An Employee Owned Company
,
Computer Management Technologies, Inc.
731 Gratiot Avenue
Saginaw, Michigan 48602-2109
Phone: 989-791-4860
Fax: 989-791-4928
www.cmtonline.com
Document1 Revised: 01/30/08 (ak)
Table of Contents
General Information ....................................................................................................................... 1
Forward ............................................................................................................................... 1
Hardware Requirements ..................................................................................................... 1
Limitation of Liability ............................................................................................................ 1
SRSD Main Menu ............................................................................................................................ 2
Initial Setup for SRSD ........................................................................................................ 3
SCH.310 – Course Definitions ............................................................................................ 4
GRD.201 – Grade Titles ...................................................................................................... 5
ATT.650 – Post Summarized Absence History ................................................................... 5
GRD.601 – Set Student Date of Graduation ....................................................................... 6
STU.801 – Run Year End Procedure to Promote Students ................................................ 7
STU.280 – Student Tag Definitions..................................................................................... 8
STU.107 – General Student Attributes................................................................................ 9
STU.108 – Table Values for Student Attributes .................................................................. 9
Protecting the UIC Field .................................................................................................... 10
ACS.350 – Maintain Program Technical Definitions ......................................................... 10
ACS.310 – Maintain Menu Item Definitions ...................................................................... 11
STU.282 – Access to Restricted Tags .............................................................................. 12
SRSD99 – Programs for Maintaining SRSD Codes .................................................................. 13
SR.104 – Maintain EO - Operating ISD/ESA .................................................................... 13
SRSD98 – SRSD/CIMS Setup Programs .................................................................................... 14
SR.200 – Maintain Links to State School and District....................................................... 14
SR.210 – Maintain Links to State Classes ........................................................................ 15
SR.220 – Maintain Links to State Ethnic Codes ............................................................... 16
SR.230 – Maintain Links to State Exit Status Codes ........................................................ 17
SR.250 – Maintain Links to Disposition Codes ................................................................. 18
SR.255 – Maintain Links to Special Ed Action/Disposition Codes .................................... 19
SR.260 – Maintain SRSD Download Dates ...................................................................... 21
SR.240 – Maintain Schools and Classes to Bypass for Reporting ................................... 21
SR.270 – Maintain Links from Resident LEA to Attribute Value ....................................... 22
SR.272 – Maintain Links from Resident Status to Attribute Value .................................... 22
SR.280 – Maintain District Definitions for SRSD .............................................................. 23
SR.283 – Maintain Links to State Nutritional Eligibility Codes .......................................... 24
SR.285 – Assign Nutritional Eligibility Code by Tag or Attribute ....................................... 24
SR.400 – Clear Specified Attribute ................................................................................... 25
SR.920 – Set Student School Code/County/ISD/Operating ISD ...................................... 25
SR.940 – Create Withdraw Records for Non-Returning Students .................................... 26
SR.410 – Create Withdrawal Record for Last Year .......................................................... 27
SR.420 – Update Ethnic Codes in SR301B ...................................................................... 28
SR.430 – Set SRSD Count Date for SR301IM Records ................................................... 29
SR.963 – Update SR360WRK Files.................................................................................. 29
CIMS Programs Used to Maintain SRSD Fields ........................................................................ 30
ST.3301 – Basic Student Information (or STU.301) ......................................................... 30
ST.3301M – Access to Multiple Student Records (or STU.301M) .................................... 30
Primary Contact Information ............................................................................................. 33
Student Registration and Enrollment Information ............................................................. 33
STU.303 – Student Discipline ........................................................................................... 34
SR.303Q – Query Listing of Partial Days .......................................................................... 35
STU.301T - Student Transfer ............................................................................................ 36
Document1 Revised: 01/30/08 (ak)
SRSD01 - Programs for Maintaining SRSD Records ................................................................ 37
SR.301B - Input Single Record Basic Information ............................................................ 37
SR.301T1 - Input Title 1 Student Information ................................................................... 39
SR.301SE - Input Special Education Information ............................................................. 40
SR.301EI - Input Early Intervention Student Info .............................................................. 40
SR.301GT - Input Advanced & Accelerated Student Info ................................................. 40
SR.301BI - Input Bilingual/LEP Student Information ......................................................... 41
SR.301ME - Input Migrant Education Information ............................................................ 42
SR.301AE - Input Adult Education Information ................................................................. 42
SR.301EX – Expulsion Maintenance ................................................................................ 43
SR.360 – Maintain SRSD Dropped Student Data (SR360WRK) ...................................... 44
SR.301RF - Input Special Ed Referral Information ........................................................... 45
SR.301AT - Input SRSD At-Risk Student Information ...................................................... 47
SRSD03 – Programs for Creating State Download File ............................................................ 48
SR.580 – Clear Files Before Starting New Submission .................................................... 48
SR.500 – Build CIMS Download File for SRSD ................................................................ 48
SR.550 – Merge CIMS/Imported Records to Build Download File ................................... 50
SR.301 – Maintain ALL SRSD Information ....................................................................... 51
Title I Information............................................................................................................... 52
Special Education Information .......................................................................................... 53
Early Intervention Information ........................................................................................... 53
Advanced and Accelerated ............................................................................................... 53
Limited English Proficient Information ............................................................................... 54
Migrant Education Information .......................................................................................... 54
Adult Education Information .............................................................................................. 55
SR.560 – Convert SR301 to the State Format SR301MI ................................................. 55
SR.570 – Create a Backup of Your Submission ............................................................... 56
SR.290 – Remove Students from Programs and Remove Data ...................................... 57
SRSD04 – SRSD Data Reports .................................................................................................... 58
SR.620 – Print SRSD Summary Report .......................................................................... 58
SR.659 – Modifications to SRSD Report Writer Items ...................................................... 59
SR.660 – SRSD Report Writer Formats ........................................................................... 60
SR.630 – Select and Print Your Own SRSD Report ......................................................... 61
SR.650 – List Dropped Students from Current and Last Year .......................................... 62
SR.655 – Print Alpha List of Enrolled Students ................................................................ 63
SR.670 – SRSD Count Day Attendance Report ............................................................... 64
ST.2260 – General Report Writer Formats ....................................................................... 66
ST.5530 – Select and Print Your Own Report .................................................................. 66
ST.525 – Print One Per Family Labels by Zip Code ......................................................... 68
SR.625 – Print SRSD FTE/Headcount Table Report ........................................................ 69
SR.635 – Print CIMS FTE and Head Count Table Report ................................................ 70
SR.690 – Class Level/Register Mismatch Report ............................................................. 71
AT.530 – Print Custom Attendance Registers .................................................................. 72
SR.658 – Print Students Expected in Submission ............................................................ 73
SRSD02 – Programs for Importing Records into SRSD ........................................................... 74
SR.301IM – Maintain SRSD Recs-Students Not in CIMS ................................................. 74
SR.510 – Import SRSD Files into CIMS Files ................................................................... 75
SR.700 – Import UIC#s Returned from the State ............................................................. 78
SR.710 – Import UIC#s Returned from the State to SR301IM ......................................... 79
SR.720 – Create Non-SRSD UIC File............................................................................... 80
SR.730 – Import Non SRSD UIC#s Returned from the State ........................................... 81
SR.740 – Create Non-CIMS Student UIC File from SR.301IM ......................................... 82
SR.750 – Import Non-CIMS Stu UIC’s to SR301IM .......................................................... 83
SR.520 – Create CIMS Student Records from SRSD ...................................................... 84
Appendix A – Process for Creating Your SRSD Files .............................................................. 85
Appendix B – SRSD File Layouts ............................................................................................... 91
Appendix C – Student Count Reporting – FFRPT (Fourth Friday) .......................................... 96
Document1 Revised: 01/30/08 (ak)
General Information
Forward
This user guide was developed to assist in using the software developed to report the
Single Record Student Database to the State of Michigan. It includes standard installation
instructions and defines the programs and procedures involved in maintaining student
records. Due to the many varied needs of users, this manual does not provide custom
installation instructions. Please check for custom installation instructions received with the
shipment of the software. Also, it is important to note that the following manual is to be
used in conjunction with the Michigan Department of Education’s Single Record Student
Database manual. This manual is to assist the user with the use of our software, not to
interpret the requirements of the State.
Hardware Requirements
The required hardware components for running the SRSD software consist of the following:
 System i/AS400 running V5R2M0 or higher
 Client Access or TCP/IP on the PC (if transferring files between System i/AS400 & PC)
Limitation of Liability
Computer Management Technologies, Inc. provides this publication “AS IS” without
warranty of any kind, either expressed or implied, including but not limited to, the implied
warranties of merchantability or fitness for a particular purpose. Some states do not allow
a disclaimer of expressed or implied warranties in certain transactions; therefore, this
statement may not be applicable to you.
While every precaution has been taken in the preparation of this manual, CMT assumes no
responsibility for errors or omissions or for damages resulting from the use of the
information contained herein. Changes are periodically made to the information; and these
changes are incorporated in new editions of the manual. Computer Management
Technologies, Inc. may make improvements and/or changes in the product(s) or
program(s) described in this manual at any time. Characters, products and companies are
fictitious, and any similarity to actual persons, business establishments or events is purely
coincidental.
In no event will Computer Management Technologies, Inc. or its developers be liable to you
for any incidental, consequential, or indirect damages (including damages for loss of
profits, interruption, loss of information, and the like) arising out of the use or inability to use
this program even if Computer Management Technologies, Inc. or any authorized
Computer Management Technologies, Inc. representative has been advised of the
possibility of such damages.
Computer Management Technologies, Inc.’s liability to you for actual damages for any
cause whatsoever, and regardless of the form of action, will be limited to the greater of
$500 or the money paid for this program.
Any Questions?
If you have any questions regarding this manual or the use of this program, please call
Computer Management Technologies, Inc. at (989) 791-4860.
Thank you for your support of Computer Management Technologies, Inc.
Document1 Revised: 01/30/08 (ak)
1
SRSD Main Menu
ACS
COMPUTER MANAGEMENT TECHNOLOGIES, INC
MENU SRSD
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Ref: ACS.002 .01
: MICHIGAN SINGLE RECORD STUDENT DATABASE...CMT
PROGRAMS FOR MAINTAINING SRSD RECORDS.....CMT
PROGRAMS FOR IMPORTING RECORDS INTO SRSD..CMT
PROGRAMS FOR CREATING STATE DOWNLOAD FILE.CMT
SRSD DATA REPORTS.........................CMT
SRSD/CIMS SETUP PROGRAMS..................CMT
PROGRAMS FOR MAINTAINING SRSD CODES.......CMT
STUDENT COUNT REPORTING (AKA FOURTH FRIDAY) .
MEAP REPORTING AND MAINTENANCE MENU . . . . .
GRADUATION/DROPOUT REVIEW MENU . . . . . . .
http://www.cmtonline.com . . . . . . . . . .
SRSD01
SRSD02
SRSD03
SRSD04
SRSD98
SRSD99
FFRPT
MEAP
SRSDGR
CMTWEBPAGE
MENU
MENU
MENU
MENU
MENU
MENU
MENU
MENU
MENU
89. Change Assignment
90. Exit ACS
SRSD01 - contains several programs used to maintain SRSD data.
SRSD02 - contains import/upload programs purchased to put data, stored in external
databases, into one convenient location. There is also a program to maintain all fields in
SRSD for those students that are not stored in the CIMS database.
Because the programs on this menu are very powerful, we recommend access to this
menu be limited to only those users that will be uploading/downloading information for
SRSD.
SRSD03 - contains the programs necessary to create and validate the file to be sent to the
State of Michigan. Changing Menu Item Access may also be necessary, depending on the
need and size of your district.
SRSD04 - contains programs to create SRSD reports.
SRSD98 - contains programs that set some defaults within the SRSD software, plus
programs used to crosswalk information between established CIMS programs and SRSD
programs.
SRSD99 - contains programs used to maintain codes required by the State. This menu
should be restricted to users responsible for SRSD setup and maintenance.
FFRPT - contains programs used to monitor student FTE, attributes and FTE report
programs.
MEAP - contains all programs necessary for creating the MEAP Pre-ID file and for
importing MEAP records into CIMS.
SRSDGR – contains the SR.640 program, which will build the file containing all necessary
data to calculate the dropout rates for the previous year.
CMTWEBPAGE - Double-clicking this link: http://www.cmtonline.com will take you to
CMT’s webpage, where you may go into the Michigan client area to obtain the most current
SRSD manuals along with other pertinent documentation.
Document1 Revised: 01/30/08 (ak)
2
Initial Setup for SRSD
Aside from the numerous codes and programs that need to be maintained in SRSD98 and
SRSD99, the following CIMS programs play a vital part of every SRSD submission.
Fields for SRSD records that are not maintained in basic CIMS can be accessed through
the SRSD option in STU.301 or ST.3301 - Basic Student Information, STU.301E - Access
to All Student Records, STU.301M or ST.3301M - Access to Multiple Student Records and
SR.301B – Input Single Record Basic Information.
Along with many programs used within the SRSD software for setup, some CIMS programs
are used. Fields have been added to a few programs for purposes of SRSD reporting and
others simply require setup to be as instructed.
One of the standard CIMS programs that has been modified for SRSD is STU.000, Set-up
Client Members for SMS System Files. This program will copy file SC310 (Course State
Link Numbers, CTE Approved Programs and Related Work-Study for Career and Technical
data), and Advanced & Accelerated.
Another standard CIMS program enhanced for SRSD is STU.301T, Student Transfer.
When a student is transferred from one school to another, this program will update the
student’s LEA and School Code. It will also automatically post summarized absence
history based on the dates established within SR.260 – Maintain SRSD Download Dates.
When a student is enrolled, dropped or transferred, the appropriate date, enrollment or
withdrawal code, operating district, resident district, school code, current class, resident
status, homeroom teacher, and course enrollments will be posted to the SR360WRK work
file. Information in this file can be maintained using SR.360 - Maintain SRSD Dropped
Student Data.
Document1 Revised: 01/30/08 (ak)
3
SCH.310 – Course Definitions
For grades 7 through 12, Math and Science courses, as well as Advanced and Accelerated
course information must be submitted for SRSD.
The second screen of the SCH.310 Course Definition file contains a number of fields to
assist in the tracking of this data, including a number of new fields to track the new State
graduation requirements that will affect the incoming classes. Please refer to CMT’s
Graduation Requirements manual for specific information regarding these fields.
SMS
Course ENG1
Course Definition
Title FR ENG SM1
District ZPS
Ref: SCH.310 .12
School TST
Transcript credit on completion:
.500 Transcrpt St Crd on completion:
.500
Credit for current period GPA:
.500 Legend Code: B
Weighting factor (reports only): ______ Purge Transcript @ Next Schl based on
Grades are: S
Include in:
Remove Course From Transcript?
Y
S = Symbol
Honor Roll? Y Remove GPA from Transcript?
N
N = Not Used GPA?
Y Rmv District Credits From Trnscrpt? N
Level: 2
1 - Advanced
2 - Regular
3 - Essential
Applies to State Graduation Requirements? N On-Line Learning Hours: 17.75
Satisfies Graduation Requirement in ENG SST ___ ___ ___ ___ ___ ___
Satisfies State Grad Requirement in SEN ___ ___ ___ ___ ___ ___ ___
SRSD - FIELDS
Course Enrollment #: 000
Advanced and Accelerated Program Model: 0
Advanced and Accelerated Special Program Options: 0 0 0
Mode: Lookup
F3=Exit
F12=Cancel
The Legend Code field is currently not a valid SRSD field, but has been included in this
program as a courtesy to our clients who are using it to categorize courses for transcripting
purposes.
An On-Line Learning Hours field has been added to assist in tracking the State
Graduation Requirements. Please refer to CMT’s Graduation Requirements User’s Guide
for additional information on this field.
The Course Enrollment field (fills SRSD Field #28) is where the State defined Math and
Science categories will be entered.
The Advanced & Accelerated Program Model field (fills SRSD Field #69) is where the
State defined Program Model will be entered.
The Advanced & Accelerated Program Options fields (fills SRSD Field #70) are where
the State defined Program Options will be entered.
Document1 Revised: 01/30/08 (ak)
4
GRD.201 – Grade Titles
Attendance data must be downloaded for submission, and setup is required within
GRD.201 – Grade Titles. A grade title for the Fall (SRF), Spring (SRS), and End of Year
(SRE) must be set up. Location of the grade titles within GRD.201 is insignificant, but the
titles must be SRF, SRS, & SRE. Fall, Spring and End of Year are the regularly scheduled
submissions required by the State.
SGS
Grade Titles
District
Title
1
MP1
2
MP2
3
EX1
4
SM1
5
MP3
6
MP4
7
EX2
8
SM2
9
SRF
10
SRS
11
SRE
12
___
Ref: GRD.201 .11
ZPS
School TST
BARB'S TEST
Year 01
Description
Final?
Compute?
MARKING PERIOD 1
_
_
MARKING PERIOD 2
_
_
1ST SEMESTER EXAM
_
_
SEMESTER 1 FINAL
Y
_
MARKING PERIOD 3
_
_
MARKING PERIOD 4
_
_
2ND SEMESTER EXAM
_
_
SEMESTER 2 FINAL
Y
_
SRSD ATTENDANCE-FALL
_
_
SRSD ATTENDANCE-SPRING
_
_
SRSD ATTENDANCE-END OF YR
_
_
___________________
_
_
FINAL grades will be posted to the transcript file.
will be available throughout this fiscal year.
Other grades
ATT.650 – Post Summarized Absence History
Attendance information (SRSD Field #21) entered through the Student Attendance System
will be posted using this program. For SRSD grade titles, students must be absent the
entire day for any attendance to post. If a student attends school for any portion of the day,
attendance will not be reduced for SRSD purposes. (This only applies when attendance is
posted for SRF, SRS, and SRE grade titles). ATT.650 no longer has to be run only on
count day, as long as your SR.260 is set up for the current year.
NOTE: If there are students that are scheduled for only four periods of a six period day (for
example), when attendance is posted, it will not post correctly unless a 1.00 is entered for
periods five and six in the ATT.101.12 screen. Verify the periods that attendance is taken
in ATT.101.11.
SAS
Post Summarized Absence History
Process for:
Option: 1
1
2
3
4
Document1 Revised: 01/30/08 (ak)
=
=
=
=
District: ZPS
School: TST
Date: 092304
Date:
Date:
Thru
Thru
Thru
Repost? Y
Post absences
Post absences
Post absences
Post absences
for
for
for
for
021005
selected
selected
selected
selected
5
Ref: ATT.650P.01
Fiscal Year: 01
Grade Title: SRS
Grade Title: ___
Grade Title: ___
grade titles.
classes.
courses and sections.
students.
DATE: Enter the date range for the reporting period attendance that is being posted.
Please refer to the State SRSD manual for information on the count dates.
GRADE TITLE: Enter the grade title for the reporting period being posted. These are the
grade titles (SRF, SRS, and SRE) set up in GRD.201 – Grade Titles.
REPOST?: For SRSD reporting periods, always answer ‘Y’ in this field. This will ensure
that all attendance is included for those students that left the district and returned during
the reporting period.
Once data has been posted using ATT.650 – Post Summarized Absence History, the
information can be maintained using ATT.450 – Maintain Summarized Absence History.
(For questions regarding the use of this program, please refer to your CIMS Student
Attendance System manual.)
GRD.601 – Set Student Date of Graduation
This program is run to set a graduation date for those students that are graduating. This
date is used as the withdrawal date for the graduate students. The exit information for
graduates will only be reported at the EOY cycle. The State requests that you use the day
after the student’s last day of school, graduated, or left.
If you have a number of students who are graduating at the end of semester 1, you may
wish to use this program. If only a few students are graduating, it may be easier to just
modify these records manually.
SGS
Set Student Date of Graduation
Ref: GRD.601P.01
Process for:
District: ___
School:
___
Date:
________
Limit to:
Class:
or
Student No.
(Leave blank to remove date)
12
__________
Note: When processing an entire class, only students that will not
be attending the same school again next year will be set.
F3=Exit
F4=Index
F5=Reset
F12=Cancel
Enter the district, school and date to be used as the graduation date. The graduation date
will only need to be set for Class 12, and leave the Student No. field blank to set the entire
class. This program must be run before you create your End of Year file. To verify
whether or not you have run this program, you may view the student’s transcript file
in GRD.450. If it is necessary to modify the graduation date for individual students,
this can be accomplished in file pgrd301 in smsfile library, through DFU.
Document1 Revised: 01/30/08 (ak)
6
STU.801 – Run Year End Procedure to Promote Students
This program will automatically change the administrative unit for students promoting from
one building to another within the district. Also, a withdrawal record will be written to the
registration record for a student that is currently in 12th grade and the next year information
is different. A note has also been added to the screen reminding users that GRD.601 (Set
Student Date of Graduation) must be run prior to running promotions. If a date is not found
in PGRD301, a withdrawal record will not be created. STU.801 will now also clear out the
SR360WRK file for all records 12 months prior to the date that promotions are run.
When SR.500 – Build CIMS Download File for SRSD is ran, any student that is currently in
grade 12 and their next year grade is not 12 or blank, will receive an exit status of ‘01’ and
the exit date assigned in GRD.601. Each district in CIMS also has the option of pulling the
graduation exit status from a tag or an attribute. Please refer to the SRSD98 –
SRSD/CIMS Setup Programs section of this manual to assist you with the setup for this
option. If these options are not used, the exit code will default as stated above.
SMS
Run Year End Procedure to Promote Students
Ref: STU.801P.01
PROMOTE STUDENTS
This program will promote ALL students
in your file. From School Year 04 to 05
STUDENT RECORD OPTIONS must be set
for each school district before
running this program.
GRADUATION YEAR must be set.
Run GRD.601 before running this program.
ALWAYS update last year information? Y
(If `N`, only updates when District or
School changes)
F3=Exit
F5=Reset
F12=Cancel
F13=Process
Pressing F13 after accessing the initial screen will prompt the following screen. Enter the
date, code and comment to be used when creating a withdrawal record for those students
without a next year school and district in basic student information.
SMS
Run Year End Procedure to Promote Students
Ref: STU.801P.02
PROMOTE STUDENTS
This program will promote ALL students
in your file. From School Year 04 to 05
All students without a next year school and district
will receive a withdrawal record in the prior year.
Please complete the following information needed for
creating the withdrawal record.
Withdrawal Date: 06/15/07
Withdrawal Code: 01
Withdrawal Comment: _________
If this is what you want to do, confirm
by pressing F13=PROCESS key.
Document1 Revised: 01/30/08 (ak)
7
STU.280 – Student Tag Definitions
This program is used to maintain data in a single item tag such as Nutrition Eligibility
codes, Graduation Exit Status codes, Homeless Status codes and Multiple Birth codes.
(You can also store this data in General Student Attributes). If you would like to access the
data once a student is promoted to a graduate district, the tag will also need to be defined
in that school.
You must define five tags to indicate programs that a student is participating in for field
#125 – Program Eligibility/Participation II – to represent Alternative Education,
Developmental/Retention Kindergarten, Out-of-State, 21st Century Learning and
International Student. The tag identifier can be anything the district chooses. The tags that
are set up are then identified within the district definitions (SR.280). When SR.500 – Build
CIMS Download File for SRSD is run, it will pull the information accordingly.
SMS
Student Tag Definitions
Tag GRD
Short Title GRAD EXIT CD
Ref: STU.280 .11
Category
District ESD
Description GRADUATION EXIT CODE FOR SRSD
Are tag assignments deleted at year end? N
Can this tag be transferred to other schools? Y
Does this tag have associated Data? Y
IF YES:
What type of data 1
1 = Single Item
2 = Columnar
3 = Text
Verified? Y
Is the Data Restricted? N
Columnar Data Headings:
_________ ___________ ___________ __________
__________
__________
__________
If you enter a ‘Y’ in the ‘Verified’ field, a second screen will appear where verification data
will be defined. This means that when a student is assigned this tag, the program will ask
the user to enter additional information. If this information does not match an entry in the
verification table, an error will occur.
