21st Century Community Learning Centers
Terms and Acronym List
Acronym/Term
21st CCLC
Complete Name/Description
21st Century Community Learning Center - A federally funded grant
program administered by ODE's OSHN staff which supports high-quality,
before- and/or after-school learning opportunities and related enrichment
activities for students who attend eligible schools.
A-133 Audit
Audit for nonprofits receiving more than $25,000 in federal funding. Your
organization is subject to these audit requirements even if the federal
money you receive is passed through another agency.
AOS
Auditor of State
APR
Annual Performance Report - Provides actual target data, explanation of
progress or slippage and discussion of activities completed.
Award or Approval
Notice
CCIP comment sent from the program office affirming the commitment of
funds to the applicant.
Budget (Table/Grid)
Letter-sized, landscape table/grid form used to describe intended use of the
grant award. It uses USAS codes and is submitted via the CCIP. Once
approved by ODE via CCIP, the grantee is committed to spending their
grant funds according to the entries on the table.
Budget Revision
Request
When spending needs change from a previously approved budget, the
budget table/grid must be revised and ODE approved before the revised
spending occurs.
CACFP
Child and Adult Care Food Program
CAPA
Compliance and Performance Assessment - Tool used by
ODE staff when conducting sub-recipient monitoring record reviews and/or
site visits.
Cash Management
The federal Cash Management Improvement Act prevents state and local
entities from earning interest on federal funds. Therefore, ODE uses a
project cash request system for federal grants. ODE also monitors drawdown activity by sub-grantees to assure that they conform to the same
standards, timing, and amount.
CBO
Community Based Organization
CCIP
Comprehensive Continuous Improvement Planning
System
CCIP Authorized
Representative
The lead person in a community based organization. This person gives final
approval to the original grant application, budget revision requests and the
Final Expenditure Report. The superintendent is the equivalent to this role
in a school district.
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21st Century Community Learning Centers
Terms and Acronym List
Acronym/Term
CCIP Fiscal
Representative
Complete Name/Description
The person in a community based organization responsible for fiscal
matters. This person gives approval to the original grant application, budget
revision requests, Project Cash Requests and the Final Expenditure Report.
The treasurer is the equivalent to this role in a school district.
CFDA Number
The catalog number in the Catalog of Federal Domestic
Assistance. The CFDA number for the 21st CCLC Programs is 84.287C. A
description of the program can be found at http://www.cfda.gov
COI
Communities Of Interests – 21st CCLC advocacy group.
DER
District Efficiency Rating
EDGAR
Education Department of General Administrative
Regulations - Uniform administrative requirement as established for Federal
grants.
EFT
Electronic Funds Transfer (Form OBM-1234) – Form necessary to establish
direct deposits. A link to this form is located on ODE's 21st Century
webpage.
EIN
Employer Identification Number - A number assigned by the Internal
Revenue Service to all organizations
ESEA Flexibility Waiver
Elementary and Secondary Education Act Flexibility Waiver In an effort to support the achievement of students attending a Priority
School, applicants that are a Priority school or partnering with a school that
is designated as a Priority School may wish to consider planning a program
that implements 21st CCLC programming under the ESEA Flexibility Waiver
to provide activities that support high-quality expanded learning time during
the school day for all students.
FBO
Faith Based Organization
FCFC
Family and Children First Council - A conglomerate of agencies that may
enhance 21st CCLC programs and/or assist with sustainability. Contacts are
located in each
Ohio county.
Feeder School
Feeder schools are the school buildings where participating 21st CCLC
students are enrolled during the school day.
FER
Final Expenditure Report - Every grantee must complete one of these
accountability reports via the CCIP at the end of each grant year. The FER
is available from July 1 through September 30. FERs are processed by the
OGM.
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21st Century Community Learning Centers
Terms and Acronym List
Acronym/Term
FFY
Complete Name/Description
Federal Fiscal Year - Begins on October 1 of one year and ends on
September 30th of the following year.
Fund Number
The USAS code indicating a broad deposit code at the
school district level for use by the treasurer CCIP Fiscal
Representative. The fund number 599 is used for the
21st CCLC Grant program. A description of the fund codes can be
found in the USAS guide published by the Auditor of State.
FY
Fiscal Year - State and federal fiscal years encompass different dates.
For exact dates used see SFY and FFY.
Grant Period / Award Period / Project The period of the grant. For 21st CCLC it’s the state fiscal year. Begins
July 1 of the year in which the grant award is approach and ends June 30
Period / Period of Availability
of the following year. This period is important relative to allowable
activities. For purchase of equipment and supplies, the transaction is the
date of the obligation. As long as the date of obligation is within the
period of availability and the expenses allowable, the expense can be
approved. However, for services, the transaction is the date of the service,
not the contract of service. Therefore, all services must occur during the
period of availability.
IEP
Individualized Education Program - A written individualized
education program for a child with a disability that is developed,
implemented, reviewed, and revised in accordance with rule
3301-51-07 of the OAC.
Internal Retrieval Number (IRN)
Request Form
Form necessary to establish organizations wishing to do business with
ODE. A link to this form is located on
ODE's 21st Century webpage.
IRN
Internal Retrieval Number (6 digits) - An unique number
assigned to each organization that is doing business with
ODE.
LEA
Local Education Agency
LEP
Limited English Proficient/Proficiency
New Vendor Information Form
(Form OBM-3456) Form necessary to establish organizations wishing to
receive grant funds from the State of Ohio. A link to this form is located on
ODE's 21st Century webpage.
