Audit Evidence

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Audit Evidence

General Audit Procedures

2

Recalculation/Reperformance:

Performing independent calculations or recalculating the client’s calculations.

Reperformance is applied in control testing, the auditor independently executes an internal control procedure

Observation:

Looking at the application of policy or procedures by others.

3

External Confirmation:

Consists of (written) enquiry to verify accounting records.

Confirmation procedures:

Confirmations should be printed

Auditor needs to ensure that the address on the confirmation

The recipient should be able

The auditor must

Responses must be

Forms of confirmations:

Positive confirmations:

Negative confirmations:

4

Negative confirmations:

Typically, when negative confirmations are used, the auditor puts considerable emphasis on the effectiveness of internal control

Often used in audit of

In these situations more emphasis is placed on test of controls

5

Enquiry:

Involves the collection of oral evidence from the client and independent third parties.

Inspection:

Looking at records, documents, or assets having physical substance.

6

Vouching:

Information is selected from an account or other summary of information and the auditor goes back through the control system to find the source documentation.

Source documents

Vouch Account or

Journal

Tracing:

Auditor selects source documents and proceeds forward through the control system to the final recording of the transaction.

Source documents

Trace

Account or

Journal

7

Scanning:

An eyes-open approach of looking for anything unusual.

.

Analytical Procedures (Analysis):

Compare recorded amounts to expectations.

• Analysis is the “other” category in the list of audit techniques.

Analytical procedures are both important and effective.

Analysis is used in planning, execution, and completion of the audit.

Some typical analytic procedures:

8

Effectiveness of Audit Procedures

Audits are designed to provide reasonable assurance of

Soft procedures (enquiry and analysis)

Detail procedures are also effective.

9

Information About the Client

For continuing audits, information about the client is available in the permanent files.

Observations and tour of company’s physical facilities

The auditor can study and review research databases, published materials, guides, and other reference materials on the industry and the client.

Internal auditors can assist by providing information

The auditor may employ or contract the services of an expert in certain fields.

10

Sufficient Appropriate Evidence in

Auditing

Standards require auditors to obtain sufficient appropriate evidence.

To be considered appropriate, evidence must be relevant and reliable.

Relevant:

Reliable: reliability of audit evidence depends on nature and source.

Reliability combined with relevance determine the persuasiveness of evidence.

11

Reliability of Evidence

1.

Auditors direct, personal knowledge:

2.

External evidence:

Documentary evidence that is obtained directly from independent sources.

3.

External-internal evidence:

Documentary evidence that originates outside the client’s system

12

4.

Internal evidence:

• Evidence that is produced within the client’s system.

5.

Analytical procedures

Broad analytical procedures of general nature are not considered highly reliable.

6.

Spoken and written representations:

• Evidence that comes from the client’s officers, directors, management, and employees in response to enquiry.

13

Sufficiency of Evidence

Sufficiency of evidence is a question of how much appropriate evidence is enough.

Sufficiency and sample size

A good maximum sample size is usually 10% as long as it does not exceed 1000

But can auditors examine 1000 documents?

14

Audit Risk and Sufficiency of

Evidence

In order to reduce detection risk more evidence is required to support an opinion.

AR = IR x CR x DR

15

Audit Plan and Detailed Programs

Audit planning is an on-going process

Planning is done

The planning memorandum:

• a summarization of the preliminary analytical review and the materiality and risk assessment with specific directions about the effect on the audit.

All planning becomes the basis for the audit program.

The audit program specifies procedures the auditor will use to guide the work

16

Audit Programs

Audit programs set out the nature, timing and extent of the planned audit procedures.

Nature

Timing

Extent

17

Types of Audit Programs

Auditors use two general types of audit programs:

Examination of internal control:

A specification of procedures for obtaining and understanding the client’s business and control systems

• Balance-audit program:

A specification of substantive procedures for gathering direct evidence on assertions about dollar amounts and accounts.

18

Audit Working Papers

Working papers are the auditors’ record of compliance with GAAS.

Working papers should

The auditor is the owner of the working papers.

There are three categories of working papers, generally stored in two files.

Permanent file:

Permanent file papers: information of continuing interest .

Current file:

Audit administrative papers

Audit evidence papers:

19

Permanent File Papers

Information that will be used year after year.

Copies from the corporate charter or partnership agreements.

Contracts, including leases, bonds, other agreements.

