Purchasing Directors’ Meeting
April 8, 2004
Purchasing Directors’ Meeting
April 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
2
Purchasing Directors’ Meeting
April 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
3
Purchasing Directors’ Meeting
April 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
4
Operations Update
• Training Program
• Blanket Purchase Orders
• Change Orders in MFMP Punch-outs
• Rulemaking
5
Purchasing Directors’ Meeting
April 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
6
Charles W. Covington
Bureau A Chief-State Purchasing

Introduction and Background

Public versus Private-First Impressions

Bureau A Organization Chart

Strategic Sourcing

State Term Contracts Sourcing

How Can We Improve?
7
THERE ARE +s AND –s IN EACH AREA

Introduction and Background

Public versus Private-First Impressions

Bureau A Organization Chart

Strategic Sourcing

State Term Contracts Sourcing

How Can We Improve?
8
COMPARISONS
Public
Private
Meeting Discipline
Policy & Procedures
Strategic Planning
Focus on Results
Training
Vendor Performance
Legal
Customer Focus
Diversity
9
MORE COMPARISONS
Public
Private
Continuity of Leadership
Employee Turnover
Best Value Procurement
Team Development
Outsourcing
Benchmarking
Implementation
MWBE Development
Acronyms
10
A NEW LANGUAGE FOR ME-ACRONYMIC
AGC
DOE
MFMP
RENENS
DHSMV
ATV
DOH
MHT
RESPECT
DJJ
AWI
DOI
MRO
RFI
DMS
BAFO
DOR
MSRP
RFP
DOACS
BOL
DOS
MWBE
RPO
DOAH
BPO
FAC
NA
SAE/ICC
DOC
CMBE
FAPPO
NASPO
SIR
LPO
CPPB
FCO
NC
SLA
ICO
CPPO
FDHC
NGB
SNAPS
ITB
CSP
FDLE
NH
SOO
ITN
CSS
FDLES
NIGP
SOW
JAC
DACS
FDVA
NTEA
SPA
KSA
DBPR
FLAIR
OAG
SPURS
LEG
DC
FMBC
OEU
SS
LRP
DCA
FPC
OGC
STC
OPS
DCF
FSBA
OIG
STD
OSD
DEP
FSU COB
OPB
STO
PBC
DFS
FWC
OPPAGA
SUV
PMO
VBS
FREC
UCC
SWO
PPI
ESCO
FPO
PSC
TCO
PRIDE
11
MY FOCUS
•
•
•
•
•
•
•
Customer Satisfaction
Faster Results
Change Management
People and Team Development
Be a Proactive Resource for our Customers
Value Procurement (Cost and Service)
Vendor Performance
12
The Bureau Has 3 Teams with 3 Members for Each Team

Introduction and Background

Public versus Private-First Impressions

Bureau A Organization Chart

Strategic Sourcing

State Term Contracts Sourcing

How Can We Improve?
13
State Purchasing Bureau A
Transportation, Facilities and Supplies
Charles W. Covington
Bureau Chief
Vacant
Administrative Asst.
David Bennet
Team Lead
Analyst
Jim Den Bleyker
Analyst
Team 1
Energy
Automotive & Marine
Recycling
Rob Butler
Specialist
Ellen Potts
Team Lead
Analyst
Maureen Livings
Analyst
Brenda Wells
Specialist
Team 2
Furniture & Carpet
Food and Food Service
Kitchen Supplies
Appliances & Equipment
Chuck Beall
Team Lead
Analyst
Mark Lovell
Analyst
Kimberely Hall
Specialist
Team 3
MRO
Water Treatment
Law Enforcement
14
Seven Waves are Currently Planned

Introduction and Background

Public versus Private-First Impressions

Bureau A Organization Chart

Strategic Sourcing

State Term Contracts Sourcing

How Can We Improve?
15
Strategic Sourcing in Waves
Plans for Bureau A
Wave
Project
Timing/Status
1
MRO Supplies
Completed
(Currently debugging)
2
Facility Services
Launched
2
Uniforms & Officer
Equipment
Launched
4
Motor Vehicles
Passenger
TBD
4
Motor Vehicles
Other
TBD
5
Food Products
TBD
7
Fuel
TBD
16
Eleven Non-Strategically Sourced
STCs to be Issued in Current FY