OAT
Ohio Achievement Test
OBM
Office of Budget & Management
ODE
Ohio Department of Education
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21st Century Community Learning Centers
Terms and Acronym List
ODJFS
Acronym/Term
Complete Name/Description
Ohio Department of Job and Family Services
OEDS-R
Ohio Educational Directory System – Redesign
OFP
Office of Federal Programs
OGM
Office of Grants Management - This office manages both state and
federal grant cash flow to the sub-grantees and it closes grant projects
by matching FERs to the last ODE approved budget. The official financial
files are maintained in this office for auditing purposes.
OIP
Ohio Improvement Process - The OIP is Ohio’s strategy
for ensuring a systematic and coherent approach for building the capacity
of all districts and schools in meaningful and real ways that allow districts
to improve instructional practice on a district-wide basis, and make and
sustain significant improvement in student performance against gradelevel benchmarks aligned with academic content standards for all students
across the district.
OMB
Office of Management and Budget - Works cooperatively with federal
agencies and non-federal parties, establishes government-wide grants
management policies and guidelines through circulars and common rules.
These policies are adopted by each grant making agency and inserted
into their federal regulations. OMB Website:
http://www.whitehouse.gov/omb/circulars/index.html
OMHAS
Ohio Mental Health & Addiction Services
ORC
Ohio Revised Code
ORN
Ohio Resource Network
OSHN
Office for Safety, Health and Nutrition
Partners
Community/faith based organizations must have at least one school or
school district partner(s) and vise versa.
The partners actively work together to establish/attain program
goals.
PI
Parental Involvement
PPICS
Profile and Performance Information Collection System A federal system used to collect sub-grantee profile and performance
data.
PPO
Program Performance Objectives
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21st Century Community Learning Centers
Terms and Acronym List
Acronym/Term
Primary Partner
Complete Name/Description
Each applicant/grantee in addition to other partners, must have a primary
active partner that takes a role in goal setting and program planning.
Principles of Effectiveness
The principles upon which all 21st CCLC programs must be built as
identified in Sec. 4205 (b) of the ESEA, Title
IV, Part B.
Program Assurances
The rules/regulations that are agreed to be followed by sub-grantees.
They are located in the CCIP.
Program Office
OFP is the ODE program office that administers the
21st CCLC grants. Each program office understands the nature of the
programs under their administration, monitors grant programs and is in a
position to review proposed expenditures of the grant funds for compliance
with state or federal standards.
Program Manager-21st Century
Each organization should enter the contact information for one Project
Manager into OEDS-R. This person oversees all of that organization's 21st
CCLC programs. This role is for contact purposes only and does not serve
a purpose in CCIP.
Project Number
A project number communicates the IRN of the applicant, the designated
grant program, and the award year from which the funds come, i.e.
123456-T1S1-10. All parts of the project number are necessary for proper
departmental processing.
RFA
Request For Applications - State guidelines that are updated annually
just prior to the application submission period.
SACC
School-age Child Care Program - (5yrs- 14yrs) programs operated by public
schools, educational service centers, community schools, boards of
developmental disabilities, chartered nonpublic schools, and community
based organizations with multiple grades above kindergarten.
SAFE
SBoE
Secure Application for Enterprise - Needed by each individual to
enter into ODE systems. Each individual applies via the ODE
homepage for his/her own account consisting of a user id and
password.
State Board of Education
SBR
Scientifically Based Research
SFY
State Fiscal Year - Begins on July 1 of one year and ends on June 30th of
the following year. Grant awards align to the state fiscal year.
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21st Century Community Learning Centers
Terms and Acronym List
Acronym/Term
Site
Complete Name/Description
Each 21st CCLC grant can have up to three sites for programming. A site is
the location where the student participants spend the majority of their
time. Feeder schools are the schools that supply the majority of the
students for the 21st CCLC programs.
Site Coordinator-21st CCLC
Each grant can have up to three site coordinators (one per site). The Site
Coordinator(s) contact information should be entered into OEDS. This
person oversees the day-to-day operations of the site(s) assigned to
him/her. This role is for contact purposes only and does not serve a
purpose in CCIP, but should be kept current.
SRG
Strategic Research Group
STARS
System to Archive Results for Students - System used to register for
most 21st CCLC training opportunities. Each
individual must have his/her own SAFE account to access
STARS.
STEM
Science, Technology, Engineering, Math
Sub-Grant Award
The benefactors of the state and federal programs are qualified applicants.
Therefore, ODE is a "flow through" agency. The portion of the total ODE
award made available to individual applicants is called a sub-grant.
Sustainability Plan
The plan that each grantee must develop and incorporate that will enable
its 21st CCLC program to remain in place once the grant funding has
ended.
USAS Codes
Uniform School Accounting System Codes - The USAS coding system is
based upon the use of a combination of dimensions (different sets of
codes, each of which supplies different elements of information). By
selecting the most appropriate code within each required dimension, each
financial transaction will be adequately identified.
USDOE
United States Department of Education
USDOE Non-Regulatory Guidance
The USDOE provides additional 21st CCLC guidance via this document. It
includes responses to field inquiries.
W-9
Request for Taxpayer Identification Number and
Certification Form - Federal Internal Revenue Service form that
establishes an organizational identity. A link to this form is located on
the 21st Century webpage.
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