Test Materials Chain of Custody Form

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October Testing Training

September 30, 2015

FSA Grade 10 ELA Retake – October 12-30

(Writing until 23

rd

)

FCAT 2.0 Reading Retake – October 12-30

NGSSS EOCs (Algebra 1 Retake, Biology,

Civics, and US History) – October 12-30

ALL PBT MUST BE COMPLETED BY 10/16!

1

Who’s Testing?

• NGSSS/FCAT 2.0

We will cover in Slides 54-64.

• FSA ELA Retakes

– Students who entered Grade 9 in the 2013–2014 school year and are pursuing a standard Florida high school diploma must pass the Grade

10 FSA ELA assessment (Reading and Writing components). Retained

Grade 10 or Grade 11 students who did not pass the Spring 2015

Grade 10 FSA ELA assessment are eligible to participate in the Fall

2015 FSA ELA Retake.

– New students (no scores) entered Grade 9 in the 2013-2014 cohort

• Concordant/Comparative Scores

– SAT Verbal of 430 or ACT Reading of 19

– PERT Math of 97+

2

District Information

• Reminder: There is now an early release day on

October 14

th

. (July Board Meeting)

• District Uploads Completed on

– Pearson: Reading (9/24) & EOC (9/25)

– FSA ELA (9/28)

– Any additional students will need to be hand-added

• Intake of DC envelopes and boxes = November 17

th

• after our Winter EOC Training ( Schedule )

Checklist on AAE Website

• Paraprofessionals can only be used as proctors.

3

FSA Reminders

TA Certification Course

and

Supporting Document

4

Test Administration Schedule

Session Lengths by Subject

Students must complete Session 1 of the ELA Reading Retake or an EOC

before starting Session 2. While the

ELA Writing Retake should be completed prior to beginning the

ELA Reading Retake, students may take the ELA Writing Retake after completing the Reading Retake for the purposes of accommodating make-up tests.

Subject

ELA

Writing

ELA

Reading

Session Length

120 minutes

90 minutes

Number of

Sessions

1

2

Any student absent for a session may not participate in the next session until they have completed the session that they missed.

For the FSA ELA Writing Retake and ELA Reading Retake assessments, any student who has not completed a session by the end of the allotted time may continue working; however, each session may last no longer than half the length of a typical school day.

5

Test Administrator During Testing

Create Test Session – TA Responsibility

To create a test session, complete the following steps:

Go to the FSA Portal and click the “Administer the FSA” icon.

Log in to the Test Administrator Interface with your username and password.

Select the test you will be administering and then click “Start Session.”

Record the Session ID, which students will need in order to log in to the test.

The Session ID should be displayed where it is visible to all students and should also be recorded with your required administration information on your seating chart.

To log in to the test, students will enter their First Names, their Usernames, and the Session ID. It is important that students check that the demographic information on the test ticket (such as Date of Birth) is correct and enter their

Usernames and First Names exactly as they appear on their test tickets.

6

Test Administrator During Testing

Approve Students to Test

Once students have logged in to the test, you must approve them by completing the following steps in the Test

Administrator Interface to start the test session:

Select the “Approvals (#)” button to review the list of students ready to begin testing.

Ensure that all students have logged in correctly; then, select “Approve All Students.”

7

DENY, DENY, DENY!

Please ensure all test administrators (TAs) are aware of the need to DENY students’ requests to exit Session 1. See the screenshot below that appears in the TA Interface. TAs will always deny this request as there is no reason for a student to move into Session 2 on Day 1. As a reminder, if students are approved into Session 2, they must complete that session the same day.

If a student moves on to Session 2 and it is discovered the next day, that

student’s test must be invalidated. The purpose of this policy is to preserve the validity of the assessment administration and results by applying a standardized approach to the issue of students seeing test content on a previous day.

8

TIDE User Guide

The TIDE User Guide was updated and posted to the FSA Portal on

Tuesday, 9/9. Here are the sections of the guide that were updated or added:

User Roles (page 15): New DTC Role

Test Ticket Updates (page 38)

Ability to choose size (4, 6, or 10 per sheet)

Font improvements

Schools submitting and districts approving TIDE requests (pages

60–64) Remember to email me, too.

Ability to request which session to open (page 60)

New Resolving Duplicate Student IDs section (page 71)

9

Test Materials

Writing Planning Sheets Required

ALL students taking the ELA Writing Retake (CBT and PBT) receive Writing Planning Sheets that they may use to take notes and plan their responses. The planning sheet is a single, lettersized sheet. The front of the sheet is lined. The Testing Rules

Acknowledgement is printed on the back of the sheet.

Planning sheets are distributed to students at the beginning of the ELA Writing test session.

Used planning sheets are considered secure materials and must be kept in locked storage and returned in the District

Assessment Coordinator ONLY box.

10

Test Materials

CBT Worksheets Required

CBT Worksheets, provided for students taking the FSA ELA

Reading Retake, are single-page, letter-sized worksheets. Students may use the front and back of the worksheet to take notes during each session of ELA Reading. The Testing Rules Acknowledgement is printed on the back of the CBT Worksheet.

CBT Worksheets are not provided for students testing with paperbased accommodations. These students may use the blank space in their test and answer books to take notes.

Used worksheets are considered secure materials and must be kept in locked storage and returned in the District Assessment

Coordinator ONLY box.

11

Test Materials

Headphones/Earbuds

Students MUST have headphones or earbuds for the CBT ELA

Reading Retake assessment – both sessions!

There are no technical specifications for headphones or earbuds.

FDOE does not provide headphones or earbuds. Students may use their own. These should be checked to ensure they work with the computer or device the students will use for the assessment prior to the first day of testing.

Headphones/earbuds must be plugged in and system volume adjusted prior to launching the secure browser.

A sound test is built in to the assessment, and students are asked to verify that headphones and earbuds are working prior to entering the test.

12

Appendices

Appendices in the

Fall/Winter 2015 FSA ELA Retake and EOC

Manual include:

Appendix A—Accommodations

Appendix B—FSA Help Desk

Appendix C—FSA Paper-Based Materials Return Instructions

Appendix D—Florida Test Security Statute and Rule

Appendix E—Perforated Forms and Signs

School personnel administering FSA assessments should familiarize themselves with the information in the appendices of the

Fall/Winter 2015 FSA ELA Retake and EOC Manual prior to testing.

13

Accommodations

• Text-to-Speech, Masking

– Need to be identified PRIOR to testing either in

TIDE (Student Information Screen) or Pearson

Access (Once you create the test sessions)

– Headphones must be utilized for TTS.

14

Accommodations (continued)

• Text-to-Speech, Masking

– Need to be identified PRIOR to testing either in

TIDE (Student Information Screen) or Pearson

Access (Once you create the test sessions)

15

Accommodations (continued)

• Accommodated versions of practice (ePATs or practice tests) are available.

• Keep in mind:

– “Before a student can participate in this computer-based administration, the student must complete the appropriate practice test to learn how to use the computer-based system.” FSA

16

Accommodations (continued)

• Paper-based Accommodations

– Vision students – contact Roberta Dailey

– Non-vision students

• Complete the request form and return it to Heather

Himes by October 5 th

. Available on AAE website.

• A copy of the 504 or IEP will also need to be included.

• Reminder: Secure information (student IDs, etc.) should not be sent via email. 2 options: password-protected attachments or place the files in your school’s OneDrive AAE Share folder.

17

Fall/Winter 2015

End-of-Course and Retake

Assessments

Training Materials

FCAT 2.0 Reading Retake

Algebra 1 Retake EOC

Biology 1, Civics, U.S. History EOC

Overview

These training materials are based on the

Fall/Winter 2015 NGSSS End-of-Course and

Retakes Test Administration Manual which is available at

www.FLAssessments.com/Fall-

Winter2015.

After today’s training, you may pick up your manuals and work folders in the warehouse. 2-3 boxes per site.

19

Overview

• These training materials are designed to highlight important information regarding test administration policies and procedures.

• Not all information from the test administration manual is included in this presentation, so it is

imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using

these training materials.

20

Test Administration Manual

Instructions for administering the

FCAT 2.0 Reading Retake and the NGSSS Algebra 1 Retake,

Biology 1, Civics, and U.S.

