FCAT Writing Assessment
Training
February 2012
Training Documents posted at:
http://www.broward.k12.fl.us/sar/updatesManuals.htm
1
2012 FCAT Writing Administration Schedule
Day 1 —Tuesday — February 28, 2012
Grades 4, 8,
10
Writing Prompt — Session 1
45 minutes
Day 2 — Wednesday — February 29, 2012
Grades 4, 8,
10
Make-up Testing
45 minutes
Day 3 — Thursday — March 1, 2012
Grades 4, 8,
10
Make-Up Testing
45 minutes
2
What’s New for 2012




The Writing Prompt has been placed back into
the Writing Folder.
Writing Folders will have security barcodes and
numbers.
Test Group Codes are to be marked on the
Administration Record/ Security Checklist.
However, there will be no area to mark the Test
Group Code on the student’s response folder.
There are important changes to the FCAT
Administration and Security Agreement .
3
What’s New for 2012
Student Pledge
Before taking the Spring Writing students must sign the
student pledge, on the back of the planning sheet.
 If a student chooses to not sign the pledge note it on
the Administration record and allow him/her to test.
Test Administrators
Must be certified educators.
Must sign Test Administrator Prohibited Activities
Agreement & the FCAT Administration and Security
Agreement. Educator certification number must be
written on both of these forms
Reminders for 2012




Inappropriate actions by school or district
personnel before, during, or after test
administration may result in consequences such as
test invalidations and/or loss of teaching
certification.
Planning sheets are separate handouts from the
Writing Folders. Planning sheets are secure and
must be collected after testing.
A seating chart is required for each classroom
If a student starts a test and leaves without
finishing (for an appointment, illness, etc.), he/she
will NOT be allowed to complete the test
5
Reminders for 2012

FIVE elements MUST be correct to use a
preidentified document:






student’s name
student ID number
district number
school number
grade level
FLDOE Training materials, comment forms
and other important materials are available
at PearsonAccess.com/fl
6



Reminders for 2012
Test administrators are required to
use ALL of the allotted time a
session (prompt) and should not
end a session early
Test Administrators may not
administer the test to family
members
Possession of an electronic device
is cause for invalidation
7
Reminders for 2012



Schools must adhere to the testing
schedule in the manual and in these
training materials
All itinerant teachers involved in testing
should be provided with an FCAT
Writing Manual well ahead of the test
date
All ELL students must take the FCAT
Writing Assessment in 2012
8
Special Groups*
1.
2.
3.
4.
5.
Home Education Students: #01/9998
McKay Scholarship Students: #01/3518
CTC Scholarship Students: #97/9999
FLVS Full Time:
Middle School #71/0300, High School
#71/0400
Florida Virtual Academy:
School #50/7079
*Scores not aggregated with district or school data.
*Materials must be packaged with a separate paper band for
return and scoring.
*School are identified by District/School Number above
9
Accommodations

Who is eligible?
ESE students with current IEPs
 Students classified under Section 504
 English Language Learners (ELL) students



Reasons for accommodations
Arrangements made in advance
10
Administration Accommodations
(Appendix A)
ESE/504 students
ELL students





Presentation
Responding
Scheduling
Setting
Assistive Devices





Flexible setting
Flexible scheduling
Flexible timing
Assistance in heritage
language
Dictionary
11
Registration Mark
Timing Tracks
Security Number Area
Place Label Here
Registration Mark
12
Preidentified Information
•
If the following information on the label is correct, the
label may be used:




•
•
•
•
Student Name
Student ID Number: Use the student’s External
Number from TERMS
District AND School Number; and
Grade Level
Do Not Use Label if this information is NOT correct
If other information is incorrect, you may use the label,
Hand-grid any missing information
Make sure students receive the document with the
correct preidentified label affixed
13
Test Invalidation &
Security Procedures
14
Test Invalidation
1)
Defective Writing Folder
2)
Wrong Pre-ID information
3)
Label placed over another label
•Grid DNS
•Transcribe
•New Folder
4) Cheating or disruptive behavior
5) Possession of prohibited electronic device
6) Illness during testing OR
Incorrect time
7)Incorrect Accommodations OR
Validity of test compromised
Invalidate
that Session*
Decision:
Submit w/enough time OR
DNS* with not enough
time
Contact Student
Assessment
* If DNS is indicated, submit with TO BE SCORED DOCUMENTS
15
Test Security
DO NOT:





