Timeline for Planning and Recording of 16+ Learning Choices Offers
Month
School
Confirm on SEEMiS young people from senior
phase who have left school.
August
Update the GIRFEC tab on SEEMIS to ensure
information from ALL senior phase leavers
forms have been entered.
Issue Skills Development Scotland (SDS) with
copies of ALL senior phase Leavers Forms.
Complete Risk Matrix for S1 pupils and any
new S2-S6 pupils.
September
Begin working on the senior phase transition
spreadhseet as individual interviews with
senior phase pupils are conducted – gather
information on expected leaving date,
intended destination and whether or not the
young person would be able to access and
sustain their chosen destination.
Identify young people who are eligible to
leave for the first time in December using
information gathered on Transition
Spreadsheet and Risk Matrix.
October
Discuss with SDS Adviser the plans of those
young people who intend leaving school in
December.
Support applications to colleges for January
start courses, if appropriate.
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Recording
SEEMIS
Pupil Records
Data Transfer
SDS
Monday after 1st
Tuesday and 2
weeks later
Will monitor summer school leavers to ensure
that the young people have engaged with their
16+ Learning Choices partners.
Monday after 1st
Tuesday and 2
weeks later
Will monitor summer school leavers to ensure
that the young people have engaged with their
16+ Learning Choices partners.
Monday after 1st
Tuesday and 2
weeks later
SDS will share information on opportunities
available for December school leavers.
GIRFEC TAB
Input Actual Destination and related
information as appropriate for ALL
senior phase leavers.
RISK MATRIX
Enter data for S1 and new pupils
Update data for other pupils as
appropriate
TRANSITION SPREADSHEET
Complete for individual pupils as
appropriate
GIRFEC TAB
Update GIRFEC tab for other pupils
where appropriate.
Update Risk Matrix, Transition
Spreadsheet and GIRFEC tab for
other pupils where appropriate.
Will work with December school leavers without
a 16+ LC offer.
Joint analysis and planning of demand for
learning opportunities matched against existing
provision.
Month
November
School
Continue working on the senior phase
transition spreadhseet as individual interviews
with senior phase pupils are conducted –
gather infromation on expected leaving date,
intended destination and whether or not the
young person would be able to access and
sustain their chosen destination.
School should continue to update GIRFEC tab
where young people have a confirmed offer
and a start date.
December
Ensure that leavers complete the 16+
Learning Choices Leavers Form. This form
should be countersigned by either a member
of the Guidance Team or a Depute Head
Teacher.
Ensure that leavers complete the 16+
Learning Choices Leavers Form. This form
should be countersigned by either a member
of the Guidance Team or a Depute Head
Teacher.
January
16+LC offers made to December leaver
pupils should be recorded on the GIRFEC tab.
School identifies ALL young people who are
eligible, or have indicated an intention, to
leave school in May.
Document1
Recording
TRANSITION SPREADSHEET
Complete for individual pupils as
appropriate
Data Transfer
Monday after 1st
Tuesday and 2
weeks later
Partners can identify those young people
who are eligible to leave school for the first
time in May. The Data will be verified against
client records managed by SDS.
Discrepancies fed back to schools.
Monday after 1st
Tuesday and 2
weeks later
SDS will engage with young people who are
leaving school but who are without an offer
until they have a confirmed offer.
Update Risk Matrix and GIRFEC tab
for other pupils where appropriate.
GIRFEC TAB
Input Actual Destination and related
information as appropriate for ALL
senior phase December leavers.
SDS
LEAVERS FORMS completed and
copied to SDS.
Update Risk Matrix, Transition
Spreadsheet and GIRFEC tab for
other pupils where appropriate.
GIRFEC TAB
Input Actual Destination and related
information as appropriate for ALL
senior phase December leavers.
LEAVERS FORMS completed and
copied to SDS.
Update Risk Matrix, Transition
Spreadsheet and GIRFEC tab for
other pupils where appropriate.
Monday after 1st
Tuesday and 2
weeks later
SDS will monitor the young people who have
left school and are without a 16+ Learning
Choices offer.
Month
February
School
Recording
Identify young people who are eligible to
leave for the first time in May and all summer
leavers using information gathered on
Transition Spreadsheet and Risk Matrix.
TRANSITION SPREADSHEET
Complete for individual pupils as
appropriate.
Discuss with SDS Adviser the plans of those
young people who intend leaving school in the
summer.