SMS
Tag: GRD
Student Tag Verification Data
GRADUATION EXIT CODE
Valid data for GRAD EXIT CD 01
02
03
04
05
06
07
08
09
10
12
13
Document1 Revised: 01/30/08 (ak)
8
Ref: STU.280L.
Category:
STU.107 – General Student Attributes
This program can be used to define district wide General Student Attributes. The SRSD
programs can pull data from General Student Attributes for Native Language, Ethnic Code,
Nutritional Eligibility Code, Graduation Exit Code, Residency Status, Resident District,
Homeless Status and Multiple Births. For more information regarding the General Student
Attributes, please refer to your CIMS manual titled Student Management System User
Guide.
SMS
General Student Attributes
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Ref: STU.107 .11
Description
Required?
Year of Graduation
N
Native Language
N
Ethnic Group
N
SO LUNCH CODE
N
Mom Lev of Educ
N
____________________
_
WY School of Choice
N
Economic Indicator
N
____________________
_
Lunch Code
N
Graduation Exit Code
N
Residency Status 12
N
Resident District 13
N
Educating District14
N
Nonconventional Cate
N
Table
N
Y
Y
N
Y
_
Y
Y
_
Y
Y
Y
Y
Y
Y
Low High
00 99
__ __
__ __
__ __
__ __
__ __
__ __
__ __
__ __
__ __
__ __
__ __
__ __
__ __
__ __
Graduation Requirement Plan Attribute Location:
1
STU.108 – Table Values for Student Attributes
This program is used to define the values that can be stored in the General Student
Attributes defined in STU.107. This program is used along with the link programs for
attribute values detailed in the next section of this manual.
SMS
Index of Table Values
Position to Attribute: __
"X" Value Description
C
BA
BAY
_
BD
BANGOR TWP DIST
_
BP
BANGOR PUBLIC
_
BT
BANGOR TOWNSHIP
_
EH
ESSEX./HAMPTON
_
PN
PINCONNING
SMS
Value: __
Attribute
13
13
13
13
13
13
Table Values for Student Attributes
Value:
BA
Description:
BAY_____________
Document1 Revised: 01/30/08 (ak)
Ref: STU.108X.02
Attribute: 13
District Residence
9
Ref: STU.108 .11
Protecting the UIC Field
UIC field protection is possible if you take advantage of switch settings in ACS.350 &
ACS.310. Follow the instructions on the next four pages for setup instructions.
ACS.350 - Maintain Program Technical Definitions
The definition for STU301C, ST.3301 (Basic Student Information), STU.301MC and
ST.3301M (Access to All Student Records) will all need to updated, in order to protect the
UIC field completely. Be certain that Program uses switches? in ACS.350.12 is set to ‘Y’.
ACS
Technical Definition
Ref: ACS.350 .12
Program Name STU301C
Program is coded to handle the selection of:
Default Document Id?
N
Number of copies?
N
Cut-off Date?
N
Form-type?
N
(Y/N)
(Y/N)
(Y/N)
(Y/N)
Program Generates a report?
Prompt for printer overrides?
N
N
(Y/N)
(Y/N)
Program uses switches?
Y
(Y/N)
Program requires a client?
Y
(Y/N)
Press Enter again to reach screen reference: ACS.350.13. Verify the switch on line 14 is
entered as shown below. If line 14 is empty, add the following text to switch #14, ‘Only
allow users w/access to restricted tag to change UIC#s?’.
If switch #14 is already being used for a different switch, please contact CMT for further
direction. Remember, you must do this for both STU301C and STU301MC.
ACS
Technical Definition
Ref: ACS.350 .13
Program Name STU301MC
Description of Switch (Y = 1 or ON)
1. _____________________________________________________________(Y/N)
2. _____________________________________________________________(Y/N)
3. _____________________________________________________________(Y/N)
4. _____________________________________________________________(Y/N)
5. _____________________________________________________________(Y/N)
6. _____________________________________________________________(Y/N)
7. Allow changes to Last Year information?______________________(Y/N)
8. Enable call to STU308 for custom student record?_____________(Y/N)
9. Apply excess credits to ELECTIVE on graduation status?_______(Y/N)
10. Should credit earned be adjusted when credits are applied?___(Y/N)
11. _____________________________________________________________(Y/N)
12. Display course attendance absences?__________________________(Y/N)
13. Display discipline records in ascending order?_______________(Y/N)
14. Only allow users w/access to restricted tag to change UIC#s? (Y/N)
15. _____________________________________________________________(Y/N)
16. _____________________________________________________________(Y/N)
Mode: Change
Cancel? N
NOTE: The switch settings that you see listed on your system could vary, depending on
the custom programs you may have.
Document1 Revised: 01/30/08 (ak)
10
ACS.310 - Maintain Menu Item Definitions
Once the switch setting is established in ACS.350 - Maintain Program Technical
Definitions, you must turn the switch setting on or off using ACS.310 – Maintain Menu Item
Definitions. You must do this for both menu items STU.301 and STU.301M.
On the command screen, use the Change command to access the menu items mentioned
above.
Continue pressing Enter until the screen reference ACS.310.13 is accessed.
Locate the Switch Setting ‘Only allow users w/access to restricted tag to change UIC#s?’.
2/11/03
ACS
Item
COMPUTER MANAGEMENT TECHNOLOGIES, INC
Menu Item Definition
STU.301
12:28:48 QPADEV000A
Ref: ACS.310 .13
Basic Student Information
Program Options
Default Family Record access to "Y"?
Default Emergency Record access to "Y"?
Default Registration Record access to "Y"?
Default Tag Assignments access to "Y"?
Default Request Records access to "Y"?
Default Health Records access to "Y"?
Allow changes to Last Year Information?
Enable call to STU308 for custom student record?
MEAP?
Include old & new family members on change of family number?
Default SRSD Record Access to "Y"?
Only allow users w/access to restricted tag to change UIC#s?
Y
N
N
N
N
N
N
N
N
N
Y
Y
Mode: Change
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
Cancel? N
If the UIC number field is to be protected, then you must enter a ‘Y’. (This will restrict all
users.) Then, follow the instructions for STU.282 in order to specify which users will have
access to the UIC field.
Entering an ‘N’ will allow all users to maintain the UIC number field.
Document1 Revised: 01/30/08 (ak)
11
STU.282 - Access to Restricted Tags
If you have protected the UIC number field on the Basic Student Information screen by
turning the switch setting to ‘Y’ in ACS.310 - Maintain Menu Item Definitions, you must then
give users the authority to maintain the field, by adding them to STU.282 – Access to
Restricted Tags.
To add a user, on the command screen use the Add command and enter the
Systemi/AS400 User ID that you are giving authority to. You MUST use the tag category of
UIC and leave the District field blank. (Because UIC numbers may have to be maintained
for students that have dropped from the district, users should be entered into this program
with a blank district ID.)
SMS
Access to Restricted Tags
A
Add
Change
Delete
Lookup
Index
End
User Id BARBK
Category UIC
Ref: STU.282 .01
District ___
Index: 1
1 = Access Records
2 = Districts
Auto Next Record? N
After completing the command screen as above, press Enter and the user is presented
with the maintenance screen. No action is required on this screen, simply verify that the
information is correct and press Enter to save.
NOTE: If you have users entered into STU.282 - Access to Restricted Tags, but the switch
setting is set to ‘N’, they will still have access to the field, not just those set up in STU.282.
You must turn the switch setting to ‘Y’ in ACS.310 and enter the user into STU.282.
Document1 Revised: 01/30/08 (ak)
12
SRSD99 – Programs for Maintaining SRSD Codes
This menu contains multiple programs that allow for the maintenance of the many codes
the State has predefined for use within SRSD. CMT maintains these codes for all clients
and updates the software whenever a State change is implemented. You may, however,
still make changes to these codes yourself, through the SRSD99 menu.
SR.104 - Maintain EO - Operating ISD/ESA
The Operating ISD number must be entered prior to continuing the setup. Use this
maintenance program to link the Operating ISD/ESA number to the Operating LEA.
NOTE: SR.104 is not updated by CMT with the rest of the codes on your system. It is your
responsibility to maintain this program, should changes be required. This is also true for
SR.146 and SR.147.
Enter the command you wish to run along with the Operating ISD/ESA. To index the
existing codes set up, place your cursor in the Operating ISD/ESA field and press F4.
Pressing Enter accesses the maintenance screen.
CMTSMS
Maintain EO - Operating ISD/ESA
Operating ISD/ESA:
73
Operating ISD/ESA Desc:
SAGINAW ISD
Operating LEA#:
Mode: Change
Ref: SR.104
.11
73
F3=Exit
F12=Cancel
OPERATING ISD/ESA #: These codes are the State assigned ISD/ESA numbers. Please
refer to the State SRSD manual for the valid code for your ISD.
OPERATING ISD/ESA Desc: Enter the text description for the ISD/ESA being added.
OPERATING LEA#: Enter the appropriate LEA number.
Document1 Revised: 01/30/08 (ak)
13
SRSD98 – SRSD/CIMS Setup Programs
Items on this menu are crosswalk programs that need to be set up prior to the use of the
SRSD software.
SR.200 – Maintain Links to State School and District
The district IDs (STU.334 – District Information) and the school IDs (STU.320 – School
Information) established in CIMS need to be linked to the LEA/District (SR. 146), School
Code (SR.147), Operating ISD (SR.104) and County of Residence (SR.105). Once this
information is completed for each school, the above mentioned items will default within
each student’s SRSD record.
The Resident District can be automatically updated for students by setting up Maintain
District Definitions for SRSD (SR.280). For more information, please see SR.280 –
Maintain District Definitions. If a student is transferred between schools/districts using
program STU.301T – Student Transfer, the information in the SRSD record (SR.301B) will
be updated accordingly. Otherwise, changes to the student’s school and district must be
maintained manually within both the student basic record and SRSD record.
CMTSMS
Maintain Links to State School and Dist...CMT
District:
ZPS
School:
TST
LEA/Op. Dist.:
70350
State School:
Mode: Change
SR.200 .11
5141
Operating ISD:
01
County of Res:
70
F3=Exit
Ref:
F4=Index
F5=Reset
F12=Cancel
STATE DISTRICT: Enter the State LEA/District number. These numbers are maintained
using SR.146 - Maintain Basic - LEA/District.
STATE SCHOOL: Enter the State School Code.
SR.147 - Maintain Basic - School Code.
These codes are maintained using
OPERATING ISD: Enter the Operating ISD that was entered using SR.104 - Maintain EO
Operating ISD/ESA.
COUNTY OF RES: Enter the County in which your district/ISD is located. These codes
are maintained in SR.105 - Maintain County of Residence Code.
Document1 Revised: 01/30/08 (ak)
14
SR.210 - Maintain Links to State Classes
Use this program to link your school’s class information defined in CIMS (STU.322 –
School Class Information) to those used by the State. Please refer to the State SRSD
manual for the State required Grade Level/Educational Setting Codes. Because the
MEAP program MP.010 looks at the class levels when building the Pre-ID file, it is
necessary to have ALL class levels you wish to be included in the MEAP file mapped
in SR.210.
NOTE: For students who are in a program that a grade level is not reported for, link the
CIMS class for this program and leave the State Class blank.
CMTSMS
Mode: Add
Maintain Links to State Classes...........CMT
District:
ZPS
School:
ECC
Class:
K_
State Class:
00
F3=Exit
F4=Index
F5=Reset
Ref:
SR.210 .11
F12=Cancel
STATE CLASS: Enter the Grade Level used by the State (SRSD Field #19). In the
example above, school ECC uses ‘K’ to represent Kindergarten. This screen must be
completed since the State class definition for Kindergarten is ‘00’.
Document1 Revised: 01/30/08 (ak)
15
SR.220 – Maintain Links to State Ethnic Codes
The State is requesting certain codes for ethnic categories. Please refer to the State
SRSD manual for a detailed explanation of these codes (SRSD Field #22).
NOTE: In the State’s manual, American Indian or Alaska Native is represented as 100000.
The ‘1’ is the first character, making the attribute value for this 1. Asian American is
010000. The ‘1’ is the second character, making the attribute value 2. Therefore, the
following could be true:
1 = American Indian or Alaska Native
2 = Asian American
3 = Black or African American
4 = Native Hawaiian or Other Pacific Islander
5 = White
6 = Hispanic or Latino
If your CIMS ethnic codes set up in STU.108 (General Student Attribute Values) do not
match those listed above, you will use this program to link your district codes to the State’s
codes. Maintenance within this program is not necessary if the codes you are using
match those listed.
On the command screen, enter the command you wish to execute and choose the CIMS
Ethnic Code that you are linking to a State code. Pressing Enter accesses the following
maintenance screen, where you may now enter the State Ethnic Code you wish to link to
your CIMS code.
For example, in this district, ‘04’ represents Hispanic students.
Hispanics is ‘06’.
CMTSMS
Maintain Links to State Ethnic Codes......CMT
District:
04
State Ethnic Code: 06
01
02
03
04
05
06
F3=Exit
SR.220 .11
ZPS
CIMS Ethnic Code:
Mode: Change
Ref:
The State code for
F4=Index
=
=
=
=
=
=
American Indian/Alaska Native
Asian American
Black or African American
Native Hawaiian or Other Pacific Isle
White
Hispanic or Latino
F5=Reset
F12=Cancel
STATE ETHNIC CODE: Enter the State Ethnic Code you are linking to your CIMS code.
Document1 Revised: 01/30/08 (ak)
16
SR.230 – Maintain Links to State Exit Status Codes
Use this program to link your district’s withdrawal codes to the exit status codes required by
the State (SRSD Field #23). Codes must be maintained whether or not they match the
State exit codes. For example, if you are already using 09 in your district to represent
‘moved out of state’, you still need to enter a record into this program.
NOTE: The default code of 19=Expected to Continue will be used for all students without a
withdrawal record. Users do not need to maintain the 19=Expected to Continue within the
students’ record. The code of 19 will automatically be placed in the students expected to
continue when building the SRSD files.
The code of 19 should NOT be used when students transfer between buildings within the
same district. Set up a different code for these students (i.e. TI = Transfer in District).
Exceptions must be manually maintained in the SRSD programs or by tags or attribute
values. For more information on reporting graduate exit status codes, please refer to the
Maintain District Definitions for SRSD (SR.280) in this section of the manual. DO NOT
enter a withdrawal record for these students or they will not be included in the submission.
The student promotion program STU.801 will record a drop record for graduating students.
If the student is not returning to class 12, it is assumed the student is graduating, and will
receive a withdrawal record.
On the command screen, enter the command you wish to execute and choose the CIMS
Exit Status Code that you are linking to a State code. Pressing Enter accesses the
following maintenance screen where you may enter the State code that you are linking to
your CIMS code. For example, in this district, ‘W’ represents students who have withdrawn
and their continuing plans are unknown. The State code for unknown withdrawals is ‘16’.
CMTSMS
Maintain Links to State Exit Status Codes...CMT
District:
Mode: Change
Document1 Revised: 01/30/08 (ak)
ZPS
CIMS Exit Status:
W
State Exit Code:
16
F3=Exit
F4=Index
F5=Reset
17
F12=Cancel
Ref:
SR.230 .11
SR.250 – Maintain Links to Disposition Codes
Expulsion information must be submitted for all students. In-School and Out-of-School
Suspensions greater than a half day in length must also be submitted for Special Education
students. Any student meeting these requirements from the previous count date must be
reported.
An Action ID of EXP for expulsions and SUS for suspensions will be used for downloading
purposes. Many clients have multiple codes to represent/categorize expulsions and
suspensions. This program is used to maintain the links between existing codes used and
those required for SRSD downloads.
NOTE: This program must be set up even if you are already using the EXP and the
SUS codes.
CMTSMS
A
Add
Change
Delete
Lookup
Index
End
Maintain Links to Disposition Codes.......CMT
Disposition Code SPE
Ref:
SR.250 .01
District ASD
Index: 1
1 = Disposition Codes Entered
2 = Suspension/Disposition Codes
3 = Districts
Auto Next Record? N
Enter the CIMS code you wish to have mapped to the SUS or EXP code.
CMTSMS
Maintain Links to Disposition Codes.......CMT
District:
Mode: Change
SR.250 .11
ASD
CIMS Disposition Code:
SPE
SUS or EXP Code:
SUS
F3=Exit
Ref:
F4=Index
F5=Reset
F12=Cancel
Define whether the CIMS code you are adding to the link file is a suspension (SUS) or
expulsion (EXP). NOTE: As in the example above, if your district already uses the EXP
and SUS codes, you still must enter a record in this link file or the records will not be pulled
into your SRSD file.
Document1 Revised: 01/30/08 (ak)
18
SR.255 – Maintain Links to Special Ed Action/Disposition Codes
Beginning with the Fall 2007 Submission, the State of Michigan has changed the way
Special Education discipline is reported. Discipline (suspension) records are still stored in
CIMS in the STU.303 file. In addition to ‘Removals by a Hearing Officer’, ‘Removals
following a Drug Offense’ and ‘Removals following a Weapons Offense’, a new field
‘Removals following Serious Bodily Injury’ has been added. Also, In-School and Out-ofSchool Suspensions greater than half a day in length must now be reported. Refer to the
CEPI manual (Fields 126 – 137) for further information on each field.
In order to accommodate these requirements, a new mapping program (SR.255) has been
created. This program allows you to map designated Disposition Codes (maintained in
STU.203), to the six codes that will be used by SR.500. Once the Disposition Codes are
mapped, SR.500 will compile the total occurrences and the total number of days for each
area of Special Ed discipline. This means that you no longer have to manually
calculate the occurrences or days for each submission.
SR.255 – Command Screen
Enter the associated CIMS Discipline Code (set up in STU.203) along with the code that
represents the disciplinary action that will be reported (RHO, RWP, etc). Multiple
Disposition Codes may be mapped to the same ‘State’ code in SR.255. These codes may
also be used for General Education students – discipline records will not be extracted
unless the student has a corresponding Special Ed record.
CMTSMS
Maintain Links to Sp Ed Action/Disp Codes.CMT
Ref:
SR.255 .01
A
State Code: IS
CIMS Action/Disposition Code: ISS District ASD
Add
RHO = Removal by Hearing Officer to Interim Alt Ed Setting
Change
RWP = Removal Following Weapons Offense to Interim Alt Ed
Delete
RDR = Removal Following Drug Offense to Interim Alt Ed
Lookup
RBI = Removal Following Serious Bodily Injury to Intrm Alt
Index
IS = In-School Suspension (.5 days or more)
End
OS = Out-of-School Suspension
Index: 1
1 = Mapped Action/Disposition Codes
2 = CIMS Action/Disposition Codes
3 = Districts
F4=Index
Document1 Revised: 01/30/08 (ak)
Auto Next Record? N
19
SR.255 – Maintenance Screen
After entering the codes you wish to link, pressing Enter will bring up a confirmation screen.
CMTSMS
District:
Maintain Links to Sp Ed Action/Disp Codes.CMT
SR.255 .11
ASD
CIMS Action/Disposition Code:
State Code: OS
RHO
RWP
RDR
RBI
IS
OS
Mode: Change
Ref:
=
=
=
=
=
=
OSS
Removal by Hearing Officer to Interim Alternative Ed Setting
Removal Following Weapons Offense to Interim Altr Ed Setting
Removal Following Drug Offense to Interim Alter Ed Setting
Removal Following Serious Bodily Injury to Interim Alt Ed Se
In-School Suspension (.5 days or more)
Out-of-School Suspension
F3=Exit
F4=Index
F5=Reset
F12=Cancel
* It is important to note, that expulsions for Special Education (as well as General
Education) students are still handled in the same manner as in the past, using the ‘EXP’
Disposition Code mapping in SR.250, to pull records in.
* If you are a client that uses SR.301EX, you may wish to map the CIMS codes you have
mapped in SR.255 in the SR.250 program as well. For example, if you have a CIMS
Disposition Code of ‘SBI’ mapped to ‘RBI’ in SR.255, you would also want to map ‘SBI’ to
‘SUS’ in SR.250. This will insure that only ‘SUS’ discipline records are accessible through
SR.301EX.
Document1 Revised: 01/30/08 (ak)
20
SR.260 – Maintain SRSD Download Dates
NOTE: This program should be set up prior to the beginning of school.
The SR.260 program must be set up for each year, designating the count dates that are to
be used when calculating the ending date for the period being posted. These dates will
also default the count dates into SR.500 – Build CIMS Download File for SRSD. This
program is member specific.
Enter the command you wish to use along with the SRSD Download Year to be
maintained.
CMTSMS
Maintain SRSD Download Dates..............CMT
Ref:
SR.260 .11
SRSD Download Year: 08
SRSD Fall Date:
9/26/07
SRSD Spring Date:
SRSD EOY Date:
2/13/08
6/30/08
Last Scheduled Day of School:
Mode: Change
F3=Exit
F4=Index
F5=Reset
6/07/08
F12=Cancel
Enter the count dates for Fall, Spring, EOY and Last Scheduled Day of School into the
appropriate fields.
SR.240 – Maintain Schools and Classes to Bypass for Reporting
There may be schools and/or class levels within your district that do not require submission
of data. You will need to identify those using the SR.240 program. When the submission
file is created, schools and class levels defined in this program will not be downloaded. It is
recommended that you verify the schools and classes stored in this file each year.
On the command screen, enter the command you wish to execute along with CIMS District
ID, School ID and Class that you wish to be excluded from the download. Pressing Enter
will access the maintenance screen that will confirm you have selected the correct school
and district from the command screen to exclude.
CMTSMS
Maintain Schools to Bypass for reporting..CMT
Ref: SR. 240 .11
District ZPS
COMPUTER MANAGEMENT TECHNOLOGIES, INC.
School
TST
CMT’S HIGH SCHOOL
Class
P1
Mode: Change
Document1 Revised: 01/30/08 (ak)
F3=Exit
F4=Index
F5=Reset
21
F12=Cancel
SR.270 – Maintain Links from Resident LEA to Attribute Value
If you maintain each student’s resident LEA on the Basic Student Information Screen within
an attribute, use this program to maintain a link between the CIMS Residency Attribute
value and the State Residency LEA Code (reported in SRSD Field #4).
NOTE: This information is downloaded from CIMS when you run SR.500. If student Resident
LEA Attribute is blank, SR.500 will use the current school and district in STU.301 and copy it
into SR.301B and SR.301. It is recommended that you verify the Resident LEA value for all
School-of-Choice students after running SR.500.
On the command screen, enter the command you wish to execute along with CIMS
Residency Attribute Value, Number and CIMS District that you are linking to the State
code. Pressing Enter accesses the SR.270 maintenance screen where you may enter the
State Residency Code you would like to link to the CIMS Attribute Value.
CMTSMS
Maintain Links from Res. LEA to Attribute...CMT
CIMS District . . . . . . . . : ZPS
Ref:
SR.270 .11
CIMS Residency Attribute #. . : 13
CIMS Residency Attribute Value: ZE
State Residency Code
. . . . : 70350
STATE RESIDENCY CODE: Enter the State Residency Code you would like to link to the
CIMS Attribute Value.
SR.272 – Maintain Links from Resident Status to Attribute Value
If you maintain each student’s resident status on the Basic Student Information Screen
within an attribute, use SR.272 to maintain a link between the CIMS Residency Status
Attribute Value and the State Residency Status Code, SRSD Field #30 (maintained in
SR.145).
NOTE: This information is downloaded from CIMS when you run SR.500. If student Resident
Status Attribute is blank, SR.500 will fill the default resident status of 14 (resident) in SR.301B
and SR.301.