Introduction and Background

Public versus Private-First Impressions

Bureau A Organization Chart

Strategic Sourcing

State Term Contracts Sourcing

How Can We Improve?
17
State Term Contracts-Bureau A
Awarded to Date: FY 2003-2004
Contract Name
Estimated Annual
Spend $MM
Estimated Savings
%
Ice Making Machines
1.0
61
Tractors, Mowers &
Cutters
1.0
17
Small Utility Vehicles,
ATVs & Motorcycles
2.5
15
Automobiles & Light
Trucks
36
17
Drug Screening Test Kits
5
40
MRO Supplies
13
13
Gasoline & Fuel Oil
12
TBD
Capacity Management &
Natural Gas
2.5
TBD
Blue: Strategic Sourcing Event
18
State Term Contracts-Bureau A
Anticipated Award in FY 2003-2004
Contract Name
Estimated Annual Spend-$MM
Medium & Heavy Trucks
2.2
Construction/Industrial
Equipment
1.2
Fuel Card Services
20
Recycling Services
End of Life Electronics
Officers Uniforms & Equipment
Blue: Strategic Sourcing Event
.065
7
19
Customer Satisfaction is a Top Priority!!

Introduction and Background

Public versus Private-First Impressions

Bureau A Organization Chart

Strategic Sourcing

State Term Contracts Sourcing

How Can We Improve?
20
In Order to Improve We Need Feedback From You!
• I will schedule meetings with each of you during the
next 2-3 months.
• Please contact me if you have
issues/concerns/compliments:
– 487-3964 or SunCom-277-3964
or
E-Mail :covingc@dms.state.fl.us or
charles.covington@myflorida.com
21
We Are All on the Same Team with the Same Goals!!

Introduction and Background

Public versus Private-First Impressions

Bureau A Organization Chart

Strategic Sourcing

State Term Contracts Sourcing

How Can We Improve?

Conclusion
22
Conclusion
Thank you and I look forward to working
with each of you as we continue to add
value for the citizens of the great State
of Florida.
23
Purchasing Directors’ Meeting
April 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
24
IT Consulting STC Update
• New State Term Contract
• No. 973-561-04-2
• Effective April 1, 2004
25
Information Technology Consulting Services
• Background on Current IT Consulting Services
– As of August 2003, renewals made through March
31, 2004
– Existing Contracts will expire as dated but, if used,
should be compared to the new pricing structure
• Comparison to Existing IT Services Contracts
• Overview of New IT Consulting Services State
Term Contract
26
Information Technology Consulting Services
Comparison to Existing IT Contracts
• Previous IT Services Contract
– Vendor defined ceiling price
– State could not benchmark price
• New IT Services Contract
– Leverages latest market analysis
– Contract indicates reasonable price
• Provides Ceiling Rates for Staff Augmentation
• Provides Basis for Fixed Price Task Order
Negotiations for Contract Users
27
Information Technology Consulting Services
Comparison to Existing IT Contracts
• Previous IT Services Contract
– Vendor-defined categories & descriptions
– Difficult to compare consultants’ services
• New IT Services Contract
– Standardized categories & descriptions
• Provides organizational context
• Details job characteristics
• Specifies education & experience
28
Information Technology Consulting Services
• Overview of New IT Consulting Services
State Term Contract
– Project Areas
– Pricing Structure
– Contractors
– Key Contract Sections
29
Information Technology Consulting Services
Functional Project Areas
• 4 Functional Project Areas (PA)
– PA 1: Analysis and Design
• 54 Prime Vendors
– PA 2: Development and Integration
• 64 Prime Vendors
– PA 3: Operational and Support
• 43 Prime Vendors
– PA 4: Staff Augmentation Services
• 114 Prime Vendors
– Prime vendors may have unlimited sub-vendors
but administrative responsibility remains with the
Prime Vendor, i.e. receipt of PO’s and Payments.
30
Information Technology Consulting Services
31
Information Technology Consulting Services
32
Information Technology Consulting Services
33
Information Technology Consulting Services
34
Information Technology Consulting Services
Vendor Classification Criteria
35
Information Technology Consulting Services
Vendor Classification Criteria
36
Information Technology Consulting Services
Vendor Classification Criteria
37
Information Technology Consulting Services
Vendor Classification Criteria
38
Purchasing Directors’ Meeting
April 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
39
Purchasing Directors’ Meeting
April 8, 2004 Agenda
• Welcome / Meeting Overview
• NASPO Update
• Operations Update
• New Bureau Chief – Charles Covington
• IT Consulting STC Update
• Open Floor / New Issues
• Next Meeting Location / Time
40
Purchasing Directors’ Meeting
Next Meeting
Time:
3:00 pm to 5:00 pm
Date:
Thursday, May 13, 2004
Location:
Department of Transportation
Haydon Burns Building
605 Suwannee Street
41