GUIDELINES FOR POSTER PRESENTATION SPEAKERS
SEG 2014 ANNUAL MEETING
SEG would like to invite poster presenters to submit an electronic presentation file for SEG to publish online
after the conclusion of the Annual Meeting. This option is in addition to your scheduled poster station
presentation. Submitting slides to be presented online is not required. Additionally, your presentation will be
shown on the On Demand viewing stations. These stations, located near the posters in the Convention Center,
will allow attendees to view presentations at their leisure.
SUBMISSION OF ELECTRONIC PRESENTATION FILE THROUGH THE INTERNET
This pre-submission site will be active 1 September and can be accessed from your web browser. Detailed instructions for
uploading your presentation will be e-mailed as the submission site becomes available. The deadline for pre-submitting
your presentation will be 12:00 pm on 31 October.
In order to give SEG the right to distribute your presentation on its Web site, you also MUST fill out a release form in the
Speaker Ready Room or return it to the technician or send via fax or email to the SEG offices.
INFORMATION REGARDING ELECTRONIC FILES
All electronic files must be submitted in the Speaker Ready Room using one of the software formats listed below:
 PowerPoint 2011 or earlier version
 USB Drives should be PC Formatted
 Preferred video format: .wmv
 Acceptable Video Formats (may require conversion, please allow extra time)
.mov, .avi, .mpg, .mp4, .wmv
 PDF Reader: Adobe Acrobat X
Please submit your presentation utilizing one of the following physical media types.

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USB Drive
CD
Files stored in email, Cloud Drives, ftp sites, etc., or phones are not acceptable.
HELPFUL HINTS FOR SUBMITTING ELECTRONIC FILES
Fonts: The presentation systems will be loaded with Standard Windows Fonts. If your presentation contains any special
fonts, you must provide a copy of the font, to be loaded on the presentation system. To be safe, use Arial, or Times New
Roman to create your presentation. Please pay special attention to fonts, if you use scientific notation within your
presentation, as this is often written using a non-standard font. If you have any doubts of the font being available on the
computer that we provide, bring it with you to the Speaker Ready Room at least 24 hours prior to your presentation.
Slide Master: Make use of the Slide Master capability of PowerPoint, to standardize the look of your presentation. That
way, if you need to change the bullets or fonts, they can be changed globally. (You won’t have to edit each slide
individually)
Embedded Images: If you are embedding charts and graphs, please do so as graphic file formats (jpeg,gif,bmp,tiff) not
embedded charts. This will greatly reduce any translations issues. The maximum display resolution of our presentation
machines is 1024x768.
Linked Media Files: If you will be using Media files, (.mov .mpg .avi etc or animations), please create a folder on your
machine and store your presentation and all the media files within that folder. That way when you transfer the files to us,
you will be sure to transfer all the appropriate files, and their relative location will remain the same. The latest versions of
PowerPoint include the ability to embed the video file in the .pptx file. Even if you are using the latest version of
PowerPoint please bring the media files themselves as well.
Macintosh Users: When adding graphics please use insert picture. ‘Drag and Drop’ or ‘Cut and Paste’ will often change
the graphic making it unreadable on the Windows platform. Please allow some extra time for our experts to repair any MacPC conversion issues.
FOR MORE INFORMATION
Please review the Style Guide at: https://SEG2014.sessionupload.com/Home/Guidelines for more information about
preparing your presentation, helpful hints for designing and presenting your talk, and tips to avoid incompatibilities and
minimize potential challenges onsite. This website will be available on or after 1 September.
If you have other technical questions, please contact us at support@sessionupload.com and we will be happy to assist you.
GUIDELINES FOR POSTER PRESENTATION STATIONS
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Poster presentations will utilize ONE poster board. The dimensions of the board are 4 feet high by 8 feet wide
(1.2 meters high by 2.4 meters wide) with a surface areas that is 3 feet 10 inches high by 7 feet 10 inches wide.
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The poster area will be located on the Street Level of the Colorado Convention Center in Concourse D/E/F.

You may put your poster up for display at your designated poster station beginning on Sunday, 26 October at
10:00 a.m.
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All posters will remain on display through Thursday at 5:00 p.m.

Any poster or material left after 5:00 p.m. on Thursday 31 October will be discarded.

Supplies for hanging posters will be available at each station.

We recommend authors print their posters prior to arrival at the meeting.
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Please note that you should plan to give a15 minute talk followed by 10 min discussion/transition to the next
speaker.
GENERAL INFORMATION
Speakers are encouraged to attend the Speaker Breakfast on their presentation day to meet session chair and fellow
presenters. The breakfast will be held in the Colorado Convention Center in room 205/207 and will begin at 7:00 a.m. on
your presentation day, on Monday, Tuesday, or Wednesday.
TIPS FOR PREPARATION
For helpful tips regarding the preparation of your poster for display, please view the Poster Presentation Speaker Manual
found at http://seg.org/am/speakerkit.