FCAT Writing Field Test
December 4th & 5th 2012
Administration Schedule and Changes
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Test administration on Tuesday, December 4 (main) with makeup administrations
on Wednesday, December 5.
Prompt is in the writing Folder
Testing all students in grades 4, 8, and 10, including ELL and ESE students
Security Numbers must be recorded on the Admin Record/Security Checklist
Test Group Codes must be recorded on the Admin Record/Security Checklist &
Seating Chart
Seating Charts are Mandatory
Signed documents for Students and Test Administrators
– Student Pledge
– Test Administrator Prohibited Activities Agreement & FCAT Security Agreement
REMEMBER, NO:
– Inappropriate actions by school personnel ie Reading the Prompt
– Electronic Devices
– Re-entering a test after leaving campus
– Administration to Family Members
Test time: 60 minutes
All materials to be picked up by Pony on Thursday (charters) December 6th or
Friday Dec 7th (everyone else).
Administration Accommodations
(Appendix A)
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ELL students
Flexible setting
Flexible scheduling
Flexible timing
Assistance in heritage
language
Dictionary
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ESE/504 students
Presentation
Responding
Scheduling
Setting
Assistive Devices
See manual for expanded accommodations.
Pre-ID Labels
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Pre-id labels have been sent to you
Make sure the following is correct:
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Student name
Student ID Number
District & School Number
Grade Level
If the ID number is the ss# followed by an X, the
label will have the last 4 digits listed preceded by
five Xs
Test Invalidations Procedures
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Grid the DNS bubble on the School Use Only section
of the Writing Folder
Reasons:
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Cheating or disruptive behavior
Illness during testing
Incorrect time
Possession of prohibited electronic devices
Defective Writing Folder-transcribe response into new folder
with same prompt
No re-administration for invalidations
Test Security
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All personnel are prohibited from:
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Reading, revealing, or copying, any part of the writing prompts
Interpreting or reading a prompt for a student
Changing or interfering with student responses
Reading or copying student responses
All personnel must sign the FCAT Administration and Security
Agreement and all Test Administrators must sign the Test
Administrator Prohibited Activities Agreement
Never leave folders unsecured
Folders must be collected daily, security numbers must be
recorded, and folders must be placed in locked storage
Use the Chain of Custody form to record who is in contact and
where documents are stored.
Test Security, continued
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One additional proctor required for every 30 students
Test administrators give the test; proctors are
“administrative assistants”
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School system personnel may handle and distribute secure
materials, grid answer documents, and answer student
questions.
Non-school system personnel may be used to assist test
administrators and act as an “extra set of eyes”, but may
not participate in test administration or monitor in a room in
which family members are being tested.
Security Numbers
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Track materials at all times using the security
numbers and security checklist
Make certain that test books and answer
documents are counted each time they are
removed from and returned to locked storage
Test Administrators should report any
missing materials to the School Coordinator
IMMEDIATELY
Missing Materials
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Initiate a thorough investigation
School Coordinators should IMMEDIATELY contact
Student Assessment at (754) 321-4250
Principal must generate a letter of explanation on
school letterhead
Letter should be sent to Dr. Desmond Blackburn, cc
to Paul Houchens, Director of Student Assessment
and Research, within 2 days
Test Administrators should…
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Before testing:
Prepare the room for testing
Assemble materials needed for testing
Grid folders with student information
During testing:
Distribute materials individually and sequentially
Read scripts verbatim and ensure students are signing the Student
Pledge
Maintain Required Administration Information and Seating Chart
Keep time & Maintain test security
After testing:
Return materials to School Coordinator
Test Administration Security Log
Material Return Test Administrators
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Complete Security Checklist and Administration Record
(Required Administration Information) & FCAT Seating Chart
Verify FCAT Security Log is complete
Check student information
Collect and stack Planning Sheets
Group materials
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Planning Sheets (used and unused)
Administration Manual
“TO BE SCORED” cover Sheets and Writing Folders
“NOT TO BE SCORED” cover sheet and Writing Folders (unused)
Return materials to School Coordinator
School Coordinators should…
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Before testing:
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Receive and inventory test materials
Track security numbers
Assure implementation of accommodations
Train test administrators
Collect and file FCAT Admin & Security Agreements and Prohibited Activities
Agreements for all staff involved
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During testing:
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Supervise test administration and security procedures
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After testing:
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Complete and photocopy Writing Field Test Security Checklist/Admin Record,
Test Administration Security Logs, Chain of Custody Forms and Seating
Charts
Prepare materials for return
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Material Return School Coordinators
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Separate test materials:
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Band “TO BE SCORED” folders
Complete Document Count Form
Prepare shipment
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Planning Sheets (used and unused)
“TO BE SCORED” Writing Folders
“NOT TO BE SCORED” Writing Folders (unused & invalidated)
Pack the ORIGINAL Writing Security Checklist & Administration
Record, FCAT Seating Charts, Security Logs, Chain of Custody
Forms and Used Planning Sheets separately
Keep your administration manuals for FCAT Writes
Dispose of unused bands, unused document count forms, and
unused return labels
Packing Order
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Materials for shipment:
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“TO BE SCORED” materials
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Affix the RED shipping label and number boxes
“NOT TO BE SCORED” materials
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Banded stacks of used Writing Folders (Document Count Form inside
band of first stack)
Unused and Invalidated Writing Folders
Affix the YELLOW shipping label and number boxes
DISTRICT COORDINATOR ONLY BOX:
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ORIGINAL Writing Required Administration Information
ORIGINAL FCAT Seating Charts
ORIGINAL Test Administration Security Logs
ORIGINAL Chain of Custody Form
Used Planning Sheets
Material Return
Pony will pickup materials
Thursday, December 6th or Friday,
December 7th, 2012
Contact Information
If you have any additional
questions or concerns,
please contact
Student Assessment and
Research at
(754) 321-4250.