Stark-Tuscarawas-Wayne
Recycling District
JANUARY 4, 2013 BOARD OF
DIRECTOR’S MEETING
(Organizational Meeting)
ROLL CALL
APPROVE JANUARY 4, 2013
BOARD OF DIRECTOR’S
MEETING AGENDA
Board of Directors Meeting Agenda
January 4, 2013
1.
Roll Call
2.
Approve January 4, 2013 Board of Directors Meeting Agenda
3.
Approve November 2, 2012 Board of Directors Meeting Minutes
4.
Election of 2013 Officers

Chairperson

Vice-Chairperson

Secretary
5. Chairperson Appoints 2013 Committees

Audit Committee

Budget Committee

Personnel Committee

Landfill/Rules Committee

Records Commission
6. Set 2013 Board of Director’s Meeting Dates
7.
Public Speaks
8.
Policy Committee Report
9.
Finance Director’s Report
10. Executive Director’s Report
11. Personnel Committee Report
12. Budget Committee Report
13. Executive Session to Discuss Pending Litigation
14. Other Business
15. Adjournment
Board of
Director’s
STARK
Thomas Bernabei
Janet Weir Creighton
Richard Regula
TUSCARAWAS
Chris Abbuhl
Belle Everett
Kerry Metzger
WAYNE
Jim Carmichael
Ann Obrecht
Scott Wiggam
APPROVE NOVEMBER 2, 2012
BOARD OF DIRECTORS
MEETING MINUTES
ELECTION OF 2013 OFFICERS
Election of 2013 Officers
 Chairperson (Tuscarawas County)
 Vice-Chairperson (Wayne County)
 Secretary
CHAIRPERSON APPOINTS
2013 COMMITTEES
Election of 2013 Officers
 Audit Committee
 Janet Weir Creighton
 Belle Everett
 Scott Wiggam
 Budget Committee
 Thomas Bernabei
 Chris Abbuhl
 Scott Wiggam
 Personnel Committee
 Richard Regula
 Belle Everett
 Ann Obrecht
 Landfill/Rules Committee
 Richard Regula
 Kerry Metzger
 Scott Wiggam
 Records Commission
 2013 Board Chairperson
 2013 Board Vice-Chairperson
 Remaining County Board Member
 Policy Committee
 Janet Weir Creighton
 Belle Everett
 Scott Wiggam
SET 2013 BOARD OF
DIRECTOR’S MEETING DATES
2013 Board of Director’s
Meeting Dates
 Friday, January 4, 2013 @ 9:30am
 Friday, March 1, 2013 @ 9:30am
 Friday, May 3, 2012 @ 9:30am
 Friday, July 12, 2013 @ 9:30am
(2 nd Friday of the month)
 Friday, September 6, 2013 @ 9:30am
 Friday, November 1, 2013 @ 9:30am
PUBLIC SPEAKS
POLICY COMMITTEE REPORT
Plan Update Schedule
SECTION
START DATE
END DATE
POLICY MEETING DATES
2012
Section 1 - Introduction
September 2012
October 2012
1) November 16, 2012
October 2012
December 2012
January 2013
February 2013
December 2012
February 2013
March 2013
April 2013
2) January 18, 2013
3) March 15, 2013
4) May 17, 2013
March 2013
April 2013
5) July 19, 2013
April 2013
May 2013
June 2013
June 2013
July 2013
July 2013
July 2013
August 2013
September 2013
November 2013
November 2013
December 2013
2013
Section 3 - Inventories
Section 4 - Reference Year Information
Section 5 - Planning Period Projections and Strategies
Section 8 - Cost and Financing of Plan Implementation
Section 6 - Methods of Management: Facilities and
Programs to be Used
Section 7 - Measurement of Progress Towards Waste
Reduction Goals
Section 9 - District Rules
Section 2 - Executive Summary
Final Revisions
Present Plan to Board of Directors
Ohio EPA 45-Day Comment Period
Revise Plan based on OEPA Comments
2014
Public Notice
Revision based on Public Comment
Ratification of Plan Update
Policy Committee Certifies Ratification
Final Ohio EPA Review
Plan Approval
January 2014
February 2014
April 2014
July 2014
July 2014
June 2014
6) August 16, 2013
7) September 20, 2013
