Introducing Advanced Features of
MyFloridaMarketPlace
Agenda
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Introduction
Analysis Overview
Current / Previous Sourcing System
Ariba Sourcing Benefits
Sourcing Demonstration
Question and Answer
Introducing Advanced Features of MyFloridaMarketPlace
MyFloridaMarketPlace Advanced Features
• This session will focus on the more advanced tools within the Ariba Spend
Management suite:
• Analysis - analytics of historical spend information
• Sourcing - solicitation advertisement and submission
(ITB,ITN,RFP,RFQ and reverse auctions)
• Learn what these tools offer and how they can increase your purchasing
effectiveness.
Agenda
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•
•
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Introduction
Analysis Overview
Current / Previous Sourcing System
Ariba Sourcing Benefits
Sourcing Demonstration
Question and Answer
Analysis: Purpose of the Tool
Analysis Is…
• An aggregator of data.
• A tool that requires knowledge
of data modeling, setting up of
pivot tables, etc. It’s important
that Super Users understand or
have experience with Pivot
Tables.
• Used to improve the ability to
see spending patterns to identify
opportunities to decrease costs.
Analysis Is Not Intended To…
• Be a Report Formatter. Data is
provided in Pivot Tables. This
information can then be downloaded
to Excel for further formatting for
Formal Report presentations.
• Be the single source of Reporting
(e.g., FLAIR is the system of record
for minority spend).
Agenda
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•
•
•
•
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Introduction
Analysis Overview
Current / Previous Sourcing System
Ariba Sourcing Benefits
Sourcing Demonstration
Question and Answer
Before the integration of the MyFloridaMarketPlace Sourcing tool, State
Purchasing used a combination of paper and Vendor Bid System posted
solicitations.
Previous State Purchasing Solicitation Process
NON-EXHAUSTIVE
• Paper based solicitations
• Posting on VBS does not guarantee all qualified vendors will be aware of the solicitation
• Heavy use of email and mail to submit responses/bids
• Cumbersome; manual analysis of bids / responses by Purchasing Analyst
• No electronic central repository of previous solicitation documents or vendor responses
• No electronic audit log / record of vendor responses (Lost in the mail)
• All team evaluation occurs post bid: Purchasing Analysts, End users, SMEs
(No Automatic Ranking/Scoring)
Agenda
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Introduction
Analysis Overview
Current / Previous Sourcing System
Ariba Sourcing Benefits
Sourcing Demonstration
Question and Answer
MyFloridaMarketPlace Sourcing tool helps streamline and manage the
sourcing process for buyers and vendors for all spend categories to
produce better contracts for the State.
MyFloridaMarketPlace Sourcing Tool Major Benefits
NON-EXHAUSTIVE
• Disseminate best practices for auctions and electronic sourcing using templates
• Manages the entire multi-stage RFI/RFP/RFQ sourcing process online
• Allows repository of RFI/RFP questions and sections making it easy to create and
leverage a State / Agency-wide pool of sourcing expertise
• Facilitates collection of sellers’ questions through Sourcing Q&A Board
• Collects any type of bid information from suppliers, including attached documents and
buyer-defined attributes, so that buyers can make decisions based on multiple factors
• Scores and ranks bids by buyer's criteria, easily comparing other factors in addition to
price
• Increases stakeholder buy-in through team-based scoring capabilities
• Supports fast, informed decisions in complex sourcing situations by using a constraintbased optimizer. (Filter)
• Integrates with Ariba Buyer to automate the creation, management, and enforcement of
favorable contracts
• Captures category-specific content and processes for reuse
Agenda
•
•
•
•
•
•
Introduction
Analysis Overview
Current / Previous Sourcing System
Ariba Sourcing Benefits
Sourcing Demonstration
Question and Answer
Agenda
•
•
•
•
•
•
Introduction
Analysis Overview
Current / Previous Sourcing System
Ariba Sourcing Benefits
Sourcing Demonstration
Question and Answer