General Overview
SAP Best Practices for
Consumer Products
Food & Beverage
V1.603 (RU)
SAP Best Practices
Overview of Scenarios
This package comprises predefined business scenarios that handle the most
important business requirements in Consumer Products Food & Beverage
Industries, covering the following key functional areas of SAP Enterprise
Resource Planning (ERP):
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Consumer Products
Forecast-to-Stock
Order-to-Cash
Procure-to-Pay
Accounting
Analytics
Integration Processes
Scenario Overview – Consumer Products
Key Business Scenarios:
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Extended Rebate Processing with Customer
Handling Unit Management with Foods Safety
Contribution Margin Planning
Integrated Warehouse Management with Return to Vendor
Transportation Management
Purchase Rebate
Empty management
Direct Store Delivery with Empties
Indirect Sales with Extended Rebate Processing
Sales Returns
Meat Production
Dairy Value Chain
Excise Duty
Scenario Overview – Forecast-to-Stock
Key Business Scenarios:
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Logistics Planning
Make-to-Stock Production - Discrete Industry
Make-to-Stock Production - Process Industry
Repetitive Manufacturing
PP Subcontracting (External Processing)
Rework Processing (Stock-Manufactured Material)
Central Master Data (for Foundation - Manufacturing
Rework Processing (Work-in-Process)
Scenario Overview – Procure-to-Pay
Key Business Scenarios:
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Batch Management
Quality Management for Procurement with Vendor Evaluation
Quotation for Procurement
Consumable Purchasing
Procurement w/o QM
Stock Handling: Rework, Scrap, Block
Procurement Contract
Stock Transfer w. Delivery
Stock Transfer w/o Delivery
Return to Vendor
Physical Inventory / Inventory Count & Adjustment
MM Subcontracting
Procurement & Consumption of Consigned Inventory
Internal Procurement: Cross-Company Stock Transfer
Scenario Overview – Order to Cash
Key Business Scenarios:
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Credit Management
Sales Order Processing – Sale from Stock
Free of Charge Delivery
Returns and Complaints
Sales Quotation
Prospect Customers Sales Order Processing
Third Party without Shipping Notification
Sales of Bought-In Item
Debit Memo Processing
Foreign Trade Export Processing
Customer Consignment Processing
Returnables Processing
Batch Recall
Cross Company Sales Order Processing
Sales Order Processing with Customer Down Payment
Closing Operations SD
Credit Memo Processing
Scenario Overview – Accounting
Key Business Scenarios:
Financial and Management Accounting
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General Ledger
Accounts Receivable
Accounts Payable
Cash Management
Cash Journal
Asset Accounting
Asset Acquisition through Direct Capitalization
Asset Acquisition for Constructed Assets (Invest. Orders)
Online Split
Cost of Sales Accounting
Segment Reporting
Overhead Cost Controlling – Actual
Internal Order for Marketing and Other Overhead Actual
Period End Closing in Financial Accounting
Annual Operating Plan
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Revenue Planning
SOP through Long Term Planning Transfer to LIS/PIS/Capacity
Purchased Material Price Planning
General Cost Center Planning
Manufacturing Cost Center Planning
Internal Order for Marketing and Other Overhead Planning
Standard Cost Calculation
Forecast and Simulation
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Quarterly Plan - Sales Quantity Forecast with CO-PA
Scenario Overview – Integration Processes
Key Business Scenarios:
Period End Closing Integrated
 Period End Closing Activities
 Period End Closing “General” Plant
 Inventory Valuation for Year End Closing
Time recording / Travel Management
 Time Recording
Scenario Overview –
Summary for all existing Scenarios
SAP Applications Required:
Required
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SAP ECC 6.0 EhP3
SAP Enterprise Portal
Company roles involved in process flows
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Finance Manager
Finance Staff/Specialist
Sales Manager
Sales Staff/Specialist
Warehouse Specialist
Procurement Specialist
Controlling Specialist
Engineering Specialist
Planning Specialist
Project Manager
Quality Specialist
Shop Floor Specialist
Event
Create Order
Finance
Specialist
Warehouse
Specialist
Customer order goods
Sales
Specialist
Extended Rebate Processing with Customer
Data update for a retro–rebate
Maintaining data for a retro–rebate
Create Delivery
And Post goods issue
Create invoice
