Societies’ Annual Report Framework
Below is a framework for you to use to complete your Annual Report. Each society needs to
complete this report which will then be uploaded to the Students’ Union website. The report will be
useful to several different stakeholders - the committee that takes over from you, members of your
society, students who are interested in taking part and even non-students. The framework is there
to help you set out the main, essential points you need to cover. However, please attach any other
relevant information you may want to include.
Name of Society
Number of Members
Business School Society
65
Please take your number of members from your online membership shown here under “value”:
http://www.ussu.co.uk/ClubsSocieties/societies/Lists/Members/KPIListViewPage.aspx
In your opinion, based on your experiences over the past year, what is the best thing about getting
involved in your society?
The opportunity to meet not only students from your own department but also to coincide with
other societies and so meet people from entirely different faculties to yourself. Furthermore, the
skills learnt from organising events and committee meetings gives you credible answers to interview
questions.
List 3 key achievements over the year (you can list more than 3 by extending this grid).
Achievement
Why did the society do this?
What did you learn?
Organise a summer ball.
To coincide with the actions of
The importance of doing
other departmental societies
research into prices before
throughout the university and
booking and to promote as
also to provide a lasting
soon as possible.
memory for those students in
their final year.
Increase society presence on
To attempt to host a larger
We hosted a multitude of
campus.
AGM, so that we can have the
events to do this, both bar
best candidates possible in
crawls and quizzes. In the
each position and thus improve process we learnt basic skills of
the society year on year.
event organisation and
marketing tools.
Helped to introduce a
We were approached by Jessica Jessica Homewood has
mentoring scheme within the
Homewood, as she was
previously worked on
Business School.
intending on attempting to set
placement with a company that
the scheme up and needed our organise mentoring schemes
help. We felt that it would be a for their interns and so we have
brilliant opportunity for
learned how these are run and
students from every year
the extend of help that is
group, both in the social aspect provided. In addition, we have
and to help improve their CVs.
learned to utilise business
operation techniques to
delegate tasks, such as Gant
charts.
In your experience, what does the year in the life of your society look like?
Time of year
What is the society
How do you make this
doing?
happen?
July/August
Promoting the society
using social media and
the internet shortly
after the release of the
A level results.
September/October
Organising the
welcoming event for
level one students.
November/December
Organising a second
social event (we chose
a pub quiz for charity)
January/February
Organising the third
social event of the year
(we chose a themed
bar crawl)
March/April
Starting to organise
Updating our society
webpages and also
joining all the new
Fresher pages on
Facebook and Twitter.
Starting to organise T
shirts and posters for
the welcoming event
for the new level one
students.
Ordering T shirts and
posters, and then
promoting the event
around campus and on
social media. Contact
the relevant bars and
fill out the union’s risk
assessment. Selling the
T shirts and then run
the event.
Contacting and
booking the venue,
then setting up on the
day. Promoting using
social media and also
posters on campus.
Holding committee
meetings to decide on
the event and theme
of the event, then
event managers will
contact the bars and
organise the route.
Promotion on campus
and social media,
including the creation
of posters and
wristband order.
Selling the wristbands
and then running the
crawl.
Contacting the union
Which committee
members (positions)
lead?
President
Vice President
Treasurer
Marketing
All committee
members
All committee
members
All committee
members
All committee
the society’s Summer
Ball and hosting the
society AGM.
May/June
Host the summer ball
and hand over powers
to the new committee
to book a room for the
society AGM and then
host promote this
using our social media
pages. Start to contact
venues for the summer
ball and as a result
book this so that
planning can
commence.
Contact a DJ and
photographer to
appear on the night.
Promote the event and
sell tickets, and then
set up on the day.
members
All committee
members
Please propose some key activities/aims for your society in the future:
Aim or activity
Why would it be good?
Who should be involved?
Host a Christmas party for the
Maintain the scheme on
Mentoring Officer
mentors
campus and provide a social
forum for mentors to meet
others.
Utilise feedback from our
It will continue the work we
All officers
Summer Ball and host another
have already done and further
increase campus presence for
the society
Invite guest speakers to talk to
It will provide activities for
President
students, perhaps coincide with those students who perhaps do Vice President
Surrey Entrepreneurs and
not drink and also will be
Event Managers
Enactus to do this.
interesting for all students.
Thank you for completing this annual report form.
Please email the report as an attachment to socreports@ussu.co.uk with your society name as the
subject line 2 weeks before your AGM takes place.
AGM season runs from Monday 22nd April to Wednesday 8th May 2013.
If you need to book your AGM please click on this:
http://www.ussu.co.uk/ClubsSocieties/societies/Lists/AGM%20Dates/Default.aspx?&&View={7951D
BAF-B2EC-4F0D-B1CD-B88A1B5D4934}