Read, reveal, or copy writing prompts, passages, test items, or
contents of answer folders
Interpret or read writing prompts, test items, or passages for
students
Change or interfere with student responses
Read or copy student responses
Cause achievement of students or schools to be inaccurately
measured or reported
16
Test Security







Writing Folders may be opened no earlier than the
day before the test.
Never leave test documents unsecured
Keep test documents in locked storage
Collect materials daily and count each time they
change hands
Track security numbers as folders change hands
Students cannot help to prepare materials
ALL School Coordinators, Test Administrators, and
Proctors must sign a “FCAT Administration and
Security Agreement” found in Appendix C
17
Security Log
18
Administration Record/Security
Checklist
Test Administrators must maintain the following
information :
 ALL Students Assigned to Testing Room
 Writing Folder Security Number & Test Group
Code
 Attendance Information:





(P) Present
(PI) Present but Invalidated
(A) Absent
(W) Withdrawn
Columns to track Grade Level, Signatures (TA and
TC) and Dates received and returned.
19
Writing Admin Record/Security
Checklist
20
Missing Materials/Security Breach




Initiate a thorough investigation
School Coordinators IMMEDIATELY
contact Student Assessment staff at (754) 3214250
Principal generates letter of explanation on
school letterhead
Letter sent to Area Superintendent and cc to
Director of Student Assessment within 2 days
21
Seating Chart



Test administrators are required to maintain an
accurate seating chart for each group of
students in their rooms during testing.
All seating charts must indicate the front and
back of the room, as well as the direction the
students are facing.
If students are moved to a different location
during testing, a new seating chart must be
created and maintained for this location.
22
Test Administrator
Responsibilities
23
Test Administrator Responsibilities
Before Testing
 Read manual and attend training
 Prepare room for testing
 Post Electronic Devices and Do Not Distrub
signs
 Prepare and verify student grid sheets
 Receive Test Group Codes
 Ensure electronic devices are out of arms
reach
24
Test Administrator Responsibilities
Before Testing
 Sign and return “Test Administration and Security
Agreement” and “Test Administrator Prohibited Activities
Agreement” forms. Indicate your certification number
on these documents.
 Prepare:




Required Administration information
Seating Chart
Security Log
Assemble materials (pencils, watch or clock, writing
folders, planning sheets, manual)
25
Test Administrator
Responsibilities
During Testing
 After asking students to clear desks, distribute
materials
 Read scripts verbatim
 Post start and stopping times- Standard timing
is 45 minutes only
 Complete FCAT Security Log & Admin Record
 Complete Seating Chart
 Maintain Security
26
Test Administrator
Responsibilities
During Testing
 Actively supervise the test administration and
ensure the following:






Students are using only No. 2 pencils
Students do not have books, notes, scratch paper, or
electronic devices of any kind during testing, even if they
do not use them
Students have signed the student pledge
Students do not talk or make any disturbance
Students are working independently
Students are recording their responses in the correct area
27
Test Administrator
Responsibilities

It is not appropriate to use cell or classroom phones,
grade papers, or work on the computer during testing.

While you may encourage students to continue
working, you may not talk with them about the
prompt or help them with their responses.

