RESEARCH, EVALUATION AND
ACCOUNTABILITY
Preparing Your School’s
FCAT WRITING Field Test
For Return – December 9, 2011
Student Achievement - Our Number One Priority
As You Receive WRITING TEST MATERIALS from
the Test Administrators, do the following:
__1. Verify that all distributed secure materials (Writing Folders and planning sheets) have been
returned. Notify the district coordinator immediately if any secure materials are missing.
__2. Remove any stray Planning Sheets from the Writing Folders. Planning sheets left in folders
interfere with the scanning process.
__3. Verify that you have collected all required administration information (see page 18 of the
manual). Make a copy for your files.
__4. Verify that you have collected all Administration Record/Security Checklists. Make a copy for
your files.
__5. Verify that your Security Log and Seating Chart have been completed correctly. Make a copy
for your files.
__6. Verify that each student has completed the required information (Student Name, School Name,
District Name) in the upper left corner of the student grid sheet, even if a label has been
affixed in the lower left corner.
__7. Check for and erase stray marks ONLY in the student grid sheets. Any marks outside the
information boxes, especially on or near the registration marks and timing tracks, will
adversely affect the scanning of Writing Folders.
As You Receive WRITING TEST MATERIALS from
the Test Administrators, do the following:
__8. If a Writing Folder has been invalidated for any of the reasons listed on pages 16-17, verify that
the DNS bubble has been gridded and the Writing Folder is placed with the “TO BE
SCORED” materials.
__9. If a Writing Folder is “TO BE SCORED”, verify that NO DNS bubbles have been gridded by
mistake. If a DNS bubble has been gridded by mistake, verify that the DNS bubble has
been erased and the UNDO bubble has been gridded, and place the folder with the “TO
BE SCORED” materials.
__10. If a Writing Folder is “NOT TO BE SCORED”, verify that the DNS bubble has been gridded
on any defective Writing Folders (see page 17) and place the folders with the “NOT TO
BE SCORED” materials.
__11. Organize your Writing Folders into stacks as follows:
•Your School’s Writing Folders
•Grade 4 Writing Folders
•Grade 8 Writing Folders
•Grade 10 Writing Folders
Preparing Your School’s
“TO BE SCORED” Answer Documents
___12. Complete a separate
Document Count Form for each grade
level. (page 49)
•DO NOT combine Writing Folders for more
than one grade level under the same form.
•Verify that you have included all Writing
Folders from make-up tests before you
complete the forms. It is important to
verify the accuracy of the NUMBER OF
“TO BE SCORED” DOCUMENTS
(Box 5) on your Document Count Form.
An inaccurate number on the form will
delay the scanning process.
•The Count Form is scannable and must not be
photocopied.
•Place each completed Count Form on top of the
first stack of corresponding “TO BE
SCORED” Writing Folders. (page 57)
COMPLETE PAPER BANDS
__13. Documents for each grade level must be banded separately. You may use more than
one paper band per grade level, if necessary. Follow these steps for each paper band
that you use:
•
Write the district/school number and the school name on the Paper Band.
•
Count the number of “TO BE SCORED” Writing Folders that will be banded in
each paper band. Write that number under Number of “TO BE SCORED”
Documents Contained in This Paper Band.
•
Under Number of Banded Stacks per Document Count Form, number the paper
bands 1 of n, 2 of n, etc., where n is the school’s total number of banded stacks per
Document Count Form.
•
Place a paper band around each stack of “TO BE SCORED” Writing Folders. The
Document Count Form must be under the paper band on top of the stack
labeled 1 of n.
•
Seal the Paper Band and be sure that it securely holds the Writing Folders. Do not
use staples, paper clips, or tape to seal the bands.
Paper Band
Packaging Writing Field Test
Materials
You will be preparing the following types of boxes for return to the District Coordinator:
• “TO BE SCORED” Writing Folders – RED Labels Due December 9, 2011
• “NOT TO BE SCORED” Materials – YELLOW Labels Due December 9, 2011
District Coordinator ONLY Box – Create your own label Due the week of December 12, 2011
It is your responsibility to package all materials correctly for processing and score reporting.
Mispackaged materials will delay reporting of student results.
Packaging “TO BE SCORED” Materials
Red Labels
1. Banded stacks containing DOCUMENT
COUNT FORMS and your school’s “TO BE
SCORED” Writing Field Test Folders by
grade level.
2. Place your school’s “TO BE SCORED”
materials in boxes. You may place
materials for more than one grade level in
a box.
3. Seal the box(es).
4. Use the space on the labels marked BOX _
OF _ to number the boxes 1 of n, 2 of n, etc.,
where n is the school’s total number of boxes
with red labels.
5. Return the red-labeled box(es) to the District
Coordinator by December 9, 2011.
Packaging “NOT TO BE SCORED”
Materials Yellow Labels
1. Place all “NOT TO BE SCORED” materials in
boxes. This would include:
•Unused non-preidentified Writing Folders
•Preidentified Writing Folders
•Defective folders
2. Seal the box(es)
3. Place the YELLOW LABEL in the square on
the top of each box that reads “Apply return
shipping label here.”
4. Use the space on the labels marked BOX _ OF
_ to number the boxes 1 of n, 2 of n, etc.,
where n is the school’s total number of boxes
with yellow labels
5. Return the box(es) to the District Coordinator
by December 9, 2011
Preparing Your School’s
District Coordinator Box For Return
•District Coordinator Only Box
•Unused Planning Sheets
•Unused Planning Sheets (with signed student pledge)
•Original Administration Record/Security Checklist
•FCAT Administration and Security Agreement
•Original Records of Attendance
•Original Seating Charts
•Original Student PreID Rosters
•Original Security Logs
•Original Test Group Codes
•Return the box to the District Coordinator by
December 16, 2011
Packaging Non-Secure Test Materials
Box
Non-Secure Materials include:
•Test Administration Manuals – Store at your school for the Spring 2012 FCAT Writing test
administration.
•Unused paper bands – Keep for Spring test administration
•Unused Document Count Forms – Trash
•Unused return labels – Trash
•School Cover Memo – Trash
•Packing and Shipping Lists – Store at your school until 2012 FCAT Missing Materials Reports are
received from DOE
•Clear Plastic bag – Trash
•Unused Pre-Id Labels - Shred
Sealing The Boxes
Points To Remember
1. Make sure the packing tape does not cover the label.
2. Labels are scannable and should not be photocopied.
3. Do not place labels over the meeting point of the two flaps.
Nereida Gonzalez – Testing Technician
gonzalezn@osceola.k12.fl.us
407-518-2902
Ext. 66158