Finished Product ‘Cookies‘
are Produced
Create Planned Orders
Convert Planned Orders to
Process Orders
Sales
Billing
Specialist
Sales
Warehouse
Administra- Specialist
-tion
Specialist
Shop Floor
Specialist
Production
Specialist
Event
Handling Unit Management for Food Safety – 1/2
Release Process Orders
Display Process Orders
Confirm Process Order
HU-Pack in Process Order
Create Sales Order
HU-Enter Goods Receipt for
Process Order
Create Deliveries
Create Billing
Control Posted Stock
Product Cost
Controller
Enterprise
Controller
General
Ledger
Accountant
Event
Handling Unit Management for Food Safety – 2/2
Transfer Price Differences
To the Technical Cost
Center
Transfer Price Differences
To the Technical Cost
Center
Execute Actual Assessment To
Processing Order, second and
subsequent stages
Execute Actual Assessment To
Processing Order, all stages
Controlling Results of
Distribution
Variance Calculation
Settlement
Controlling Results of
Distribution
Variance
Calculation
Settlement
Contribution Margin Planning
Integrated Warehouse Management with
Return to Vendor
Transportation Management
Purchase Rebate
Enterprise
Controller
Sales
Billing
Specialist
Sales
Warehouse
AdministraSpecialist
-tion
Specialist
Event
Empty management
Distribute Returnable
Beverages to End Customer
Create Standard Order
Create Rush Order
Create Return Order
Delivery of Standard Order
Delivery for Rush Order
Delivery of Return Order
Billing for Rush Order
Billing for Return Order
Billing for Standard Order
Execute CO-PA Report for
Empties
Sales
Sales
Billing
AdministraSpecialist
-tion
Specialist
Warehouse
Specialist
Direct Store Delivery with Empties
Posting Stock
Create Deliveries and
Display Load Units
Create Orders,Calculate
and Display Load Units
Confirm Output Order
Create Deliveries for Empty
Returns
Create Deliveries for
Update Orders
Create Deliveries for
Driver Differences
Billing
Finance
Specialist
Sales Billing
Sales Specialist
Event
Extended Rebate Processing Based on
Indirect Sales
Customer order goods
Create Rebate Agreement
Create Requirement data
Create Sales Requirement
Create Sales confirmation
Update sales data
Checking Sales Volume in
Rebate Agreements
Perform Periodic Partial
settlement
Update billing data
Executing CO-PA Reports
on Indirect Sales
Update indirect sales data
Sales
Sales
Billing
AdministraSpecialist
-tion
Specialist
Event
Sales Returns
Merchandise Rejection Due
to Defective Quality
Overview of Warehouse
Stocks and Corresponding
Posts
Create Sales Returns Order
Create Credit Memo for
Empties
Create Credit Memo for Full
Good
Planning Process
Pricing animals
Coase segementation
Buyer
Quality
specialist
Warehou
se Clerk
Production Planner
Strategic Planner
Production
cost
controller
Event
Meat Production
downgrading
Overhead Calculation ,
settlement and variance
calculation
Overhead Calculation ,
settlement and variance
calculation
Create Rough-Cut
Plan
Transfer Planning
Data to Demand
Management
MRP run
Goods receipt for
Process Order
Planning Table and
Capacity Planning
Convert Planned
Order into Process
Order
Create Purchase Order
from purchase
requisition
Post goods receipt
Goods Receipt
Inspection – Result
Recording
Invoicing by
Evaluated Receipt
Settlement
Usage decision
Price update
Process Order
Confirmation
Printing credit
memo
In-Process Control
for Coarse
Segmentation
Sample
management
Post Process
Control
downgrading
Buyer
Quality specialist
Warehouse Clerk
Event
Dairy value chain – 1/2
Manually Posting
Goods Receipt for
Raw Milk
Transferring Farmer
Batches to Truck
Batch
Manually
Transferring Truck
Batch to silo batch
Creating Stock
Transfer QM
Inspection Lot for
Truck Batch Lot
Goods receipt for Freight
Purchase order
Manually correcting
Milk inventory
Maintaining Goods
Receipt QM
Inspection Lot
Maintaining Actual
Milk Price in
Purchase Order
Usage decision
Manually Creating
Freight Purchase
Order
Separation
Copy historical
sales data to S003
Create sales
forecast based on
historical data
Create initial plan
by copying forecast
values
Revise and fix local
plan
Create Production
plan based on sales
plan
Material
Requirements
Planning
Shop
floor
specialist
Create Process
order for Milk
Separation
Process order
confirmation for
Milk separation
Goods receipt for
co-prodcut
Production
cost
controller
Production
In-process quality
control
Warehouse
specialist
Production Planner
Quality specialist
Sales/
Marketing
Event
Dairy value chain – 2/2
Convert Planned
order to Process
Order
Process order
confirmation
HUM
Packing
Refer to
scenario
291
Overhead
calculation
Variance calculation
Settlement
Accountant under excise accounting