Enter the command you wish to use along with CIMS Residency Status Attribute Value,
Number and CIMS District that you are linking to the State code. Pressing Enter accesses
the SR.272 maintenance screen, where you may enter the State Resident Status Code you
would like to link to the CIMS Attribute Value.
CMTSMS
Maintain Links from Res. Sts to Attribute...CMT
CIMS District . . . . . . . . : ESD
CIMS Resident Status Attr. #
Ref:
SR.272 .11
: 12
CIMS Resident Status Value
. : NR
State Resident Status Code
. : 04
STATE RESIDENT STATUS CODE: Enter the State Resident Status Code you would like
to link to the CIMS Attribute Value.
Document1 Revised: 01/30/08 (ak)
22
SR.280 – Maintain District Definitions for SRSD
This program allows you to designate attributes or tags for a number of SRSD reported
fields.
You must also specify which submission you are working with F, S or E. This switch works
with the SR.430 program to set the count date field to calculate the student’s age as of the
current count date. If you have not yet set this switch for the current submission, it is
possible that all ages being calculated for the Primary Ed Setting field in SR.301SE
are producing errors. Setting the switch to a valid code for the first time will resolve this.
NOTE: If you do not use an attribute or do not want to use this feature, enter 00 for the
attribute numbers. If you do not use a tag or do not want to use this feature, leave the tag
fields blank.
CMTSMS
Maintain District Definitions for SRSD....CMT
District: ASD
Multi-racial Attribute Value . . : 06
Residency Status Attribute Number: 12
Resident Lea Attribute Number. . : 13
Nutrition Elig. Code Attribute # : 05
or Nutrition Elig. Code Tag . . . . : ___
Graduation Exit Code Attribute # : ___
or Graduation Exit Code Tag . . . . : GRD
Ref:
SR.280 .11
Program Eligibility/Participation II
Alternative Education Tag . . : AED
Dev/Retention Kindergarten Tag: DVK
Out-of-State Tag . . . . . . .: OUT
21st Century Learning Pgm Tag : 21C
International Student Tag . . : INT
Homeless Code Attribute # .: 15
or Homeless Code Tag . . . . .: ___
Multi Birth Code Attri # . : 14
or Multi Birth Code Tag . . . : ___
Use "F", "S", or "E" to designate the current submission: F (Fall/Spring/EOY)
If you use an attribute for Residency Status, Resident LEA, or Nutrition Eligibility Codes
you must use programs SR.270, SR.272, and SR.283 respectively, to link the attribute
values to the State codes. This information is downloaded from CIMS when you run
SR.500.
If student Resident LEA Attribute is blank, SR.500 will pull the current school and district in
STU.301 - Basic Student Information and copy into SR.301B and SR.301.
The State codes must be used if you store Graduation Exit Codes in an attribute or a tag.
There is not crosswalk program for these. SR.500 pulls the codes directly from the
attribute or tag without checking SR.230 – Maintain Links to State Exit Status Codes. A
student must be considered a graduate for the Graduation Exit Code to be pulled. A
student is considered a graduate if the current class is 12 and the next year is not 12 or
blank.
You must also designate within this program the tags that have been established to store
the data for field #125 – Program Eligibility/Participation II. Tags must be set up in
STU.280 – Tag Definitions, and the tag identifier can be anything that the district chooses.
Once they are set up and entered, the SR.500 – Build CIMS Download File for SRSD will
pull the information set up accordingly.
Document1 Revised: 01/30/08 (ak)
23
SR.283 – Maintain Links to State Nutritional Eligibility Codes
Use this program to link your CIMS Nutritional Eligibility Codes to the State Nutritional
Eligibility Codes. Enter the command you wish to execute along with the CIMS code and
press Enter. The following maintenance screen is presented, where you may enter the
corresponding State Nutritional Value.
CMTSMS
Link to State Nutritional Elig. Codes.....CMT
CIMS Nutritional Eligibility Value:
Ref:
SR.283 .11
16
State Nutritional Eligibility Value:
3
Enter the Nutritional Eligibility value assigned to
your students in tags or attributes and the corresponding
State approved code to be reported in SRSD.
CIMS NUTRITIONAL ELIGIBILITY VALUE: Enter the CIMS Value you would like to link to
a State code.
STATE NUTRITIONAL ELIGIBILITY VALUE: Enter the State Value you would like to link
to a CIMS code.
SR.285 – Assign Nutritional Eligibility Code by Tag or Attribute
Use this program to automatically assign students Nutritional Eligibility Codes in SR.301B
by a tag or attribute, if you are NOT using SR.280 to maintain Nutritional Eligibility Codes
by tag or attribute.
If SR.280 - Maintain District Definitions for SRSD is set up, SR.500 – Build CIMS Download
File for SRSD will extract the Nutritional Eligibility Code from the designated Tag or
Attribute. This program is not verifying the data you enter matches the data in SR.280.
CMTSMS
Assign Nutritional Elig. Code by Tag/Attr.CMT
Ref: ST.920P .01
Limit to:
District:
ASD
School:
AJH
Attribute:
Tag:
1.
2.
3.
__
NUT
Program will clear all Nutritional Elig. codes first.
Students who are not assigned the indicated tag or attribute will
have a blank State code.
Leave the School blank to process the entire District.
F3=Exit
F4=Index
F5=Reset
F12=Cancel
ATTRIBUTE: If you maintain the Nutritional Eligibility on the Basic Student Information
screen, enter the attribute number in this field.
TAG: If you maintain the Nutritional Eligibility in a tag, enter the tag assigned to the
students in this field. This program is designed to use a simple data tag that contains a
single data element with the eligibility code.
Document1 Revised: 01/30/08 (ak)
24
SR.400 – Clear Specified Attribute
This program can be used to clear the value of an attribute within the Basic Student
Information. For example, if your district uses an attribute to maintain information regarding
Nutritional Eligibility, you can use this program to clear that field each year, to start with a
clean field.
CMTSMS
Clear Specified Attribute.................CMT
Attribute:
01
Ref: SR.400P .01
Change to Value: 02
Limit to:
District:
ASD
School:
AJH
Class:
12
Multiple Students: N
Tag:
___
F3=Exit
F4=Index
F5=Reset
F12=Cancel
Change to Value: You may also simultaneously update the attribute that is being cleared
by entering the new value in the Change to Value field.
SR.920 – Set Student School Code/County/ISD/Operating ISD
This program can be run to ensure that the State school code, County code, ISD and
Operating ISD are correct in SR.301B for the school that the student is currently enrolled
in.
This program can be run at any time, but it doesn’t look at a date to see where a student
was enrolled, as of a particular date. It will update the student’s record based on the
student's latest enrollment record. Resident District and Resident Status will also be
updated if the district definitions are set in SR.280.
CMTSMS
Set St. schlcd/county/ISD/operisd frm enr.CMT
Limit to:
District:
School:
Ref: SR.920P .01
ASD
AJH
___
AEL
___
AHS
___
___
___
___
___
Include/Omit I (I/O)
(c) Computer Management Technologies Inc.
F3=Exit
F4=Index
F5=Reset
F12=Cancel
NOTE: We do not recommend using this program if Resident District and Resident Status
are updated by hand or SR.280 is not used to maintain the resident definitions.
Document1 Revised: 01/30/08 (ak)
25
SR.940 – Create Withdraw Records for Non-Returning Students
Use this program to record withdrawal records in the current year (before promotions) for
students who do not have next year district and school information in the Basic Student
Information screen. If the school knows that a student will not be returning next year, they
can leave the next year school information blank, and SR.940 will create withdrawal
records so that the student is properly reported.
CMTSMS
Create Withdraw Recs for Non-Returning Stu's
District:
Ref: SR.940P .01
ASD
Limit to:
School:
AJH
Class:
__
Multiple Students:
Y (Y/N)
The following will be added to each record:
Withdrawal Date:
6/16/05
Withdrawal Code:
16
Withdrawal Comment:
UNKNOWN_________
DISTRICT: This is a mandatory field. Enter the appropriate CIMS District ID.
SCHOOL: (Optional) Enter the school you wish to create withdrawal records for.
CLASS: (Optional) Enter the class of students you wish to create withdrawal records for.
MULTIPLE STUDENTS: (Optional) Enter a ‘Y’ in this field if you wish to specify particular
students to create withdrawal records for. Otherwise, leave the default ‘N’.
WITHDRAWAL DATE: Enter the Withdrawal Date. This is a mandatory field.
WITHDRAWAL CODE: Enter the Withdrawal Code. This is a mandatory field.
WITHDRAWAL COMMENT: Enter a Withdrawal Comment. This is also mandatory.
These fields will be recorded for every student that does not have next year school
information filled, so this program should be run with care.
Document1 Revised: 01/30/08 (ak)
26
SR.410 – Create Withdrawal Record for Last Year
Use this program to create a withdrawal record within LAST year's student records (after
promotions have been completed) for those students without an enrollment record in this
school year. Just as with previous withdrawal methods, it is recommended that an
additional day be added to the end of the school calendar to accommodate the
withdrawals.
CMTSMS
Create Withdrawal Record for Last Year....CMT
District:
Ref: SR.410
.01
ASD
Print Report Only? Y (Y/N)
(N will create withdrawal record on the date you fill in)
Withdrawal Date:
06/10/03
(Only necessary if updating. Recommend using day after last day of school.)
Withdrawal Code:
09
Withdrawal Comment:
Out of State_____
Limit to:
School:
Class:
This program will add withdrawal
record to LAST year's data
when updating.
AJH
__
Multiple Students: N (Y/N)
F3=Exit
F4=Index
F5=Reset
F12=Cncl
DISTRICT: This is a mandatory field. Enter the appropriate CIMS District ID.
PRINT REPORT ONLY?: Using the default ‘Y’ will allow you to print and review a report
prior to the withdrawal records actually being created. Enter an ‘N’ if you wish to execute
the program as well as generate a report.
WITHDRAWAL DATE: Enter the appropriate date from last year’s calendar or use the F4
index feature to select the date you wish to use as the withdrawal date. (An additional day
may need to be added through ATT.210.)
WITHDRAWAL CODE: Enter the Withdrawal Code you wish to use.
WITHDRAWAL COMMENT: Up to 16 characters may be used in the comment field.
LIMIT TO SCHOOL: Enter the CIMS school code you wish to limit the program to.
LIMIT TO CLASS: Enter the corresponding class for the specified school.
MULTIPLE STUDENTS: Enter a ‘Y’ in this field if you wish to specify particular students to
create withdrawal records for. Otherwise, leave the default ‘N’.
These fields will be recorded for every student that does not have an enrollment record in
the current year, so this program should be run with care.
Document1 Revised: 01/30/08 (ak)
27
SR.420 - Update Ethnic Codes in SR301B
You may run this program at any time of year to update the Ethnic Codes in your SR.301B
file to match the Ethnic Code Attribute you are using in your Basic Student Record.
You may run by district for the entire district, by school or the fields may be left blank to
process for all districts.
SMS
Update Ethnic Codes in SR301B
FY05
SR.420P .01
Limit To:
District:
ASD
School:
AJH
(Leave District and School blank to
process all districts, including
unassigned.)
Do you want to replace the multiple ethnic codes in SR.301B with
the attribute value found in STU.301 if the two do not match?
N (Y/N)
If you choose Y and none of the multiple ethnic codes in SR.301B
match the ethnic attribute in STU.301, the ethnic code in SR.301B
will be cleared and replaced with the ethnic attribute in STU.301.
Example: in SR.301B a student is ranked as both caucasian and africanamerican, but the STU.301 ethnic attribute indicates the student is
asian/pacific-islander. After this program completes, both files will
show the student ranked as asian/pacific islander.
F3-Exit
F4-Index
F5-Reset
F12-Cancel
Do you want to replace the multiple ethnic codes in SR.301B with the attribute value
found in STU.301 if the two do not match?: If you answer ‘N’ to this field, Ethnic Codes
will be updated for all students except those with multiple codes in the SR.301B.
Two reports will be generated; one showing the students with multiple ethnic codes that
were not updated and a second showing which students had which codes changed.
For students whose codes are completely different; example: in STU.301, they are a ‘1’
and in SR.301B they have multiple ethnic codes, as shown here (a 4 and a 6), the program
will update the code in SR.301B to a 1, when you answer the field ‘Y’.
Racial/Ethnic Code (Range 0-6):
American Indian or Alaskan Native . . . :
Asian American . . . . . . . . . . . . . :
Black or African American . . . . . . . :
Native Hawaiian or Other Pacific Islander:
White . . . . . . . . . . . . . . . . . :
Hispanic or Latino . . . . . . . . . . . :
0
0
0
1
0
1
However, if even 1 of the ethnic codes in SR.301B matches the ethnic code in the
STU.301, the program will NOT update SR.301B. (Example: If they had a 1 and a 6 in
SR.301B.)
Document1 Revised: 01/30/08 (ak)
28
SR.430 - Set SRSD Count Date for SR301IM Records
Use this program to fill the ‘Count Date’ field in both the SR.301IM files (SR.301 and
SR.301B will have the Date of Count field filled when SR.500 is run).
Previously, the Count Date field was filled when the SR.560 – Convert to the State Format
SR301MI was run.
But because SRSD Field #44 – Primary Educational Setting now requires that the student
age be validated against the current count date to verify the appropriate code is used, it
was necessary to add this program as well as an additional field to SR.280.
Be sure you have the appropriate flag set in SR.280 before running SR.430.
Enter F for Fall, S for Spring and E for End-of-Year.
CMTSMS
Set SRSD Count Date for SR301IM Records...CMT
Report (Fall/Spring/EOY):
Ref: SR.430
.01
F (F/S/E)
Computer Management Technologies, Inc.
F3=Exit
F12=Cancel
SR.963 – Update SR360WRK Files
The SR.963 program can be run any time you believe your class levels in SR.360 are out
of sync with the class levels in the student’s registration screen.
Initially, you may want to run the program saying ‘N’ to the ‘Update File’ option. This will
print a report of all students whose class levels in the two files do not match. Note that
even ‘legitimate’ discrepancies (such as those students who may have changed class
levels mid-year) will appear on the report. You may Include/Omit up to 20 Schools or 20
Registers.
CMTSMS
Update SR360WRK Records...................CMT
District:
Limit to:
School:
Register:
Ref: SR.963
.01
ASD
AAA BBB CCC 005 061 999 ___ ___ ___ ___ Include/Omit O
___ ___ ___ ___ ___ ___ ___ ___ ___ ___
CKA CKP CPS CIC ___ ___ ___ ___ ___ ___Include/Omit I
___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Update File?
N (Y/N)
Print Report Only?
Y (Y/N)
F3=Exit
F4=Index
F12=Cancel
Once executed, the program will update the class level in SR.360 (WRK) file, using the
class level in the student’s registration screen. A report is generated of all students whose
records have been updated.
Document1 Revised: 01/30/08 (ak)
29
CIMS Programs Used to Maintain SRSD Fields
There are many fields of data that the State has requested to be submitted electronically.
Of course, many of the required fields already exist within CIMS. The following section
describes changes to existing CIMS programs and describes the fields from these screens
that are used by the SRSD software.
ST.3301 – Basic Student Information (or STU.301)
ST.3301M – Access to Multiple Student Records (or STU.301M)
In addition to the standard CIMS programs (STU.301, STU.301E & STU.301M), also
available are ST.3301 & ST.3301M. These two programs access standard CIMS data, but
with a few added features not available through CIMS programs.
Switch settings must be maintained for ST.3301 and ST.3301M through ACS.350 &
ACS.310. Also, if you use STU.006 - Student Multiple Records Access Restrictions to
maintain security for those that use STU.301M, you will need to set up the same security
for ST.0006. This new program sets the security for ST.3301M.
The default value for the SRSD record field can be changed at the discretion of the district.
This can be done by changing the switch setting in program ACS.310 – Maintain Menu
Item Definitions, for program STU.301 – Basic Student Information. You may have to
contact your System Administrator to do this.
SMS
 Contacts
Basic Student Information.................CMT
 Emergency  Registration  Tags  Requests
Student No.
Add
Change
Delete
Lookup
Index
End
Index:
 1=Name (L/F)
 2=Number
 3=File ID
 4=By Family No.
 5=Fam by P Cntct
 6=Gen Stu Attr.
 7=Attr. Values
 8=Classes
 9=City Codes
School
Ref: ST.3301 .01
 Health  SRSD
District ___
Include: ALL Schools? _ or Unassigned? _
_____________________ ________________ Cls __
_________
________ ___
_____________________
__
(c) Computer Management Technologies Inc.
Auto Next Record? N
Document1 Revised: 01/30/08 (ak)
30
ST.3301 – Basic Student Information (or STU.301)
The Student Basic Information screen has been enhanced so that SRSD fields are required
when adding/changing students. A UIC # field has also been added to store each student’s
unique identification number assigned by the State. The UIC # field may be left blank for
incoming students.
The following pages contain brief explanations of the Basic Student Record fields that are
necessary to maintain for SRSD purposes. For fundamental questions about the CIMS
Basic Student Information Record, please consult your CIMS manual, “Using the Student
Management System”. For questions regarding specific State reporting requirements,
please consult your State SRSD manual.
SMS
Basic Student Information.................CMT
Ref: ST.3301 .11
File ID
Last
First
Middle
Other
Suffix
1777 KOSTICK_________
BARBARA__
ANN_______ _____________ ___
Sex: F
DOB: 8/30/95
Age: 18
Birthplace: MT CLEMENS ___
Dis Sch Cl Number
UIC Number
Stu Rec Restricted? Y
Current Year : ZPS TST 12
1777 0000000010
Orig Enroll: 8/29/01
Next Year . : GRD 208 GR ________
Last Attended: ASD AEL 04
1777
Alternate #: 043502019
Transfer from: SAGINAW
Family 1: 8657978 ___
Family 2:
10648 ___ Resides: 1 (1/2) Privacy: N
DALE DEFOUR
Stu Ph#: 865-8223 989 Unl? N
12665 S LAKEFIELD RD
Fam Ph#: 987-6543 616 Unl? N
SAGINAW
MI 48906 0000
HR Number :
AM Bus: A21
Counselor: KOST R
HR Teacher:
PM Bus: B15
Locker . : A1250
Year of Graduation
05
test2
__
Native Language
12
School of Choice
__
Ethnic Group
02
Economic Indicator
01
Nutrition Eligible? LA
Test
__
test1
__
Lunch Code
YE
Graduation Exit Code
Residency Status 12
District Residence
test3
test4
Change
F10=SpIn
F3=Exit
F4=Index
F5=Reset
01
NR
BA
ZE
NN
F12=Cncl
UIC#: (SRSD Field #124) This field will store the Unique Identification Code Number
assigned by the State of Michigan for students.
BIRTHPLACE: (SRSD Field #12) The SRSD software will download the information from
this field. Cities can be entered using spaces (i.e. Mt Clemens). The download programs
will remove spaces and punctuation.
ORIG ENROLLED: (SRSD Field #20) This date should be the original date the student
began attending school within your district. If a student attends your district, leaves and
then returns, this date should be updated to the most recent enrolled date. When you
press Enter on this screen, the program will verify that the original enrollment date does not
precede the student’s birth date.
NATIVE LANGUAGE: (SRSD Field #75) This field will update the Primary Language field
for students with a SR.301BI Limited English Proficient record.
ETHNIC GROUP: (SRSD Field #22) The State requires certain codes for ethnic categories.
Refer to the State SRSD manual for an explanation of each code. At least one ethnic code
must be represented as a ‘1’.
Document1 Revised: 01/30/08 (ak)
31
A feature was added to the Ethnic Group field, so that if an attribute value representing
Multi-‘Racial’ is entered when doing a change in a student record (a value you’ve set up in
STU.108 and SR.280), a secondary field becomes available. Within this secondary field,
the student’s ethnicity may be ranked. This is beneficial when a user is restricted from the
SRSD file. (Note that this feature is not activated unless the student has an SR.301B
record.)
Please rank ethnicity appropriately, 0=none,
SRSD Racial/Ethnic Code (Range 0-6):
American Indian or Alaskan Native . . . . .
Asian American . . . . . . . . . . . . . . .
Black or African American . . . . . . . . .
Native Hawaiian or Other Pacific Islander. .
White . . . . . . . . . . . . . . . . . . .
Hispanic or Latino . . . . . . . . . . . . .
1=most - 6=least
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
.
:
:
:
:
:
:
0
1
0
0
0
1
NOTE: In the State’s manual, American Indian or Alaska Native is represented as 100000.
The ‘1’ is the first character, making the attribute value for this 1. Asian American is
010000. The ‘1’ is the second character, making the attribute value 2. Therefore, the
following could be true:
1 = American Indian or Alaska Native
3 = Black or African American
5 = White
2 = Asian American
4 = Native Hawaiian or Other Pacific Islander
6 = Hispanic or Latino
If your current Ethnic Codes do not match those listed, the SRSD software does include a
crosswalk program. Please refer to SR.220 – Maintain Links to State Ethnic Codes for
further information.
GRADUATION EXIT CODE: (SRSD Field #23) You can use an attribute or tag to store
Graduating Students Exit Codes. Use the SR.280 – Maintain District SRSD Definitions
program to indicate your choice.
NUTRITION ELIGIBILITY CODE: (SRSD Field #31) You can use an attribute or tag to
store student Nutrition Eligibility Codes. Use the SR.280 – Maintain District SRSD
Definitions program to indicate your choice. NOTE: a value of ‘3’ (not eligible) will default
in SR.301B & SR.301 (after running SR.500) for all students who do not already have a
value stored in this field.
RESIDENCY STATUS: (SRSD Field #30) You can use an attribute to store student
Residency Status Codes. Specify the attribute used for this data in SR.280 – Maintain
District SRSD Definitions. NOTE: Residency Status will default to a code of ‘14’ in
SR.301B & SR.301 (after running SR.500) when the Operating District and Residency
District are the same, and for those students who do not already have an attribute value in
stored in this field.
RESIDENT DISTRICT: (SRSD Field #4) You can use an attribute to store student
Resident District Codes. Define the attribute used for this data in SR.280 – Maintain
District SRSD Definitions.
For more information, please refer to the description of SR.280 in the SRSD98 –
SRSD/CIMS Setup Programs section of this manual.
Document1 Revised: 01/30/08 (ak)
32
Primary Contact Information
The address information required by the SRSD (fields #13, #14 & #15) is stored in the
CIMS Family Information program. The SRSD software will report the address of the
primary contact of the residing family.
CMTSMS
Primary Contact Information
Ref:
Student No.:
1777 JANE A. DOE
FEMALE
BARB'S SCHOOL FOR TESTING/97-98 SCHOOL
Stu Phone: 616 753-8334
Fam ID:
10361
Primary for Family 1
This Information is RESTRICTED
Call Last Name
First Name
Middle
Title
1
DOE
JAMES
House # Pfx Street Name
Type Sfx Unit City
Home: 5555
HILTON
ST CHARLES
St: MI Zip: 48602 - 0000
Phone: 517 ________ Unl? N
City Cd:
Map Grid:
Mail: 5555
St: MI
HILTON
Zip: 48602 - 0000
STU.305 .11
Class: 10
Age: 15
Relationship
FATHER
____
ST CHARLES
Employer:
Work: _______ ___ Ext: ___
Occupation:
CELL _______ ___ Ext: ___
Fed Empl?
N
PAGER _______ ___ Ext: ___
E-mail:
_______________________________________________________________
Print? Label: Y Report Card: Y Attend Ltr: Y Discipline Ltr: Y Schedule: Y
F7=Secondary F9=Additional Contacts F10=Special Instructions
Mode: Change
F3=Exit
F5=Reset
F12=Cancel
Student Registration and Enrollment Information
The SRSD software will pull FTE information from the FF220 section of the enrollment
screen and enrollment/withdrawal dates from the PATT270 section when the SR.301 file is
built.
