Naval Reserve Officers Training Corps
Tulane University of Louisiana
New Orleans, Louisiana 70118-5698
Department of the Navy
Midshipman Battalion
6823 St. Charles Avenue
SEPT 21, 2013
LETTER OF INSTRUCTION OF MONTHLY COUNSELING CHIT
From: Commanding Officer
To:
Tulane NROTC Midshipmen Battalion
Subj: MONTHLY COUNSELING CHIT INSTRUCTION
Encl: (1) Monthly Counseling Chit Guided Questions
(2) Example Monthly Counseling Chit
(3) Blank Monthly Counseling Chit
1. Purpose. To counsel MIDN regarding their academic status, progress within
the battalion, standing outside of the battalion, and answer any key concerns
they have regarding the unit and/or their personal lives. To also give the
counselor the ability to objectively evaluate the status of their MIDN and
make changes/recommendations if necessary.
2. Action.
a. Counselor should coordinate with counselee on a proper meeting time,
when both are available, and meeting place, where counseling can be
done in a private, one on one format without interruption.
b. Counselor is to have all enclosed documents with him/her, have reviewed
the guided questions beforehand, and planned a series of questions to
ask.
c. Counselor is to write down the answer to the question which he/she has
asked making sure that he/she is asking at least five to six questions
regarding each subject matter. Counselor is not to be filling out the
enclosed monthly counseling chit while the interview is being conducted
but should do so after all answers have been recorded and interview
concluded.
d. Counselor should attempt to find out any issues regarding the counselee
during the counseling session and report these findings up the
battalion chain of command or to unit staff depending on severity.
Counselor is highly encouraged to make recommendations to the counselee
if he/she believes that the issue can be resolved at their level or
with little outside involvement. This should be done smartly.
e. Counseling sessions should last no more than thirty minutes and should
be conducted in an informal fashion though a professional atmosphere
should be maintained.
Naval Reserve Officers Training Corps
Tulane University of Louisiana
New Orleans, Louisiana 70118-5698
Department of the Navy
Midshipman Battalion
6823 St. Charles Avenue
f. Chits should be filled out electronically: typed in ALL CAPS in Courier
New 10 pt font. Five lines per section should be maintained and the
down arrow should be press at the end of each line before continuation
of typing. When referring to counselee, SNM, said named midshipman,
should be used and must be used correctly
g. At the bottom of the form, MIDN should hand print their names in ALL
CAPS on the “I, _____________, certify…” and sign where appropriate.
(i.e. I, MIDN _/C JOHN JONES)
C. M. Howell
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