Adding new
Emergence, change
record of
Getting
and elimination of
Changing Inform.about
Getting
excisable
Changing
Chart of
information materials/goo
norm
business processes,
BG
table requirements relevance for excise
Accounts
contracts about licenses dsofinto
norm
accounting
information
Master data input operator
Accounting
methodology
specialist
Excise Duty
Hierarchy of excisable
operations settings
actialization
Creation group of excisable
goods/products
Enter new excise rates
Making assignment of
excisable goods/product
groups to existing
materials
Enter licenses
Enter bank
guarantees
Change map
posting
Goods receipt
Posting goods
issue into
production
Receipt of
products on Stock
Realization а
excisable
goods/products
Excisable operations base of
accounting formation
Recalculations on
domestic and external
markets (1)
Reporting formation
Reflection of
excise amounts on
G/L accounts
Legend
<Function>
Symbol
Description
Usage
Comments
Band: Identifies a user role, such as Accounts
Payable Clerk or Sales Representative. This band
can also identify an organization unit or group,
rather than a specific role.
Role band
contains tasks
common to that
role.
Symbol
Diagram
Connection
Description
Usage Comments
To next / From last Diagram: Leads
to the next / previous page of the
Diagram
Flow chart continues on the next /
previous page
Hardcopy / Document: Identifies a
printed document, report, or form
Does not correspond to a task
step in a document; instead, it is
used to reflect a document
generated by a task step; this
shape does not have any outgoing
flow lines
Financial Actuals: Indicates a
financial posting document
Does not correspond to a task
step in a document; instead, it is
used to reflect a document
generated by a task step; this
shape does not have any outgoing
flow lines
Budget Planning: Indicates a
budget planning document
Does not correspond to a task
step in a document; instead, it is
used to reflect a document
generated by a task step; this
shape does not have any outgoing
flow lines
Manual Process: Covers a task
that is manually done
Does not generally correspond to
a task step in a document;
instead, it is used to reflect a task
that is manually performed, such
as unloading a truck in the
warehouse, which affects the
process flow.
Existing Version / Data: This block
covers data that feeds in from an
external process
Does not generally correspond to
a task step in a document;
instead, this shape reflects data
coming from an external source;
this step does not have any
incoming flow lines
System Pass / Fail Decision: This
block covers an automatic
decision made by the software
Does not generally correspond to
a task step in the document;
instead it is used to reflect an
automatic decision by the system
that is made after a step has been
executed.
The other process flow symbols in this table go into
these rows. You have as many rows as required to
cover all of the roles in the scenario.
External
to SAP
External Events: Contains events that start or end the
scenario, or influence the course of events in the
scenario.
Business
Activity /
Event
Flow line (solid): Line indicates the normal sequence
of steps and direction of flow in the scenario.
Flow line (dashed): Line indicates flow to infrequentlyused or conditional tasks in a scenario. Line can
also lead to documents involved in the process flow.
Connects two
tasks in a
scenario
process or a
non-step event
Business Activity / Event: Identifies an action that
either leads into or out of the scenario, or an outside
Process that happens during the scenario
Does not
correspond to a
task step in the
document
Unit Process: Identifies a task that is covered in a
step-by-step manner in the scenario
SubProcess
Reference
Proces
s
Decisio
n
Financial
Actuals
Budget
Planning
Unit Process
Process
Reference
Hardcopy /
Document
Corresponds to
a task step in
the document
Process Reference: If the scenario references another
scenario in total, put the scenario number and name
here.
Corresponds to
a task step in
the document
Sub-Process Reference: If the scenario references
another scenario in part, put the scenario number,
name, and the step numbers from that scenario here
Corresponds to
a task step in
the document
Process Decision: Identifies a decision / branching
point, signifying a choice to be made by the end
user. Lines represent different choices emerging
from different parts of the diamond.
Does not
usually
correspond to a
task step in the
document;
Reflects a
choice to be
made after step
execution
Manual
Proces
s
Existing
Version /
Data
System
Pass/F
ail
Decisio
n