REMINDER: Total FTE cannot be greater than 1.00.
SAS
Registration and Enrollment Information
Ref: STU.360 .11
1777 JANE A. DOE
FEMALE Age: 15
Class: 10 Year: 01
Phone: 753-8334
Student No.:
SRSD SCHOOL
Locker:
______
Counselor:
KOST R
Homeroom:
555
Homeroom Teacher:
KOST R
Morning Bus:
___
Afternoon Bus:
___
FTE = General Ed:
F4=Index
Date
9/10/03
_______
_______
_______
_______
_______
.75
Code
E
__
__
__
__
__
+
Adult Ed:
Register
C09 F
___ _
___ _
___ _
___ _
___ _
.00
+
Voc Ed:
Comment
Load
ENROLLED
1
________________
_
________________
_
________________
_
________________
_
________________
_
.00
+
Special Ed:
.25
School District
TST
ZPS
___
___
___
___
___
___
___
___
___
___
Cancel? N
Document1 Revised: 01/30/08 (ak)
33
Student Discipline
Expulsion information must be submitted for all students (SRSD Fields #112-#120) and
suspension information for Special Education students (SRSD Fields # 126 - 137).
Expulsion maintenance will be discussed in this section. You should also refer to the
SR.255 section in this manual for further information on Special Ed suspensions and
discipline reporting.
STU.303 is accessible as a ‘stand-alone’ program, as well as being accessible through
STU.301E, STU.301M and ST.3301M. Discipline records may also be maintained through
SR.301EX and SR.301IM for non-CIMS students.
CMTSMS
Student Id:
***
Notes: N
Offense
Date: 3/21/07
Maintain Student Discipline Records
3818 AMY R. KOLKA
Class: 07 Year: 07 Counselor: AYOTTE
Time: 12:00
Code: CEL
Action
Date: 3/21/07 Code: IS_
Dist: ASD Schl: AJH Teacher: ______
SRSD Expulsion Fields
Incident Type: __
Incident Cost: $
Unit: ___
Ref: STU.303 .11
FEMALE Age: 14
Phone:
Referral: ___
Days:
2.50
Administrator: ______
Incident Location: __ Incident time: __
Primary Victim : __ Follow-up: __
(c) Computer Management Technologies, Inc.
Mode: Change
F3=Exit F4=Index F5=Reset
F12=Cancel
When building the SR.301 file, the SR.500 will extract data from the most recent record in
the student’s expulsion records for the current year. For Special Education suspension
records, SR.500 automatically calculates all of the occurrences and days suspended and
populates the SR.301 file with this information.
NOTE: Codes set up in program STU.203 – (Suspension/Disposition Codes) that need to
be reported, must be linked in SR.250 – Maintain Links to Disposition Codes, even if you
use SUS and EXP for Suspension and Expulsion.
SRSD FIELDS EXPULSION FIELDS
Incident Type: (SRSD Field #115) Enter the 2-character code for the primary occurrence
that led to the student being expelled.
Incident Location: (SRSD Field #116) Enter the code representing the location of the
incident that precipitated the expulsion.
Incident Time: (SRSD Field #117) Indicate whether the incident occurred during or after
school hours.
Incident Cost: (SRSD Field #118) Indicate the dollar amount of damages as a result of the
incident.
Primary Victim: (SRSD Field #119) Enter the code representing the primary victim of the
incident.
Follow Up: (SRSD Field #120) Identify what action was taken as a result of the expulsion.
Document1 Revised: 01/30/08 (ak)
34
Be aware that there are ‘key’ fields within the discipline record that CANNOT be changed.



Those key fields are Date, Time and Offense code.
Records from previous years cannot be changed when signed into the current year.
Depending on how you are accessing the discipline file (STU.301E, STU.303) and the
switch setting in ACS.310, the index screen can vary.
In the event it should become necessary to change a date, time or offense code (keys within a
record), it is possible to copy the existing record using the Add/Copy command. Select the
record you wish to copy with an ‘X’ and ‘bring it’ back to the main screen. From there, use the
Add command and the Copy command in the ‘Auto Next Record’ field as shown here:
CMTSMS
Maintain Student Discipline Records
A
Add
Change
Delete
Lookup
Index
Ref: STU.303 .01
Student Id: 000003818 Offense Date: 09/21/07 Time: 09:00 Code: CEL
Index: 1
1 = Student Discipline by Name
2 = Student Discipline
3 = Student Discipline
Incident Code/Date
4 = Student Discipline
Action Code/Date
5 = Offense/Suspension
F4=Prompt
by Student Id
by Name/Dist/Schl/
by Name/Dist/Schl/
Codes
Auto Next Record? C
Upon pressing Enter, the key fields are now accessible. If notes were entered on the original
record, they will appear within the new record also.
When adding a new offense and wish to add notes, you must enter ‘Y’ in the Notes field. Once
notes are added, a ‘+’ sign appears in the Notes field. Notes can be accessed by entering a ‘Y’
when going in with a Change command. Notes are accessed automatically when going into
the record on a Look command.
SR.303Q – Query Listing of Partial Days
A report program has been provided for your convenience that will allow you to see all
discipline records that have had a partial day entered within the STU.303 file. This will assist
you in verifying discipline occurrences and days in the SRSD submission file.
Dist
Schl
ASD
AJH
Student Listing from PSTU303H File - Partial Days
Student ID Student
Student
Incident
Last Name
First Name
Date
Document1 Revised: 01/30/08 (ak)
2505
2505
1544
1544
11339
BAILEY
BAILEY
BALEOFHAY
BALEOFHAY
HENDRIX
GEORGE
GEORGE
AREYEETENUH
AREYEETENUH
JIMMI
35
0/00/00
0/00/00
0/00/00
0/00/00
0/00/00
CIMS TIME
12:00
10:00
10:00
10:00
10:00
PAGE
1
CIMS
Suspension
Code
ARM
FTG
CEL
CEL
DIS
Half
Day
Susp?
H
Q
H
T
H
STU.301T – Student Transfer
The Student Transfer program has had many modifications made in order to accommodate
SRSD data compilation. When a student is transferred from one school to another, this
program will update the student’s LEA and School Code. It will also automatically post
summarized absence history based on the date established within SR.260 – Maintain
SRSD Download Dates.
When a student is enrolled, transferred or withdrawn, the appropriate date, enrollment or
withdrawal code, operating district, resident district, school code, current class, resident
status, homeroom teacher and course enrollments will be posted to the SR360WRK work
file. Information in this file can be maintained using SR.360 – Maintain SRSD Dropped
Student Data. This information is used to determine where the student was enrolled on
count day.
To insure that the correct class level is written to the SR.360 file when transferring an
unassigned student back into the district, an additional screen has been added to the
STU.301T. Enter the class level the student is transferring into.
SMS
Student Transfer
Student No:
10207 ERIC SCHWARTZLY
*UNASSIGNED*
Class:
Year: 08
Enter the class level the student will be in:
Ref: STU.301T.11
MALE
Age: 18
Phone:
08
Upon the completion of transferring of an unassigned student back into the district, the
program displays a ‘pop-up’ screen, asking you to confirm whether you would like to go to
the Basic Student Information screen. If you answer ‘Y’, you will automatically be routed to
the basic screen where the current class level may be updated, as well as the family
information screen, where the current address may be updated.
SAS
Registration and Enrollment Information
Student No:
6837 HECTOR TATE
AMY'S J.H.
Class: 08
Year: 09
Ref: STU.360 .11
MALE
Age: 14
Phone:
-----WARNING----If this is a student RETURNING to the district, please update the original
enrollment date and/or the current class in Basic Student Information.
Do NOT update the original enrollment date if the student transfers between
buildings within your District!
Would you like to go to Basic Student Information now? N (Y/N)
If the user does not want to go to the Basic Student Information at this time and enters an
‘N’, they will simply return to the STU.301T prompt screen. A switch is available in
ACS.310 to change the default setting for this screen.
NOTE: When using STU.301T to drop a student, please note that the General Ed FTE
field is protected and cannot be deleted.
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36
SRSD01 – Programs for Maintaining SRSD Records
This menu contains the programs used for maintaining the SRSD information for which
fields do not already exist within CIMS. Through SR.301B – Input Single Record Basic
Information, users access the SRSD Basic Information and have the option to access the
additional records that are possible to be associated with the students’ SRSD record.
Additional records can also be accessed through individual menu items that exist on this
menu.
SR.301B – Input Single Record Basic Information
As of the Fall 2007 submission, an SR.301B record will now be created when a student is
enrolled through the STU.301 or ST.3301 programs, even when the user does not have
access rights to the SRSD screen!
Any information that is entered into the attribute area for SRSD purposes (such as
Nutritional Eligibility, etc.) will be written to the SR.301B record when it is created. It will
still be necessary, however, to update the SR.301B screen with the appropriate multi-racial
codes.
Once the student has been added and an SRSD record exists, the Change command can
be used. Running SR.500 - Build CIMS Download File for SRSD will create an SR.301B
record for any CIMS students who do not currently have one.
SR.301B – Maintenance Screen
CMTSMS
Input Single Record Basic Information.....CMT
Ref: SR.301B.11
CIMS File Id: 000001777 Name: BARB
KOSTICK
Birthdate:
8/28/88
Gender: F
Grade/Setting Level: 11
Address:
5070 LAWNDALE ST
ST CHARLES
48603 - 1111
Operating ISD/ESA # . . : 01
County Code . . . . .: 70
Operating District. . . : 70350
Resident LEA . . . . : 70350
School Code . . . . . . : 04627
Student Residency . : 14
Supp. Nutrition Elig. . : 0
Homeless . . . . . . : 0
Student Record ID Number: 000001777
Multiple Births . . .: 01
Racial/Ethnic Code (Range 0-6):
Early Childhood Enrollment:
American Indian or Alaskan Native . . . : 0
___ ___ ___ ___ ___
Asian American . . . . . . . . . . . . . : 0
Early Childhood Exit Rsn: __
Black or African American . . . . . . . : 0
At-Risk Students:
Native Hawaiian or Other Pacific Islander: 0
Instructional Services:
White . . . . . . . . . . . . . . . . . : 1
___ ___ ___ ___ ___ ___
Hispanic or Latino . . . . . . . . . . . : 0
Support Services:
___ ___ ___ ___
Program Enrollment/Eligibility (Y/N/D):
Title 1 . . . . : Y Special Education : Y Early Intervention . : Y
Career & Tech Voc: Y Advanced & Accel
: Y Limited Eng Proficient: Y
Migrant Education: Y Adult Education . : Y Section 504 . . . . . : N
Mode: Change
F3=Exit
F4=Index
F5=Reset
F12=Cancel
The demographic information at the top is for display only and is stored in the student’s
CIMS Basic Information record.
Document1 Revised: 01/30/08 (ak)
37
STUDENT RECORD ID NUMBER: This field is for display only. This field will remain blank
until the download program (SR.500) is executed. The student’s CIMS file ID will then be
displayed in this field.
The following fields are defaulted according to the data entered with SR.104 - Maintain EO
- Operating ISD/ESA and SR.200 - Maintain Links to State School and District or the data
is pulled from tags or attributes as defined in SR.280 – Maintain District Definitions for
SRSD.
OPERATING ISD/ESA #
COUNTY CODE
OPERATING DISTRICT #
RESIDENT LEA NUMBER
SCHOOL CODE
(SRSD Field #1)
(SRSD Field #2)
(SRSD Field #3)
(SRSD Field #4)
(SRSD Field #5)
STUDENT RESIDENCY: (SRSD Field #30) This field is defaulted to 14 (All Other Resident
Students) for all students in SR.301B and SR.301, when the attribute is left blank and when
the operating district and resident LEA are the same. Exceptions must be maintained
individually.
SUPPLEMENTAL NUTRITION ELIGIBILITY: (SRSD Field #31) Indicate the nutrition
program the student is eligible for individually or in tags or attributes as defined in SR.280.
Students whose attributes are left blank or have no tag, will have a ‘3’ defaulted in their
SR.301B and SR.301.
HOMELESS STUDENT: (SRSD Field #34) Indicate the type of temporary residence where
the homeless student resides.
MULTIPLE BIRTHS: (SRSD Field #32) Identify whether the student has siblings with the
same unique identifying characteristics. Each student from such a multiple birth should
have a unique number; it is recommended by the State that the birth order be used.
RACIAL/ETHNIC CODE: (SRSD Field #22) A ‘1’ will be placed in the corresponding ethnic
field in SR.301B, according to the value located in attribute #3 from the student’s basic
record. If your district’s ethnic codes do not match those used by the State, you must set
up SR.220 - Maintain Links to State Ethnic Codes.
NOTE: If a student is multi-racial and has more than one ethnic code selected, sequential
numbers can be used. For example, a ‘1’ in Black or African American and ‘2’ in White.
Please refer to the State’s SRSD manual for further details.
EARLY CHILDHOOD PROGRAMS: (SRSD Field #52) Indicate the early childhood
program(s) in which the child is participating. Up to five programs may be entered.
EARLY CHILDHOOD EXIT REASON: (SRSD Field #53) Indicate the primary reason why
the student left or completed the program or service.
AT-RISK INSTRUCTIONAL SERVICES: (SRSD Field #94) Identify up to six instructional
services provided to the At-Risk Student.
AT-RISK SUPPORT SERVICES: (SRSD Field #95) Identify up to four support services
provided to the At-Risk Student.
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38
PROGRAM ENROLLMENT/ELIGIBILITY: (SRSD Field #29) The programs listed in this
section are additional records that can be associated with each student’s SRSD record.
For those records that are to be maintained, enter ‘Y’ next to the corresponding record.
Upon pressing enter, the program will automatically access the records in which ‘Y’ was
entered. NOTE: Section 504 is a Y/N field only, it does not have a separate screen or
other fields associated with it.
If you choose to not access an additional record, enter ‘N’ next to the corresponding record.
Changing the field to ‘N’ will not delete the existing information in the record, it will simply
cause the record to be by-passed. Enter ‘D’ next to any records you wish to delete for this
student.
The following are sample screens that a student could have associated with their SRSD
record. It is important when maintaining data on these screens to refer to the Michigan
Department of Education’s SRSD manual for detailed explanations.
SR.301T1 - Input Title 1 Student Information (SRSD Fields #91 - #92)
CMTSMS
Input Title 1 Student Information.........CMT
CIMS File Id: 000001777
Student Name: BARB
KOSTICK
Title I
Targeted Assistance Schools Programs
Ref: SR.301T1.11
TAS Instructional Services (Y/N): Y
N
Y
N
Y
Y
Y
Reading/Language Arts
English (ESL) for LEP Students
Mathematics
Science
Social Studies
Vocational/Career
Other
TAS Support Services (Y/N)
Supporting Guidance/Counseling
Social work, Outreach/Advocacy
Prevention Education
Health
Dental
Eye Care
Pupil Transportation
Other
Mode: Change
Document1 Revised: 01/30/08 (ak)
F3=Exit
. . : N
Y
N
Y
N
Y
N
N
F4=Index
F5=Reset
39
F12=Cancel
SR.301SE - Input Special Education Information (SRSD Fields #36 - #50)
NOTE: The Section 52 FTE will be updated by the FF220 Special Ed FTE field.
CMTSMS
Input Special Education Information.......CMT
CIMS File Id:
1777 Name: BARBRA
R KOSTICK
SPECIAL EDUCATION
Primary Disability:
5
Additional Disability:__
IEP/Implmnt. Date :
2/27/04
FTE in Section 52 :
.27
FTE in Section 53 . :
.00
Program Service Codes:
Support Service Codes:
999
499
120
470
200
___
___
Ref: SR.301SE.11
___
Primary Ed. Setting :
1
Placement in District by Another District IEP: _
Exiting Information:
Exit/Completion Reason: __
Exited Date:
0/00/00
Mode: Change
F3=Exit
F4=Index
F5=Reset
F12=Cancel
SR.301EI - Input Early Intervention Student Info (SRSD Fields #54 - #60)
CMTSMS
Input Single Record Basic Information.....CMT
CIMS File Id: 000001777
Student Name: JANE
A DOE
Early Intervention
Eligibility as Identified on IFSP or IEP: _
Date of IFSP . . : 0/00/00
Primary Setting : __
Ref:
SR.301E.11
Service Provided Under IDEA Part C:
___ ___ ___ ___ ___ ___
Exit Completion Reason :
Date Exited or Completed:
Mode: Add
F3=Exit
__
0/00/00
F4=Index
F5=Reset
F12=Cancel
SR.301GT - Input Advanced & Accelerated Student Info (SRSD Fields #69-#70)
CMTSMS
Input Single Record Basic Information.....CMT
CIMS File Id: 000001777
Student Name: JANE
A DOE
Advanced & Accelerated
Program Model:
___
Special Program Options:
___ ___ ___
Advance & Accelerated program date:
Mode: Add
F3=Exit
Ref: SR.301GT.11
F4=Index
0/00/00
F5=Reset
F12=Cancel
NOTE: The Advanced & Accelerated program date is not a State required field. This field
was added at the request from SRSD users.
Document1 Revised: 01/30/08 (ak)
40
SR.301BI - Input Bilingual/LEP Student Information (SRSD Fields #71-#81)
CMTSMS
Input Limited English Proficient Info.....CMT
CIMS File Id: 000003818
Student Name: AMY
R KOLKA
Ref: SR.301BI.11
Limited English Proficient
District Use/Non-SRSD
LEP Instructional Program:
14
Home Country:
Home Country of Refugee:
____________________ AFGHANISTAN__________
Primary Language:
CHUKCHI_____________
Eng. Lang. Proficiency Test:
Eng. Lang. Proficiency Lvl: 000
LEP Exit Reason:
__
LEP Date Exited:
00/00/0000
Date Re-entered LEP Program: 00/00/0000
Funding Participation:
(Y/N)
Title III Limited English Proficient Program:
N
Title III Immigrant Education Program:
N
Section 41 - Pupils of Limited English Ability: N
Refugee Children School Impact Program:
N
Locally Funded English Acquisition Pgm:
Y
Mode: Change
F3=Exit
F4=Index
F5=Reset
F12=Cancel

Regardless of the position under Funding Participation, Primary Language
should be reported (see Field 82 in State manual). Otherwise, a warning is
issued.

Under the Funding Participation area, if either item 1 or 3 is used, there must
be a date in the ‘Date Re-entered LEP Program’ field (#81). (Refer to the State
manual, Field 81 definitions.) Eligibility/Participation (Field #29) should be in
the sixth position.

If item 4 is used, there must be a Country code in the ‘Home Country of
Refugee’ field (#74) and Eligibility/Participation (field #29) must be blank. (The
SR.560 will remove the Eligibility/Participation flag when converting to the
SR301MI format.)
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41
SR.301ME - Input Migrant Education Information (SRSD Fields #84 - #89)
CMTSMS
Input Single Record Basic Information.....CMT
Ref: SR.301ME.11
MIGRANT SERVICE INFORMATION
Student Name: JANE
A DOE
Funding for
CIMS File Id: 000001777
Qualifying Move Date: 100103 Service/pgm: 2
Term Instructional Services - Regular
Summer
Reading/Language Arts . . . . : N
N
English for LEP Children . . : Y
Y
Mathematics . . . . . . . . . : N
N
Science . . . . . . . . . . . : N
N
Social Studies . . . . . . . : N
N
Vocational/Career . . . . . . : N
N
Other . . . . . . . . . . . . : Y
Y
Type Y for each service
Term Support Services Regular
Summer
provided to the student.
Guidance/Counseling . . . . . : Y
Y
Soc Work Outreach or Adv . . : Y
Y
Prevention Education. . . . . : N
N
Health . . . . . . . . . . . : Y
Y
Dental . . . . . . . . . . . : N
N
Eye Care . . . . . . . . . . : N
N
Pupil Transportation . . . . : N
N
Other . . . . . . . . . . . . : N
N
Mode: Change
F3=Exit
F5=Reset
F12=Cancel
SR.301AE - Input Adult Education Information (SRSD Fields #98 - #109)
CMTSMS
Input Single Record Basic Information.....CMT
CIMS File Id: 000002505
Name: GEORGE
BAILEY
Ref: SR.301AE.11
ADULT EDUCATION
FTE
FTE
FTE
FTE
July:
Sept:
Feb.:
Apr.:
_______
41.00__
_______
_______
_______
_______
_______
_______
_______
_______
_______
_______
Participant Funding: 1
Diploma/GED Status : _
Mode: Change
Document1 Revised: 01/30/08 (ak)
F3=Exit
F4=Index
F5=Reset
42
F12=Cancel
SR.301EX – Expulsion Maintenance (SRSD Fields; #112 - 120)
SR.301EX is for clients who are not using CIMS to maintain their student discipline records.
The incident code used must be set up in STU.203 – Suspension/Disposition Codes.
SR.301EX will automatically update the CIMS suspension file STU.303 and vice-versa.
For this reason, incident codes used must be defined in CIMS.
NOTE: Only records whose codes have been mapped in the SR.250 program will be
available in SR.301EX. For that reason, you will want to add any codes that have recently
been mapped in the newly created SR.255 program, to SR.250 as well.
Expulsion data will be pulled only from the student’s current school year and only from the
most current record. Suspension data for Special Education students will be compiled
when SR.500 is run and the totals will be posted in the SR.301 file. Note that any ‘IS’ or
‘OS’ (as mapped in SR.255) will only be reported if they are over a half day in length or
greater.
CMTSMS
Input Student Expulsion Record............CMT
CIMS File Id :
2505
Student Name : GEORGE
F BAILEY JR.
Incident Code : CHT Incident Date: 05/30/07 Time: 12:00
Ref: SR.301EX.11
Expulsion and/or Suspensions for SRSD Reporting
Sus/Exp Code . . . : EXP
Sus/Exp Date . . . : 05/30/07
Expulsion Information
Length of Expulsion: 180.00
Incident Type . . : 06
Incident Location .: 1
Incident Time . . : 1
Incident Cost . . : $200 __
Primary Victim . . : 08
Follow-up . . . . : 1
Mode: Change
Document1 Revised: 01/30/08 (ak)
F3=Exit
F4=Index
F5=Reset
43
F12=Cancel
SR.360 – Maintain SRSD Dropped Student Data (SR360WRK)
(SRSD Fields #3, 5, 19, 24-28, and 30)
The SR.360 file stores data for all student enrollments and drops. A record is created in
SR.360 when any process is used to drop or enroll a student; this includes using
STU.301T, STU.805, STU.801 or anytime a record is manually changed into the PATT270
screen.
If the student was assigned an Alternative Education tag when exiting, the ‘Alternative Ed?’
field will be set to ‘Y’. The date that the student originally enrolled in the district is displayed
as well. Any Math and Science Course Enrollments (as reported for SRSD Field #28) will
be written to this file if they are maintained in the SCH.310 – Course Definition file.
CMTSMS
Maintain SRSD Dropped Student Data (SR360WRK)
CIMS File Id:
2505
Student Name: GEORGE
Ref: SR.360
.11
BAILEY
Operating District. .
Resident District . .
School. . . . . . . .
Class . . . . . . . .
Resident Status Code.
.
.
.
.
.
.
.
.
.
.
Homeroom Teacher. . . . .
Withdrawal Date . . . . .
Withdrawal Code . . . . .
Alternative Ed?..........
Original Enrollment Date.
70350
70350
4622
08
14
________
8/26/07
W
Y (Y/N)
12/05/03
Course Enrollments: ___ ___ ___ ___ ___
District. . . . . . . . . ASD
School. . . . . . . . . . AJH
___ ___ ___
SR.360 files older than 12 months will be cleared when you run STU.801 – Run Year-End
Procedure to Promote Students. So, if a student re-enters the district the following year, for
example, and drops again, a new record will be written to SR.360.