History End-of-Course (EOC)

assessments are included in the

Fall/Winter 2015 NGSSS EOC and

Retakes Manual.

21

Test Administration

Schedule

Fall 2015 Schedule

30

30

22

Test Administration

Schedule

Winter 2015 Schedule

23

Test Administration

Schedule

• The FCAT 2.0 Reading Retake must be conducted over two days.

Students have half of a typical school day to complete Session 1 and half of a typical school day to complete Session 2. Students MUST complete

Session 1 before beginning Session 2, even for make-up administrations.

• For the Algebra 1 Retake, Biology 1, Civics, and U.S. History EOC assessment administrations, any student not finished by the end of the

160-minute test session may continue working; however, testing must be completed within the same school day.

• Since the testing windows allow for multiple test sessions to be scheduled throughout the designated weeks, it is possible to reassign absent students to an existing session scheduled later in the week rather than specifying make-up days.

Any deviation from these scheduling rules requires written

approval from FDOE prior to implementation.

2

4

What’s New

Pearson Updates

• TestNav 8.3: Starting with the Fall NGSSS EOC/Retake administrations, students will test using TestNav 8.3. This release does not require any re-installation or setup activities with the exception of mobile platforms. The TestNav app will prompt mobile users to update their application. The new features available in this release are included in the current ePATs (e.g., review button, bookmark feature). As a reminder, NGSSS EOC/Retake ePATs are not required for students who have previously taken the subject test they are sitting for.

• Installable Desktop App: To alleviate the Java issues some districts experienced this past school year, Pearson has developed a desktop application for Windows and Mac. This app is optional; districts may choose to continue with the webbased setup used in Summer 2015. For more information, see https://support.assessment.pearson.com/display/TN/Set+Up+TestNav+Testing+

Environment . Nick deployed this to NM on 9/16.

• PearsonAccess Next: The new version of PearsonAccess will be released prior to

Spring 2016 testing activities. Districts will receive more information about the newly redesigned site, including information about a November DAC webinar, the upgraded Training Center, and school training resources in the coming months.

All districts and schools will begin using PearsonAccess Next in Spring 2016.

25

What’s New

Document Count Forms

• Beginning with the Fall 2015 administration, there is one combined

Document Count Form that should be completed and returned with packaged TO BE SCORED materials according to the instructions in the Fall/Winter 2015 NGSSS EOC and Retakes Manual.

26

What’s New

PreID Labels/Rosters

• For students testing with paper-based accommodations, no PreID labels or rosters will be provided for the Fall or Winter administrations.

• School personnel must ensure that student demographic information is hand-gridded on student grid sheets.

• If students will grid their own information, test administrators must read the

Script for Gridding a Non-Preidentified Student Grid Sheet located at www.FLAssessments.com/Fall-Winter2015, as indicated in the scripts for administering paper-based tests.

,

2

7

What’s New

Test Administration Scripts

• Because of anticipated minor modifications to the computer-based testing platform, test administration scripts will be provided separately for each administration for the 2015–2016 school year.

• Scripts for administering non-accommodated computer-based tests will be provided as a separate, printed document.

• Scripts for administering paper-based and computer-based accommodations will be posted to PearsonAccess as they have been previously.

28

What’s New

Student Grid Sheets

• Student grid sheets no longer include fields for recording accommodations used by students testing with paper-based materials, nor are accommodations recorded in PearsonAccess for computer-based tests.

• Schools must maintain records of accommodations provided and accommodations used with their required administration information.

29

What’s New

Reviewing Items

• The Flag tool in the TestNav 8 platform has been updated to a Bookmark tool.

Students may bookmark items they would like to return to and review later.

• The Review screen is now incorporated into a drop-down menu on every screen, showing students the items in the test, those items that are unanswered, and items that have been bookmarked.

30

Reminders

Test Security Policies and Procedures

• Per Florida State Board of Education Rule 6A-10.042, FAC, and Test

Security Statute, s. 1008.24, F.S. (see Appendix C of the manual), district and school personnel are required to maintain test security before, during, and after testing.

• Please remember that inappropriate actions can result in student or classroom invalidations and/or loss of teaching certification.

• All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual, read the Statute and Rule in Appendix C, and then sign a

Test Administration and Security Agreement

.

31

Reminders

Test Security Policies and Procedures

Test administrators are required to sign a

Activities Agreement

Test Administrator Prohibited indicating that they understand prohibited activities during test administration and possible consequences of inappropriate behavior. This form is located in Appendix D.

The

Test Administration and Security Agreement

Administrator Prohibited Activities Agreement

Test so that double-sided, single-page copies can be distributed to test administrators. School assessment coordinators must file the signed forms with their signed security agreements.

and the may be copied together

32

Reminders

Test Security Policies and Procedures

School assessment coordinators, test administrators, proctors, and any other school personnel who have received appropriate training in the administration of Florida's statewide assessments and who have signed

Test Administration and Security Agreements

Activities Agreement for the 2015–

2016 school year are not required to sign a new agreement for each subsequent administration.

Test administrators who have signed a

Test Administrator Prohibited for the 2015–2016 school year are not required to sign a new agreement for each subsequent administration.

33

Reminders

Leaving Campus

• If a student begins a test and leaves campus without finishing (due to an appointment, illness, etc.), he or she will

NOT be allowed to complete that session.

No exceptions will be made once the student leaves

the school’s campus, so students and parents/guardians must be made aware of this policy. [Parent letters (English, Spanish) posted.]

• If a test administrator has concerns about a student (e.g., if a student seems ill), that student should be tested in a different test session or on a make-up day.

34

Reminders

Electronic Devices

• Students may not have any electronic devices (except an approved calculator, if applicable) at their desks, in their pockets, or anywhere they can reach them during testing, even if they are turned off or they do not use them.

If a student is found to be in possession of ANY

electronic devices during testing OR during a break

(e.g., restroom breaks, lunch), his or her test must be invalidated.

• Students and parents/guardians must be made aware of this policy prior to testing.

• PLEASE ENSURE YOUR TAs KNOW YOUR POLICY!

35

Reminders

CBT Worksheets

• For students taking the computer-based FCAT 2.0 Reading

Retake, U.S. History EOC, and/or Civics EOC Assessments,

CBT Worksheets may be provided (school discretion) if students prefer to make handwritten notes instead of using the online notepad tool.

• The worksheet is an 8½” × 11” page (located in Appendix D of the manual and in PearsonAccess) that may be copied and distributed to students at the beginning of a test session.

• Used worksheets must be handled as secure materials and packaged in the District Assessment Coordinator ONLY box after testing.

36

Reminders

Pearson Customer Support

• If a technical issue interrupts testing and cannot be resolved quickly, schools should contact Pearson Customer Support at

877-847-3043 and notify the district assessment office

immediately.

Correcting Student Profiles

• Incorrect student profiles in PearsonAccess that were created via the New Student wizard may be updated before or after testing. The district assessment coordinator can submit a request by calling Pearson Customer Support at 877-847-

3043.

37

Reminders

The following forms and materials for this administration can be found at www.FLAssessments.com/Fall-Winter2015:

̶ Test administration manual

̶ Scripts for administering computer-based test forms

̶ Scripts and instructions for administering accommodated computerbased test forms (text-to-speech, masking)

̶ Scripts and instructions for administering paper-based accommodations (regular print, large print, one-item-per-page)

̶ Braille scripts and instructions

̶ Forms to report test irregularities/security breaches and missing materials

̶ Comment forms

38

Reminders

The following resources for this administration can be found at

www.FLAssessments.com/Fall-Winter2015:

̶ Blank Administration Record/Security Checklist

̶ Schools may use their own forms as long as all required information is included.

̶ Security Log

Test Administrator Prohibited Activities Agreement

Test Materials Chain of Custody Form

Test Administration and Security Agreement

̶ Materials Return List

̶ Reference sheet and periodic table

̶ CBT worksheet

̶ Checklists for district and school personnel to reference before, during, and after testing

39

Reminders

Test Administrator Policies

Test administrators must NOT administer assessments to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator.

Under NO circumstances may a student's parent/guardian be present in that student's testing room.

