be
enabled (via PNP File Layout/User Interface).
2. Embedded Accommodations that need to be enabled (via PNP File
Layout/User Interface).
3. Externally-provided accessibility features, identified in advance, and
accommodations (via PNP File Layout/User Interface).
4. Hard copy accommodated editions that required advance shipping (via
Student Registration File).
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Personal Needs Profile
(PNP)
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Frequent Breaks
Separate/Alternate Location
Small Testing Group
Specialized Equipment of Furniture
Specified Area or Setting
Time of Day
Answer Masking
Color Contrast
Text-to-Speech for Mathematics
Human Reader or Human Signer for Mathematics
ASL Video
Assistive Technology (AT) Screen Reader Application
Closed Captioning for ELA/L
Human Reader or Human Signer for ELA/L
Refreshable Braille Display for ELA/L
Tactile Graphics
Text-to-Speech for ELA/L
Answers Recorded in Test Book
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Braille Response
Calculation Device and Mathematics Tools
ELA/L Constructed Response
ELA/L Selected Response or Technology Enhanced
Items
Mathematics Response
Monitor Test Response
Word Prediction
General Administration Directions Clarified in the
student’s Native Language (by test administrator)
General Administration Directions Read Aloud and
Repeated as Needed in the student’s Native Language
(by test administrator)
Mathematics Response – EL
Translation of the Mathematics Assessment in Text-toSpeech
Translation of the Mathematics Assessment Online
Word to Word Dictionary (English/Native Language)
Extended Time
Personal Needs Profile
(PNP) – Training
Personal Needs Profile Training Module
https://parcc.tms.pearson.com
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Student Registration
Which fields in the Student Registration indicate Accessibility
Features and Accommodations?
Column
Field Name
PARCC Definitions and Notes
Expected
Values
AQ
Assessment Accommodation:
English learner (EL)
English learner accommodations
needed for a given assessment.
Y = Yes
Blank
AR
Assessment Accommodation: 504
504 accommodations needed for Y = Yes
a given assessment.
Blank
AS
Assessment Accommodation:
Individualized Educational Plan
(IEP)
Individualized Educational Plan
accommodations needed for a
given assessment.
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Y = Yes
Blank
Student Registration
Column Field Name
PARCC Definitions and Notes
Expected Values
AT
Alternate Representation –
Paper Test
Student requires paper and pencil test
format as an approved accommodation.
Y = Yes
Blank
AU
Translation of the
Mathematics Assessment in
Paper (Spanish)
Used to assign the form administered for
paper testing based on another language
other than English.
SPA = Spanish
Blank
AV
Human Reader or Human
Signer
The paper test is read aloud or signed to the
student by the test administrator (Human
Reader).
HumanReadAloud
HumanSigner
Blank
AW
Large Print
PARCC to provide Large Print Booklet for
student to read. Answer Document will be
the standard edition so that a Proctor can
transcribe the student’s responses.
Y = Yes
Blank
AX
Braille with Tactile Graphics
A hard copy Braille test booklet is provided
with embedded tactile graphics.
Y = Yes
Blank
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Student Registration
• To receive an initial order of materials you must meet the
deadline to submit Student Registration* for the Spring
Administrations:
• If you missed the deadline dates for the initial order and need
materials, follow these steps:
1. Student Registration must be imported for the student’s
test administration (PBA and EOY) for reporting purposes.
2. Test Coordinators must order additional test materials for
each participating school via PearsonAccessnext. Additional
Orders.
* Check your state policy in the PARCC Test Coordinator or Test Administrator Manual for the person
responsible to complete the Student Registration Import process.
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Unique Accommodations
• For the PARCC Assessment, unique accommodation requests
must be submitted to the state at least six weeks prior to
testing.
• For the PARCC Assessment, unique accommodation requests
will be approved by your State.
• Refer to Appendix F of the PARCC Accessibility Features and
Accommodations Manual, online: Unique Accommodation
Request Form
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Emergency Accommodation
• A case where a student needs a new accommodation
immediately due to unforeseen circumstances.
– Cases could include students who have a recently-fractured limb (e.g., arm,
wrist, or shoulder); whose only pair of eyeglasses have broken; or a student
returning from a serious or prolonged illness or injury.
• Emergency accommodation form must be completed.
• See your state policy on approval of emergency
accommodations.
• Refer to Appendix G of the PARCC Accessibility Features and
Accommodations Manual, online: Use of an Emergency
Accommodation on a PARCC Assessment.
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Student Accommodation
Refusal Form
• If a student refuses an accommodation, the school should
document in writing that the student refused the
accommodation.
• Refer to Appendix H of the PARCC Accessibility Features and
Accommodations Manual, online: Student Accommodation
Refusal Form.
• The accommodation must be offered and remain available to the
student during testing.
• School Test Coordinators should work with Test Administrators to
determine if anyone else should be informed when a student
refuses an accommodation documented in an IEP, 504 Plan, or EL
Plan (if required by the PARCC member state).
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High-level Agenda Topics
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Test Administration, Test Schedule, Testing Times
District and School Responsibilities
PearsonAccessnext
Management of Materials
Administrative Tasks to Complete Before, During, and After Testing
Student Readiness
Accessibility Features and Accommodations
Resources
Resources – Support Page
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Resources – Training Center
The Training Center is
found at:
http://parcc.pearson.co
m/pearsonaccess/
• Select the green
PearsonAccessnext
dropdown menu and
select Training.
• Enter your user ID and
password, and then click
Sign In to go to the
Training Center.
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Resources –
Test Preparation
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Resources – TAM and TCM
Test Coordinator Manual (TCM)
Paper-based and Computer-based
Testing
http://parcc.pearson.com
(Under “Manuals and Documents”)
• Appendix C: State Policy
Addendum
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Resources – Accessibility
Features and Accommodations
Accessibility Features and
Accommodations Manual
http://www.parcconline.org/parccaccessibility-features-andaccommodations-manual
Accessibility Features and
Accommodations Training
Module:
https://parcc.tms.pearson.com
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Resources
• PARCC Accessibility Policy Manual and Implementation
Guidance
–
–
–
–
PARCC Accessibility Features and Accommodations Manual
Overview website page, including implementation appendices A-K
Translation Policy Memo
All located at www.parccconline.org
• Training Modules
– Located at https://parcc.tms.pearson.com
• Test Coordinator and Test Administrator Manuals for Paperbased and Computer-based Testing
– Found at https://PARCC.pearson.com on the Support page
•
PARCC Test Tutorials and Sample Items
– Located under Sample Sets and Tutorials of http://PARCC.pearson.com
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PARCC Support
Contact PARCC Support for assistance with:

Navigating PearsonAccessnext

Accessing resources

Navigating the Training Center

Setting up proctor caching

Managing Student Registration Data

Submitting additional orders

Setting up test units

Inquiring about shipments

Managing user IDs and passwords
Online Support and Resources: http://PARCC.Pearson.com/Support
Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –Fri.)
Email: PARCC@support.pearson.com
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State or District Support
Contact your State or District Test Coordinator for assistance with:
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
Testing schedule

Testing accommodations

Unusual circumstances on test days

Violations of test security

School emergencies that affect testing

Questions about general testing policies

Questions about state communications
Check for Understanding
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Thank you!
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