Document1 Revised: 01/30/08 (ak)
44
SR.301RF – Input Special Ed Referral Information
The SR.301RF file was created to assist with the State required referral information for
Special Education students.
The SR.301RF screen is almost identical to the referral screen that is used by CMT Special
Ed Software clients. (NOTE: For those clients using CMT’s Special Ed Software, the
SPE.311 – Special Ed Student Referral Maintenance program includes the State required
fields.)
CMTSMS
Input Special Ed Referral Information.....CMT
A
Add
Change
Delete
Lookup
Index
End
Student ID: _____2612 Date: 082405 Bldg: AJH
Ref: SR.301RF.01
Dist: ASD
Index: 1
1 = Student Special Ed Referral File
2 = CIMS Student File
3 = Name (L/F) CIMS Student File
(c) Computer Management Technologies, Inc.
Auto Next Record? N
Keep in mind that while the SR.301RF program is designed to assist with keeping track of
Special Education student referrals, the only fields that are pulled and reported for SRSD
are the ‘Parental Consent to Evaluate’, and the ‘Result of Initial IEP’ fields. The ‘Referral
Date’ field is used to determine whether a referral should be included in the current
submission.
In order to fill Field 39c – School Days Beyond Evaluation and Completion of Initial IEP
Timeline, the SR.500 program will compare the ‘Parent Permission Received’ date and the
‘Referral Result Received’ date against the default ‘Timeline’ of 30 days. If the school days
between the two are over 30, the additional days will be added and Field 39c will be
populated with this value in the SR.301 file.
CMTSMS
Input Special Ed Referral Information.....CMT
Referral Date: 12/30/06
Student ID:
2505
District ID:
Last- BAILEY
First- GEORGE
IEP Timeline Days Agreed
MM DD CCYY
Parent Perm Rec..... 1
Ref. Result Received 4
IEP Plcmnt/Implement 4
Upon
6 2006
1 2007
1 2007
30
Ref: SR.301RF.11
ASD
Attending Bld: AJH
Middle- FREDERICK_ Grade Level 07
Parental Consent to Evaluate: 09
Result of Initial IEP........ 1
Parent Refused Services...... N
Disability 05
Pgm Serv Code 110
(c) Computer Management Technologies, Inc.
Mode: Add
F3=Exit F4=Index F5=Reset
F12=Cancel
Cancel? N
* A switch setting has been created in ACS.310, which allows you to hide the non-SRSD
fields within this maintenance program. The remaining SRSD fields are displayed as in the
screen above.
Document1 Revised: 01/30/08 (ak)
45
If a code of 01 (Student was evaluated within 30 School Day Timeline) exists in the
‘Parental Consent to Evaluate’ field and also has a 1 in the Result of Initial IEP (Student
was evaluated and found eligible) you are also required to enter a Referral Result Received
date.
If a ‘1’ is used in the ‘Result of Initial IEP’ field, upon entering the date and pressing the
Enter key, an SR.301SE maintenance screen is presented, where Special Ed information
can be entered. If a Primary Disability and Program Service Code were entered in the
referral prompt screen, they will be carried over into the SR.301SE screen.
CMTSMS
Input Special Ed Referral Information.....CMT
CIMS File Id:
2505 Name: GEORGE
BAILEY
SPECIAL EDUCATION
Primary Disability: 05
Additional Disability: __
IEP/Implmnt. Date : 04/01/2007
FTE in Section 52 :
.50
FTE in Section 53 . :
.00
Program Service Codes: 110
Support Service Codes: 370
___
___
___
___
___
___
Primary Ed. Setting : 12
Placement in District by Another District IEP: 1
Exiting Information:
Exit/Completion Reason: __
Exited Date:
Mode: Add
F3=Exit
F4=Index
F5=Reset
Ref: SR.301SE.11
0/00/00
F12=Cancel
It is also important to note that if you are using SR.510 to import RMS or MICIS files, that
an SR.301RF record will be created. If there are any other Special Education fields in the
file that are being imported (such as Disability Code, Special Ed FTE, Primary Educational
Setting or Exit date), then an SR.301SE record will also be created.

Note that if the imported file does not have a Referral Date (which is likely, because
it’s not a State required field) the date field will appear blank when doing an index in
the SR.301RF program.
CMTSMS
Index of Special Ed Referral Students
Ref: SR.301RX.02
Position to Last Name: ______________
First: ___________
"X" Last Name
First Name
Referral Date SCH DIS
BAAGEN DAAZ
JENA
BAILEY
GEORGE
2007 5 28
AJH ASD
BAILEY
BAYLEY
1999 11 18
AJH ASD
BALESOFHAY
MANYMANY
BANKS
MONEY
2006 8 11
AJH ASD
BARTOLOMEI
BENJAMIN
1999 11 30
AJH ASD
Document1 Revised: 01/30/08 (ak)
46
SR.301AT – Input SRSD At-Risk Student Information
The SR.301AT is a new program designed to help you keep track of At-Risk data, without
having to access the SR.301B screen. Data entered into the SR.301AT program will
populate the At-Risk fields in SR.301B automatically, without having to run SR.500. You
may delete existing At-Risk information in both SR.301AT and SR.301B using the SR.290
program, Remove Students from Programs & Remove Data program.
To manually add At-Risk data to a student record, access the prompt with the Change
command and enter the student ID number. Or, if you’re unsure of the ID number, you
may select an existing CIMS student using the #2 or #3 indexes to populate the student ID
field.
The At-Risk maintenance screen is presented, where you may maintain the At-Risk data.
CMTSMS
Input SRSD At-Risk Student Information....CMT
CIMS File Id: 000003818
Student Name: AMY
R KOLKA
At-Risk Students:
Instructional Services: 01
Support Services: 01
Mode: Change
F3=Exit
02
03
F4=Index
03
__
04
__
F5=Reset
__
Ref: SR.301AT.11
__
F12=Cancel
NOTE: If the SR.301AT record is manually deleted for a student, it will NOT delete the
entire SR.301B record, only the At-Risk data that is contained in the SR.301B record.
Document1 Revised: 01/30/08 (ak)
47
SRSD03 – PROGRAMS FOR CREATING
STATE DOWNLOAD FILE
The SRSD03 menu contains the programs used for creating and maintaining the files for
the State.
SR.580 – Clear Files Before Starting New Submission
This program will clear only SR.301 (be sure a back up has been done using SR.570), and
can be used before you run SR.500 to start a new submission. This will ensure all records
will be cleared out on a new submission when a client has two schools reporting to a single
school code. The ‘Clear Files?’ option has now also been incorporated within the SR.500
program.
SR.500 - Build CIMS Download File for SRSD
This program actually completes a number of steps in one option. It will first update all
student records in file SR301B, in library SMSFILES. If a student record does not already
exist in SR.301B, one will be created. The program then extracts all of the permanent
CIMS student information and writes one file called SR301.
After the program completes, student data may be maintained in the following ways:
1) Use CIMS and SR.301B. Re-run SR.500 when the data is ready to be downloaded
again.
2) Use SR.301 to maintain all SRSD data.
Keep in mind that changes made in SR.301 will not update data in SR.301B,
and any data changed using only SR.301 will be replaced if SR.500 is rerun.
This program can be run as many times as needed. When the ‘Clear SR301 Files?’ option
is executed, it removes all of the records from file SR301, (not just the data for the school
you have entered) and new records are added. The program will not remove records from
SR301B; it will only add or update the SR.301B record.
CMTSMS
Build CIMS download file for SRSD.........CMT
District:
Limit to:
School:
Exclude Tags:
Report (Fall/Spring/EOY):
Clear SR301 File?
Ref: SR.500
.01
ASD
AJH (be sure school is not entered in SR.240)
F (F/S/E)
Y
Count Date:
9/27/07
Last Yr Last Day of School:
6/07/07
DISTRICT: Enter the CIMS District ID for which the download file is being created.
Document1 Revised: 01/30/08 (ak)
48
SCHOOL: If the download is run for an individual school, enter the CIMS School ID in this
field. If you wish to run the download for the entire district, leave this field blank.
REMINDER: Schools entered in program SR.240 – Maintain Schools to Bypass for
Reporting will not be downloaded.
EXCLUDE TAGS: You may enter up to six tags for students you wish to exclude. Any
students assign these tags will not have new SR.301B or SR.301 files built.
REPORT (FALL/SPRING/EOY): Enter the appropriate code for the submission the
download is being created for (F=Fall; S=Spring; E=End of Year). Fall, Spring and End of
Year are the regularly scheduled submissions required by the State. NOTE: All of the
fields will be downloaded for all reporting cycles. This is to eliminate the excessive number
of warnings when using the State Error Check Program.
CLEAR SR301 FILE?: Entering ‘Y’ in this field will clear the SR301 files prior to creating
new SR.301 records. Otherwise, enter ‘N’. Note that ALL records in SR.301 will be
cleared if ‘Y’ is entered, not just the records for the district and school entered. A switch
setting is available in ACS.310 to ‘permanently’ set the default for this field to ‘Y’ or ‘N’.
COUNT DATE: This date is defaulted from SR.260 – Maintain SRSD Download Dates.
The date can be changed by typing over the date that is defaulted. Enter the Count Date
for the Fall or Spring submission or the last day of school for the End of Year submission.
PREVIOUS FALL COUNT DATE: The date of the previous FALL submission is
automatically displayed according to the date established in SR.260. This is only required
when running the report for the Spring submission.
PREVIOUS SPRING COUNT DATE: The date of the previous SPRING submission is
automatically displayed according to the date established in SR.260. This is only required
when running the report for the EOY submission.
PREVIOUS EOY COUNT DATE: The last day of school for the previous school year is
automatically displayed. This is only required for the report for the Fall submission.
Document1 Revised: 01/30/08 (ak)
49
SR.550 - Merge CIMS/Imported Records to Build Download File
This program will merge the data from SR.301IM into SR.301. You only need to run this
program if you use SR.301IM for any reason. After this program completes, data may be
maintained in the following ways: 1) Use SR.301IM and rerun SR.550 when the data is
ready to be downloaded again. 2) Use SR.301 to maintain all SRSD data.
Keep in mind that changes made in SR.301 will not update data in
SR.301IM, and any data changed using only SR.301 will be replaced if
SR.500 is rerun.
This program can be run as many times as needed. When run, it removes all of the
records from file SR301 for the criteria you have entered and the records are re-added.
CMTSMS
Merge CIMS/Imprtd Recs to Bld DWN File....CMT
Operating LEA:
Limit to:
Administrative Unit:
F3=Exit
F4=Index
Ref: SR.550
.01
________
________
F12=Cancel
OPERATING LEA: Enter the Operating District LEA for which the download file is being
created.
ADMINISTRATIVE UNIT: If the download is run for an individual school, enter the State
Administrative Unit ID in this field. If you wish to run the download for the entire district,
leave this field blank.
Document1 Revised: 01/30/08 (ak)
50
SR.301 - Maintain ALL SRSD Information
After SR.500 – Build CIMS Download File for SRSD, this program can be used to maintain
data included in the file that will be submitted to the State.
Keep in mind that changes made in SR.301 will not update data in any
other program, and any data changed using only SR.301 will be replaced if
SR.500 is rerun.
Choose the command you wish to use. It will be more efficient to index to retrieve the
student’s name and information. However, you may complete the remaining fields to
narrow the search. After selecting a student, the following screen appears. Please refer to
the State’s SRSD manual for a detailed explanation regarding the completion of the
following screens.
SR.301 – Maintenance Screen
CMTSMS
Maintain ALL SRSD Information.............CMT
Ref: SR.301 .11
Stu ID: 000003818
Name: AMY
R KOLKA
Date of Birth : 12/19/1985 Birth City: BOSTON
Gender . : F
Grade Level . : 07
Count Date . . . . : 09/26/2007 UIC#:
0
Operating ISD #: 70
County Code . . . : 70
Operating Dist # : 70350
Resident LEA # : 74030
School or Facility : 04622 Student Residency: 09
FTE in General Ed : .31
Attendance . . : 74/075 Date of Enrollment : 10/05/2000
Street Addr: 1555 N SAGINAW ROAD City: SAGINAW
Zip: 48602 - 1234
American Indian or Alaska Nat: 0
Asian American . . . . . . . : 0
Black or African American . : 0
Native Hawaiian or Pacific Is: 0
White . . . . . . . . . . . : 1
Hispanic or Latino . . . . . : 0
Exit Status . . . . . . . . : 19 Exit Date . . . . . . . . . . 0/00/0000
Course Enrollments . . . . . : 000 000
Go To Sp. Ed. Screen to Enter Referrals?
Title I . . . . : N Special Education
Career and Tech : Y Advanced & Accel .
Migrant Education: N Adult Education .
Mode: Change
F3=Exit F4=Index
000 000 000 000 000 000
Y (Y/N/D)
: Y
Early-On . . . . . . . . : N
: N
Limited English Proficient: Y
: N
Section 504 . . . . . . . : N
F12=Cancel
NOTE: If Special Ed Referrals already exist, the “Go To SpEd Screen” flag will be set
to ‘Y’ when you access this screen.
The programs listed in the bottom section of the screen are additional records that can be
associated with each student’s SRSD record. For those records that are to be maintained,
enter ‘Y’ next to the corresponding record. Upon pressing Enter, the program will
automatically access the records in which ‘Y’ was entered. (Advanced and Accelerated
fields will automatically show on the next screen whether a ‘Y’ or ‘N’ is entered).
NOTE: Section 504 is a Y/N field only, it does not have a separate screen or other fields
associated to it.
If you choose to not access an additional record, enter ‘N’ next to the corresponding record.
Changing the field to ‘N’ will not delete the existing information in the record. This simply
allows the user to bypass that particular record. Entering a ‘D’ next to a record will delete
any existing information within the selected record.
Document1 Revised: 01/30/08 (ak)
51
CMTSMS
Maintain ALL SRSD Information.............CMT
Ref: SR.301 .12
Stu ID: 000001777
Name: BARB
A KOSTICK
Supplemental Nutrition Eligibility: 3
Homeless Student: 0
Multiple Births: 1
Erly Chldhd & Parenting Programs
At-Risk Students
Early Childhood Enrollment:
Instructional Services:
0
0
0
0
0
0
0
0
0
0
0
Early Childhood Exit Reason: 061
Support Services: 0
0
0
0
Advanced and Accelerated Programs
Program Model: 1 Special Program Options: 0
0
0
Student Expulsion
_
Date Incident Occ: 0/00/0000 Date Expel.: 0/00/0000 Length of Expul. : 000
Incident Type . : 00
Location . : 0
Time of Incident : 0
Est. Cost of Inc.:
$0
Primary Vic: 00
Fllw-up After Exp: 0
Program Eligibility/Participation II (Y/N)
_
Alternative Ed: N Dev./Ret. Kndrgrtn: N Out-of-State: N 21st Cent Lrn: N
Interntionl St: N 10/30 DAY RULE . : N Future Use : N Future Use . : N
Future Use . : N Future Use . . . : N Future Use : N Future Use . : N
Future Use . : N Future Use . . . : N Future Use : N Future Use . : N
Future Use . : N Future Use . . . : N Future Use : N Future Use . : N
Mode: Change
F3=Exit
F4=Index
_
F12=Cancel
Following are all of the sample screens that a student could potentially have associated
with their SRSD record. It is important when maintaining data on these screens to refer to
the Michigan Department of Education’s SRSD manual for detailed explanations.
Title I Information (SRSD Fields #91 - #92)
CMTSMS
Input Title 1 Student Information.......CMT
CIMS File Id: 000001777
Student Name: BARB
KOSTICK
Title I
Targeted Assistance Schools Programs
TAS Instructional Services (Y/N): Y
N
Y
N
Y
Y
Y
Reading/Language Arts
English (ESL) for LEP Students
Mathematics
Science
Social Studies
Vocational/Career
Other
TAS Support Services (Y/N)
Supporting Guidance/Counseling
Social work, Outreach/Advocacy
Prevention Education
Health
Dental
Eye Care
Pupil Transportation
Other
Mode: Change
Document1 Revised: 01/30/08 (ak)
F3=Exit
. . : N
Y
N
Y
N
Y
N
N
F4=Index
F5=Reset
52
Ref: SR.301
F12=Cancel
.13
Special Education Information (SRSD Fields #36 - #50)
Special Education Discipline (SRSD Fields #126 – 137)
CMTSMS
Maintain ALL SRSD Information.............CMT
Ref: SR.301 .14
Stu ID: 000003818
Name: AMY
R KOLKA
Special Education_____________________________________________________________
Primary Disability . . . . : 13
Additional Disability Char: 00
Date of IEP Plcmnt/Implmnt.: 08/31/2007
FTE in Section 52 . . . . : .33
FTE in Section 53 . . . . : .00
Program Service Code . . . : 110
0
0 Support Services:
0
0
0
0
0
Primary Educational Setting: 11
Exit/Completion Reason . . : 0
Date Exited/Completed . : 0/00/0000
Plcmnt In Dist by Another Dist IEP: _
Referrals_____________________________________________________________________
Parental Consent to Evaluate: 01
Result of Initial IEP . . . : 1
School Days Beyond Evaluation and Completion Initial IEP Timeline
0
Disciplinary Action___________________________________________________________
# of Removals TTL Dys
Rmv to Interim Alt Ed Setting by Hearing Officer . . . . . . :
1
2
Rmv to Interim Alt Ed Setting Following Weapons Offense . . :
1
2
Rmv to Interim Alt Ed Setting Following Drug Offense . . . . :
1
1
Rmv to Interim Alt Ed Setting Following Serious Bodily Injury:
1
2
In-School Suspensions of half school day or longer . . . . . :
3
1.50
Out-of-School Suspensions of half school day or longer . . . :
1
.75
Mode: Change
F3=Exit F4=Index
F12=Cancel
Early Intervention Information (SRSD Fields #54 - #60)
CMTSMS
Maintain ALL SRSD Information.............CMT
Ref: SR.301
Stu ID: 000002505
Name: GEORGE
F BAILEY JR.
Early Intervention
Eligibility Code . . :
Date of IFSP - Part C :
Primary Setting-Part C:
Services Provided . . :
Exit/Completion Reason:
Date Exited/Completed :
.15
2
3/05/2005
38
804 811
34
8/29/2005
0
0
0
0
Advanced and Accelerated (SRSD Fields #69 - #70)
CMTSMS
Input Advanced & Accelerated Student Info.CMT
CIMS File Id: 000002505
Student Name: GEORGE
BAILEY
Advanced and Accelerated
Program Model:
5
Special Program Options:
Mode: Change
Document1 Revised: 01/30/08 (ak)
F3=Exit
2
5
Ref: SR.301
__
F4=Index
F5=Reset
53
F12=Cancel
.16
Limited English Proficient Information (SRSD Fields #71 - #81)
CMTSMS
Maintain ALL SRSD Information.............CMT
Ref: SR.301 .17
Stu ID: 000003818
Name: AMY
R KOLKA___________________
Limited English Proficient
LEP Instructional Program . . :
Home Country of Refugee . . . :
Primary Language . . . . . . :
English Lang. Proficiency Test:
English Lang. Proficiency Lvl :
Exit Reason . . . . . . . . . :
Date Exited . . . . . . . . . :
Date Re-entered LEP Program . :
14
_____________________
CHUKCHI______________
4
3
0
0/00/0000
00/00/0000
Funding Participation:
(Y/N)
Title III Limited English Proficient Program:
N
Title III Immigrant Education Program:
N
Section 41 - Pupils of Limited English Ability: N
Refugee Children School Impact Program:
N
Locally Funded English Acquisition Pgm:
Y
Mode: Change
F3=Exit
F4=Index
F12=Cancel
Migrant Education Information (SRSD Fields #84 - #89)
CMTSMS
Maintain ALL SRSD Information.............CMT
Stu ID: 000001790
Name: JANE
A DOE
Migrant Education
Date of Qualifying Move: 0/00/0000 Funding for Service/Pgm: 0
Term Instructional Services
Regular
Summer
Reading/Language Arts . . . . : 0
0
(Y/N)
English for LEP Children . . : 0
0
(Y/N)
Mathematics . . . . . . . . . : 0
0
(Y/N)
Science . . . . . . . . . . . : 0
0
(Y/N)
Social Studies . . . . . . . : 0
0
(Y/N)
Vocational/Career . . . . . . : 0
0
(Y/N)
Other . . . . . . . . . . . . : 0
0
(Y/N)
Term Support Services
Regular
Summer
Guidance/Counseling . . . . . : 0
0
(Y/N)
Soc Work Outreach or Adv . . : 0
0
(Y/N)
Prevention Education. . . . . : 0
0
(Y/N)
Health . . . . . . . . . . . : 0
0
(Y/N)
Dental . . . . . . . . . . . : 0
0
(Y/N)
Eye Care . . . . . . . . . . : 0
0
(Y/N)
Pupil Transportation . . . . : 0
0
(Y/N)
Other . . . . . . . . . . . . : 0
0
(Y/N)
Mode: Change
Document1 Revised: 01/30/08 (ak)
F3=Exit
F4=Index
Ref: SR.301
F12=Cancel
54
.18
Adult Education Information (SRSD Fields #98 - #109)
CMTSMS
Stu ID: 000002505
Maintain ALL SRSD Information.............CMT
Name: GEORGE ______ _ BAILEY____
Ref: SR.301
.19
Adult Education
FTE
FTE
FTE
FTE
July:
.00
Sept: 11.00
Feb.: __.00
Apr.:
.00
.00
.00
.00
.00
.00
.00
.00
.00
Participant Funding: 2
Diploma/GED Status : 0
Mode: Change
F3=Exit
F4=Index
F12=Cancel
SR.560 - Convert SR301 to the State Format SR301MI
This program converts file SR301 in library SMSFILES into the format used by the State. A
report of the files converted is also generated if specified. After the conversion program
has completed, download the file SR301MI in library SMSFILES to your PC for submission.
If this file has multiple members on the System i, multiple downloads may be needed.
This program will only recreate the records for the Operating LEA and/or School Code
entered. Once the SR301MI is stored on your PC, you may use the CEPI Error Checker
program to validate the data.
NOTE: This program will download all of the fields all of the time. Downloading all of the
fields will help eliminate unnecessary errors for other collection periods in the CEPI Error
Checker program. A feature of the SR.560 is that the program will remove the switch from
the 6th position from field 29 for refugee students. (See SR.301BI for additional
information.)
CMTSMS
Convert SR301 to the State Format SR301MI.CMT
Operating LEA:
Limit to:
School Code:
Options:
Multiple Students:
Ref: SR.560
.01
70350
04622
N (Y/N)
Fall/Spring/EOY:
F (F/S/E)
Print Report:
N (Y/N)
Sort Dist/Alpha? N
Computer Management Technologies, Inc.
MULTIPLE STUDENTS: To select certain students that are downloaded, such as students
with record changes, answer ‘Y’ to this option, otherwise answer ‘N’ to include all students.
Document1 Revised: 01/30/08 (ak)
55
SR.570 - Create a Backup of Your Submission
This program must be executed after your district has passed the State’s edit program.
The backup created by this program will be used for both audit purposes and comparing
files from one submission to the other. If you forget to execute this program, your next
submission may be incorrect. Also note, if you take this option more than once for the
same reporting period and LEA, you will delete your original backup.
CMTSMS
Create a Backup of your Submission........CMT
Ref: SR.570
.01
Operating LEA: _________
Backup for Fall/Spring/EOY/All Report: _ (F/S/E)
F3=Exit
F4=Index
F12=Cancel
Enter the code for the submission the backup is being created for (F=Fall; S=Spring;
E=End of Year).
