Presenter: Lucy Parker
POWERPOINT 2007
LAYOUTS, THEMES AND MASTERS
What will be covered?
A brief overview of new 2007 look and feel.
The differences between Templates,
Layouts, Themes and Masters.
Design Tips
Customizing your presentation thru
Layouts, Themes and Masters (fonts, colors,
backgrounds, logos, etc).
Hands-on practice.
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New Look and Feel for 2007
 The traditional toolbars, as we knew them, have
been replaced by the Ribbon. The use of the Ribbon
is standard across all of the Office 2007 applications
(Word, Excel, PowerPoint, etc) and is dynamic to
each.
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Different Views
 Normal View: Default view and consists of three
panes.
Slides &
Outlines
Tab
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Different Views, cont…
 Slide Sorter View: Displays all slides as
thumbnails.
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Different Views, cont…
 Notes Page View
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Different Views, cont…
 Slide Show View: Shows you how your
presentation will look projected onto a screen.
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Different Views, cont…
 Slide Master View: Displays the master slides
for your presentation.
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Create a New Presentation
 Pre-made template
 PowerPoint built-in
 Microsoft Office Online
 Blank presentation with placeholders
 Templates based on presentations
 Existing presentation
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Starting with a Template
Office
button
Installed
templates
Microsoft
Office
Online
templates
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Templates Provide Designs
 A theme
 A layout
 Content
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Example Template
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Modifying a Template
 Add standard elements
 Change font style or size
 Modify layout
 Move the object
 Change the size
 Delete a placeholder
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Slide Layouts
• When you change the layout on a slide, you
change the type and/or positioning of the
placeholders on it. This does not effect fonts,
etc.
Title
Slide
Title &
Content
Two Content
Placeholders
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Slide Layouts
 Placeholders hold




content
Placeholders control
element location
Placeholders can be
deleted
Placeholder size can be
changed
Placeholders can be
moved
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Themes
 Themes allow you to apply unified formatting to
your presentation. This includes backgrounds,
fonts and colors.
Concourse
Solstice
Oriel
Same Content / Three Different
Themes
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Applying and Modifying a Theme
Colors
Fonts
Effects
Background
Styles
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Color Gallery
Colors in theme
Create new
color themes
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Fonts Gallery
Title font
Different fonts
for title and body
Body font
Same font used for both
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Effects Gallery
Soft glow
3-D
Glow
Flat
Shadow
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Background Styles Gallery
Preview
Customize
background
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Visual Design Rules of Thumb
Appeal and professionalism
Design for your audience
Simpler is Better!
Keep the design elements simple
Avoid cluttering the slides with extra graphics and
too much information
Select a group of colors that work well together &
use throughout
Write clear, concise non-sentence structures
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Visual Design Rules Cont..
Text Design Elements Rules
Do not underline text
DO NOT USE ALL CAPS
Use Bold & Italics sparingly
Avoid text that leaves one word on a line on its
Own
Avoid using multiple spaces after punctuation
(White River)
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Visual Design Rules Cont..
Font style
Select one and stick to it!
Make sure fonts are big enough to read!
Serif
Sans Serif
Decorative
Unified Design – Keep it Consistent
Readability – 36/28 Points (Font Size)
Focal point – The way the image leads the eyes
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Accessibility Features
Adding Alternative Text to Graphics
Use the themes delivered within the PowerPoint
software.
Think twice when adding animations. Are they
necessary to the presentation?
Use the object shortcuts for inserting and
creating graphs and tables.
If an external document is inserted into a
presentation (embedded), the inserted
document must also be accessible.
Use an external editing program such as
LecShare to make sure the presentation is
accessible (www.lecshare.com)
Design for Audiences
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Delivery Tips
Rehearse Timing
ARIVE EARLY
Know your audience
MAINTAIN EYE CONTACT
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Serif or Sans Serif?
Sans Serif
Serif
Serif
Decorative
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Unified Design
Inconsistent Design
Consistent Design
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7 X 7 Guideline
 Seven words per line
 Seven lines per slide
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Decisions, Decisions
• Edit to short phrases
• Use bullet points
• Use active voice
• Be clear and concise
• Elements should support not distract
• Be consistent
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Readability
 Titles
 Use title case
 36 points +
 Bullet points
 Use sentence case
 28 points +
Don’t forget the 7 X 7 guideline!
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Focal Point
•Rehearse Timings
•Arrive Early
•Know your audience
•Maintain eye contact
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Masters
 Allows you to add repeated content, such as a
logo or background graphic.
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Masters, cont…
 Adding something to a Master slide, means that
it will repeat on every new slide for that
particular Master.
 If you want to add a logo or background graphic
to just a few slides, skip the Master and add
them on an individual basis.
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Outlines
 Fast
 Organized
 Sequenced
 Offers a global overview
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Outline View
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Editing the Outline
 Cut
 Copy
 Paste
 Drag and drop
 Find and replace
 Apply formatting
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Expand or Collapse the Outline
Expanded view
Collapsed view
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Printing the Outline
Print
option
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Importing Outlines
 Word outline
 Other word processing applications
 Rich Text Format - .rtf
 Plain Text Format - .txt
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Importing an Outline
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Headers and Footers
Footer
Slide
number
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Setting Up a Footer
Date style
Apply to current
slide only
Title slide checkbox
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Setting Up the Header
Tabs
Fixed date
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Reuse Slides
Add Slide button
Reuse Slides option
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Reuse Slides (continued)
Reuse Slides
pane
Browse
button
Thumbnail
of slide
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Package to CD or folder
 Must have Windows XP or later
 Must have a CD Burner
 Package in MS Office PowerPoint 2007 Viewer
 Enables you to show it on a computer that does
not have PowerPoint
 Files are converted to older formats such as .ppt,
.pot, .pps
 Package it just as it is, to be presented within
PowerPoint
 Choose Options, Archive
Info & Help
 If you need help finding something or aren’t
sure how to do something, use the Help
feature within PowerPoint.
 You can also find online tutorials on the
Microsoft website under the Help & How To
section.
 Use YouTube !
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Contact Information
Lucy Parker
Dept. of Computer Science
California State University, Northridge
lparker@csun.edu
(818) 677-3941 Office
(310) 749-3749 Cell
Questions?
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