Florida International University
HR Liaisons Meeting
January 21, 2010
AGENDA
• Introduction
• Miami Heat College Night
• Office of Employee Assistance (OEA) Overview
• New Policies
• Changes to Existing Policies
• 4/10 Summer Schedule 2010
• Personnel Records
• Other Updates
• Important Dates
• Wrap Up
Office of Employee Assistance
OEA OVERVIEW
Our Mission
• Enhance the quality of life of FIU faculty
and staff;
• Improve personal and organizational
effectiveness;
• Create a healthier campus community
OEA OVERVIEW
Confidential Services for FIU
Employees and Immediate Family
Members…
•
•
•
•
Consultation
Assessment
Counseling or Coaching
Referral Services
OEA OVERVIEW
Limits to Confidentiality if…
•
•
•
•
Danger to others
Danger to self
Child/Elder Abuse
Subpoena to produce records
OEA OVERVIEW
What are some types of problems
that employees bring to the Office
of Employee Assistance ?
Stress
Relationship Problems
Separation
Divorce
Financial Issues
Parenting Concerns
Illness
Grief and Loss
Bereavement
Disability
Food/Eating Problems
Alcohol / Drug Abuse
Anxiety
Depression
Natural Disasters
FLOODS &
FIRE
OEA OVERVIEW
OEA Clinical Staff can provide brief
counseling which may include…
• Support and Encouragement
• Recommendations for coping strategies
• Opportunities to explore options and
alternatives
• A safe environment to test out and
practice new skills…
• Problem-solving and coaching
OEA OVERVIEW
Whatever the challenges or
concerns, OEA clinical staff will
provide professional help to …
•
•
•
•
•
Overcome Depression & Anxiety
Improve Relationships
Enhance Communication Skills
Increase Resilience
and more!
OEA OVERVIEW
So, if you are bringing your
problems to work or……
if work is causing problems
in your personal life….
OEA OVERVIEW
Call the professionals at the…
Office Of Employee Assistance
…Experts at Resolving Problems
OEA OVERVIEW
Additional services for
Departments and Teams
• Customized Training and Workshops
• Team Building Facilitation
• Critical Incident Response
OEA OVERVIEW
Enhancing the quality of life for faculty & staff
Improving personal & organizational
effectiveness
Creating a healthier campus community
OEA OVERVIEW
Professional
Confidential
Problem Resolution
OEA OVERVIEW
Assessment
Intervention
Referral
Consultation
OEA OVERVIEW
No need to feel lost in a crowd or
overwhelmed by problems
OEA OVERVIEW
CALL
305-348-2469
For a confidential consultation
Office Hours at Modesto A. Maidique
and Biscayne Bay Campuses
OEA OVERVIEW
Our Clinical Staff
Dr. Kate Kominars, Director
and Licensed Psychologist
Dr. Minca Brantley, Licensed
Psychologist
OEA OVERVIEW
Here to help!
www.oea.fiu.edu
Policies
NEW POLICIES
Domestic Violence Leave Policy
• Employee entitlement of up to three (3) days of unpaid leave in a twelve (12)
month rolling year period to deal with issues relating to domestic violence
suffered by an employee, employee’s family or household member.
o Obtain an injunction
o Obtain medical or mental health care
o Seek services from a victim services organization
o Seek legal assistance
o Secure existing housing from the perpetrator
• Employee use accrued leave, if available
• Documentation must be provided such as –
o Medical or professional treatment of services
o Social or faith-based services
o Law enforcement or legal proceedings
• Employees may seek assistance and referrals from the Office of Employee
Assistance
http://policies.fiu.edu/files/708.pdf
NEW POLICIES
Workplace Violence Policy
• Currently, policy does not exist to address workplace violence
• In response to changing environment
• Zero tolerance communication to University community
regarding workplace violence
http://policies.fiu.edu/files/709.pdf
CHANGES TO EXISTING POLICIES
FMLA, Maternity/Paternity and Medical Leave Policy
• Update policy per FMLA Regulation to ensure compliance - revision
includes allowance for military leave qualifying events, such as:
• Exigency event (prepare for military leave),
• Care for injured service member;
• Clarify difference between FMLA maternity/paternity leave, University
maternity/paternity leave, and medical (non-FMLA) leave;
• Clarify employee eligibility and leave entitlement;
• Reformatted policy to improve readability.