Each time you run this program a new member will be created for file SR301SUB in
SMSFILES. The first character of the member name consists of the submission backed up
(F=Fall, S=Spring, E=End of Year), the 2nd and 3rd digits indicate the year the backup is for
(i.e. 01 is 2001), and the last 5 digits are the LEA number.
Work with Members Using PDM
File . . . . . .
Library . . . .
Opt
___
Member
E0150365
F0100000
F0150000
F0150365
F0170350
F0173255
S0150000
Document1 Revised: 01/30/08 (ak)
SAGINAW
SR301SUB
SMSFILES
Date
02/05/04
01/24/04
02/04/04
02/04/04
02/05/04
02/04/04
02/05/04
Position to
Text
56
. . . . .
SR.290 – Remove Students from Programs and Remove Data
This program was developed for clients who would like to remove SRSD data in the
SR.301B and associated program screens, or data from the SR.301IM file. You can limit
the program to a district and school or leave them blank for all districts and schools. Select
the programs and associated files you would like to remove by placing “Y” in the field next
to the program.
CMTSMS
Remove Stu's from programs & remove data..CMT
Limit to:
District:
School:
ASD
AJH
Ref: SR.290
.01
(leave blank for all)
(leave blank for all)
Remove the students from the following programs and associated files:
Title I . . . . . . : N (Y/N)
Special Education . . . . : Y Y/N)
Early-On . . . . . . : N (Y/N)
Career and Technical . . . : N (Y/N)
Advanced & Accelerated: N (Y/N)
Limited English Proficient : N (Y/N)
Migrant Education . : N (Y/N)
Only LEP exits prior to: 08/28/04 mm/dd/yy
Section 504 . . . . : N (Y/N)
Adult Education . . . . . : N (Y/N)
Referrals (Sp. Ed.) : N (Y/N)
Imported students (SR301IM): N (Y/N)
Clear data in the following fields:
Nutrition Eligibility : N (Y/N)
Remove those Exited from IM: Y (Y/N)
At Risk . . . . . . . : N (Y/N)
Only IM exits prior to : 08/29/06 mm/dd/yy
Early Childhood Fields: N (Y/N)
Homeless . . . . . . : N (Y/N)
(c) Computer Management Technologies Inc.
F3=Exit
F4=Index
F12=Cancel
 If you select to remove SR.301IM, you must leave the district and school blank. This
option will clear the entire file, regardless of whether or not the students are still active
in the district, or have exited.
 When removing exited students from the SR.301IM file, it is necessary to enter a ‘prior
to’ date. All students with an exit date prior to this date will be removed from the
SR.301IM file. NOTE: You cannot enter ‘Y’ to clear all records from the SR.301IM file
and ‘Y’ to only clear exited students at the same time; it must one or the other.
 When selecting to remove LEP students who have exited the program, it is only
necessary to enter the date in the mm/dd/yy field. SR.290 recognizes these as LEP
students and it is not necessary to put a ‘Y’ in the LEP field.
Document1 Revised: 01/30/08 (ak)
57
SRSD04 – SRSD DATA REPORTS
SR.620 – Print SRSD Summary Report
This report provides information very similar to the Official Student Count Report
(FF.214E), and can be run by district or individual schools.
NOTE: Because this report extracts data from SR301MI, you must first run SR.560 –
Convert SR301 to the State Format SR301MI. Also note that the option to print a signature
line has been added.
CMTSMS
Print SRSD Summary Report.................CMT
Ref: SR.620P .01
Operating LEA#: 70350
School Code: 04622
Print Dropped Students:
Print Graduates:
Print Last Name First:
Print Signature Line:
Print Report Double Spaced:
Hold Report?:
Report Type:
F3=Exit
N
N
N
Y
_
_
1
1
2
3
4
5
6
(Y/N)
(Y/N)
(Y/N)
(Y/N)
(Y/N)
=
=
=
=
=
=
F4=Index
Detail - Alpha by Class
Detail - Alpha by School
Detail - Alpha by District
Detail - Alpha by District/Class
Total Page Only
Class/Gender/Ethnic Summary
F5=Reset
F12=Cancel
If the report is run by class, the report will break and print a total in between each class
level. If the report is run by student name, a total will print at the bottom of the report. The
option to print a total page only will give a total for the Operating LEA and School entered.
The Class/Gender/Ethnic Summary is similar to the FF.214E Fourth Friday Report.
Document1 Revised: 01/30/08 (ak)
58
SR.659 – Modifications to SRSD Report Writer Items
This program is very powerful and should only be used by authorized personnel. This
program allows the maintenance of items that can be used in the SRSD Report Writer
Formats program – SR.660, and ultimately what will print from the SRSD Report Writer –
SR.630. Items that are displayed here represent data within the SR301 file.
CMT will add or delete any items from this menu as dictated by State Requirements or
those approved by the SRSD Committee.
Changes made in this program will directly affect the items displayed in the Report Writer
Format options, SR.660.
CMTSMS
Modifications to SRSD Report Writer Items...CMT
Item
Cat
Description
Size
1
BAS
OPERATING ISD/ESA #
Heading
4
1 OPER
2 ISD#
Sample Data Line 99
Display priority 001
If needed, this item may be truncated
Mode: Change
Document1 Revised: 01/30/08 (ak)
F3=Exit
F4=Index
F5=Reset
59
characters.
F12=Cancel
Ref:
SR.659 .11
Title
OPER__
ISD___
SR.660 – SRSD Report Writer Formats
This program is used to maintain report writer formats. Formats are user-defined. (You
have the ability to choose what prints on the report and how it will sort.)
The functionality of the SRSD Report Writer is the same as the CIMS General Report
Writer. Add/change the format you wish to access and the SR.660.11 screen appears
(labels are not available through this program). Because data will be pulled from the
SR.301 file, the 5-digit State District Code is used, rather than the CIMS District Code.
NOTE: Not all available items are listed below. When the + sign is present, you may page
up or page down to display additional items. It is also possible for authorized users to
modify the items displayed in this program through SR.659.
CMTSMS
TEST
DESC
ITEMS
6
7
8
Id ___ ___ ___
SORT BY
6 ___
Id
___ ___
PAGE BREAK Y
N
SRSD Report Writer Formats................CMT
Ref: SR.660 .11
THIS IS A TEST SRSD REPORT FORMAT
167 176
_
_
_ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
___ ___
___ ___
N
N
WIDTH 132 LPI 6 CPI 10 LENGTH 66 SPACE 1
Item Description
Size
Item
1 OPERATING ISD/ESA #
4
2
3 OPERATING DISTRICT NUMBER
5
4
5 SCHOOL CODE
5
6
7 STUDENT FIRST NAME
15
8
9 DATE OF BIRTH
10
10
11 GENDER CODE
3
12
13 STREET ADDRESS
20
14
15 ZIP CODE
10
16
17 STUDENT ID NUMBER
20
18
19 GRADE/SETTING LEVEL
3
20
21 ATTENDANCE
7
22
23 ETHNIC-ASIAN AMERICAN
1
24
Mode: Change
F3=Exit F4=Index F5=Reset
Description
Size
COUNTY OF RESIDENCE
3
RESIDENT LEA NUMBER
5
STUDENT LAST NAME
25
STUDENT MIDDLE INITIAL
1
IMMUNIZATION DATE
10
CITY/PLACE OF BIRTH
20
CITY OR TOWN
20
UIC CHANGE
3
FTE IN GENERAL EDUCATION
4
DATE OF ENROLLMENT
10
ETHNIC- AMER. INDIAN/ALASK
1
ETHNIC-BLACK/AFRICAN AMERI
1 +
F12=Cancel
After specifying the items to be printed, press Enter to display the following.
CMTSMS
SRSD Report Writer Formats................CMT
Ref:
SR.660 .12
THIS IS A TEST SRSD REPORT WRITER
Report width... 132
Col 01-66
|...
OPER
ISD#
99
...
CO.
RES
99
.. 7 ...
A A
Col 67-132
M I A
AA A A A
1 ...
OPER
DIST
99999
... 2
RES
LEA
99999
... ... 3 ... ... 4 ... ... 5 ... ... 6 ... .
SCHL LAST
FIRST__________
CODE NAME
NAME___________
99999 AAAAAAAAAAAAAAAA
AAAAAAAAAAAAA
... 8 ... ... 9 ... ... 0 ... ... 1 ... ... 2 ... ... 3 |
B H
H____________________________________________________
A A W A____________________________________________________
A A A A
Count Classes ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Mode: Change
F3=Exit F4=Index F5=Reset
F12=Cancel
This screen displays the items selected to print and the corresponding number of
characters each field will use. Users can change the column headings to be printed by
typing over the default column headings. If the page size is extended, you may have to say
‘Y’ to the printer overrides prompt and adjust the paper size accordingly.
Document1 Revised: 01/30/08 (ak)
60
SR.630 – Select and Print Your Own SRSD Report
This program will print the report selected based on the format defined in SR.660 – SRSD
Report Writer Formats. You may choose to restrict the program with several options on the
screens below.
REMINDER: The report writer can only be used after running SR.500, as SR.630 gathers data
from the file SR.301. You may also want to merge your import records from SR.301IM into the
SR.301 file as well, prior to running the report. Use SR.550 to merge the records.
CMTSMS
Select & Print Your Own SRSD Report.......CMT
Operating District 70350
Format NO MS DATA
Deliver to.. _________________
Report Title ____________________________
PROGRAM ELIGIBILITY
Title 1 . . . . : _
Special Ed . . . : _
Early On . . . . : _
Career & Tech . : _
Advanced & Accel : _
Lmtd Eng. Prof . : _
Migrant Ed . . . : _
Adult Ed . . . . : _
Section 504 . . : _
SR.630P.01
Count Only? N
FTE Total
N
SCHOOL _____ _
CLASS __ as on Format? _
SEX _
STUDENT RESIDENCY
B SUPPLEMENTAL NUTRITION ELIG. _ _
HOMELESS STUDENT _ _
ETHNIC CODE
Limit Code
American Indian/Alaskan: _
_
Asian American . . . . : _
_
Black/African American : _
_
Hawaiian/Pacific Island: _
_
White . . . . . . . . : _
_
Hispanic/Latino . . . : _
_
Limit to
Y/N
At-Risk . . . . . . . : _
Early Childhood Pgm . : _
Ref:
EXIT STATUS __ _
Alternative Ed:
Dev./Ret. Kndr:
Out-of-State :
21st Cent. Pgm:
International :
_
_
_
_
_
The only required fields are Operating District and the Format to print. The remainder of
the screen is for limiting which students will print on the report.
The default for field Count Only? is ‘N’, which means you want the system to print only the
detail report. Entering ‘Y’ will produce only the statistical count.
If 'Y' is entered in the FTE Total field, FTEs for general ed and special ed, as well as total
FTE for both will print at the bottom of the report.
The School, Student Residency, Supplemental Nutrition Eligibility, Exit Status and
Homeless Student fields can be utilized in the following manner:
 Enter a code & leave selection field blank: include only records with specified code.
 Leave code blank & enter ‘Y’ in selection field: includes all records that have a value in that
field (basically the same as the first option, but does not include records with blanks).
 Leave code blank & enter ‘B’ in selection field: includes only records with a blank code field.
 Enter a code and put ’?’ in selection field: report will exclude all records with specified code.
 Leave code blank & enter ‘?’ in selection field: exclude all records with blank code field.
Entering a ‘Y’ next to more than one Ethnic Code, will print students with either ethnic
code. In the Code column, enter the rank you wish to print for the corresponding ethnic
group. For example, if a ‘1’ is entered for White and a ‘2’ is entered for Hispanic/Latino,
only those students who have ranked White as their first ethnic code and Hispanic/Latino
as their second will print.
Answer ‘Y’ in a specific Program Eligibility to only print those students within that
program.
Document1 Revised: 01/30/08 (ak)
61
SR.650 – List Dropped Students from Current and Last Year
With this program, enrollment records in the CIMS PATT270 file in the current and prior
fiscal year are evaluated against the Drop Date from the prompt screen to see if they
belong on the report. Only records less than or equal to the drop date will appear on the
report. If a student has dropped and then returned to the district, they will appear on the
report. This allows you to check your Withdrawal Codes.
5/20/03
CMTSMS
FY 03
COMPUTER MANAGEMENT TECHNOLOGIES, INC
11:11:05 QPADEV0027
List Dropped Students from Current & Last Yr
Ref: SR.650 .01
Drop Date:
09/28/05
Limit to:
District: ASD
School:
Sort by Drop Date?
AJH
N
F3=Exit
F4=Index
F5=Reset
F12=Cancel
Drop Date is a mandatory field and is defaulted to the current date but may be changed.
District and School are optional fields. The report will display the student name, ID,
withdrawal code, comment, withdrawal date, prior year class, prior year school, current
class, and current school.
Sort by Drop Date? If ‘N’ is entered in this field, the report sorts by district, current school,
withdrawal code, current class, and student number. If ‘Y’ is entered in this field, the report
will sort first by date, then alpha by last name.
Document1 Revised: 01/30/08 (ak)
62
SR.655 – Print Alpha List of Enrolled Students
Use this program to print an alphabetical listing of students enrolled in the district. The
program will look at the original district entry date in the CIMS Basic Student Record screen
in STU.301 to determine the entry date. Only those with a date on or after the date
specified will be included on the report.
CMTSMS
Print Alpha List of Enrolled Students.....CMT
Report students enrolled on or after:
08/29/05
Limit to:
___
___
Options:
District:
School:
Ref: SR.655
(mm/dd/yy)
When printing for an entire district, sort by school?
Sort by enrollment date?
Exclude classes: __
__
.01
N
N
__
__
__
__
__
__
__
__
REPORT STUDENTS ENROLLED ON OR AFTER: Specify an entry date you wish to run
the report for. Original entry dates falling on or after this date will be included on the report.
LIMIT TO DISTRICT: Enter the CIMS District you wish to print the report for.
LIMIT TO SCHOOL: Enter the CIMS School you wish to limit the report to.
SORT BY SCHOOL?: If ‘Y’ is entered, the report will sort first by school, then alpha by last
name. The default is ‘N’ and will produce a report listing students alpha by last name.
Also, if a CIMS School Code is entered, you cannot enter a ‘Y’ in the Sort by School field.
SORT BY ENROLLMENT DATE: If ‘Y’ is entered, the report will sort first by the original
date entered and then alpha by last name. The default is ‘N’ and will produce a report
listing students alpha by last name.
If both sort options are set to ‘N’, the report will sort alpha by student last name. If both sort
options are set to ‘Y’, the report will be sorted by school and then alpha by student last
name.
EXCLUDE CLASSES: You may enter up to 10 class levels to exclude from the report.
Document1 Revised: 01/30/08 (ak)
63
SR.670 – SRSD Count Day Attendance Report
This program will check the student enrollment status in CIMS on Count Day and only
reports those students who were actually enrolled on Count Day AND had at least one day
present between the first day of school and count day.
On the prompt screen, you may leave the School field blank to run for the entire district and
the report will be sorted alpha by school. Note that the program automatically defaults to
printing the Detail Report only. For A/B schedules, an additional day will print to show the
student’s entire schedule.
CMTSMS
SRSD Count Day Attendance Report..........CMT
Ref: SR.670P .01
Report for:
District:
ASD
School:
AJH
Count Date: 09/28/05
MM/DD/YY
Limit to:
Single Student ID?
_________
-or- Multiple Student Select? N
Options:
Print Absent Students Only? N
Print Present Students Only? N
Print Detail Report?
Y
Print Summary Report?
N
Sort by Class?
Y
Print additional day attendance for A/B day schedule? N
(c) Computer Management Technologies Inc.
F3=Exit
F4=Index
F5=Reset
F12=Cancel
A switch setting has been added to ACS.350 (and can be turned on and off in ACS.310)
that will allow you to print an ‘A’ whenever there is an absence. Setting the switch to ‘N’ will
leave the field blank. Note that if a student is not scheduled into a course for any given
period of the day, the $$ symbol will print.
Ref: SR.670
Date: 9/06/05
Time: 16:26:15
Detail Report
COUNT DAY ATTENDANCE
Page
1
Day added for A/B Schedules? N
Count Date: 9/28/05
Count Date +10 Day Rule: 10/11/05
Count Date +30 Day Rule: 10/28/05
CIMS District: ASD AMY'S SCHOOL DISTRICT
State LEA # : 70350
CIMS School : AJH AMY'S JUNIOR HIGH
State School: 04622
$$ = Unscheduled Period
-------------------------------------------------------------------------------R
R
Periods Present out of these
E
E Available Periods for this School
Enr
A Att T
Name(L,F,M)
Cls Student # Date S Date * 01 02 03 04 05 06
KOLKA, AMY R.
TS
3818 08/29 A 09/28 A A A A $$ P
A 09/29 A A A P $$ P
A 09/30 A A P P $$ P
A 10/03 A A P P $$ P
A 10/04 A A P P $$ P
A 10/05 A P P P $$ P
A 10/06 A P P P $$ P
10/07 *P P P P $$ P
Document1 Revised: 01/30/08 (ak)
64
On the Detail Report, if “Print present only” and “Print absent only” are both set to ‘N’, the
program will print both present and absent students for the Count Day entered at the
prompt. If the student is present, a “P” is printed on the report in the Date column. If the
student is absent, the absence date and Daily Absence Reason Code will print. If the
student was absent for only part of the day, the period(s) that the student was present for
will print. The date that the student has cumulatively attended all periods of the day is
indicated with a *.
The SRSD Count Day Attendance Report uses the rules published by the State of
Michigan’s Pupil Accounting Manual to determine attendance. Therefore, if the reason is
defined as unexcused in CIMS, the program will check for the student’s return over the next
10 school days. If the absence reason is defined as excused in CIMS, the program will
check for the student’s return over the next 30 calendar days. If there is no absence
reason, the program will use the default reason as defined in ATT.101, Attendance
Options.
In the Summary Report, when running it for students absent on Count Day, the date of the
student’s return will print.
Ref: SR.670
Date: 9/09/03
Time: 11:03:57
Summary Report
COUNT DAY ATTENDANCE
Page
1
Day added for A/B Schedules? N
Count Date: 2/12/03
Count Date +10 Day Rule: 2/25/03
Count Date +30 Day Rule: 3/14/03
CIMS District: ASD AMY'S SCHOOL DISTRICT
State LEA # : 70350
CIMS School : AJH AMY'S JUNIOR HIGH SCHOOL
State School: 00242
-------------------------------------------------------------------------------R
R
Periods Present out of these
E
E Available Periods for this School
Enr
A Att T
Student Name(L,F,M) Student # Date S Date * HR 01 02 03 04 05 06 07
KOLKA, AMY R.
TS
3818 08/29
10/07*P P P P $$ P
KOLKA, FAYE A.
07
10190 08/29 P
KOLKA, JO
07
10171 08/29 P
KOLKA, JOJOBOBBY 07
10172 08/29 P
KOLKA, JOSHUA A. 09
6819 08/29 P
Document1 Revised: 01/30/08 (ak)
65
ST.2260 – General Report Writer Formats
ST.5530 – Select and Print Your Own Report
Reports for student information can be written using the Student General Report Writer.
Both the original CIMS version (STU.260 & STU.530) and CMT’s version (ST.2260 &
ST.5530) can be used – the functionality is the same. However, features added as a result
of SRSD requests will only be added to ST.2260 & ST.5530.
Authorized users can change the items displayed within ST.2260 – General Report Writer
Formats, using STU.259 - Modifications to General Report Writer Items. STU.259 will alter
displayed items for both ST.2260 and for the CIMS program STU.260.
SMS
Modifications to General Report Writer Items
Item
Cat
Description
Size
600
SRD
TITLE I___________________
__1
Ref: STU.259 .11
Heading
1 TITLE I______
2 1
Sample Data Line A____________
Title
TITLEI
1_____
Display priority 600
If needed, this item may be truncated ___ characters.
Please note that while many SRSD items are displayed in both the ST.2260 & STU.260,
the SRSD data will only be included in reports printed from the ST.2260 and ST.5530
programs.
Items 51 (Tag Data), 53 (Tag Category), 251 (GPA by Grade Title), 252 (Grade by Grade
Title) and 253 (Label for Grade by Grade Title) allow you to enter additional information in
the ID row, to narrow report specifications.
For example, if you wish to print marking period grades for QT1, QT2 and SM1, you would
complete the screen as shown below. When printing labels, however, you are limited to
only one Grade Title.
CMTSMS
GENERAL REPORT WRITER FORMATS.............CMT
Ref: ST.2260 .11
AMY TEST
DESC REPORT WRITER TEST
ITEMS
1
9 252 252 252 ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
Id ___ ___ QT1 QT2 SM1 ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___ ___
SORT BY
9 ___ ___ ___
USE ID CODES FOR FAMILY FIELDS:
Id
___ ___ ___ ___
1 = FAMILY 1, 2 = FAMILY 2,
R = RESIDING FAMILY (DEFAULT)
PAGE BREAK Y
N
N
N
WIDTH 132 LPI 6 CPI 10 LENGTH 66 SPACE 1
Item Description
Size
Item Description
Size
187 SECONDARY PHONE 2 PHONE NU
8
188 SECONDARY PHONE 2 EXTENSIO
6
189 SECONDARY STREET ADDRESS
45
190 SECONDARY MAILING ADDRESS
45
191 SECONDARY FAMILY CITY NAME 25
192 SECONDARY FAMILY STATE COD
4
193 SECONDARY FAMILY ZIP CODES 10
194 SEC FAMILY CITY, STATE AND 30
195 S MAILING CITY, STATE AND
30
196 SECONDARY MAILING CITY NAM 25
197 SECONDARY MAILING STATE CO
4
198 SECONDARY MAILING ZIP CODE 10
201 1ST DATE ENROLLED THIS YEA
8
202 LAST DATE ENROLLED
8
203 1ST DATE WITHDRAWN THIS YE
8
204 LAST DATE WITHDRAWN THIS Y
8
205 LAST ENROLLMENT LOAD
4
206 LAST ATTENDANCE REGISTER
4
207 FIRST ENTRY/WITHDRAWAL COD
4
208 LAST ENTRY/WITHDRAWAL CODE
4
209 LAST ENTRY/WITHDRAWAL COMM 16
251 GPA WHERE ID=GRADE ID
7
252 GRADE WHERE ID=GRADE TITLE
3
253 LAB GRADE ID=GRADE TITLE
17 +
Document1 Revised: 01/30/08 (ak)
66
An additional screen, ST.5530P.03, has been added, which allows the option of limiting the
report to more specific student populations.
CMTSMS
SELECT & PRINT YOUR OWN REPORT............CMT
Student Residency . . . . :
Homeless Student . . . . . :
14
__
Ethnic Code
Limit Code
American Indian/Alaskan: N
_
Asian American . . . . : N
_
Black/African American : N
_
Hawaiian/Pacific Island: N
_
White . . . . . . . . : N
_
Hispanic/Latino . . . : Y
1
Limit to
At-Risk . . . . . . . :
Early Childhood Program:
N
N
Ref: ST.5530P.03
Supplemental Nutrition Elig: __
Program Eligibility
Title 1 . . . . : N
Special Ed . . . : N
Early On . . . . : N
Career & Tech . : N
Advanced & Accel : N
Lmtd Eng. Prof . : N
Migrant Ed . . . : Y
Adult Ed . . . . : N
Section 504 . . : N
Alternative Educ.: N
Dev./Ret. Kinder.: N
Out-of-State . . : N
21st Cent. Prgm : N
International Stu: N
NOTE: Those users who are not given access to SRSD records through STU.006 will not
see the above screen when using ST.5530, and will be unable to print reports containing
any SRSD data, even if the items are present in the report format.