Test Administration Manuals

Test administration manuals must be provided to itinerant teachers in time for them to prepare adequately for test administration.

These teachers must also be included in test administrator training.

40

Reminders

Chain of Custody Form

• Schools are required to maintain a

Test Materials Chain of Custody

Form

, located in Appendix D and at

www.FLAssessments.com/Fall-Winter2015.

Record accurate information on the form, including the dates and times activities are completed, the names of the people performing activities involving the materials, and information about the locked storage room.

Retain electronic or hard copies of completed forms after materials are packaged for pickup, and email or return the originals to the district assessment coordinator.

41

Reminders

Florida Virtual School (FLVS)

Per Section 1002.45(6)b, Florida Statutes (F.S.), districts must make arrangements to test Florida Virtual School (FLVS) Full

Time public school students, as well as other virtual program students.

Computer-Based Testing Details

Resources for computer-based testing, including information about test setup, best practices, and training resources, are located at www.FLAssessments.com/TestNav8.

42

Reminders

Marking Tests Complete

Student tests should only be Marked Complete in one of the following circumstances:

• A student had to exit the test (e.g., due to illness) and will not finish the test. (After the test is marked complete, school personnel must invalidate the test.)

• A student finished the test but exited instead of submitting the test, and the test should be scored.

• As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance.

43

Reminders

Paper-Based Materials

• Due to the amount of time needed to process TO BE

SCORED paper-based test materials, these materials must be returned for scoring on an accelerated schedule that has been provided to the district assessment coordinator.

Student results for paper-based tests returned after

the established pickup dates will be included in late reporting.

44

Students to be Tested

Private School Students

• Private school students may participate in the NGSSS EOC assessments.

• Instructions for setting these students up for testing in

PearsonAccess or packaging their materials for return are included in the Fall/Winter 2015 NGSSS EOC and Retakes

Manual.

45

Reminders

Required Administration Information

• The list of required administration information includes both the accommodations provided to students and the accommodations used by students during the test administration. This information may be recorded on the Session Roster.

• Schools are responsible for maintaining documentation of accommodations that are provided but not used.

• The blank Administration Record/Security Checklist includes fields for recording both accommodations provided and accommodations used.

46

Reminders

Accommodated Forms

Separate accommodated forms for text-to-speech and masking are available in the TestNav 8 platform for eligible students who have such accommodations identified in their individual education plans

(IEPs) or Section 504 plans.

Paper-based test materials (regular print, large print, braille, oneitem-per-page) are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

Districts are no longer required to submit unique accommodations requests for paper-based or large print and one-item-per-page accommodations but must submit confirmation of student eligibility for all paper-based accommodations to FDOE.

47

Reminders

Practice Tests

Accommodated and non-accommodated computer-based practice tests (ePATs) and scripts for administering ePATs are available at

www.FLAssessments.com/ePATs.

Students must participate in an ePAT session in order to familiarize themselves with the features of the TestNav 8 testing platform.

It is strongly recommended but not required that students who previously participated in a TestNav 8 ePAT for the subject test they are scheduled to take participate in an ePAT session for

Fall/Winter 2015, in order to familiarize themselves with any interface or functionality updates that may occur between administrations.

48

Reminders

Technology Coordinators

Information and instructions for technology coordinators to follow before, during, and after testing are provided at

www.FLAssessments.com/TestNav8. Technology coordinators must familiarize themselves with all information at this site prior to the beginning of test administration.

49

Glossary of Terms

PearsonAccess

www.pearsonaccess.com/fl

• A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks.

• Requires a username and password.

• Verify that you are working in the correct test administration each time you log in.

• Link to support materials:

www.FLAssessments.com/Fall-

Winter2015.

PearsonAccess will time out after

14 minutes of inactivity.

50

Glossary of Terms

PearsonAccess Training Center

• Accessed from the page.

Training Center tab on the PearsonAccess Home

• Provides an opportunity to

̶ Practice PearsonAccess tasks.

̶ Manage the Infrastructure Trial in preparation for testing.

• Requires a username and password (separate from operational site).

51

Glossary of Terms

TestNav 8 (TestNav)

• Platform that Florida uses for FCAT 2.0 and NGSSS

EOC computer-based statewide assessments.

52

Glossary of Terms

Proctor Caching

• A process of loading test content locally on a computer at the school or district level.

• Does not require a separate caching server and can run on any workstation on the network that meets specified requirements.

• Proctor Caching software is provided by Pearson.

• Reduces test delays due to network congestion.

• Provides students with a more seamless testing experience.

Required for all FCAT 2.0 and NGSSS EOC computer-based

testing in Florida.

• Software and instructions for proctor caching are available at

www.FLAssessments.com/TestNav8.

53

Students to be Tested

FCAT 2.0 Reading Retake

The following students are eligible to participate in this FCAT 2.0 Reading

Retake administration:

– Students who entered Grade 9 in the 2009–2010 school year through the 2012–2013 school year and did not pass the Grade 10 FCAT 2.0

Reading test.

– Students who enrolled in Grade 9 prior to the 2009–2010 school year and did not pass the Grade 10 FCAT Reading test. Because the FCAT

Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.

Students who entered Grade 9 in 2013–2014 and beyond are required to pass the Grade 10 English Language Arts (ELA) Florida Standards

Assessment (FSA).

54

Students to be Tested

Algebra 1 Retake

The following students are eligible to participate in this Algebra 1 Retake EOC

Assessment administration:

Students who need to retake the assessment for graduation purposes

Students who have not yet taken the assessment to be averaged as 30% of their course grade

Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade

This assessment is appropriate for students who meet the criteria above and were previously enrolled in one of the following courses prior to Fall 2014:

• Algebra 1 – 1200310

Algebra 1 Honors – 1200320

Algebra 1-B – 1200380

IB Middle Years Program Algebra 1 – 1200390

Pre-AICE Mathematics 1 – 1209810

55

Students to be Tested

Biology 1

The following students will take the Biology 1 EOC

Assessment:

• All students enrolled in and completing one of the following courses:

– Biology 1 – 2000310

– Biology 1 Honors – 2000320

– Pre-AICE Biology – 2000322

– Biology Technology – 2000430

– Pre-IB Biology 1 – 2000800

– IB Middle Years Program Biology –

2000850

– Integrated Science 3 – 2002440

– Integrated Science 3 Honors – 2002450

56

Students to be Tested

Biology 1 (cont.)

The following students are eligible to participate in the Biology 1

EOC Assessment administration:

• Students who need to earn a passing score for a standard diploma with a scholar designation

• Students who have not yet taken the assessment to be averaged as

30% of their course grade

• Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade – Our district policy is not to recalculate.

• Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit

• Students enrolled in an accelerated biology course that satisfies the

Biology 1 course requirement and does not require participation in the

Biology 1 EOC Assessment

57

Students to be Tested

Civics

The following students will take the Civics EOC Assessment:

• All students enrolled in and completing one of the following courses:

– M/J Civics – 2106010

– M/J Civics – 2106015

– M/J Civics & Career Planning – 2106016

– M/J Civics, Advanced – 2106020

– M/J Civics, Advanced – 2106025

– M/J Civics, Advanced & Career Planning – 2106026

– M/J IB MYP Civics Advanced – 2106027

– M/J IB MYP Civics Advanced & Career Planning – 2106028

– M/J Civics and Digital Technologies – 2106029

– M/J U.S. History & Civics – 2100045

58

Students to be Tested

Civics (cont.)

The following students are eligible to participate in the

Civics EOC Assessment administration:

• Students who have not yet taken the assessment to be averaged as

30% of their course grade

• Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Our district policy is not to recalculate.

59

Students to be Tested

U.S. History

The following students will take the U.S. History EOC

Assessment:

• All students enrolled in and completing one of the following courses:

– United States History – 2100310

– United States History Honors – 2100320

– Visions and Countervisions: Europe, U.S. and the World from 1848 –

2100390

– Visions and Countervisions: Europe, U.S. and the World from 1848

Honors – 2100480

60

Students to be Tested

U.S. History (cont.)

The following students are eligible to participate in the U.S.