FINANCE DIRECTOR’S REPORT
Revenues versus Expenses (As of December 27, 2012)
REVENUES
Year-to-Date
Actual
Revenue
Estimated
Revenue
Last Year
Year-to-Date
Revenue
Collected
Percent
101 GENERAL FUND
Interest Earned
ODNR Pass-Through Grants
GENERAL FUND TOTAL
$6,000.00
125,000.00
131,000.00
$5,927.31
125,000.00
130,927.31
$7,267.17
321,333.00
328,600.17
98.79%
0.00%
99.94%
501 TIPPING FEE FUND
Tipping Fees
Recycling Revenue
Miscellaneous Revenue
TIPPING FEE FUND TOTAL
2,800,000.00
300,000.00
0.00
3,100,000.00
3,168,826.66
313,152.13
4,707.88
3,486,686.67
2,842,026.81
358,494.29
5.91
3,200,527.01
113.17%
104.38%
0.00%
112.47%
$3,231,000.00
$3,617,613.98
$3,529,127.18
111.97%
TOTAL REVENUE ALL FUNDS
EXPENSES
Combined
Year-to-Date
Expenses
Combined
Appropriations
Last Year
Year-to-Date
Expenses
Combined
Expended
Percent
101 GENERAL FUND
Legal Services
ODNR Pass-Through Grants
GENERAL FUND TOTAL
129,012.07
250,000.00
394,412.07
38,388.70
250,000.00
288,388.70
256,984.98
196,333.00
561,963.27
29.76%
100.00%
73.12%
501 TIPPING FEE FUND
District Administration Total
STW-02 Drop-Off Recycling
STW-06 Scrap Tire Collection
STW-19 Recycling Makes Sense
STW-24 Manning Groups
STW-25 Sheriff Department Grants
STW-26 Health Department Grants
STW-28 Well Monitoring Grants
STW-29 Education & Awareness
STW-41 Newcomerstown Landfill
520,915.90
906,749.75
58,196.97
605,020.95
68,500.00
258,000.00
285,000.00
25,000.00
306,852.69
178,079.57
412,581.09
657,896.60
42,660.95
404,840.20
52,900.00
254,000.00
285,000.00
9,280.00
228,792.20
38,721.81
442,938.48
850,741.00
33,131.89
339,268.35
37,850.00
255,000.00
285,000.00
213,105.75
-
79.20%
72.56%
73.30%
66.91%
77.23%
98.45%
100.00%
37.12%
74.56%
21.74%
3,538,594.74
2,386,672.85
2,728,230.33
67.45%
2,675,061.55
$ 3,290,193.60
68.02%
REVENUES OVER/(UNDER) EXPENSES
TOTAL FUND BALANCE AT BEGINNING OF YEAR
$942,552.43
$3,637,457.30
$238,933.58
REMAINING FUND BALANCE AT END OF PERIOD
$4,580,009.73
TIPPING FEE FUND TOTAL
TOTAL EXPENSES ALL FUNDS
$
3,933,006.81
$
Current Cash Position
( For t h e p e ri od e nd i ng De c e mbe r 27 , 2 01 2 )
101 GENERAL FUND
501 TIPPING FEES
TOTAL ALL FUNDS
Beginning
Year
Balance
$1,053,865.48
2,583,591.82
Year-to-Date
Actual
Receipts
$130,927.31
3,486,686.67
Year-to-Date
Expenditures/
Expenses
$288,388.70
2,386,672.85
Unexpended
Balance
$896,404.09
3,683,605.64
$3,637,457.30
$3,617,613.98
$2,675,061.55
$4,580,009.73
GENERAL (INTEREST) FUND
Year-to-date Net Gain/(Loss)
TIPPING FUND
Year-to-date Net Gain/(Loss)
(157,461.39)
$1,100,013.82
GRAND TOTAL ALL FUNDS
Year-to-date Net Gain/(Loss)
$942,552.43
Outstanding
Encumbrances
$93,963.37
465,312.34
Unencumbered
Balance
$802,440.72
3,218,293.30
$559,275.71
$4,020,734.02
Tipping Fee Revenue Update
January - November
District Landfills
American Landfill
Countywide RDF
Kimble Landfill & Disposal
Totals
2011
1,476,818.05
489,318.77
747,177.11
$2,713,313.93
% Change
2012
1.97%
1,505,925.49
16.23%
568,733.82
11.84%
835,619.79
7.26%
$2,910,279.10
Annual Revenue
$2,842,026.81
(Actual)
$2,800,000.00
(Budgeted)
-1.48%
 Tipping fee revenue is up 7.26% in 2012 from 2011 through November and
exceeds the budgeted amount of $2,800,000.
Newcomerstown Landfill
Closure Update
 Ohio EPA certifies landfill closure completion as of
November 27, 2012
 District grant funded 100% of closure costs totaling
$1,412,842