Document1 Revised: 01/30/08 (ak)
67
ST.525 - Print One Per Family Labels by Zip Code
Use this program to print one mailing label per family. When a student has multiple
siblings, the name of the last sibling to be entered into the system will be the name that is
printed on the labels.
CMTSMS
Print One Per Family Labels by Zip Code...CMT
Ref:
ST.525P.01
District: ___ ()
School:
___ ___ ___ ___ ___ ___ ()
___ ___ ___ ___ ___ ___
Classes: __
__
__
__
__
__ ()
__
__
__
__
__
__
Label First Line: TO THE PARENT OF:
Include/Omit? I
Include/Omit? I
Print 10, 12, or 15 characters per inch? 10
F3=Exit
F4=Index
F12=CANCEL
LIMIT TO DISTRICT: Enter the CIMS District you wish to print the labels for.
LIMIT TO SCHOOL: Enter the CIMS School you wish to include or omit (I/O) in the labels.
You may enter up to twelve schools.
CLASSES: Enter the CIMS Classes you wish to include or omit (I/O) in the labels. You
may enter up to twelve class levels.
LABEL FIRST LINE: This text can be modified as you wish (in all capital letters), but will
always default back to “TO THE PARENT OF:”.
CHARACTERS PER INCH: In order to accommodate lengthy address lines, you may wish
to change the characters per inch to 12 or 15 from the default of 10.
Document1 Revised: 01/30/08 (ak)
68
SR.625 – Print SRSD FTE/Headcount Table Report
Use this program to print a table report that will display FTE totals and headcount totals
broken down by school and cross-referenced by class level. The program will extract
information from SR301MI, therefore SR.500 and SR.560 must first be ran. Because the
report comes from State data, the classes are displayed by the State Class Code. Special
Ed and General Ed FTEs will be combined for each student.
NOTE: When looking at this report in your queue, you will be unable to view the numeric
values because of ‘overprinting’ lines. To view the numeric values, the report must be
printed.
CMTSMS
Print SRSD FTE/Headcount Table Report.....CMT
Report For:
Operating LEA#:
Limit to:
School Code:
Classes:
Ref: SR.625P .01
70350
4622 _____
_____ _____
_____
_____
_____
_____
_____ Include/Omit I (I/O)
_____
__ __ __ __ __ __ __ __ __ __
Include/Omit I (I/O)
Include Dropped Students in FTE Totals: N (Y/N)
(c) Computer Management Technologies Inc.
F3=Exit
F4=Index
F5=Reset
F12=Cancel
OPERATING LEA#: Enter the 5-digit State-assigned LEA number.
LIMIT TO SCHOOL CODE: Enter the school(s) you wish to include or omit (I/O) in the
report. If left blank, all schools will be included.
LIMIT TO CLASSES: Enter the class(es) you wish to include or omit (I/O) in the report. If
left blank, all schools will be included.
INCLUDE DROPPED STUDENTS IN FTE TOTALS: The default is ‘N’. Enter ‘Y’ if you
want the report to include dropped students.
Ref:
Date:
Time:
SR.625
09/27/07
8:55:23
BARB’S SCHOOL DISTRICT
FTE/HEADCOUNT TABLE REPORT
COUNT DATE: 09/26/07
_______________________________________________________________________________________________________________________
|
| Class|
Class|
Class| Class| Class| Class| Class| Class| Class| TOTAL|
|_______|_____00|_____ 01|______02|_____03|_____04|_____05|_____06|_____07|_____08|_______|
|LIN FTE|
75.00|
65.00|
80.00| 67.00| 92.00| 82.50| 74.00| 76.00|
| 611.50|
|_______|________|________|________|_______|_______|_______|_______|_______|_______|_______|
|LIN HC |
75.00|
65.00|
80.00| 68.00| 92.00| 83.00| 74.00| 77.00|
| 614.00|
|_______|________|________|________|_______|_______|_______|_______|_______|_______|_______|
|
|
|
|
|
|
|
|
|
|
|
|
|_______|________|________|________|_______|_______|_______|_______|_______|_______|_______|
|EHS FTE|
87.00|
84.00|
90.75| 91.00| 79.00| 77.00| 68.00| 91.00|
| 667.75|
|_______|________|________|________|_______|_______|_______|_______|_______|_______|_______|
|EHS HC |
88.00|
84.00|
91.00| 91.00| 79.00| 77.00| 68.00| 92.00|
| 670.00|
|_______|________|________|________|_______|_______|_______|_______|_______|_______|_______|
|TOTAL | 325.00| 298.00| 261.75| 317.00| 342.00| 319.50| 284.00| 336.00|
|2483.25|
|_______|________|________|________|_______|_______|_______|_______|_______|_______|_______|
Document1 Revised: 01/30/08 (ak)
69
SR.635 - Print CIMS FTE and Head Count Table Report
This program has the same functionality as SR.625 and will produce a report that is
formatted the same as SR.625. The SR.635 however, obtains its data from CIMS, rather
than SR301MI. (See the previous page for sample report.)
NOTE: When looking at this report in your queue, you will be unable to view the numeric
values because of ‘overprinting’ lines. To view the numeric values, the report must be
printed.
Enter the district you wish to run the report for, then press Enter.
CMTSMS
Print CIMS FTE and Head
Count Table Report
Ref:
SR.635P.01
District: ZPS ()
F3=Exit
F4=Index
F12=CANCEL
The following screen is accessed, where you may specify further information.
CMTSMS
Print CIMS FTE and Head
Count Table Report
Ref:
SR.635P.02
Select:___________________________________________________________
District: ZPS
Enrolled as of Date: 020905
Classes that will be displayed in table
DK EA EC EP 01 02 03 04 05 06
07
08
09
10
11
12
GR
__ ()
Limit to:__________________________________________________________Include/Omit
School: TST ___ ___ ___ ___ ___ ___ ___ ___ ___ ()
I
___ ___ ___ ___ ___ ___ ___ ___ ___ ___
F3=Exit
F4=Index
F12=CANCEL
ENROLLED AS OF DATE: This is the date you are running the report for. For example,
you may want to run the report for Count Day, to verify which students were enrolled as of
that date.
CLASSES: Enter the class levels you wish to have displayed in the report. The program
will automatically save the class levels entered until the prompt screen is accessed again.
Up to 18 class levels may be entered.
LIMIT TO SCHOOL: Enter up to 20 schools that you wish to include or omit (I/O) in the
report.
Document1 Revised: 01/30/08 (ak)
70
SR.690 - Class Level/Register Mismatch Report
The SR.690 will produce a report that simply displays any student whose current class
level in the Basic Student Information screen is not the same as the register class level in
patt270.
Keep in mind that this program does not exclude from the report, those students who have
changed class level throughout the year.
CMT
Class Level/Register Mismatch Report
District:
ASD ()
School(s):
AEL ()
___ ()
AJH ()
___ ()
ASD ()
___ ()
AAA ()
___ ()
BBB ()
___ ()
Ref: SR690
CCC ()
___ ()
.01
999 ()
___ () ___
()
This report compares the class level in the student Basic Student
information with the class level in the attendance register of the
enrollment history record. If the class levels do not match, the student
appears on this report.
F4 or Double Mouse Click=Index
F12=Cancel
The report will first sort alpha by school, and then alpha by student per school.
Ref: SR.690
Page
1
Date: 1/25/05
Time: 16:27:00
ATTENDANCE REGISTER/CURRENT CLASS LEVEL MISMATCH REPORT
DISTRICT:
ASD
SCHOOL(S): AJH AHS AEL AAA BBB CCC 999
------------------------------------------------------------------------------|---------- BASIC STUDENT INFORMATION -----------| |- ENROLLMENT HISTORY -|
SCH STUDENT NAME
STUDENT ID CLASS SCH ENROLL DATE REGISTER
------------------------------------------------------------------------------AAA SMITH, ROBERTO
000010212
09
AAA 2004-12-09 C10
AEL BARTHOLOMEW, ARTHUR T.
000002384
02
AEL 2004-08-26 C01
AEL BOWLER, JAMES T.
000002490
05
AEL 2004-08-26 C04
AEL CALLAHAN, ROSETTA B.
000002507
05
AEL 2004-08-26 C04
AHS CALVO, CHANCE A.
000006603
10
AHS 2004-09-09 C08
AHS FRANK, ANNE M.
000002561
11
AHS 2004-11-16 C10
AHS KLODHOPPER, YAKOV
000002632
GR
AHS 2004-08-26 C12
AHS KOLKA, JACOB L.
000010188
GR
AHS 2005-01-10 C12
AJH ALABASTER, SAMUEL J.
000006878
AJH 2005-01-20 C07
AJH ALBRIGHT, MICKEY R.
000007103
AJH 2004-09-16 C07
AJH ARMSTRONG, INGA M.
000002517
AJH 2005-01-21 C07
Document1 Revised: 01/30/08 (ak)
71
AT.530 – Print Custom Attendance Registers
The AT.530 report is a custom version of the standard CIMS ATT.530 report, but has been
modified to include District totals.
In order to print District totals, you must leave the ‘Schools’ fields blank in the prompt
screen. Upon pressing the Enter key, you will be presented with five report options. The
last one listed will give you district enrollment totals.
SAS
Custom Print Attendance Registers.........CMT
District: ASD Date:
Description
Schools:
Registers:
Tags Excluded:
9/05/07 Thru:
Ref: ATT.530P.02
2/13/08
Limit to
Print:
Attendance Registers?
School Attendance Summary?
Daily Enrollment Statistics?
District Attendance Summary?
Daily Enr Stats w/o Schools?
F3=Exit
Y
Y
Y
Y
Y
F4=Index
F5=Reset
F12=Cancel
District totals are provided in the AT545DO report:
Opt
_
_
_
_
5
File
OAT535
OAT530
OAT540
AT545O
AT545DO
Monday
Tuesday
Wednesday
Device or
Queue
PRT01JUNK
PRT01JUNK
PRT01JUNK
PRT01JUNK
PRT01JUNK
11 Feb 2008
12 Feb 2008
13 Feb 2008
TOTAL
Document1 Revised: 01/30/08 (ak)
User Data
AT530
AT530
AT540
AT545
AT545D
490.000
490.000
490.000
---------53,304.000
Status
RDY
RDY
RDY
RDY
RDY
.000
.000
.000
---------3.571
72
Total
Pages
Current
Page
6
60
3
18
3
490.000
490.000
490.000
---------53,300.429
Copies
1
1
1
1
1
100.00
100.00
100.00
------99.99
SR.658 – Print Student Expected in Submission Reports
The SR.658 report will assist in determining if there are students that have not been
included in the current submission file that should have been included.
Because the program uses the previous submission’s back up file, you must have a backup
file in SR301SUB (created by SR.570 – Create Backup of Your Submission). It compares
the back up file from the previous submission to the current submission file, SR301MI. For
that reason, you must also have run SR.500 – Build CIMS Download File and SR.560 –
Convert SR301 to State Format SR301MI, to create the current submission file.
CMTSMS
Print Students Expected in Submission Reports
District:
Ref: SR.658
.01
ASD
Current Rpt (Fall/Spring/EOY): S
Computer Management Technologies, Inc.
F3=Exit
F4=Index
F12=Cancel
Two reports will be produced –
SR658A: will list those students who had an exit code of ‘19’ (expected to continue) in the
prior submission, but are not included in the current submission.
Ref: SR.658A
YOUR SCHOOL DISTRICT
Date: 2/16/08
STUDENTS EXPECTED IN SUBMISSION
Time: 13:55:30
NOT INCLUDED IN CURRENT
Database
Student
Student ID
Name____________________________ UIC_______
4002
ALLEN, ALLEN
4567891117
11214
ARENDSEN, KELL LEE
7889112563
8006
ARENDSEN, ROBERT J.
2339966324
1908
ARNOLD, CHERYL
5948612733
1907
ARNOLD, KEITH
1699584111
Operating
District
70350
70350
70350
70350
70350
School
Code__
04622
04622
04622
04622
04622
SR658B: will list those students who transferred to a bypassed building since the previous
count and/or those students who have both an exit code of ‘19’ (expected to continue) and
an exit reason in the current file.
Ref: SR.658B
AMYS SCHOOL DISTRICT
Date: 2/01/08
STUDENTS EXPECTED IN SUBMISSION
Time: 13:55:30
CURRENTLY IN EXCLUDED SCHOOL
Database
Student
Student ID
Name____________________________ UIC#______
18561
LOPEZ, GEORGE
5788469223
Document1 Revised: 01/30/08 (ak)
73
Operating
District
70350
School
Code__
04622
SRSD02 - PROGRAMS FOR
IMPORTING RECORDS INTO SRSD
This menu contains import/upload programs purchased to pull data, stored in external
databases, into one convenient location. There is also a program to maintain all fields in
SRSD for those students that are not stored in the CIMS database.
Because the programs on this menu are very powerful, we recommend access to this
menu be limited to only those users that will be uploading/downloading information for
SRSD.
SR.301IM - Maintain SRSD Recs- Students Not in CIMS
The functionality of this program is exactly the same as that described for programs
SR.301B - Input Single Record Basic Information and SR.301 - Maintain All SRSD
Information. The difference is that you are accessing blank screens into which NON-CIMS
students can be entered.
Depending on your import options when running SR.510 – Import SRSD Files to CIMS
Files, it is possible that records were created in the SR.301IM program. Duplicate records
for the same students will be created if SR.510 is run multiple times, so it is important to
refer to the section in this manual for SR.510 to select the appropriate import options. The
SR.301IM file may be cleared through the use of SR.290 – Remove Students from
Programs & Remove Data.
As mentioned throughout this manual, as you are maintaining data on these screens, it is
important to consult your State SRSD manual for explanations of each field.
CMTSMS
Maintain SRSD Recs- Students not in CIMS..CMT
Ref: SR.301IM.11
Stu ID: 000018479
Name: BOBBY
ABBEEDAABA
Date of Birth : 12/30/1999 Birth City: BAY CITY
Gender . : M
Grade Level . : 07
Count Date . . . . : 09/26/2007 UIC#: 455455445
Operating ISD #: 02
County Code . . . : 03
Operating Dist # : 70350
Resident LEA # : 70350
School or Facility : 04622 Student Residency: 14
FTE in General Ed : .75
Attendance . . : 12/015 Date of Enrollment : 5/05/2002
Street Addr: 45557 N SALZBURG RD City: BAY CITY
Zip: 48611 - 5555
American Indian or Alaska Nat: 1
Asian American . . . . . . . : 0
Black or African American . : 0
Native Hawaiian or Pacific Is: 0
White . . . . . . . . . . . : 0
Hispanic or Latino . . . . . : 0
Exit Status . . . . . . . . : 19 Exit Date . . . . . . . . . . 0/00/0000
Course Enrollments . . . . . : 000 000
Go To Sp. Ed. Screen to Enter Referrals?
Title I . . . . : N Special Education
Career and Tech : N Advanced & Accel .
Migrant Education: N Adult Education .
Mode: Change
F3=Exit F4=Index
Document1 Revised: 01/30/08 (ak)
000 000 000 000 000 000
Y (Y/N/D)
: Y
Early-On . . . . . . . . : N
: N
Limited English Proficient: N
: N
Section 504 . . . . . . . : N
F12=Cancel
74
SR.510 – Import SRSD Files to CIMS Files
The SR.510 program - Import SRSD Files to CIMS Files, allows you to take an exported file
from STUREC, Basic SR, EETRK, RMS, or VEDS that has been uploaded to the AS/400
and import the records into your CIMS SRSD files. Once you have uploaded the file to the
AS/400, you are then able to run the SR.510 program.
NOTE: When you are exporting your student data from programs such as STUREC or
VEDS, create your export file in text only format. The programs will not correctly report files
in the comma-delimited format. Since some programs have multiple exports, make sure
you use the export in the SRSD layout.
Depending on how the fields are answered under Import Options and Update Options, the
program will either create records in SR.301IM or in CIMS.
CMTSMS
Import SRSD files to CIMS Files...........CMT
Ref:
SR.510P.01
Enter AS400 File Name and Library Name Where Uploaded PC SRSD File is Located.
File Name: TESTFILE___ Library Name: AK_____File Being Imported:
Match by UIC or ID/Last Name, First Name, DOB/Both? N (U/I/N/B)
Limit to: Operating LEA: 70350
School Code: 04622
--------------IMPORT OPTIONS------------------------Import selected students to SR301IM only? N (Y/N)
Update SR301IM file? N
N will not update IM file
R
S
B
E
R
V
=
=
=
=
=
STUREC
BASIC SRSD
EETRK
RMS/MICIS
VEDS
--------------UPDATE OPTIONS------------------------Update Files? N (Y/N)
N will print the edit report only
Replace Data? N (Y/N)
N will add new records only
Y will add new records & update existing records
Compare with Suffix? N (Y/N)
Y will compare names without using suffix
------FTE OPTIONS FOR SPECIAL ED STUDENTS--------(leave all N for no updates)Update Both Gen & Sp Ed FTE on Regist.? N (Y/N) Dflt IEP Result Date: 071506
Update Sp Ed FTE Only: N (Y/N) Recalc Gen Ed FTE based on Sp Ed FTE? N (Y/N)
Each import option will update only the fields required for SRSD.
The STUREC import will update or add all fields on the Adult Education screen in
SR.301AE for students in CIMS or SR.301IM* for students not in CIMS.
The Basic SRSD import will update or add all fields on the Basic Student Information
screen in SR.301B for students in CIMS or SR.301IM* for students not in CIMS.
The EETRK import will update or add all fields on the Early Intervention screen in
SR.301EI for students in CIMS or SR.301IM* for students not in CIMS.
The RMS/MICIS import will update or add the fields on the Special Education screen in
SR.301SE for students in CIMS or SR.301IM* for students not in CIMS. Always enter ‘Y’ in
the Update FTEs on the Registration Screen.
The VEDS/CTEIS import will update or add the fields on the Career and Technical screen
in SR.301CT for students in CIMS or SR.301IM* for students not in CIMS.
* NOTE: If you have imported records into SR.301IM, it is necessary to run SR.430 to
populate the ‘Count Date’ field in the SR.301IM file. Otherwise, it is possible for the
student’s age to be calculated incorrectly.
Document1 Revised: 01/30/08 (ak)
75
On the SR.510P.01 screen, enter the name of the file that you have uploaded to the
AS/400, the library you saved it in, as well as the corresponding letter for the file type. If
you are importing files for more than one program, you will need to run this program once
for each file you want to import. For example, once for Special Ed and once for Adult Ed.
If the import is to be limited to a specific Operating LEA and/or School Code, enter this
also. Leave it blank to import the entire file.
Import selected students to SR301IM only?
Entering ‘Y’ will create a record for the student within SR.301IM - Maintain SRSD RecordsStudents not in CIMS.
Entering ‘N’ will cause the program to attempt to match the student’s ID found in the
imported file to the student IDs found in CIMS. The program will first try to
match the student ID for left and right justification within the State’s 20character field (the Student ID will not be pulled from the middle of the field). If
it does not find a match, the program will continue to match by last name, first
name and birthdate and suffix. When a match is found, the appropriate record
is created in CIMS (i.e. a record from RMS will create a record in SR.301SE).
If a match is not found in CIMS (and the Update SR301IM File? field is set to
‘Y’), a record will then be created in SR.301IM.
Update SR301IM File?
Enter ‘Y’ in this field to update the SR301IM file. If the Imported to SR301IM only? field is
answered with ‘N’, however, only those students whose records were not found
in CIMS will be added to the SR.301IM file.
Enter ‘N’ if you do not wish to update. If the Imported to SR301IM only? field is also
answered with ‘N’, then no records will be added to the IM file at all. Only CIMS
records will be created.
Update Files?
Enter ‘Y’ if you want to import the records from the specified file into either the SR.301IM or
into CIMS (depending on the way previous fields were answered).
Enter ‘N’ to only print the edit reports – nothing will be created or updated.
NOTE: Regardless of how the field is completed, two reports will be generated. One will
show a list of the students that were not found in CIMS and were either added or their
SRSD record was updated. The second report lists students who were imported into the
SRSD records and whether the record was added or updated.
Replace Data?
Enter ‘Y’ to this option if you want to add records that do not exist and update those
records that have already been created for the student in the SRSD/CIMS files.
Enter ‘N’ any records that are already on file will not be updated whether there are changes
to be made to the records or not.
Document1 Revised: 01/30/08 (ak)
76
Compare with Suffix?
Enter ‘Y’ in this field if you want the program to consider suffixes when matching imported
files. Otherwise, enter ‘N’.
Update Both Gen & Sp Ed on Regist? Prompting this field with ‘Y’ will cause the program
to pull the FTE information directly from the file being imported and updating the
FF220 field in the Student Registration screen.
Update Sp Ed FTE Only? Entering ‘Y’ in this field will ONLY update the Special Ed FTE in
the Student Registration screen. Any existing General Ed FTE will remain the
same.
Recalc Gen Ed FTE based on Sp Ed FTE? Entering ‘Y’ in this field will cause the program
to recalculate only the General Ed FTE in the student file, based on the Special
Ed FTE being brought in from the Import file.
Dflt Date of IEP Result This is a required field when importing an RMS/MICIS record for
Special Ed. The date entered here will be defaulted in the SR.301RF file as shown below:
CMTSMS
Input Special Ed Referral Information.....CMT
Ref: SR.301RF.11
Referral Date: 9/01/07
Student ID:
2505
District ID:
ASD
Attending Bld: AJH
Last- BAILEY
First- GEORGE
Middle- FREDERICK Grade Level 08
IEP Timeline Days Agreed Upon
MM DD CCYY
Parent Perm Rec..... 09/01/2007
Ref. Result Received 09/25/2007
IEP Plcmnt/Implement 09/26/2007
Parental Consent to Evaluate: 01
Result of Initial IEP........ 1
Parent Refused Services...... N
Disability 07
Pgm Serv Code 160
It is important to note that if an error is made during the running of SR.510 (records
imported into the incorrect file, for example), it is possible for you to delete these records
through the use of SR.290 – Remove Students from Programs & Remove Data. You may
also wish to run SR.290 to clear any existing data from the previous submission prior to
importing any new data.
Document1 Revised: 01/30/08 (ak)
77
SR.700 – Import UIC#s Returned from the State
Use this program to import UIC numbers for CIMS students. You will first have to upload
the file to the AS400/iSeries. Once there, you can use this program to place the UIC
number within the student’s Basic Record.
CMTSMS
Import UIC#s Returned from the State.....CMT
Ref:
SR.700P.01
Enter AS400 File Name and Library Name Where Uploaded PC SRSD File is Located.
File Name: 04622F
Library Name: AK_________
Limit to: Operating LEA: _70350
School Code: _04622
Import by: I(N,I,B)
Import for CIMS students only
N-Student Last Name, First Name, Birth date
I-Student ID
B-Last Name/First Name/Birth Date 1st, then Student Id
Update duplicate students? N (Y/N) Duplicate Students Will Print on a Report
Update Files? N (Y/N)
N will print the edit report only
Replace Data? 2 (1/2)
1 will update UIC#s for all students
2 will add UIC#s for students without a UIC#
F3=Exit
F5=Reset
F12=Cancel
File Name and Library Name: Enter the name of the file that you have uploaded to the
AS/400 and the library you saved it in.
Operating LEA and School Code: If the import is to be limited to a specific Operating LEA
and/or School Code, enter this also. Leave it blank to import the whole file.
Import by: Specify how you want the program to try to match students.
Update duplicate students: This option will update the multiple matches found if Y is
entered. The multiple students that are found will print on a report.
Update Files: You have the option to ‘Update’ the file or simply print a report indicating
which students will be updated.
Replace Data?: Option 1 will go through and add UIC numbers for those students with a
blank UIC and update any that have changed. Option 2 will only add those for the students
with a blank UIC.