History EOC Assessment administration:

• Students who need to earn a passing score for a standard diploma with a scholar designation

• Students who have not yet taken the assessment to be averaged as

30% of their course grade

• Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade Our district policy is not to recalculate.

• Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit

61

Students to be Tested

Special Program Students

• Make arrangements to test special program students (Home Education,

Virtual School, McKay Scholarship, FTC Scholarship).

• Ensure that these students are tested under the correct school number, according to the chart on page 5 of the manual.

• Home Education

– http://www.polk-fl.net/parents/testing/default.htm

62

Students to be Tested

English Language Learners (ELLs)

• All ELLs participate in statewide assessments.

– ELLs who have been enrolled in school in the United States for less than one year may be exempt from FCAT 2.0 Reading assessments.

– However, ELLs are not exempt from passing the Grade 10 FSA ELA assessment (or Retake) for graduation purposes.

All ELLs who complete the applicable courses are expected to participate in the EOC assessments no matter how long these students have been enrolled in a U.S. school.

63

Students to be Tested

Students with Disabilities

• Students with disabilities participate in the statewide assessment program by taking one of the following:

̶ FCAT 2.0/EOC assessment without accommodations,

̶ FCAT 2.0/EOC assessment with accommodations, or

̶ Statewide alternate assessment.

• All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or

Section 504 plan.

• See Appendix A of the manual for information regarding accommodations.

64

Test Security

Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-

10.042, FAC, inappropriate actions by school or district personnel

can result in student or classroom invalidations, loss of teaching

certification, and/or involvement of law enforcement.

Examples of prohibited activities include the following:

• Reading or viewing the passages or test items before, during, or after testing

• Revealing the passages or test items

• Copying the passages or test items

• Explaining or reading passages or test items for students

• Changing or otherwise interfering with student responses to test items

• Copying or reading student responses

• Causing achievement of schools to be inaccurately measured or reported

65

Proctors

When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors.

1–25 students

26–50 students

51

75 students

Test Administrator*

Test Administrator and 1 Proctor

Test Administrator and 2 Proctors

*FDOE strongly recommends the use of proctors in all testing rooms, even those with 25 or fewer students.

66

Test Irregularities/

Security Breaches

• Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

• If a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator to discuss possible test invalidations.

• For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 10 calendar days after the irregularity or security breach was identified.

• District assessment coordinators should submit the report through

FDOE’s ShareFile site (fldoe.sharefile.com), using the process outlined in the manual.

67

Missing Materials

• Schools must investigate ANY report of missing materials and report missing secure materials (e.g., Student Authorization Ticket, used work folder, Session

Roster) to the district assessment coordinator immediately.

• Within 30 calendar days of the incident, a written report must be submitted to

FDOE. The report must include:

The nature of the situation

The time and place of the occurrence

The names of the people involved

Copies of completed forms (

Test Administration and Security Agreements

Administrator Prohibited Activities Agreements

Forms

, etc.)

,

,

Test

Test Materials Chain of Custody

A description of the communication between the district assessment coordinator’s office and school personnel

How the incident was resolved

What steps are being implemented to avoid future missing materials

68

Missing Materials

• Schools should submit completed reports to the district office, and district assessment coordinators should then submit reports to FDOE.

• A form to report missing materials can be found at

www.FLAssessments.com/Fall-Winter2015.

69

Test Invalidation

• District assessment coordinators will advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised.

• If a situation described in the

Procedures

Test Invalidation Policies and section on pages 23–24 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.

• Instructions for how to invalidate tests in PearsonAccess can be found on pages 72–73 of the Fall/Winter 2015 NGSSS

EOC and Retakes Manual.

70

Test Administrator

Before Testing

Checklist

Read the test administration manual, as well as any local directions you have been given. Resolve any questions with your school assessment coordinator.

Read the

Test Administration Policies and Procedures the manual, then sign the and Appendix C of

Test Administrator Security Agreement.

Read and sign the

Test Administrator Prohibited Activities Agreement

.

Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room.

Ensure you have a form to collect required administration information during testing.

Prepare a Security Log and a seating chart to be used in your testing room.

Make copies of the Do Not Disturb sign, the Electronic Devices sign, and the Session signs (if applicable) to post prior to testing.

71

Test Administrator

Before Testing

Checklist

Receive your test group codes from your school assessment coordinator.

Assemble all materials needed for test administration.

Ensure that students and their parents/guardians understand the testing policies prior to the first day of testing.

If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss with your school coordinator how accommodations will be provided.

Ensure that you are familiar with how to open TestNav to the Sign In screen for each student computer or device prior to testing.

72

Test Administrator

Before Testing

• Read, sign, and return a

Test Administration and Security

Agreement

, which verifies that you:

Have read all appropriate sections of the test administration manual

Are familiar with the test security statute and security policies

Have received training

• Read, sign, and return a

Activities Agreement

Test Administrator Prohibited

73

Test Administrator

Before Testing

Conduct Practice Test (ePAT)

• Prior to administering each computer-based assessment, conduct a practice test based on instructions from your school assessment coordinator.

• For each practice test, you will need the appropriate practice test script located at www.FLAssessments.com/ePATs.

• Students who will test using accommodated computer-based forms

(text-to-speech, masking) must practice using the accommodated ePAT.

• Work folders will not be provided for the Algebra 1 Retake EOC or

Biology 1 EOC practice tests. Instruct students to bring their own scratch paper and pencils/pens.

• If your school will provide CBT Worksheets for the FCAT 2.0 Reading

Retake, Civics EOC, or U.S. History EOC assessments, students may use scratch paper during the practice test.

74

Test Administrator

Before Testing

Prepare the Room for Testing

• Tests should be administered in a room that has comfortable seating, good lighting, adequate ventilation, and is free from distractions.

• Students may not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator.

• Students must have sufficient workspace to use their test materials and not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks.

75

Test Administrator

Before Testing

Prepare the Room for Testing (cont.)

• When you arrive on the day of testing, open each student workstation in the testing room to the student Sign In screen as indicated in the script, but do not sign in for students.

• Post the sign that reads

TESTING—Please Do Not Disturb times for students as soon as testing begins.

on all entrances to the testing room and display starting and stopping

• Display the student comment form URL on the day of testing, or create shortcuts on student workstations to ensure each student is able to complete the form after testing

(www.FLAssessments.com/StudentCommentForm).

• Ensure that you have a way to contact the technology coordinator or the school assessment coordinator during testing without leaving the room unattended.

76

Test Administrator

Before Testing

Required Administration Information -

(Appendix D or School-Created Form)

Record the following required information on your Session

Roster or Administration Record/Security Checklist:

Students assigned to the room

Attendance information

Accommodations provided to students

Accommodations used by students

Test group code

Grade level

Unique security number of secure documents assigned to each student

(paper-based accommodations only)

Signatures of test administrator and school assessment coordinator

Dates and times for when secure materials are received and returned

77

Test Administrator

Before Testing

Seating Chart

• An accurate seating chart must be maintained for each testing room for each test session. Seating charts should record the following information:

− Room name/number

− Subject

− Student names and their location in the room during testing

− Direction each student is facing

− Date

− Starting and stopping times

− Test administrator name

− Names of proctors (if applicable)

− Test group code

− Session name in PearsonAccess (CBT)

− Laptops/mobile devices assigned to students (if applicable)

78

Test Administrator

Before Testing

Seating Chart (cont.)

• All seating charts must indicate the front and back of the room.

• If students are moved to a new location or the seating configuration changes during testing, a new seating chart must be created.

If conducting computer-based testing on laptops or other mobile

devices, record which devices students are testing on so that student responses can be recovered, if necessary.

79

Test Administrator

Before Testing

Test Materials Needed (as applicable):

• Test Administration Manual

• Watch or Clock

• Do Not Disturb Sign

• Session Signs

• Student Authorization Tickets

• Test Group Code (SAC created)

• Paper-Based Test Materials

• Reading Passage Booklets

• Work Folders

• CBT Worksheets

• Calculators

• Reference Sheet and Periodic Table

• Pencils/Pens

• Security Log

• Electronic Devices Sign

• Cover Sheets

• Session Rosters

• Seal Code (Session 2 ONLY)

80

Test Administrator

Before Testing

Fall/Winter 2015 NGSSS EOC and Retakes Manual

• You will need the

Fall/Winter 2015 NGSSS Computer-Based End-of-

Course and Retakes Test Administration Manual sections before testing.

to read the appropriate

• Printed scripts to read to students are provided separately and are also located at www.FLAssessments.com/Fall-Winter2015.

