This Administrative Procedures Manual is designed to be the primary written
source of administrative direction for the Division. It is designed to be entirely
consistent with the Board Policy Handbook, and is an extension of policy in the
form of procedures. This Manual may make further reference to other detailed
administrative documents that have been developed to provide specific
guidelines on selected matters.
There are 5 categories in which administrative procedures are placed in the Manual. The
categories are:
100
200
300
400
General Administration
Instructional Programs and Materials
Students
Personnel and Employee Relations
500
Business Administration
Procedures placed in the 100 section are those of a general administrative nature or
those which have applicability to at least 2 other categories in the Manual. The
procedures in 200, 300, and 400 are specific to each of the titles. The Business
Administration procedures include finance, facilities, and student transportation matters.
A logical flow of procedures is attempted in the categories. For example, criteria for
student admission is followed by attendance area requirements, by various safety
considerations, by the maintenance of records, by daily attendance, by supervision and
discipline, and lastly, by evaluation procedures.
Gaps in the numbering sequence facilitate the insertion of additional administrative
procedures that may be developed at a future time.
October 2015
TABLE OF CONTENTS
Continuous Improvement Plan
Continuous Improvement Planning and Reporting Template
Annual Reports
School Planning and Reporting
Decision Making Levels
Decision Making Matrix
Policy and Procedures Dissemination
Review of Administrative Procedures
School Year Calendar
School Day
Emergency School Closure
Bus Service Cancellation-Inclement Weather or Other Emergency
Student Technology/Internet Use
Internet Acceptable Use Guidelines
Portable Technology Security
IT Imaging Procurement Resources & Equipment Guidelines
Use of Personal Electronic Devices (PEDS)
Provisions for Cell Phones (PEDS)
Public Information Program/Division Communication
Media Relations
Complaints
Distribution of Materials
Event Protocol
Visit Protocol
Health and Safety of Students and Staff
Universal Precautions
Communicable Diseases and Other Medical Conditions
Category 1 Communicable Diseases
Pandemic Plan
Dangerous/Infectious Diseases – Pandemic
Smoking
Emergency Situation Contingency Plan
Safe Schools Handbook
Human Rights Equity
Glossary-Human Rights Equity
Leave for Community Service
Violence in the Workplace
Harassment
Local Authority Freedom of Information and Protection of Privacy
Video Surveillance
Video Cameras on Buses
Records Retention and Disposal
Copyright
Organization for Instruction
Instructional Program
Three Year High School Program Plan
Curriculum and Program Guides
October 2015
AP 100
AP 100 Appendix
AP 101
AP 105
AP 110
AP 110 Appendix
AP 120
AP 121
AP 130
AP 131
AP 132
AP 133
AP 140
AP 140 Appendix
AP 141
AP 142
AP 145
AP 146
AP 150
AP 151
AP 152
AP 153
AP 155
AP 156
AP 160
AP 160 Appendix
AP 161
AP 161 Appendix
AP 162 Appendix
AP 162
AP 163
AP 165
AP 165 Appendix
AP 170
AP 170 Appendix
AP 171
AP 175
AP 176
AP 180
AP 181
AP 182
AP 185
AP 190
AP 200
AP 201
AP 202
AP 203
Controversial Issues and Materials
Family Life and Sex Education
Religious Instruction
Citizenship Education
Special Education / Children Services
Children’s Services Handbook
Alternate and Modified Programs
First Nations and Métis Language Instruction
French Immersion
English as an Additional Language (EAL)
Physical Education
Computer Assisted Learning
Community School Program
Nutrition
Special Project Credit
Pilot Programs
Building a Community of Learners
A Time for Significant Leadership
Northern Lifestyles
Northern Lifestyles-Rental Standards School Program Needs
Distance Education
Driver Education
Career Development Program
Career Curricula
Career Portfolios
Practical and Applied Arts (PAA)
Work Study Programs
Career Transitions
Youth Apprenticeship Program
High School Apprenticeship
General Conditions for high School Apprenticeship
Apprenticeship Credits
Scholarship and Bursaries and Awards
Scholarship & Bursary Nomination Procedures
Career Partnerships
Summer School
Learning and instructional Resources
Challenge of Resources
Field Trips
Staff Recognition for Extra Student Supervision
Home Schooling
Program Evaluation
Research Studies
Kindergarten Entrance Age/Early Entrance
Admission of Resident Students
