SAP
Navigation
EIN 4334 Production Planning & Control
Spring, 2011
ERP and SAP: Enterprise Systems
Current state
SAP (Systems, Applications, &
Products in Data Processing)
􀂄 No. 1 Market Share in Enterprise
Applications (ERP, CRM, SCM, PLM,
SRM)
SAP Company
SAP AG
Founded in Walldorf, Germany in 1972
World’s Largest Business Software Company
World’s Third-largest Independent Software Provider
Over 50,000 employees in more then 50 countries
More than 95,000 customers in more than 120 countries
Over 100,000 installations
Over 12 million users
SAP Business Suite
SAP PLM
SAP
SRM
SAP
ECC
SAP SCM
SAP NetWeaver
SAP
CRM
SAP ERP Module Structures
Enterprise Systems Architecture
ERP & SAP (Solutions)
Solutions for large
companies
- SAP ERP
- SAP CRM
- SAP PLM
- SAP SCM
- SAP SRM
- SAP Analytics
- SAP Manufacturing
- SAP Service
- SAP Mobile Solutions
- SAP xApps
Small & Medium Size
Solutions
- SAP Business One
- SAP Business by
Design
- AP Business All-in-One
Platforms
- SAP NetWeaver
technology platform
ERP & SAP (Process View)
Procurement (buy)
Fulfillment (sell)
Production ( (make)
Inventory and warehouse management (store)
Material planning (plan)
Asset management (maintain)
Customer service (service)
Product life cycle management (design)
Human capital management (people)
Financial accounting (track)
Management accounting (track)
ERP & SAP (Industry Solutions)
Aerospace & Defense
Automotive
Banking
Chemicals
Consumer Products
Defense & Security
Engineering, Const.
Healthcare
High Tech
Higher Education
Industrial Machinery
Insurance
Life Sciences
Logistics Service Prod.
Media
Mill Products
Mining
Oil & Gas
Pharmaceuticals
Postal Services
Professional Services
Public Sector
Railways
Retail
Telecommunications
Utilities
Wholesale Distribution
Before ERP systems …
10
Building an integrated
organisation
11
SAP Module View
Financial
Accounting
Sales &
Distribution
Materials
Mgmt.
Controlling
R/3
Production
Planning
Quality
Mgmt.
Plant
Maintenance
Human
Resources
Fixed Assets
Mgmt.
Integrated Solution
Client / Server
Open Systems
Project
System
Workflow
Industry
Solutions
Purchase
Order
Process Integration
Convert Production
Proposal
Purchase
Requisition
Schedule
and Release
Run MPS
w/MRP
Check
Availability
Sales Order
Entry
Sales Order
Process
Receipt of
Payment
Invoice
Customer
Pick
Materials
Production
Process
Invoice
Receipt
Goods
Issue
Completion
Quality Confirmation
Inspection
Goods
Receipt
Order
Settlement
Post Goods
Issue
Procurement
Process
Goods
Receipt
Payment
to Vendor
Sales Process for Trading Goods
Customer Order
Accounts Receivable
Picking
Packing
Billing
Goods Issue
Sales Process Finished Goods
Availability
Check
Goods Issue
Customer Order
Final Payment
Partial Payment
Billing
Procurement Process
Outline
Agreement
Purchase
Requisition
Vendor
Scheduling
Agreement
Demand
Accounts
Payable
Invoice
Verification
Goods Receipt
& Inventory Mgmt.
Purchase
Order
Production Process
Shop Floor
Goods Issue
Production Order
Process
Order Settlement
Goods Receipt
Materials, Data, Cash Flow
Supplier
Manufacturer
Distribution
Center
Customer
Products
Information / Cash
Cycle Time
Delivery Time
Client
Highest hierarchical level in an SAP
system
A complete database containing all the
tables necessary for creating a fully
integrated system
Master records are created per client
A whole business entity.
A COMPANY CODE IS...
A BALANCED SET OF BOOKS
Company Code
A required structure
A legally independent entity
The smallest organizational unit for which
accounting can be carried out
The level where business transactions are
processed
The level where accounts are managed
The level where legal individual financial
statements, such as the balance sheet and the
profit and loss statement, are created
The Plant
Lowest valuation area
 Organizational level
where MRP runs
 Generally used to describe a production
site, a distribution center or centralized
warehouse
 May be a physical or logical unit
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© The Dolphin Group 2002
© Rushmore Educational Services 2002
78
Storage Location
Subdivision of a plant
 Where materials are managed.
 May be a physical or logical unit.
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© The Dolphin Group 2002
© Rushmore Educational Services 2002
79
Master Data
In SAP master data describes objects
(items) of a business like accounts,
materials, services, vendors, customers,
and info records.
The information in a master data record
usually remains unchanged over an
extended period of time.
Master Data
Business rules and supportive information
are stored in master data records.
Each master data record is unique in name
or number.
Internal or external number ranges are
possible.
Vendor Master
Account control
Customer
Address screen
Control
Payment transactions
Tax information
Tax juris. code
Reference information
Person subject to withholding tax
Customer Master
Address
Customer Name
Marketing
Control Data
Contact Person
Tsearch Terms
- Managing Director
- Administration
Street Address
PO Box Address
- Purchasing
Material Master
Material master data can be related to all
organizational levels. General information
of a material (description, number, base
unit of measure) however has to be
related to the highest level of organization
- the client .
Material Type
The material type is used to
categorize materials.
Example: raw materials, finished
goods, trading goods, etc.
The material type defines the material
attributes, e.g., valuation,
procurement, price control
Material Type - Examples
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◦
ROH - raw materials, purchased externally
only, no sales view
HAWA - trading goods, always purchased
externally, are sold without any change to
the material, no manufacturing views exist
FERT- finished goods are produced
internally no purchasing view exists
SAP Access Navigation
SAP Access through SAPGUI
SAPGUI Download
The latest SAP GUI release posted on SAP
@CSU, Chico web server
http://worker.cob.csuchico.edu
User = sap; Password = sapgui4me.
This GUI works on Windows 7 systems, as
well as Vista and Windows XP.