• When testing students with accommodations, you may need to modify the scripts. Review the scripts BEFORE testing begins to determine the necessary modifications.

• Scripts and instructions for administering accommodated computer-based test forms (text-to-speech, masking) and paper-based accommodations are located at www.FLAssessments.com/Fall-Winter2015.

81

Test Administrator

Before Testing

Session Roster

• School assessment coordinators will provide a Session Roster (CBT only), which includes the following information:

Test Administration

Session Name

Test to be Administered

Password

Student Names

Student ID Numbers

Student Birth Dates

Class Information

Test Form/Form Group Type

Usernames

Blank space to record attendance and accommodations information

• Session Rosters may be used to record required administration information.

82

Test Administrator

Before Testing

Session Roster (cont.)

Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

83

Test Administrator

Before Testing

Student Authorization Tickets

• For the test, each student needs a username and password, which are printed on the Student Authorization Tickets.

• Students will need a pen or pencil during testing to sign their tickets.

• Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected

BEFORE students leave the testing room.

Student Authorization Tickets must be handled in a secure

manner and returned to the school assessment coordinator immediately after each day of testing is completed.

84

Test Administrator

Before Testing

Student Authorization Tickets (cont.)

85

Test Administrator

Before Testing

Test Group Code

• A test group code is a unique four-digit number used as a security measure to identify a group of students tested together.

• The same test group code should be used for both sessions of the

FCAT 2.0 Reading Retake.

• Each testing room must use a different test group code.

• Students will enter the test group code before beginning the test, as indicated in the scripts.

• Your school assessment coordinator will provide you with a test group code.

• If students are absent for a test session, a different unique code must be used for each make-up session.

• The code must be recorded on the required administration information and on each seating chart.

86

Test Administrator

Before Testing

Seal Code

• A seal code is a unique four-digit number used to allow students to access Session 2 of the FCAT 2.0

Reading Retake after they have completed Session 1.

• Seal codes are provided in

PearsonAccess.

• All students in a test session will have the same seal code.

• Do not provide seal codes to students until instructed to do so in the Session 2 script.

Because seal codes enable

access to the test, they are secure information.

87

Test Administrator

Before Testing

Security Log

A Security Log must be maintained for each testing room.

Anyone who enters a room for the purpose of monitoring a test

MUST sign the log for that testing room.

88

Test Administrator

Before Testing

Work Folders

• The Florida Computer-Based Testing Work Folder is a piece of yellow 11” x 17” paper folded in half with graph paper printed on the back cover.

• For the Algebra 1 Retake and Biology 1 EOC assessments, work folders are provided for students to work the problems. One work folder should be sufficient for each student; however, students may request additional folders.

• Work folders must be distributed to students at the beginning of each test session.

• Ensure that students have enough desk space to use their folders.

• Collect all work folders when students finish testing before they leave the testing room, and return folders to your school assessment coordinator.

Used work folders are secure materials.

89

Test Administrator

Before Testing

CBT Worksheets

• If schools choose to provide them, students taking the computer-based

FCAT 2.0 Reading Retake (a new worksheet is provided for Day 2) or the computer-based U.S. History or Civics EOC assessments may use (School

Discretion) a CBT Worksheet to make notes rather than using the CBT notepad tool.

• The worksheet is an 8½” x 11” page (located in Appendix D and

PearsonAccess) that may be copied and distributed to students at the beginning of a test session.

• If your school is providing copies of the CBT Worksheet, a sufficient number of copies should be available for all students taking the assessment.

• Students must have enough desk space to use their worksheets.

• Collect all worksheets when students finish testing before they leave the testing room, and return worksheets to your school assessment coordinator.

Used worksheets are secure materials.

90

Test Administrator

Before Testing

Reading Passage Booklets

• Reading Passage Booklets are provided for eligible students taking the computer-based FCAT 2.0 Reading Retake if use of this accommodation is documented in their IEPs or Section 504 plans.

• The booklets contain reading passages but do not contain test items.

Students will respond to test items on the computer.

• Students may write in these booklets.

• Sessions 1 and 2 of the Reading Passage Booklets are sealed separately.

Students should break the appropriate seal at the beginning of each session, according to the instructions in the administration script.

Reading Passage Booklets are secure materials and must be

stored in a secure location before and after testing.

91

Test Administrator

Before Testing

Four-Function Calculators

• The computer-based Algebra 1 Retake EOC and Biology 1 EOC assessments have a built-in four-function calculator .

• Students may use the built-in calculator, or they may use a handheld four-function calculator.

• Test administrators should provide handheld calculators at the beginning of a test session to all students who request one, as indicated in the test administration script.

• Your district should have an adequate supply of approved fourfunction calculators provided by the FDOE. No other calculators

may be used.

92

Test Administrator

Before Testing

Reference Sheet and Periodic Table

• The reference sheet and periodic table are available in TestNav for CBT testers; however, schools may provide hardcopies of the reference sheet or periodic table to students. (School Discretion)

• Any hardcopy reference sheets or periodic tables must be photocopies of the reference sheet and periodic table in Appendix D of the manual

(also available at www.FLAssessments.com/Fall-Winter2015).

• If your school will provide hardcopy reference sheets or periodic tables to students, check each copy before distributing to students and follow the instructions in the administration scripts.

• Reference sheets and periodic tables for students with paper-based accommodations are packaged with test materials and should be distributed to students as indicated in the administration scripts.

• Once students complete the test session, the test administrator should collect all reference sheets and periodic tables.

Used reference sheets and periodic tables are secure materials.

93

Test Administrator

Before Testing

Additional items

Pens and/or pencils

– Ensure each student has a pen or pencil to sign his or her authorization ticket and make notes or work the problems during testing

– Students taking paper-based tests must use No. 2 pencils

Clock or watch

Signs (Appendix D)

Do Not Disturb Sign—display on all entrances

Electronic Devices Sign—display where it will be visible to all students in the testing room

Session Signs—display where it will be visible to all students

Cover Sheets (Appendix D)

Use cover sheets to separate TO BE SCORED and NOT TO BE SCORED paper-based materials

94

Test Administrator

Before Testing

Communicate Testing Policies to Students and

Parents/Guardians

Electronic Devices Policy—If students are found with ANY electronic devices, including, but not limited to, cell phones and smartphones, during testing OR during breaks, their tests will be invalidated. The best practice would be for students to leave devices at home or in their lockers on testing days.

Leaving Campus—If students leave campus before completing the test

(for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test. Students and parents/guardians should be made aware of this policy. If a student does not feel well on the day of testing, it may be best for the student to wait and be tested on a make-up day.

Please make sure parents/guardians are aware of the test administration schedule and understand that appointments should not be scheduled on testing days.

95

Test Administrator

Before Testing

Communicate Testing Policies to Students and

Parents/Guardians (cont.)

Testing Rules Acknowledgment—Prior to testing, students will be asked to affirm a Testing Rules

Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” Students taking computerbased test show that they have read the statement by clicking a radio button; in a paper-based test, a signature line appears below the statement.

96

Test Administrator

Before Testing

Communicate Testing Policies to Students and

Parents/Guardians (cont.)

Discussing Test Content after Testing—The last portion of the testing rules read to students before they sign/check the Testing Rules

Acknowledgment reads, “Because the content in all statewide assessments is secure, you may not discuss or reveal details about the test items after the test. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram.” Please make sure that students understand this policy prior to testing, and remind them that discussing the items includes any kind of electronic communication, such as texting, emailing, or posting to blogs or social media websites, etc.

While students may not share information about secure test content after testing, this policy is not intended to prevent students from discussing their testing experiences with their parents/families.

97

Test Administrator

Before Testing

Accommodations

• Appendix A of the Fall/Winter 2015 NGSSS EOC and Retakes

Manual provides information concerning allowable accommodations for students with disabilities and for ELLs.