Total Award: $1,552,000
Remaining Balance: $139,358
Liability & Property
Insurance Renewal

Board of Directors approved a 3-year contract on January 6,
2012 to cover 2012 to 2014

2013 renewal rate will be $17,321

Historical premiums

2012: $17,343

2011: $17,703

2010: $23,120

2009: $25,381
EXECUTIVE DIRECTOR’S REPORT
Stark County Curbside Programs
ST W - 1 : C u rb s i de Re c yc l ing
 City of Canal Fulton Curbside Recycling Program

Weekly Curbside Recycling Program

Contract with Republic Waste Services

64 Gallon Recycling Cart is Provided to all Residents
2012 Mini Grant Programs
 Hartville Elementary School

$200 for Education

STW-29: Education & Awareness
 City of Massillon

$1,500 for Education

STW-29: Education & Awareness
 Lawrence Township (Tuscarawas County)

$1,500 for Yard Waste Equipment

STW-3: Yard Waste Management
Farm Plastics Recycling
 Partnership with Farm Bureaus and area Solid
Waste Districts
 Tuscarawas County

Presently Collecting
 Stark County

In process
 Wayne County

In process
Prescription Take Back Boxes

Stark County Take Back Box Locations







Wayne County – MEDWAY Drug Enforcement Program









City of Alliance
City of Canal Fulton
City of Canton
City of Massillon
City of North Canton
Village of Minerva
Village of Creston
Village of Dalton
Village of Doylestown
City of Orrville
City of Rittman
Village of Shreve
Village of Smithville
City of Wooster
Tuscarawas County


DEA Prescription Drug Take Back Day
Permanent Site: Tuscarawas County Sheriff’s Office
Smith System Training
( fo r D i s t ri c t D ri ve r s )

All District drivers attended Smith System Training



4 Full time and 3 part time drivers
October 2012
Received classroom training as well as on-the-road training



Individual driver training habits
Backing
Blind Area Training

Received a 1-year Safety Certification

$350 per person
House Bill 592 Proposed Changes
 Legislation that created Solid Waste Districts, how
they operate and are funded
 18-month review process by the Ohio EPA (began
February 2012)
 Commissioners Creighton and Dr. Ferguson and
Director Held serve on the CCAO/OSWDO Review
Committee
 CCAO legislative recommendations on H.B. 592 on
May 18, 2012 CCAO Board meeting (Commissioners
Obrecht, Metzger and Dr. Ferguson)
House Bill 592
Primary Issues
1) District Consolidation
2) District Rules
3) Tipping Fee Rates
4) Flow Control and Designation
May have a direct impact on the District

Ohio EPA Final Phase: Should have recommendation in
place by first quarter 2013.
PERSONNEL COMMITTEE REPORT
Personnel Committee Report
1. Amended Pre-Retirement Sick and Vacation Leave
Conversion Policy

Motion to approve the Pre-Retirement Sick and Vacation Leave
Conversion Plan amendments as presented to be included in the
District’s Policy & Procedure Manual.
2. Amended Policy and Procedure Manual

Motion to approve the updated Policy & Procedure Manual as
Presented.
3. Evaluations for the Executive
Finance Director.

Director and the
Motion to approve evaluations of Executive Director and Finance
Director as presented.
BUDGET COMMITTEE REPORT
Purchase Of 2 Recycling Trucks
Truck #
Year
Total 2012
Mileage
Total Mileage
of Truck
#1
2001
15,894
368,176
#2
2004
21,111
321,686
#3
2009
36,590
163,320
#10
2009
32,930
129,510
#11
2009
25,689
50,569
#4
1999
35,469
364,605
 Motion to approve the purchase of two recycling trucks not to exceed $450,000 to come out of line item
STW-02 Drop-Off Recycling Non-Payroll Expenses.
 Motion to transfer $200,000 from the appropriation budget line item STW-05 HHW Program to
appropriation budget line item STW-02 Drop-off Recycling Non-Payroll Expenses and increase
appropriations in line item STW-02 Drop-off Recycling Non-Payroll Expenses by an additional $250,000
from the un-appropriated Tipping Fee Fund balance.
EXECUTIVE SESSION TO
DISCUSS PENDING LITIGATION
OTHER BUSINESS
ADJOURNMENT
Next Board of Directors Meeting:
March 1, 2013 @ 9:30am