Registration of Special Status Students
School Attendance Areas
Student Relocation Assistance
Student Supervision
Lunch Supervision
Student Safety
October 2015
AP 205
AP 206
AP 207
AP 208
AP 210
AP 210 Appendix
AP 211
AP 212
AP 213
AP 214
AP 215
AP 216
AP 217
AP 218
AP 219
AP 220
AP 222
AP 225
AP 226
AP 226 Appendix
AP 230
AP 235
AP 240
AP 241
AP 241 Appendix A
AP 242
AP 243
AP 244
AP 245
AP 246
AP 246 Appendix A
AP 246 Appendix B
AP 247
AP 247 Appendix A
AP 248
AP 249
AP 250
AP 251
AP 260
AP 261
AP 270
AP 280
AP 290
AP 300
AP 301
AP 302
AP 305
AP 306
AP 310
AP 311
AP 312
Fire Drills
Accident Prevention and Reporting
Administration of Medication
Students with Severe Allergies
Head Lice
Student Records
Young Offenders in Schools
Dispute Over Child Custody
Child Abuse and Neglect
Attendance of Students
Student Attendance – Non-Compliance
Student Bullying
Student Conduct
Student Family Assistance Program
Interagency
Student Discipline
Police or Social Services Interrogations, Searches and Apprehension
Damage to Property
Crisis Response
Student Assessment and Evaluation Criteria
Promotion and Retention of Students
Retention of Elementary and Middle Years Students
Student Assessment for Learning Program
Course Challenge Process
Report Cards
Student Representatives Council
Student Grievances and Complaints
Staff Recruitment and Selection
Reference Research and Criminal Record Check
Reporting Criminal Charges
Personnel Files
Assignments of Staff
Comprehensive Review
Orientation of Staff
Northern Benefits to Staff
Court Duty
Terms and Conditions of Employment
Terms and Conditions Handbook
Employee Assistance Program
Employee Substance Abuse and Testing
Medical
Staff Conduct
Disciplinary Procedures (Due Process)
Transfers
Loan of Staff to Other Organizations
Staff Reduction – School Level
Employee Recognition of Service
Resignations
Staff Job Abandonment
Supervision and Evaluation of School-Based Teaching
Key Teacher Competencies-Guidelines for Evaluation Performance
October 2015
AP 313
AP 315
AP 315
AP 317
AP 318
AP 320
AP 321
AP 325
AP 330
AP 340
AP 341
AP 342
AP 350
AP 351
AP 352
AP 355
AP 356
AP 357
AP 358
AP 360
AP 361
AP 362
AP 363
AP 364
AP 365
AP 380
AP 390
AP 400
AP 400 Appendix A
AP 401 New
AP 402
AP 403
AP 404
AP 405
AP 406
AP 407
AP 408
AP 408 Appendix
AP 409
AP 410
AP 411
AP 412
AP 413
AP 414
AP 415
AP 416
AP 417
AP 418
AP 419
AP 420
AP 420 Appendix A
Staff Development and Professional Development
Teacher Accreditation and Renewal of Accreditation
Intern Teachers
Monthly Reports
High School Course Outlines
Secondments
Reassignment
Requests for Release from Contracts (Professional Educators)
Staff Reduction – Division Level
Organizational Structures
Middle Management – General Responsibilities
School-Based Administration
Supervision and Evaluation of Support Staff
Non-Teaching Staff Evaluation
Professional Development – Non-Instructional Employees
Personnel – Maintenance, Tools and Equipment
Substitute Staff
Duty to Report
Emergency Division Office Closure
Contracted Services
Acceptable Use of Computer Network
Acceptable Network Uses
Unacceptable Network Uses
Volunteers in Schools
Business Administration Goals
Budget
Determination of Staffing Levels
Support of Student Travel – Academically Related Events
Travel for High School Bus Students – Extra Curricular Events
Taxes and Tax Collection
School Decentralized Budget
Program – Start Up Formula
Final Reporting and Audit
Transfer and Deposit of School Funds
Purchasing
Signing Authorities
Inventories
Disposal of Property
School Fundraising
Advertising and Corporate Sponsorships
Ethical Guidelines for Business – Education Partnerships
Insurance
Facilities Development
Project Design
Construction
Turn Over Phase
Maintenance Program
Building Security
Chemical and Hazardous Waste Management
Environmental Stewardship
Caretaking
October 2015
AP 421
AP 422
AP 423
AP 424
AP 425
AP 426
AP 427
AP 428
AP 429
AP 430
AP 435
AP 440
AP 450
AP 450 Appendix A
AP 451
AP 455
AP 460
AP 461
AP 462
AP 470
AP 480
AP 480 Appendix A
AP 480 Appendix B
AP 490
AP 500
AP 501
AP 502
AP 503
AP 504
AP 505
AP 506
AP 507
AP 510
AP 511
AP 515
AP 516
AP 517
AP 518
AP 520
AP 525
AP 525 Appendix
AP 530
AP 540
AP 541
AP 542
AP 543
AP 544
AP 545
AP 546
AP 547
AP 548
Playgrounds
Use of Facilities
Break-Ins
Decommissioning of Facilities
Student Conveyance
Student Conveyance – Accident Follow-Up
Housing
School Transportation Fleet
October 2015
AP 549
AP 550
AP 551
AP 552
AP 560
AP 561
AP 570
AP 571