Minutes from shareholders meetings.

Continuing schedules for share capital, retained earnings, capital assets.

20

Audit Administrative Papers

Documentation of early planning phases.

Engagement letter

Staff assignments

Organization charts

Meeting notes

Overall Audit strategy

Internal control questionnaire

Audit plan and programs

Working trial balance

Adjusting and reclassification entries

Review notes

21

Audit Evidence Papers

Audit evidence working papers are typically organized in sections.

Each section contains a lead sheet that shows the dollar amounts reported in the financial statements.

The lead sheet provides references to all the working papers related to that section.

Each working paper must show, through cross references, where it fits in the working paper file.

22

ABC Company Letterhead

ABC Company

1234 Main Street

Winnipeg, Manitoba

R3R 3R3

15 January, 201Z

To Whom it May Concern:

Please examine the accompanying statement carefully and either confirm its correctness or report any differences directly to our auditors

Black & White, LLP

P.O. Box 789

Hamilton, Ontario

L8C 2H5

Your prompt attention to this request will be appreciated. An stamped envelope is enclosed for your reply.

B3

Sincerely,

………

J. Fellows

…………

Jean Fellows, Controller

Confirmation

The balance receivable from us for $2,987.50 as of December 31, 201Y is correct except as noted below:

B2

__

The balance is correct

.______________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

ABC Company

23

ABC Company Letterhead

ABC Company

1234 Main Street

Winnipeg, Manitoba

R3R 3R3

15 January, 201Z

To Whom it May Concern:

Please examine the accompanying statement carefully and either confirm its correctness or report any differences directly to our auditors

Black & White, LLP

P.O. Box 789

Hamilton, Ontario

L8C 2H5

Your prompt attention to this request will be appreciated. An stamped envelope is enclosed for your reply.

B4

Sincerely,

………

J. Fellows

…………

Jean Fellows, Controller

Confirmation

The balance receivable from us for $3,500.20 as of December 31, 201Y is correct except as noted below:

B2

__

The balance is correct

.______________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

ABC Company

24

ABC Company Letterhead

ABC Company

1234 Main Street

Winnipeg, Manitoba

R3R 3R3

15 January, 201Z

To Whom it May Concern:

Please examine the accompanying statement carefully and either confirm its correctness or report any differences directly to our auditors

Black & White, LLP

P.O. Box 789

Hamilton, Ontario

L8C 2H5

Your prompt attention to this request will be appreciated. An stamped envelope is enclosed for your reply.

B5

Sincerely,

………

J. Fellows

…………

Jean Fellows, Controller

Confirmation

The balance receivable from us for $1,234.75 as of December 31, 201Y is correct except as noted below:

__

The balance is correct

B2

.______________________________________________________________________________

___________________________________________________________________________________________________________

___________________________________________________________________________________________________________

ABC Company

25

ABC Aged Trial Balance as at December 31, 201Y

JFG . 1.31

201Z

B6

Company DEF

Company XYZ

Total uncollectible

> 60 days

500.00

X

>90days

400.00

Y

900.00

B1

^ = added

X = discussed with controller. Amount is in dispute. Examined letter from customer disputing the invoice

Y = discussed with controller. A confirmation was also sent to this customer. No reply was received.

26

ABC Accounts Receivable Trial Balance

As at December 31, 201Y

Company A B3 $2,987.50

Company B

Company C

…………...

…………...

…………...

B4

$3,500.20

B5 $1,234.75

…………

…………

…………

Total Balance $10,378.90

^

B1

^ = added

JFG . 1.31

201Z

B2

27

JFG . 1.31

201Z

B1

ABC Accounts Receivable Lead Sheet

December 31, 201Y

Accounts Receivable

Allowance for Doubtful Accounts

Accounts Receivable at NRV

^ = added

= agreed to last years working paper file

B2

B6

201Y 201X

10,378.90

9,980.12

900.00

875.00

9,478.90

9,105.12

F/S F/S

^ ^

Conclusion: In my opinion A/R present fairly

28

The working papers must show the evidence gathered about them and the final decision reached.

The working papers should also show:

29

Working Paper Arrangement and Indexing

Working papers (W/P) are grouped in order according to financial statement captions.

Cash – A

A/R – B

• Marketable Securities – C

Inventory – D

• PPE – E

A/P – AA

Etc.