If students finish the test before the allotted time for
the session has elapsed, you may encourage them to go
back and check their work. You may not collect test
materials prior to the end of the 45-minute session
28
Test Administrator
Responsibilities
After testing







Remove planning sheets from writing folders
Notify School Coordinator of any missing materials
Check student information, remove stray marks,
check DNS and UNDO bubbles
Complete Test Administration Security Log,
Administration Record / Security Checklist and
Seating Chart
Check student grid information and DNS bubbles
Group “to be scored” per instructions on pg. 41-42
Complete Test Administrator Comment Form:
www.PearsonAccess.com/fl
29
Test Administrator
Material Return
Use Appendix C cover sheets in the following order:
1.
Absent Students’ answer documents (Make-Up Testing)
2.
TO BE SCORED Cover sheet on top of the TO BE
SCORED Writing Folders (School, Home Education,
McKay, CTC Scholarship and formerly Florida Virtual
Schools). Circle the Grade level
3.
NOT TO BE SCORED Cover sheets and Writing
Folders
4.
Administration Manual
5.
Seating Chart
6.
Planning sheets (used and unused)
7.
Test Administration Security Log
8.
Administration Record / Security Checklist
30
School Coordinator
Responsibilities
31
School Coordinator Responsibilities
Before Testing:
 Receive & Inventory Test Materials- Writing Folders





Keep materials secure at all times.
No more than three individuals may have access to
the locked storage area.
Do not open shrink-wrapped materials or begin
preparing (applying student labels) more than one
week prior to testing.
Save the original boxes for returning special
document materials.
To order additional materials for testing send an
email to
Assessment.Materials@browardschools.com
32
School Coordinator Responsibilities
Before Testing:
You are responsible for training and assigning all test
administrators and proctors, including non-school-based
instructors (e.g., itinerant teachers).
 Test Administrators must be certified educators.
 Test administrators who will be administering the test to
students using large print or braille materials must be trained
in the use of those test materials.
 For students with accommodations, make sure that test
administrators are aware of and have made provisions for the
exact accommodations needed for individual students.
 Sign & Collect Signed Test Administration and Security
Agreement and Test Administrator Prohibited Activities
Agreement Forms
33
School Coordinator Responsibilities
Before Testing:
Affix
Student Labels
Prepare for Administration Accommodations
Ensure that Test Administrators have:
 Records
of Required Administration
Information
 Seating Charts
 Security Logs
34
School Coordinator Responsibilities
Before Testing:
 Ensure
appropriate test settings for each test room:
 The test should be administered in a room that has
comfortable seating, good lighting, and sufficient
workspace.
 There must be at least 3 feet between students
 Make sure that students are not facing each other when
seated at tables and are not in seating (stadium or
staggered) that allows them to easily view other
students’ answers
 Students may not have access to any unauthorized aids.
35
School Coordinator Responsibilities
Before Testing:
Communicate Testing Policies to Parents and Students

Electronic Devices Policy—If students are found with ANY
electronic devices during testing, their tests will be invalidated. The
best practice would be for students to leave devices at home or in
their lockers on the day of testing.

Leaving Campus—If students leave campus before completing
the test (for lunch, an appointment, or illness, etc.), they WILL
NOT be allowed to complete the test.

Student Pledge—Students will be asked to sign a pledge prior to
testing indicating that they will not give or receive unauthorized
help during the test. If students are caught cheating, their tests will
be invalidated.
36
School Coordinator Responsibilities
During Testing
 Supervise
Test Administration
 Provide test administrators with additional
materials during testing, as necessary.
 Monitor each testing room to ensure that test
administration and test security policies and
procedures are followed.
 Be available during testing to answer questions
from test administrators.
 Make sure that Security Logs, seating charts, and
records of required administration information are
being maintained in each testing room.
37
School Coordinator Responsibilities
During Testing
 Maintain
Security
After ANY administration, initial OR make-up,
materials must be returned to you immediately.
 Materials must be placed in locked storage until
they are packaged for return.
 Secure materials should never remain in classrooms
or be taken from the school’s campus overnight.
 Report any testing irregularities or security breaches
to your District Assessment Coordinator
immediately.