SAPGUI Download Instruction
SAPGUI Setup
SAP IDES Client, Userid, Password
SAP Navigation, & G/L Exercises
Client: 105
Userid: ides-231 to ides-246
Initial password: 123456
Production Planning Exercises
Client: 765
Userid: bpi-031 to bpi-046
Initial password: 123456
Access SAP through web
Another way to access SAP IDES, and BPI
by a web portal link:
 Access IDES:
 http://torino.cob.csuchico.edu:8023/sap/b
c/gui/sap/its/webgui?sap-client=105
 Access BPI
 http://torino.cob.csuchico.edu:8023/sap/b
c/gui/sap/its/webgui?sap-client=765
Standard Features of
Navigation
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Logging On and Off
Screen Features
Working with Sessions
Entering Data
On-line Help and System Messages
Setting User Defaults
Logon Screen
User
Enter the name of the SAP user.
Users of SAP system are client-specific,
which means that having a user
identification on one client will only allow
access to that particular client.
Password Rules
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Letters
Numbers
Easy to remember
3-8 Characters long
No 3 Characters can be the same
Do not start with a ? or an !
Do not use previous 5 passwords
Language
SAP supports multi-national character sets
and languages on the same system, at
the same time.
 Default languages are English
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Easy Access Outline Structure
Application Tool-bar
Screen Features
Title Bar
Menu Bar
Application
Toolbar
Entry Fields
Status Bar
SAP Easy Access Menu

Using menus
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Using transaction codes
 System > Status

Using /n (end current transaction)
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Using /I (end the current session)
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Using /o (create a new session)
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Working with multiple sessions
Sessions
An SAP session is a window in which
the user may perform a particular task.
n A User may have up to six sessions
open at one time.
n
System Messages
 E - Error an invalid entry has
been made. The cursor
moves to the field where the
error has occurred.
 W -Warning, indicates a
possible error. The user can
continue without changing.
System Messages
 I - Information
 A- Abnormal End, indicating
serious system error. Contact
system personnel.
Logging Off
 Menu Path:
System> Logoff
 Exit button
 Control Box
For security purposes it is important to log off SAP at the end of the day
or whenever you leave your PC. Your username is linked with every
transaction you perform to provide an audit trail. When reviewing
transactions or running reports the user name of the person responsible
for entering or maintaining system information is displayed.