So we have seen that each page in the file must have:

Index:

• Cross-referencing:

Heading:

Initials

• Dates:

Tick marks:

30

Audit W/P Software

Specialized W/P software is becoming very popular. Advantages include:

• increase in productivity by automating tasks,

• integration with client database (extraction of trial balance or transactions), and

• facilitation of analysis, links to other databases, and websites.

31

Problem 8-1, Page 319

Financial Assertions and Audit Procedures

You were engaged to examine the financial statements of Kingston Company for the year ended December 31.

Assume that on November 1, Kingston borrowed $500,000 from North Country

Bank to finance plant expansion. The long-term note agreement provided for the annual payment of principal and interest over five years. The existing plant was pledged as security for the loan.

Because of the unexpected difficulties in acquiring the building site, the plant expansion did not begin on time. To make use of the borrowed funds, management decided to invest in stocks and bonds, and on November 16 the $500,000 was invested in securities.

Required:

Describe a complete audit program for collecting relevant evidence for the audit of investments in securities at December 31.

Approach:

Develop specific assertions related to investments in securities at December 31 based on the five principle assertions.

32

Problem 8-1, Page 319

Financial Assertions and Audit Procedures

You were engaged to examine the financial statements of Kingston Company for the year ended December 31.

Assume that on November 1, Kingston borrowed $500,000 from North Country

Bank to finance plant expansion. The long-term note agreement provided for the annual payment of principal and interest over five years. The existing plant was pledged as security for the loan.

Because of the unexpected difficulties in acquiring the building site, the plant expansion did not begin on time. To make use of the borrowed funds, management decided to invest in stocks and bonds, and on November 16 the $500,000 was invested in securities.

Required:

Describe a complete audit program for collecting relevant evidence for the audit of investments in securities at December 31.

Approach:

Develop specific assertions related to investments in securities at December 31 based on the five principle assertions.

33

Problem 8-5, Page 320

Working Paper Review

The schedule on the following slide was prepared by the controller of World

Manufacturing Inc. for use by the independent auditors during their examination of World’s financial statements. All procedures performed by the audit assistant were noted in the bottom

“Legend” section, and it was initialed properly, dated and indexed, and then submitted to a senior member of the audit staff for review. Internal control was reviewed and is considered to be satisfactory.

Required: a.

What information essential to the audit of marketable securities is missing from the schedule?

b.

What essential audit procedures were not noted as having been performed by the audit assistant?

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DESCRIPTION

OF

SECURITY

CORP.

BONDS

% YR.

DUE

Marketable Securities (World Manufacturing Inc., year ended December 31, 20X2)

SERIAL

No.

FACE

VALUE

OF

BONDS

GENERAL

LEDGER

1/1

PURCHASED

IN 20X2

SOLD IN

20X2

COST GENERAL

LEDGER

12/31

12/31

MARKET

PAY

DATE(S)

Dividend and Interest

AMT.

RECEIVED

ACCRUALS

12/31

A

D

6

4

09

03

21-7

73-0

10,000

30,000

9,400

27,500 a a

9,400

27,500

9,100

26,220

1/15

7/15

12/1

300 b,d

300 b,d

1,200 b,d

275

100

R

G

S c c

9

5

10

06

03

07

16-4

08/2

07-4

5,000

70,000

100,000

4,000 a

66,000 a

106,900 a,f a

100,000 e

100,000 e f

57,000

57,000 f b b

66,000

66,000 f

4,000

100,000

140,900 f,g

5,080

101,250

141,650 f

8/1

7/1

450 b,d 188 f

5,000

5,563

Stocks

P 1,000 shs

Common

U 50 shs

Common

1,044

8,530

75,00

9,700 a a

17,200 a a,f

Legends and comments relative to above a = beginning balances agreed to 20X1 working papers b = Traced to cash receipts c = Minutes examined (purchase and sales approved by the board of directors d = Agreed to general ledger entry to income amount e = confirmed by tracing to broker’s advice f = totals footed

7,500

9,700

17,200 f,g g = Agreed to general ledger

17,400 f

7,600

9,800

3/1

6/1

9/1

12/1

3/1

2/1

8/1

5,000 b,d

7,250 xyz f

750 d,b

750 d,b

750 d,b

750 d,b

750 d,b

800 d,b

800 d,b

4,600 d,b f

35 f

250

667

917

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