• All personnel involved in administering tests to students with allowable accommodations must familiarize themselves with the information in Appendix A.

98

Test Administrator

During Testing

Checklist

Maintain your seating chart and record of required administration information.

Ensure the proctors and anyone who enters your room for the purpose of monitoring the test sign the Security Log for your testing room.

Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students.

School Discretion as to which option is chosen regarding end-of-test procedures. I would assume most of you will choose Option A.

After students have completed the test, assist them with accessing the student comment form, located at

www.FLAssessments.com/StudentCommentForm.

99

Test Administrator

During Testing

Read Script

Refer to the table below for the location of administration scripts based on the method of delivery and accommodations provided (if applicable).

100

Test Administrator

During Testing

Read Script (cont.)

• For paper-based accommodations, if school personnel have not already gridded student information prior to testing, read the administration script.

Script for

Gridding a Non-Preidentified Student Grid Sheet

, as indicated in the

• Read the appropriate script VERBTAIM to students.

• You may make necessary modifications to the scripts when testing students who are allowed certain accommodations.

• Additional instructions for administering the tests to students who required paper-based accommodations or computer-based test forms

(text-to-speech, masking) are provided in PearsonAccess. Braille scripts and braille notes are also provided with the braille test materials.

101

Test Administrator

During Testing

Distribute Materials

• Ensure that each student has a pen or pencil.

• Distribute the Student Authorization Tickets as indicated in the script.

• Distribute calculators, worksheets, work folders, reference sheets, and periodic tables, as applicable,

before testing begins.

• For the FCAT 2.0 Reading Retake, distribute the

Reading Passage Booklets, if applicable, as indicated in the script.

102

Test Administrator

During Testing

Supervise Test Administration

While students are working, ensure that students:

• Have cleared the area around their workstations of all materials except for the appropriate test materials.

• Check the Testing Rules Acknowledgment box and enter the correct test group code.

• Do not have books, notes, extra scratch paper, or electronic devices

(except for approved calculators) of any kind during testing, even if they do not use them.

• Do not talk to other students or make any disturbance.

• Are working independently.

• Are working in the correct test form.

103

Test Administrator

During Testing

Supervise Test Administration (cont.)

• It is not appropriate to use cell or classroom phones, grade papers, or work on the computer during testing, except to contact your school assessment coordinator or technology coordinator.

• While you may encourage students to continue working, you may not talk with them about test items or help them with their answers.

• If a student’s computer is disconnected from the test, contact the technology coordinator to help diagnose any technical issues. The student will need to be resumed in PearsonAccess before logging back in.

• If a student has continual difficulty logging in or gets kicked out of the test more than once, do not have the student continue attempting to log in until the issue is diagnosed and resolved.

• If students finish the test before the allotted time has elapsed, you may encourage them to go back and check their work.

• As students complete the test, assist them with accessing the student comment form, as needed.

10

4

Test Administrator

After Testing Checklist

Verify that you have collected all required administration information, including accommodations actually used by each student, and make copies for your files.

Verify that your seating chart and Security Log have been completed correctly, and make copies for your files.

Report any missing materials and/or test irregularities to your school assessment coordinator.

Organize materials and return them to your school assessment coordinator (see page 35 in the Fall/Winter 2015 NGSSS EOC and

Retakes Manual).

Complete the appropriate comment form at

www.FLAssessments.com/Fall-Winter2015.

105

School Assessment Coordinator

Before Testing Checklist

Read the test administration manual, as well as any local directions you have been given. Resolve any questions with your district assessment coordinator.

Read the

Test Administration Policies and Procedures then sign a and Appendix C,

Test Administration and Security Agreement

.

Train your test administrators and proctors and ensure they, as well as all school administrators, sign a

Test Administration and Security

Agreement

.

Ensure that test administrators sign the

Test Administrator Prohibited

Activities Agreement

.

Receive test materials from your district assessment coordinator.

Maintain an accurate school.

Test Materials Chain of Custody Form at your

Inventory materials within 24 hours and report missing materials or request additional materials immediately.

106

School Assessment Coordinator

Before Testing Checklist

Communicate the process for collecting required administration information to your test administrators.

Distribute test group codes to test administrators.

Make arrangements to test any special program students who may be testing at your school.

Assign proctors, as needed.

Ensure that appropriate test settings are available for all test sessions.

If any students who require accommodations are testing at your school, discuss with test administrators how accommodations will be provided.

Verify student information and create test sessions.

Print and distribute Session Rosters, seal codes, and Student

Authorization Tickets on the day of test administration.

107

School Assessment Coordinator

Before Testing

Receive and Prepare Test Materials

• For the Fall 2015 EOC and Retakes administration, work folders and CBT scripts will arrive with your test administration manuals.

• For the Winter 2015 administration, CBT scripts will arrive with your work folders.

• See p. 37 of the Fall/Winter 2015 NGSSS EOC and Retakes Manual for a list of materials you will receive.

• If your school is providing hardcopy CBT Worksheets, reference sheets, or periodic tables, make a sufficient number of copies for all students taking the assessments. Each copy must be carefully checked against the original.

• Save the original boxes for returning TO BE SCORED special document materials.

• If you need additional materials or if you have questions, contact your district assessment coordinator.

108

School Assessment Coordinator

Before Testing

Determine FCAT 2.0 Reading Retake

Session Length

• Each session of the FCAT 2.0 Reading Retake my take up to half of a typical school day.

• You are responsible for determining the precise time frames for half-day sessions at your school.

• Before testing, provide test administrators with specific starting and stopping times for FCAT 2.0 Reading Retake sessions.

109

School Assessment Coordinator

Before Testing

Maintain Security

• Inventory the contents of your boxes within 24 hours of receipt and report missing materials immediately.

• Keep materials secure at all times.

• Maintain the times.

Test Materials Chain of Custody Form

at all

• No more than three people should have access to the locked storage area.

• Do not open shrink-wrapped materials or begin preparing materials (applying student labels) more than

one week prior to testing.

110

School Assessment Coordinator

Before Testing

Train Test Administrators and Proctors

• You are responsible for training all test administrators and proctors, including non-school-based instructors (e.g.,

itinerant teachers). You must train several employees to act as possible alternates.

• Test administrators who will administer the test to students using large print, braille, and one-item-per-page materials must be trained in the use of those test materials.

• For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

111

School Assessment Coordinator

Before Testing

Arrange Practice Test Sessions

• Schedule and arrange practice tests (ePATs) as described in the Fall/Winter 2015 NGSSS EOC and Retakes Manual.

• Before a student can participate in a computer-based administration, the student must complete the correct ePAT(s) to learn how to use the computer-based system.

• For more information about ePATs, practice test content, and scripts for administering the ePATs, go to

www.FLAssessments.com/ePATs.

112

School Assessment Coordinator

Before Testing

Arrange Practice Test Sessions (cont.)

• Students who require accommodated CBT forms (e.g., textto-speech, masking) must complete a practice test for the specific accommodated form or form combination they will use during testing.

• Accommodated practice forms and scripts are available at

www.FLAssessments.com/ePATs.

11

3

School Assessment Coordinator

Before Testing

Create Test Sessions

• Your district may have created test sessions automatically via the

PreID file upload. If your district created test sessions through the

PreID file upload, you will see these sessions when you log in to

PearsonAccess. We did not.

• If your district did not create test sessions during the PreID file upload

, you will need to create test sessions before you can verify student information. You will.

• These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing.

• Detailed instructions on how to create a test session and verify student information are on pages 43–45 of the Fall/Winter 2015

NGSSS EOC and Retakes Manual.

114

School Assessment Coordinator

During Testing Checklist

Ensure the test sessions have been started in PearsonAccess.

Provide test administrators with additional materials, as necessary.

Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

Be available during testing to answer questions from test administrators.

In PearsonAccess, monitor session status and resume students’ tests, if necessary.

Arrange for and supervise make-up administrations.

115

School Assessment Coordinator

After Testing Checklist

Verify that all distributed secure materials have been returned.

Complete the

Test Materials Chain of Custody Form

. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

Make copies of all collected required administration information, seating charts, and Security Logs, and file the copies.