38
School Coordinator Responsibilities
After Testing
After Testing:
• Verify Return of all Secure Materials
• Complete Security Checklist and verify all materials
have been returned
• Notify Student Assessment of any missing materials
• Copy ALL completed Security Checklist, Security Logs,
Seating Charts and Administration Records
• Check DNS Bubbles
• Check Comment Forms
• Complete on-line School Coordinator Comment Form:
www.pearsonaccess.com/fl
39
Material Packing
& Return
40
Preparing Materials for Return
Separate and Stack materials in this order:
1.
School TO BE SCORED Writing Folders
2.
Home Education (01/9998), McKay Scholarship
(01/3518), CTC Scholarship (97/9999), FLVS FullTime (MS: 71/0300, HS 71/0400), and Florida Virtual
Academy (50/7079) TO BE SCORED Writing
Folders
3.
ALL NOT TO BE SCORED Writing Folders
4.
ALL Planning Sheets
5.
All Administration Records / Security Checklists
6.
All FCAT Writing Security Logs
7.
FCAT Seating Charts
41
School Coordinator Material Return




Package School TO BE SCORED Materials
 Complete a Document Count Form for each grade
level- grid district, school, document type and #
 Prepare Paper Bands
Package Home Education, McKay Scholarship,
Florida Virtual and CTC Scholarship TO BE
SCORED Materials
 Complete a Document Count Form for each group
by grade level
 Prepare a separate set of paper bands for each
group
Prepare NOT TO BE SCORED Materials
Make copies of ALL document count forms for your
records
42
Preparing Paper Bands
43
RED Label Return – TO BE SCORED
Please follow instructions on pages 49-58 of your FCAT Writing
Manual
•
FLVS Full-Time Document Count Form(s) and banded stacks of
TO BE SCORED Answer Documents by grade
•
Florida Virtual Academy Document Count Form(s) and banded
stacks of TO BE SCORED Answer Documents by grade
•
Home Education Document Count Form(s) and banded stacks of
TO BE SCORED Answer Documents by grade
•
McKay Scholarship Document Count Form(s) and banded stacks
of TO BE SCORED Answer Documents by grade
•
CTC Scholarship Document Count Form(s) and banded stacks of
TO BE SCORED Answer Documents by grade
•
Your school’s Document Count Forms and banded stacks of TO
BE SCORED Answer Documents by grade
Seal box(es), affix RED label, and number box(es).
All TO BE SCORED Materials must be returned in a REDlabeled box.
44
YELLOW Label Return –
NOT TO BE SCORED
 Place
ALL NOT TO BE SCORED materials in
box(es), including:
1.
2.
Any Unused Writing Folders
Duplicate Invalidated Writing Folders (with the DNS
bubble gridded)
 Seal
box(es), affix YELLOW label, and number
box(es)
All secure test materials must be returned in
the RED–label or YELLOW–label boxes.
45
District Coordinator Only Boxes
ALL used Planning Sheets
 All unused Planning Sheets (with signed student pledge)
 All ORIGINAL Admin Record / Security Checklists
 All ORIGINAL Test Administration Security Logs
 All ORIGINAL seating charts
 Write District Coordinator ONLY on box(es)


Please recycle Non-secure materials (Manuals, unused
paper bands, unused Document Count Forms, unused
return labels and unused paper bands, unused LP and
Braille non-secure materials) at your school site.
46
Material Return Chart
Label Color
TO BE SCORED Writing Folders*
RED
NOT TO BE SCORED Materials
YELLOW
Large Print and Braille Materials (TO BE
SCORED and NOT TO BE SCORED
documents and braille notes)
 Planning Sheets (used and unused)
 Original Administrative Materials:
 Admin Records / Security Checklists
 FCAT Security Logs
 FCAT Seating Charts
WHITE
No Return Label
– Mark Boxes
District
Coordinator
ONLY
*No calibration Sample in 2012
47
Pony Pick Up Dates
Leave your materials out for Pony staff to pick-up
All FCAT Writing To Be Scored will be picked up by Pony
on:
Middle & High Schools: Friday, March 2nd
Elementary Schools & Centers: Friday, March 2nd
Student Assessment & Research
4200 NW 85th Ave. Oakland Park, FL 33309
(754) 321-4250
48