Academic Affairs Budget Workshop
for Academic Deans, Department Heads,
and Directors
1
OVERVIEW OF THE
WKU FY 2009-10 BUDGET
OCTOBER 2009
PRESENTED BY MIKE DALE & LADONNA HUNTON
OFFICE OF THE PROVOST & VPAA
WESTERN KENTUCKY UNIVERSITY
SOURCE INFORMATION: WKU BUDGET 2009-10
University Budgets
2
 University budgets contain two key ingredients:
 Revenues
 Expenditures
 Let’s discuss revenues and then expenditures.
Revenue Funds Glossary
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 Tuition & Fees: Includes fall, spring, summer, and winter
tuition revenues, DELO distance learning and contract
revenues, restricted tuition accounts, mandatory student
fees, and other fees.
 State Appropriations: For FY 10, includes regular state
operating appropriations, budget reduction reserve, and
debt service.
 Restricted Grants & Contracts: Includes instructional,
research, and public service funds received from federal,
state, local, and private sources.
Revenue Funds Glossary (cont)
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 Restricted Student Financial Assistance: Includes financial
assistance grants such as Pell Grants, KEES, and College
Access Programs.
 Net Asset Allocation: FY 09 carry forward funds budgeted
in FY 10. These represent one-time funds.
 Other Revenue Funds: Includes a wide variety of other
fund sources such as indirect cost recovery funds, sales and
services of educational activities, ticket sales, conferences
and workshops, parking permits, etc.
 Auxiliary Enterprises: Food and vending contracts,
University Centers, commissions, housing, and bookstore
revenues.
FY 10 Total Budgeted Revenue by Source
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 Public Funds (Tuition & Fees and State Appropriations)
account for about 65 percent of WKU’s total budget
revenues:
FY 10 Total Budgeted Revenue by Source
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Source
$ Amount
% Amount
Tuition & Fees
$142,338,000
40.73%
State Appropriations
$ 83,371,600
23.86%
Res – Grants & Contracts
$ 25,319,000
7.25%
Res – Student Fin Aid
$ 41,407,000
11.85%
Net Asset Allocation (CF)
$ 15,621,000
4.47%
Other
$ 20,716,400
5.93%
Auxiliary Enterprises
$ 20,672,000
5.92%
$349,445,000
100.01%
Total
FY 2009-10 WKU Tuition & Fees
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 Fall and spring registration fee tuition represent about 80
percent of WKU’s total estimated tuition and fees for FY
2009-10:
FY 2009-10 WKU Tuition & Fees
8
Tuition & Fees
$ Amount
Fall Registration Fees (T)
$ 58,858,000
Spring Registration Fees (T)
$ 54,352,000
Summer Registration Fees (T)
$ 8,541,000
Other Registration Fees (ELDP) (PMBA) (T)
$
DELO Registration Fees (T)
$ 9,186,000
Restricted Tuition Accounts (RTAs) (T)
$ 3,345,000
Student Athletic Fee (MSF) (F)
$ 6,144,000
Other Fees (F)
$ 1,256,000
Total Tuition & Fees
656,000
$142,338,000
FY 2009-10 WKU State Appropriations
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 The Commonwealth of Kentucky has appropriated over $83
million to support WKU in FY 10. State Appropriations usually
include operating funds and debt service funds. For FY 2009-10,
WKU has set aside about $4 million of the operating funds as a
state budget reduction reserve:
FY 2009-10 WKU State Appropriations
10
State Appropriations
Regular Appropriation (Includes $4,012,300 which
$ Amount
$81,413,500
WKU set aside as a budget reduction reserve for FY 10)
Debt Service
Total State Appropriations
$ 1,958,100
$83,371,600
WKU Budget
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 The FY 2009-10 WKU Operating Budget contains
three types of budgeted funds:



Unrestricted E & G Funds
Restricted E & G Funds
Auxiliary Enterprises
Operating Budget Glossary
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 Unrestricted E & G: Most of the regular departmental and
office budget indexes represent Unrestricted E & G budget
funds.
 Restricted E & G: These represent grant funds, including
instruction, research, and public service grants as well as
student financial assistance grants such as Pell Grants,
KEES, and College Access Programs.
 Auxiliary Enterprises: Campus service units that generate
funds to sustain and grow operations such as housing and
bookstore operations.
WKU Operating Budget Summary
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 The University’s total budget is made up of Unrestricted and
Restricted Educational & General (E & G) funds along with
Auxiliary Enterprises funds. About ¾ of the total University
budget represents Unrestricted E & G funds:
WKU Operating Budget Summary
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 The University’s total budget is made up of Unrestricted
and Restricted Educational & General (E & G) funds along
with Auxiliary Enterprises funds:
Budget Category
Total WKU Budget
Total E & G Budget
FY 2009-10 Budget
$349,445,000
$328,773,000
Unrestricted E & G Budget
$262,047,000
Restricted E & G Budget
$ 66,726,000
Total Auxiliary Enterprises
$ 20,672,000
Unrestricted E & G Expenditures
by Major Classification
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About 57 percent of Unrestricted E & G expenditures
represent personnel (salaries and benefits) expenses.
FY 10 Budgeted Expenditures (In Millions)
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Major
Classification
Unrestricted
Restricted
Auxiliary
Total
Personnel
$148.2
$ 0.8
$ 7.0
$156.0
Operating
$ 58.6
$24.9
$ 9.9
$ 93.4
Budget Reduction
Reserve
$ 4.0
$ 0.0
$ 0.0
$ 4.0
Utilities
$ 8.9
$ 0.0
$ 2.5
$ 11.4
Capital Outlay
$ 5.3
$ 0.0
$ 0.8
$ 6.1
Student Aid
$ 22.9
$41.0
$ 0.0
$ 63.9
Debt Service
$ 14.1
$ 0.1
$ 0.5
$ 14.7
$262.0
$66.8
$20.7
$349.5
Total
WKU FY 10 Unrestricted E & G Budget
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WKU FY 10 Unrestricted E & G Budget
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Org Area
Regular
Rev Dep
Total $
Total %
Academic Affairs
$140,160,586
$13,762,000
$153,922,586
58.59%
Athletics
$ 18,950,938
$ 18,950,938
7.21%
Campus Services
$ 29,102,238
$ 29,102,238
11.08%
C of S / GC
$
$
Finance & Admin
$ 5,889,681
Information Tech
$ 11,701,893
Institutional Adv
465,230
465,230
0.18%
$ 4,112,000
$ 10,001,681
3.81%
$
$ 11,881,893
4.52%
$ 3,355,075
$ 3,355,075
1.28%
President
$
$
804,214
0.31%
Public Affairs
$ 2,043,421
$ 2,418,421
0.92%
Research
$ 2,556,036
$ 2,556,036
0.97%
Student Affairs
$ 5,863,632
$ 6,022,632
2.29%
University – Wide
$ 23,223,657
$ 23,223,657
8.84%
Total
$244,116,601
$262,704,601
100.00%
180,000
804,214
$
$
375,000
159,000
$18,588,000