In PearsonAccess, stop test sessions, and invalidate student tests, if necessary.

Organize materials and return them to your district assessment coordinator.

Complete the appropriate comment form at

www.FLAssessments.com/Fall-Winter2015, and encourage test administrators to complete their form.

116

School Assessment Coordinator

After Testing

Organize and Return Materials

• Store any handheld calculators as instructed by your district assessment coordinator.

• Store Student Authorization Tickets and Session Rosters until results are reported for this administration, and then destroy them as directed by your district assessment coordinator.

• Follow your district assessment coordinator’s instructions for securely storing, destroying, recycling, or returning UNUSED

CBT Worksheets, work folders, reference sheets, periodic tables, and printed seal codes.

• USED CBT Worksheets, work folders, references sheets, and periodic tables are secure materials and must be returned to your district assessment coordinator.

117

School Assessment Coordinator

After Testing

Organize and Return Materials (cont.)

• File the signed and the

Test Administration and Security Agreements

Test Administrator Prohibited Activities Agreements.

• Reading Passage Booklets are secure documents and must be packaged with NOT TO BE SCORED materials using the yellow return labels.

• If applicable, follow return instructions for TO BE SCORED and NOT TO BE SCORED materials on pages 74–86 of the

Fall/Winter 2015 NGSSS EOC and Retakes Manual.

118

School Assessment Coordinator

After Testing

Organize and Return Materials (cont.)

• Ensure that the following materials are packaged in your District Assessment

Coordinator ONLY box (along with any other ancillary materials, such as reference sheets and periodic tables, that your district assessment coordinator has asked you to return in this box):

– Test administration manuals

– Unused paper bands, unused Document Count Forms, and unused labels

– Original records of required administration information

– Original Security Logs

– Original seating charts

– Original

Test Materials Chain of Custody forms

– Used and unused CBT Worksheets

– Used and unused work folders

– Used and unused reference sheets

– Used and unused periodic tables

119

Technology Coordinator

Before Testing Checklist

Read the documentation available at

www.FLAssessments.com/TestNav8, as well as the relevant portions of the test administration manual and any local directions you have been given.

Read the

Test Administration Policies and Procedures

Security Statute and Rule in Appendix C of the and the Florida Test

Agreement

.

Fall/Winter 2015 NGSSS EOC and Retakes Manual

, and sign the

Test Administration and Security

Ensure all workstations and devices meet the minimum requirements posted at www.FLAssessments.com/TestNav8.

Ensure all student workstations and devices have successfully loaded the

Infrastructure Trial.

Meet with the school assessment coordinator to discuss the administration of the computer-based test and to walk through the test administration procedures.

Discuss and implement plans for handling possible technical interruptions during testing.

120

Technology Coordinator

Before Testing Checklist

Run the TestNav System Check to determine the amount of bandwidth needed for testing.

Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks.

Ensure appropriate security protocols are used.

Ensure you are aware of the applications that must be disabled prior to testing.

Confirm that the computers used for test administration have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and that the pop-up blocker is disabled (see Appendix B of the Fall/Winter 2015 NGSSS EOC and

Retakes Manual).

Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated.

If a firewall is used, confirm the appropriate destination/port/protocol combinations are allowed through the firewall.

121

Technology Coordinator

Before Testing Checklist

Ensure that any proxy servers have been checked to ensure that the appropriate URLs are not blocked.

Confirm that Internet content filters are configured to allow the specific

URLs required for administering computer-based tests.

Ensure Proctor Caching computers have been set up properly.

Ensure a printer is available for printing the Student Authorization

Tickets, seal codes, and Session Rosters (color is not required).

Analyze the network to determine whether network bottlenecks exist.

Confirm that student computers and devices and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins.

Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the administration window.

122

Technology Coordinator

Before Testing Checklist

Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing.

Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during that entire window.

Verify, as needed, that no high bandwidth network activity other than computer-based testing will be occurring during the computer-based testing window.

If utilizing wireless network connections for computer-based testing, ensure that all computers and devices can effectively communicate with their access point from the testing location and all security measures have been properly enabled.

Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session.

123

Technology Coordinator

Before Testing Checklist

Disable instant messaging, email notification, screen savers, power savers, and remote desktop.

Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, Web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstations and devices and the servers.

Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

Ensure student workstations and devices and the user profiles and logins being used for testing allow full read, write, and modify access to the

TestNav\Temp and TestNav\Logs directories.

124

Technology Coordinator

Before Testing Checklist

Ensure that the primary and secondary save locations are set for student response files and that students have read and write access to these locations.

Ensure that test administrators are familiar with how to access ePats and the TestNav URL from student workstations and devices and how to access the student comment forms (if shortcuts are provided). The student comment form is available at:

www.FLAssessments.com/StudentCommentForm.

On each day of testing, confirm that the Proctor Caching computer(s) and Proctor Caching software are turned on and remain running.

125

Technology Coordinator

During Testing Checklist

Ensure Proctor Caching software is running on all Proctor

Caching computers.

Monitor each testing room to ensure that there are no technical issues.

Be available during testing to answer questions from test administrators.

126

Technology Coordinator

After Testing Checklist

Purge test content from the Proctor Caching computer(s).

Instructions for purging test content from the Proctor

Caching computers can be found at

www.FLAssessments.com/TestNav8.

Complete the Technology Coordinator Comment Form at

www.FLAssessments.com/Fall-Winter2015.

127

Paper-Based Tests

(PBT)

• The following slides relate to the administration of paperbased tests (regular print, large print, braille, one-item-perpage), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans.

• The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only

.

12

8

Reminders for Paper-

Based Testing

For paper-based testing only:

• For students testing with paper-based accommodations, no PreID labels or rosters will be provided for the Fall or Winter administrations.

• School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information.

• Test administrators must refer to the scripts and instructions located at www.FLAssessments.com/Fall-Winter2015 for handling and administering regular print, large print, and one-itemper-page paper-based tests. Braille scripts and instructions are posted separately.

• School and district assessment coordinators should refer to their respective

Responsibilities After Testing return instructions for these materials. sections for packaging and

129

PBT Materials

Materials Needed for Testing

Test Documents

FCAT 2.0 Reading Next Generation Sunshine State Standards RETAKE Test and Answer Books

FCAT 2.0 Reading Next Generation Sunshine State Standards RETAKE

Passage Booklets

Algebra 1 Retake EOC Assessment Test and Answer Books

Biology 1 EOC Assessment Test and Answer Books

Civics EOC Assessment Test and Answer Books

U.S. History EOC Assessment Test and Answer Books

Reference Sheets and Periodic Tables

Four-Function Calculators (Algebra 1 Retake and Biology 1)

130

Test Materials Chain of

Custody Form

• The

Test Materials Chain of Custody Form is available in Appendix D of the Fall/Winter 2015 NGSSS EOC and Retakes Manual and at

www.FLAssessments.com/Fall-Winter2015.

• The purpose of this form is to continuously track test materials, including:

– their location

– the dates and times activities are handled

– the names of the persons performing various activities involving the materials

• Schools must retain copies (electronic or hardcopy) of completed forms for their files after materials are packaged for pickup and return the originals to the district assessment coordinator according to his or her instructions (via email or in the District Assessment Coordinator ONLY box).

131

Security Numbers

• Security numbers on test and answer books:

– Are used to account for each test and answer book.

– Consist of a nine-digit number followed by a check digit located in the upper right corner of test and answer books.

• The packing list shows the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books.

• A blank Administration Record/Security Checklist is provided in

PearsonAccess and in Appendix D of the manual.

• Each test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

132

Student

Demographic

Information

• The student grid sheet captures student demographic information.

• Blank student grid sheets (nonpreidentified) must be gridded using a No. 2 pencil.

• For more information about specific demographic fields, see pages 12-15 of the Fall/Winter

2015 NGSSS EOC and Retakes

Manual.

133

Defective Materials,

DNS and UNDO Bubbles

• If a defective test and answer book is identified before testing begins, the student should be given a replacement document and the defective document should be returned with all other NOT TO

BE SCORED materials.

• It is NOT necessary to grid the DNS bubble if the document is defective and UNUSED and has been packaged properly for return with all other NOT TO BE SCORED materials.