Update Risk Matrix, Transition
Spreadsheet and GIRFEC tab for
other pupils where appropriate.
Data Transfer
SDS
Monday after 1st
Tuesday and 2
weeks later
SDS will monitor the young people who have
left school and are without a 16+ LC offer.
Monday after 1st
Tuesday and 2
weeks later
SDS will engage with young people who are
leaving school but who are without an offer
until they have a confirmed offer.
Monday after 1st
Tuesday and 2
weeks later
SDS will engage with young people who are
leaving school but who are without an offer
until they have a confirmed offer.
Support applications to colleges for August
start courses, if appropriate.
March
Begin recording 16+ LC offers on transition
spreadsheet, stating as to whether this is a
conditional offer or not and include conditions
where appropriate.
Support applications to colleges for August
start courses, if appropriate.
School should continue to update 16+ LC
offers where young people have a confirmed
offer and a start date on transition sheet.
April
Support applications to colleges for August
start courses, if appropriate.
Support applications to employers and training
providers, if appropriate.
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TRANSITION SPREADSHEET
Complete information with regards to
type of offer and any conditions.
Update Risk Matrix, Transition
Spreadsheet and GIRFEC tab for
other pupils where appropriate.
TRANSITION SPREADSHEET
Complete information with regards to
type of offer and any conditions.
Update Risk Matrix, Transition
Spreadsheet and GIRFEC tab for
other pupils where appropriate.
Month
School
Recording
School should continue to update 16+ LC
offers where young people have a confirmed
offer and a start date on transition
spreadsheet.
Support applications to colleges for August
start courses, if appropriate.
May
Support applications to employers and training
providers, if appropriate.
Ensure that leavers complete the 16+
Learning Choices Leavers Form. This form
should be countersigned by either a member
of the Guidance Team or a Depute Head
Teacher.
School should continue to update 16+ LC
offers where young people have a confirmed
offer and a start date.
Support applications to colleges for August
start courses, if appropriate.
June
Support applications to employers and training
providers, if appropriate.
Ensure that leavers complete the 16+
Learning Choices Leavers Form. This form
should be countersigned by either a member
of the Guidance Team or a Depute Head
Teacher.
Document1
Data Transfer
SDS
Monday after 1st
Tuesday and 2
weeks later
SDS will engage with young people who are
leaving school but who are without an offer
until they have a confirmed offer.
Monday after 1st
Tuesday and 2
weeks later
SDS will monitor the young people who have
left school and are without a 16+ LC offer.
Update Risk Matrix, Transition
Spreadsheet and GIRFEC tab for
other pupils where appropriate.
LEAVERS FORMS completed and
copied to SDS.
GIRFEC TAB
Enter data for summer leaver cohort.
Complete:
 Actual Destination field
 Plus 16+ Notes section if
relevant
Update Risk Matrix, Transition
Spreadsheet and GIRFEC tab for
other pupils where appropriate.
LEAVERS FORMS completed and
copied to SDS.
TOOLS
PURPOSE
FOUND
AGE
RANGE
SEEMIS
Pre-5 to S6
Excel
Spreadsheet on
school system
S4 – S6
Paper /
electronic copy
distributed to all
schools
S4 – S6
SEEMIS
S4 – S6
To identify those children and young people at risk of disengaging and
consequently being unable to enter and sustain a positive desintaiton post-16.
Risk Matrix
(All Guidance Staff have been offered the opportunity to participate in CPD on
using the Risk Matrix delivered by Aileen Goodall, Angie Watson and Gerry
Geoghegan. Training available May/June/September 2012.)
To identify potential destinations for all senior phase pupils
Transition
Spreadsheet
To identify those young people at risk of not making a positive post-16 transition.
(This spreadsheet has been emailed to all 16+LC DHTs to be shared with
Guidance Staff and begin using from April 2012)
To identify the actual destination of senior phase school leavers.
16+ Learning
Choices
Leavers Form
GIRFEC Tab
To identify those with no known destination and ensure that these young people
are referred to SDS for information, advice and guidance.
(This form was issued to all 16+LC DHTs to be shared with Guidance Staff and
Office Staff and to be used with summer 2012 leavers)
To electronically record senior phase leaver information which is then uplifted
fortnightly by the central 16+LC team and shared with Skills Development
Scotland.
(Instructions were issued to all 16+LC DHTs to be shared with Guidance Staff
and Office Staff and to be used from January 2012)
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