Administrative, Operational Overview and
CRVS Process Flow
Daniel MUGA
Civil Registration Services-Kenya
 CR
Strengthening efforts began in earnest
with the 1st Conference for African Ministers
responsible for CR in Addis Ababa in August
2010. First regional platform on CR
 The Conference was aimed at addressing
Governance as well as statistical gaps caused
by under registration across Africa
 Isolated project-based and Institution-led ad
hoc initiatives have not yielded meaningful
results
 Comprehensive
Assessment to appraise the CR
landscape among member countries.
 The
CA findings should inform country Strategic
Plans with a view to addressing the four key areas
of
a
CRVS
System.
(Policy&Legal,
Operations&Management, Cause of death and
Statistics
 APAI-CRVSS
also designed and recommended an
Operational Frame work for CR systems in Africa.
 Registration
of all births and deaths occurring in
Kenya and of Kenya citizens occurring outside
Kenya
 Archival,
preservation and security of births and
deaths records
 Issuance
of birth and death certificates
 Processing,
analysis and dissemination of vital
statistics from registration records
 In
Kenya CR is a National Government function in
the Ministry of Interior and Coordination of
National government.
 CRS
is placed under one directorate which
includes The National Registration Bureau,
Immigration Services and Refugee Affairs.
 Legal
Mandate only provides for Vital Events
Proper
+
Vertical
events(Births,
Deaths,
recognition and legitimation)
 National
system of registration with a national
office and sub national offices known as
district/sub county registries.
 The
CR process is hinged on a community-based
system of civil registration.
 Local
government administrators (Assistant Chiefs)
register home events while nurses/clinicians
register health facility events.
KNBS
IPRS/NPR
ARCHIVAL AND
DISSEMINATION
MOH
CRD
REGISTRATION
& CERTIFICATION
NOTIFICATION
Dissemination of
official Statistics





DCRO
Registration of Event
Issuance of Certificate
Archival at District registry
Compilation of Vital Statistics
Forward duplicate record to HQ
Village
Elder
Village
Elder
TBA
Notification of
Birth by
Assistant Chief
Notification of
Birth by
Hospital
Notification of
Death by
Hospital
Notification of
Death by
Assistant Chief
CHW
Village
Elder
Village
Elder
TBA
CHW
IPRS/NPR
ARCHIVAL AND
DISSEMINATION
MOH
CRD





REGISTRATION
& CERTIFICATION
NOTIFICATION
KNBS
Dissemination of
Official Statistics
DCRO
Registration of Event
Issuance of Certificate
Archival at district registry
Compilation of Vital Statistics
Forward duplicate record to HQ
Village
Elder
Village
Elder
TBA
CHW
Notification
Birth by
Hospital
Notification of
Birth by
Assistant Chief
TBA
CHW
Village
Elder
TBA
CHW
Notification of
Death by
Assistant Chief
Notification
Death by
Hospital
TBA
CHW
Village
Elder
CHW
TBA
CHW
CHW
CHW
TBA
CHW
Financial
Institutions
Research
TELCOS
Tax
Electors
Register
Education
MARRIAGE
DIS
NRB
IPRS/NPR
- Passport register
-Citizenship Register
-Alien Card Register
-ID Card Register
CRVSS
EDMS
DCRO
Home
Hospital
 CRS
systems have been established primarily for
their value as administrative data hubs. Data uses
include personal identification, ID verification and
statistics for planning
 Presentation and dissemination of structured
statistical data has picked up from 2012 with the
Economic Survey 2012, Stat Abstracts and Annual
Vital Statistics Report 2013 - analyzed
 These structured reports will be part of a standard
format for periodical information on CR

The CRVSS through IPRS shares data with several
organizations with different data requirements –
Administrative, Statistical and both Admin and
Statistical data sets.
Banks
Admin
Tax
Admin/Stat
Telcos
Admin
Education
Admin/Stat
Research
Stats
Elections
Admin/Stats

Structured Reports(avsr)

API (regular users,)

IICRVSS
Web Portal
Integration/export KNBS
Web Portal(access to xc)
 Databases
configured with export functionalities.
All the legal as well as statistical variables will be
available to export subject to applicable rules
between the client and the CR administrator.
 Rules to be defined in terms of queries, data
requirements
 Regular users will develop their own applications
linking with an Application Programming Interface
- API developed in the system
 Designing
systems that cater for both historical
(permanent and legal) data and new CR data
 Systems
Integration where the CR events are
managed by different authorities.
 Legal,
Policy and Administrative landscape
THANK YOU