134

Defective Materials,

DNS and UNDO Bubbles

• If a student discovers that a document is defective during testing, the student must be given a replacement book and must, under close supervision, transcribe the exact responses from the defective document into the replacement book when the test session is over.

• Grid all information on the student grid sheet of the replacement document. Grid the DNS bubble on the defective USED book and

return it with all other NOT TO BE SCORED materials.

• If a DNS bubble has been gridded by mistake, erase the DNS bubble

and grid the UNDO bubble. Package the document with TO BE SCORED materials.

• The DNS bubble MUST be gridded if the test and answer book is defective and USED.

135

Enrollment Information/

Testing History

• For non-preidentified test and answer books, complete the

Student Enrollment Information Box to indicate whether the student is currently enrolled in, was previously enrolled in, or has never been enrolled in one of the courses in the Course List

Box.

• See pages 13–14 of the Fall/Winter 2015 NGSSS EOC and Retakes

Manual for samples of the boxes for the different subjects.

136

Test Administrator

After Testing –

PBT Responsibilities

Return Test Materials

Organize paper-based materials, as applicable, according to the list below:

• TO BE SCORED—Cover sheet and documents (includes invalidated documents with the DNS bubble gridded)

• NOT TO BE SCORED—Cover sheet and documents (includes unused documents and defective documents with the DNS bubble gridded)

• Test administration manuals, Security Log, required administration information, seating chart, Student Authorization

Tickets, Session Roster, printed seal codes, Reading Passage

Booklets, used and unused work folders and CBT Worksheets, reference sheets, periodic tables, and calculators

137

School Assessment

Coordinator After Testing –

PBT Responsibilities

Return Materials to District Assessment Coordinator

After testing, school assessment coordinators should return materials according to the instructions below (and refer to pages 74–75 of the

Fall/Winter 2015 NGSSS EOC and Retakes Manual

):

1. Verify that all distributed secure materials have been returned. Complete your Chain of Custody form. Notify your district assessment coordinator immediately if any secure materials are missing.

2. Check for and remove any stray reference sheets or periodic tables from test and answer books to prevent issues during the scanning process; however, do NOT review test items or student responses.

3. Copy records of required administration information, Security Logs, and seating charts, and file the copies.

138

School Assessment

Coordinator After Testing –

PBT Responsibilities

Return Materials to District Assessment Coordinator

4. If a test has been invalidated, verify that the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials.

Verify that the DNS bubble has been gridded on a defective document and that the document is placed with NOT TO BE SCORED materials.

Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

5. Use the cover sheets to separate test materials for return.

6. Ensure that materials are packaged in your District Assessment

Coordinator ONLY box according to the instructions on pages 85–86 of the Fall/Winter 2015 NGSSS EOC and Retakes Manual.

139

School Assessment

Coordinator After Testing –

PBT Responsibilities

Complete Document Count Forms

1. Verify that all documents from make-up sessions are included.

2. Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

3. Place each completed form on top of the first stack of corresponding TO BE

SCORED test and answer books.

4. Verify the accuracy of all information entered; inaccurate information may delay the scoring process.

140

School Assessment

Coordinator After Testing –

PBT Responsibilities

Paper Bands

• Each document type must be banded separately. You may use more than one paper band per document type, if necessary.

• Documents for each special program (FLVS Full-Time High

School, District Virtual Instruction Program, District

Franchise of FLVS, Virtual Charter School, Home Education) must be banded separately.

• Complete all fields on the paper band.

141

School Assessment

Coordinator After Testing –

PBT Responsibilities

Package Materials for Return

Prepare the following types of boxes for return to your district assessment coordinator (as applicable):

TO BE SCORED regular print EOC (Algebra 1 Retake, Biology, Civics, U.S.

History) test and answer books—Brown-labeled boxes

TO BE SCORED regular print Reading Retake test and answer books—Redlabeled boxes

EOC NOT TO BE SCORED materials, RETAKE NOT TO BE SCORED materials, and

NOT BE SCORED special document materials—Yellow-labeled boxes

TO BE SCORED large-print and one-item-per-page materials—White-labeled boxes

TO BE SCORED braille materials—Pink-labeled boxes

District Assessment Coordinator ONLY boxes

Refer to the packaging diagrams on pages 83–84 of the Fall/Winter 2015

NGSSS EOC and Retakes Manual for guidance.

142

Appendices

Appendices in the Fall/Winter 2015 NGSSS EOC and

Retakes Manual include:

• Appendix A—Accommodations

• Appendix B—Pearson Customer Support and

PearsonAccess

• Appendix C—Florida Test Security Statute and Rule

• Appendix D—Perforated Forms and Signs

143

Appendix A:

Accommodations

• Appendix A provides specific information and instructions regarding the following:

– Accommodations for Students with Disabilities

– Unique Accommodations

– Accommodations for English Language Learners

• Scripts and instructions for administering paper-based accommodations (regular print, large print, braille, one-itemper-page) and accommodated computer-based test forms are located at www.FLAssessments.com/Fall-

Winter2015.

• School personnel responsible for administering tests to students with accommodations must familiarize themselves with all relevant information in Appendix A before testing.

144

Appendix B:

Pearson Support and

PearsonAccess

Refer to Appendix B for the following:

• Information needed prior to contacting Pearson Customer

Support

• Information regarding PearsonAccess (operational site and training center)

– Logging in for the first time

– Resetting password

– Training Center Test Setup Exercise

145

Appendix C:

Test Security Statute and Rule

• Appendix C of the manual contains the following:

– Florida Test Security Statute (s. 1008.24, F.S.)

– Florida State Board of Education Test Security Rule (6A-

10.042, FAC)

• All personnel involved in testing activities, including handling and maintenance of test materials, must read and understand the information in Appendix C prior to signing a Security Agreement.

• The Statute and Rule in Appendix C are printed on perforated pages that may be removed for use during trainings.

146

Appendix D:

Forms, Cover Sheets,

Checklists, Signs

Appendix D contains the following forms, cover sheets, checklists, and signs to be copied and used before, during, or after testing:

Test Administration and Security Agreement

Test Administrator Prohibited Activities Agreement

Test Materials Chain of Custody Form

Security Log

Blank Administration Record/Security Checklist

Test Administrator, School Assessment Coordinator, Technology

Coordinator, and District Assessment Coordinator Checklists

Do Not Disturb, Electronic Devices, and Session Signs

Algebra 1 Retake End-of-Course Assessments Reference Sheet

Periodic Table of the Elements

CBT Worksheet

Cover Sheets (for organizing paper-based materials after testing)

147

Comment Forms

• After testing, test administrators, school coordinators, technology coordinators, and district coordinators are encouraged to complete the appropriate comment form located at www.FLAssessments.com/

Fall-Winter2015.

• FDOE and Pearson appreciate feedback from district and school personnel.

148

Thank you for ensuring a secure and successful Fall/Winter 2015 administration of the

FCAT 2.0 and NGSSS EOC assessments.

149

Wrap-Up

• ACT School Day

– ACT Funding Form

– Please submit your feedback by the end of the week on the Google Form, http://goo.gl/forms/wJQCHk1rsh

• PSAT

– Wednesday, October 28, 2015

– State is only paying for 10

th

graders

– There are fee waivers for juniors.

• https://professionals.collegeboard.com/testing/waivers/ guidelines/psat

150

Wrap-Up

• Passing Score Recommendations

– http://www.fldoe.org/newsroom/latestnews/commissioner-stewart-keeps-focus-onaccountability-with-florida-standardsassessments-passing-scorerecommendations.stml

• Scores released today! Must have SA access in ORS to view.

151

Wrap-Up

• PERT

– Scores posted in Genesis through 9/24

– District Upload complete – Submit additional requests

– November – Seniors w/o CCR scores

• Decision Trees

– Reading Retake

– EOC ( 3 pages vs. 1 page )

152

Wrap-Up

• Fine Arts EOYs

– After Spring Break, Need Computer Labs

– All Music, Dance, and Theatre Classes

• Work Session

– After lunch in the Palm Conference Room

– Hands-on assistance with determining students eligible for the various October tests (led by

Debbie Coffman)

ARROW / Product

153

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