Sick Leave Policy
• Update policy as a result of new Domestic Leave Policy and revised
FMLA, Maternity/Paternity and Medical Leave Policy to include allowance
of usage for maternity/paternity, domestic violence, and military leave
entitlements.
4/10 Summer Schedule 2010
4/10 SUMMER SCHEDULE
Friday-Off
06/25/10
07/02/10
07/09/10
07/16/10
07/23/10
07/30/10
10-hour per day Work Week
06/28/10 - 07/01/10
07/05/10* - 07/08/10
07/12/10 - 07/15/10
07/19/10 - 07/22/10
07/26/10 - 07/29/10
08/02/10 - 08/05/10
*Monday, July 5th- Holiday
4/10 SUMMER SCHEDULE
• July 4th holiday will be observed on Monday, July 5,
2010. The University shall provide eight (8) hours of
leave for the holiday and employees will be required to
use two (2) hours of vacation leave to complete the 10hour workday.
• The last day of the 10-hour day schedule is August 5,
2010. Friday, August 6, 2010 will be the first day of the
regular 8-hour per day schedule.
4/10 SUMMER SCHEDULE
June 2010
Sunday
20
Monday
Tuesday
Regular 8hour Day
Regular 8hour Day
21
22
Wednesday Thursday
Regular 8hour Day
23
Regular 8hour Day
24
Friday
Saturday
Begin 4/10
Schedule - First
Friday Off
25
26
August 2010
Sunday
Monday
Tuesday
10 hour
Work Day
10 hour
Work Day
1
2
Wednesday Thursday
3
10 hour
Work Day
4
Friday
Saturday
10 hour
Back to Regular
Work Day Schedule - 8 hour
Work Week
5
6
7
PERSONNEL RECORDS
• Access to Official Personnel Records Policy # 1710.005
• The only official personnel records are maintained in the Division
of Human Resources.
• Generally, University personnel records are public records and
under the Sunshine Law are open for public inspection. All
requests for employee information, including both, current or
former employees, must be submitted in writing to the Division of
Human Resources for production.
http://policies.fiu.edu/files/57.pdf
OTHER UPDATES
AFSCME 1%
• Eligible AFSCME employees hired before July 1, 2009
received a 1% increase effective December 23, 2009
• Increase was first reflected in the January 15, 2010
paycheck
AFSCME OEA Pool
• Lists of OEA-eligible AFSCME employees were sent to the
Provost and Vice Presidents
• Forms are due to Vice President or Provost by February 8
and to Human Resources by February 15
• One-time award will be reflected in the Paycheck of
February 26, 2010
OTHER UPDATES
Prescription Discount Program - Rx Well Card
• Discounts on prescription drugs, lifestyle drugs, and over-the-counter
medications at more than 58,000 participating pharmacies
• 10% – 85% Immediate Savings
• No costs to obtain a card, no obligations and no limits
• http://hr.fiu.edu/index.php?name=value_added_programs
Long Term Care Insurance (LTC) through John Hancock
• LTC Services: Assisted living facilities/Home care/Nursing Home
• Open Enrollment January 25 – April 2, 2010
• Simplified Issue for eligible employees (Medical Questions)
• Full Medical Underwriting for Spouse/Family
OTHER UPDATES
Service Delivery
• New service delivery model will mean one-stop shop in PC 224
• As of Friday, January 22, 2010, Recruitment Services reception
area will be closed
• All walk-ins, mail and sign-ons should be sent to PC 224
• Details about this exciting change to follow in the February HR
Liaisons meeting
IMPORTANT DATES
Event
Date
FIU STEPP at BBC in WUC 244
Next Liaisons Meeting will be in GC 243
FIU Miami Heat Take Over Day
Census Distribution
Monday, January 25
Thursday, February 18
Sunday, March 14
March 2010
WRAP UP
Questions or Comments?