Once the program has completed, it can produce 3 reports: 1.) Duplicate Students report,
2.) “Good” updated students and 3.) “Bad” or student records not updated.
NOTE: THIS PROGRAM MUST BE RUN ON A DEDICATED SYSTEM!
Document1 Revised: 01/30/08 (ak)
78
SR.710 - Import UIC#s Returned from the State to SR301IM
Use this program to import UIC numbers for NON-CIMS students. You will first have to
upload the file to the AS400/iSeries. Once there, you can use this program to place the
UIC number into SR.301IM (Maintain SRSD Records - Students Not in CIMS).
CMTSMS
Import UIC#s Rtrnd frm State to SR301IM..CMT
Ref:
SR.710P.01
Enter AS400 File Name and Library Name Where Uploaded PC SRSD File is Located.
File Name:
Library Name:___________
Limit to: Operating LEA:_____
School Code: _____
Import by: _ (N,I,B)
Import for Non-CIMS Students only (SR301IM)
N-Student Last Name, First Name, Birth date
I-Student ID
B-Last Name/First Name/Birth Date/Immunization Date/Class/Birth City
Update duplicate students? N (Y/N) Duplicate Students Will Print on a Report
Update Files? N (Y/N)
N will print the edit report only
Replace Data? 2 (1/2)
1 will update UIC#s for all students
2 will add UIC#s for students without a UIC#
F3=Exit
F5=Reset
F12=Cancel
File Name and Library Name: Enter the name of the file that you have uploaded to the
AS/400 and the library you saved it in.
Operating LEA and School Code: If the import is to be limited to a specific Operating LEA
and/or School Code, enter this also. Leave it blank to import the whole file.
Import by: Specify how you want the program to try to match students.
Update duplicate students?: This option will update the multiple matches found, if Y is
entered. The multiple students found will print on a report.
Update Files?: You have the option to ‘Update’ the file or simply print a report.
Replace Data?: Option 1 will go through and add UIC numbers for those students with a
blank and UIC and update any that have changed. Option 2 will only add those for the
students with a blank UIC.
Once the program has completed, it can produce 3 reports: 1.) Duplicate Students report,
2.) “Good” updated students and 3.) “Bad” or student records not updated.
NOTE: THIS PROGRAM MUST BE RUN ON A DEDICATED SYSTEM!
Document1 Revised: 01/30/08 (ak)
79
SR.720 – Create Non-SRSD UIC File
To assist districts in the UIC resolution process, SR.720 will create a file in a 122-byte
format, as opposed to the 900-byte SRSD format. This allows you to create a file to send
to the State at anytime, particularly in between SRSD submissions. It is important to
remember, however, that in order for a student to be included in this file, they MUST have
an SR.301B record.
After entering the CIMS District Code, indicate whether you wish to include only those
students without UICs in the file. The default answer is ‘Y’.
CMTSMS
Create Non-SRSD UIC File
Ref:
District: ASD ()
Only download students without UIC codes?
SR.720P.01
Y
After pressing Enter, additional ‘Limit to’ fields are presented. Enter the School(s),
Class(es) or Tag(s) you wish to include or omit (if any). You may also limit to individual
students.
CMTSMS
Create Non-SRSD UIC File
Select:
Ref:
District: ASD ()
Only download students without UIC codes?
Append Records to the End of the File? N
SR.720P.01
Y
Limit to:
School:
AJH AEL AHS ___ ___ ___ ___ ___ ()
Classes: __ __ __ __ __ __ __ __ ()
and/or Tag(s): ___ ___ ___ ___ ___ ___ ()
or Students: _________
_________
_________
_________
_________
_________
Include/Omit? I
Include/Omit? I
Include/Omit? I
_________ ()
_________
(c) Computer Management Technologies, Inc.
F3=Exit
F4=Index
F12=CANCEL
A report is generated by SR.720, showing those students that were included in the file
build. The file that is created is SR720 in library SMSFILES. This file may now be
uploaded to the State for UIC resolution.
QUERY NAME .
LIBRARY NAME
FILE
SR720
DATE . . . .
TIME . . . .
01/23/06
PAGE
ISD Dis
No
No
02
02
02
70350
. . . . SR720Q
. . . . MIRPT400
LIBRARY
MEMBER
SMSFILES
ZPS__00
. . . . 01/23/06
. . . . 10:57:47
FORMAT
SR720F
10:57:47
Sch
No
00242
Student
last
name
ARENS
AYERS
BARKEL
Student
first
name
MURIEL
MARY
THOMAS
Stu
mid
init
T
R
Stu
ID
000008008
000001796
000004009
S
e
x
M
F
F
Bir
Mon
Bir
Day
Bir
Yr
Ethnic
Codes
Class
12
03
05
30
17
24
1985
1981
1986
000010
000010
001000
09
00
10
Mult
ENRDAT
Birth
Order
01
08/26/2004
01
08/27/1996
01
08/29/1995
** It is important to note that each time this program is run, the previous file will be
overwritten if you enter ‘N’ to Append Records? Keep this in mind if you intend to build the
file a number of times for many individual buildings or students.
Document1 Revised: 01/30/08 (ak)
80
SR.730 – Import Non SRSD UIC#s Returned from the State
After saving the State UIC file on your iSeries, use SR.730 to import the non-SRSD (132byte) UIC records that is returned to you from the State. This program will import UIC
numbers for CIMS files only.
CMTSMS
Import Non SRSD UIC#s Returned from the State
Ref:
SR.730P.01
Enter AS400 File Name and Library Name Where Uploaded PC UIC# File is Located.
File Name: UICS07______ Library Name: SMSFILES__ Member Name: ZPS__00_____
Update Files? N(Y/N)
N will print the edit report only
Replace Data? 2 (1/2)
1 will update UIC#s for all students
2 will add UIC#s for students without a UIC#
F3=Exit
F4=Index
F5=Reset
F12=Cancel
File Name, Library Name and Member Name: Indicate where the file has been stored on
the AS/400.
Update Files?: You have the option to ‘Update’ the file or simply print a report indicating
which students will be updated.
Replace Data?: Option 1 will go through and add UIC numbers for those students with a
blank UIC and update any that have changed. Option 2 will only add those for the students
with a blank UIC.
NOTE: THIS PROGRAM MUST BE RUN ON A DEDICATED SYSTEM!
Document1 Revised: 01/30/08 (ak)
81
SR.740 – Create Non-CIMS Student UIC File from SR.301IM
For those clients that maintain student data on a permanent basis, the SR.740 will extract
student information from the SR.301IM file and create a file in a 122-byte format, as
opposed to the 900-byte SRSD format. This allows you to create a file to send to the State
at anytime, particularly in between SRSD submissions.
After entering the five-digit CIMS District Code, indicate whether you wish to include only
those students without UICs in the file. The default answer is ‘Y’.
9/11/07
CMTSMS
FY
8 COMPUTER MANAGEMENT TECHNOLOGIES, INC
16:35:56 QPADEV0036
Create Non-CIMS Stu UIC File From SR301IM
Ref: SR.740P.01
District: 70350 ()
Only download students without UIC codes?
Y
After pressing Enter, additional ‘Limit to’ fields are presented.
Class(es) you wish to include or omit (if any).
CMTSMS
Select:
Create Non-CIMS Stu UIC File From SR301IM
Enter the School(s),
Ref:
SR.740P.01
District: 70350 ()
Only download students without UIC codes? Y
Append Records to the End of the File? N (Y/N)
Limit to:
School:
_____
_____
Classes:
__
__
_____
_____
__
__
_____
_____
__
_____ ()
_____
__
__
Include/Omit? I
()
Include/Omit? I
(c) Computer Management Technologies, Inc.
F3=Exit
F4=Index
F12=CANCEL
The file that is created is SR740 in library SMSFILES under the appropriate client member.
This file may now be uploaded to the State for UIC resolution.
** It is important to note that each time this program is run, the previous file will be
overwritten if you enter ‘N’ to Append Records? Keep this in mind if you intend to build the
file a number of times for many individual buildings or students.
Document1 Revised: 01/30/08 (ak)
82
SR.750 – Import Non-CIMS Stu UIC's to SR301IM
After saving the State UIC file on your iSeries, use SR.750 to import the non-SRSD (132byte) UIC file returned from the State into your SR.301IM records. This program updates
the SR.301IM file only and will not update the UIC field in the student’s Basic Record in
CIMS.
CMTSMS
Import Non-CIMS Stu UIC's to SR301IM. . . CMT
Ref:
SR.750P.01
Enter AS400 File Name and Library Name Where Uploaded PC UIC# File is Located.
File Name: 70350UIC_ Library Name: SMSFILES
Member Name: ZPS__00
Update Files? N (Y/N)
N will print the edit report only
Replace Data? 2 (1/2)
1 will update UIC#s for all students
2 will add UIC#s for students without a UIC#
F3=Exit
F4=Index
F5=Reset
F12=Cancel
File Name, Library Name and Member Name: Indicate where the file has been stored on
the AS/400.
Update Files?: You have the option to ‘Update’ the file or simply print a report indicating
which students will be updated.
Replace Data?: Option 1 will go through and add UIC numbers for those students with a
blank UIC and update any that have changed. Option 2 will only add those for the students
with a blank UIC.
NOTE: THIS PROGRAM MUST BE RUN ON A DEDICATED SYSTEM!
Document1 Revised: 01/30/08 (ak)
83
SR.520 – Create CIMS Student Records from SRSD
This program can be used to create a basic record for students within CIMS when exported
from another source (i.e. Special Ed students from RMS that are not currently within
CIMS). The file must first be uploaded to the AS/400. The file can be any name and saved
within any library on the system.
CMTSMS
Create CIMS Student Records from SRSD.....CMT
Ref:
SR.520P.01
Enter AS400 File Name and Library Name Where Uploaded PC SRSD File is Located.
Member Name:ZPS__00
File Name:TESTFILE
Create CIMS Records for:
District . . :
School . . . :
Limit to:
Operating LEA:
School Code :
Update Files?
Library Name: AK_________
ASD
AJH
70350
04622
(Only this LEA and School will be
processed from the incoming file.)
N (Y/N)
N will print the edit report only
(c) Computer Management Technologies, Inc.
F3=Exit
F4=Index
F5=Reset
F12=Cancel
Member Name, File Name and Library Name: Indicate where the file has been stored on
the AS/400. You must specify the member, file and library name.
District and School: Enter the District and School into which the records are to be
created. The District and School that you specify must already exist within CIMS.
Operating LEA and School Code: To limit the creation of records for only a particular
Operating LEA and the School, enter the appropriate codes that you wish to limit to. If you
leave it blank, it will create a CIMS record for all those in the file.
Update Files? If you only want to print a report of the records that will be created, leave
the default ‘N’ in the Update Files? field. Otherwise enter ‘Y’. The records will be created
and a report will print.
Document1 Revised: 01/30/08 (ak)
84
Appendix A
Process for Creating Your SRSD FALL File
NOTE: The following is a basic checklist to assist with building your files and some options
may not apply to your district. It is highly recommended that you refer to your SRSD
manual for details on each step, as well as consulting your State of Michigan manual for
specific requirements that may apply to your district.
1. If you did not run SR.570 – Create a Backup of Your Submission after you completed your
last submission, we recommend running it before you start a new one.
2. Make sure all Schools and Classes to Bypass - SR.240 are set up. It is also recommended
that you verify all information on Menu SRSD98 is setup correctly for this processing
period.
3. When creating a Fall submission, you may also need to run SR.410 to create a withdrawal
record in last year’s student records, for students who have not returned to school. (Follow
manual instructions or help text for further information on this program.)
4. Verify the settings in SR.280. If tags & attributes are used for gathering data, be sure
students have been assigned the tag or attribute. Remember to set the flag for the
appropriate submission - this assists in calculating the student’s age as of Count
Date along with running SR.430.
5. Run ATT.650 – Post Summarized Absence History for current SRSD submission. (Be sure
your submission dates have been set up in SR.260 for absences to post properly.)
6. SR.580 – Clear Files (SR301) Before Starting New Submission (optional). You can also
clear the SR301 file when running SR.500.
7. Run SR.290 – Remove Students from Programs & Remove Data, to clear data from
SR.301B related files (example SR.301SE for Special Ed data) that will be imported in the
next step using SR.510 – Import into CIMS files (i.e. Special Ed records).
8. Run SR.963 to validate any incorrect grade levels that may be in the SR.360 file.
9. SR.510 – Import SRSD Files into CIMS Files. This program will allow you to import records
from RMS, EETRK, STUREC, VEDS, and Basic Student Records into your CIMS files.
10. SR.500 – Build CIMS Download File for SRSD to ensure all students have an SR.301B
record, as well as an SR.301 record.
11. Run SR.430 to set the Count Date for the SR.301IM files. The Count Date field is verified
against the student’s date of birth to properly calculate the age.
12. Run SR.550 – Merge CIMS/Imported Records to Build Download File to pull all student
records in the SR.301IM – Non-CIMS Imported Students file, into SR.301.
NOTE: You will only need to run this program if you have students in SR.301IM.
Document1 Revised: 01/30/08 (ak)
85
13. SR.301 – Maintain All SRSD Information. Use this program to modify any records as
needed. If any changes are made to this file, the changes should also be made in CIMS.
You can also make any necessary changes in CIMS and rerun SR.500 and SR.550 again.
Keep in mind that any changes made only in SR.301 will be erased when SR.500 is re-run.
14. Run SR.630 – SRSD Report Writer or other available reports to verify your data if needed.
Please refer to previous pages in this manual for specific report information – some reports
will extract data from SR.301, while others will pull data from SR301MI, etc.
15. SR.560 – Convert SR.301 to the State Format SR301MI.
16. Run SR.620 – Print SRSD Summary Report to verify student count. NOTE: This report
extracts data from the SR301MI only.
17. Download the SR301MI file to your PC and run it through the CEPI Error Check program.
18. Run SR.570 – Create a Backup of Your Submission when you are finished with your Fall
submission.
19. After a back up copy of your submission has been made, be sure to go back into SR.280
and set the flag to the next submission! This will ensure that the student’s age is
accurately calculated against the next submission date.
Document1 Revised: 01/30/08 (ak)
86
Appendix A
Process for Creating Your SRSD SPRING File
NOTE: The following is a basic checklist to assist with building your files and some options
may not apply to your district. It is highly recommended that you refer to your SRSD
manual for details on each step, as well as consulting your State of Michigan manual for
specific requirements that may apply to your district.
1. If you did not run SR.570 – Create a Backup of Your Submission after you completed your
last submission, we recommend running it before you start a new one.
2. Make sure all Schools and Classes to Bypass - SR.240 are set up. It is also recommended
that you verify all information on Menu SRSD98 is set up correctly for this processing
period.
3. When creating a Spring submission, you may want to run SR.940 – Create Withdraw
Records for Non-Returning Students for those students who have graduated at the end of
Semester 1. (Follow help text within the program for more specific instructions.)
4. Verify settings in SR.280. If tags & attributes are used for gathering data, be sure students
have been assigned the tag or attribute. Remember to set the flag for the appropriate
submission. This assists in calculating the student’s age as of Count Date along
with running SR.430.
5. Run ATT.650 – Post Summarized Absence History for current SRSD submission. (Be sure
your submission dates have been set up in SR.260 for absences to post properly.)
6. SR.580 – Clear Files [SR301] Before Starting New Submission (optional). You can also
clear the SR301 file when running SR.500.
7. Run SR.290 – Remove Students from Programs & Remove Data, to clear data that will be
imported in the next step using SR.510 – Import into CIMS Files (i.e. Special Ed records).
8. Run SR.963 to validate any incorrect grade levels that may be in the SR.360 file.
9. SR.510 – Import SRSD Files into CIMS Files. This program will allow you to import records
from RMS, EETRK, STUREC, VEDS, and Basic Student Records into your CIMS files.
10. SR.500 – Build CIMS Download File for SRSD to ensure that all students have an SR.301B
record, as well as an SR.301 record.
11. Run SR.430 to set the Count Date for the SR.301IM files. The Count Date field is verified
against the student’s date of birth to properly calculate the age.
12. Run SR.550 – Merge CIMS/Imported Records to Build Download File to pull all student
records in the SR.301IM – Non-CIMS Imported Students file, into SR.301. NOTE: You will
only need to run this program if you have students in SR.301IM.
Document1 Revised: 01/30/08 (ak)
87
13. SR.301 – Maintain All SRSD Information. Use this program to modify any records as
needed. If any changes are made to this file, the changes should also be made in CIMS.
You can also make any necessary changes in CIMS and rerun SR.500 and SR.550 again.
Keep in mind that any changes made only in SR.301 will be erased when SR.500 is re-run.
14. Run SR.630 – SRSD Report Writer or other available reports to verify your data if needed.
Please refer to previous pages in this manual for specific report information. Some reports
will extract data from SR.301, while others will pull data from SR301MI, etc.
15. SR.560 – Convert SR.301 to the State Format SR301MI.
16. Run SR.620 – Print SRSD Summary Report to verify student count. NOTE: This report
extracts data from the SR301MI only.
17. Download the SR301MI file to your PC and run it through the CEPI Error Check program.
18. Run SR.570 – Create a Backup of Your Submission when you are finished with your Spring
submission.
19. After a back up copy of your submission has been made, be sure to go back into SR.280
and set the flag to the next submission! This will ensure that the student’s age is
accurately calculated against the next submission date.
Document1 Revised: 01/30/08 (ak)
88
Appendix A
Process for Creating Your SRSD END-OF-YEAR File
NOTE: The following is a basic checklist to assist with building your files and some options
may not apply to your district. It is highly recommended that you refer to your SRSD
manual for details on each step, as well as consulting your State of Michigan manual for
specific requirements that may apply to your district.
1. If you did not run SR.570 – Create a Backup of Your Submission after you completed your
last submission, we recommend running it before you start a new one.
2. Make sure all Schools and Classes to Bypass - SR.240 are set up. It is also recommended
that you verify all information on Menu SRSD98 is set up correctly for this processing
period.
3. When creating an End of Year submission, you will also need to run the following
programs:
a.) If necessary, run Set Next Year Information – SCH.608
b.) GRD.601 – Set Graduation Date (Refer to the State manual for appropriate date to
use.)
c.) Optional: SR.940 – Create Withdraw Records for Non-Returning Students (Follow
help text within the program for more specific instructions.)
4. Verify the settings in SR.280. If tags & attributes are used for gathering data, be sure
students have been assigned the tag or attribute. Remember to set the flag for the
appropriate submission. This assists in calculating the student’s age as of Count
Date along with running SR.430.
5. Run ATT.650 – Post Summarized Absence History for current SRSD submission. (Be sure
your submission dates have been set up in SR.260 for absences to post properly.)
6. SR.580 – Clear Files (SR301) Before Starting New Submission (optional). You can also
clear the SR301 file when running SR.500.
7. Run SR.290 – Remove Students from Programs & Remove Data, to clear data that will be
imported in the next step using SR.510 – Import into CIMS Files (i.e. Special Ed records).
8. Run SR.963 to validate any incorrect grade levels that may be in the SR.360 file.
9. SR.510 – Import SRSD Files into CIMS Files. This program will allow you to import records
from RMS, EETRK, STUREC, VEDS, and Basic Student Records into your CIMS files.
10. SR.500 – Build CIMS Download File for SRSD to ensure all students have an SR.301B
record, as well as an SR.301 record.
11. Run SR.430 to set the Count Date for the SR.301IM files. The Count Date field is verified
against the student’s date of birth to properly calculate the age.
Document1 Revised: 01/30/08 (ak)
89
12. Run SR.550 – Merge CIMS/Imported Records to Build Download File to pull all student
records in the SR.301IM – Non-CIMS Imported Students file, into SR.301. NOTE: You will
only need to run this program if you have students in SR.301IM.
13. SR.301 – Maintain All SRSD Information. Use this program to modify any records as
needed. If any changes are made to this file, the changes should also be made in CIMS.
You can also make any necessary changes in CIMS and rerun SR.500 and SR.550 again.
Keep in mind that any changes made only in SR.301 will be erased when SR.500 is re-run.
14. Run SR.630 – SRSD Report Writer or other available reports to verify your data if needed.
Please refer to previous pages in this manual for specific report information. Some reports
will extract data from SR.301, while others will pull data from SR301MI, etc.
15. SR.560 – Convert SR.301 to the State Format SR301MI.
16. Run SR.620 – Print SRSD Summary Report to verify student count. NOTE: This report
extracts data from the SR301MI only.
17. Download the SR301MI file to your PC and run it through the CEPI Error Check program.
18. Run SR.570 – Create a Backup of Your Submission when you are finished with your Endof-Year submission.
19. After your submission is complete, you can now run STU.801 – Year-End Procedure to
Promote Students. Please be sure that all buildings within the district are ready for student
promotions to occur.
20. After a back up copy of your submission has been made, be sure to go back into SR.280
and set the flag to the next submission! This will ensure that the student’s age is
accurately calculated against the next submission date.
Document1 Revised: 01/30/08 (ak)
90
Appendix B – SRSD File Layouts
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------Revision Date: 03/22/05
-------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
BASIC STUDENT INFORMATION
Fall Spr EOY
Field Name
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
-
SROPE
SRCRN
SRLEA
SRRES
SRADMU
SRSLN
SRSFN
SRSMI
SRDOB1
++
SRGC
SRBCTY
SRSTA
SRCTY
SRZIP1
++
SRSID
SRFTE
SRSLC
SRDEN1
SRDIA1
SRSEC
SREXTS
SRDOE1
++
++
++
SRCRSE
SRPENR
SRSTRS
SRNUTE
SRMULT
++
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
-
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
-
Beg - End
1
3
5
10
15
20
45
60
61
71
81
82
102
122
142
152
153
173
177
179
189
196
202
204
214
254
294
309
333
342
344
345
347
2
4
9
14
19
44
59
60
70
80
81
101
121
141
151
152
172
176
178
188
195
201
203
213
253
293
308
332
341
343
344
346
348
Length
Dec
2
2
5
5
5
25
15
1
10
10
1
20
20
20
10
1
20
4
2
10
7
6
2
10
40
40
15
24
9
2
1
2
2
0
0
0
0
0
0
0
0
0
0
0
0
Type Digits
S
S
S
S
S
A
A
A
A
A
A
A
A
A
A
S
A
A
A
A
A
A
S
A
A
A
A
S
A
S
S
S
S
2
2
5
5
5
1
2
24
2
1
2
2
Field Description
Operating ISD/ESA #
County Code
Operating District Number
Resident LEA Number
School or Facility
Student’s Last Name
Student’s First Name
Student’s Middle Init
Date of Birth
RESERVED
Gender Code
City/Place of Birth
Street Address
Name of City or Town
Zip Code
RESERVED
Student ID Number
FTE in General Education
Grade/Setting Level
Date of Enrollment
Attendance
Racial/Ethnic Code
Exit Status
Date Exited
RESERVED
RESERVED
RESERVED
Course Enrollments
Program Eligibility
Student Residency
Supplemental Nutrition Elig.
Multiple Birth Order
RESERVED
Document1 Revised: 01/30/08 (ak)
91
Field #
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Maintenance
File
SR.301B
SR301B
SR.301B
SR301B
SR.301B/SR360
SR301B/SR360WRK
SR.301B/SR.360
SR301B/SR360WRK
SR.301B/SR.360
SR301B/TABLE/SR360WRK
STU.301M/Basic
PSTU301
STU.301M/Basic
PSTU301
STU.301M/Basic
PSTU301
STU.301M/Basic
PSTU301
++
++
STU.301M/Basic
PSTU301
STU.301M/Basic
PSTU301
STU.301M/Family
PSTU350
STU.301M/Family
PSTU350
STU.301M/Family
PSTU350
++
++
STU.301M/Basic
PSTU301
STU.301M/Registration
FF220
STU.301M/Basic/SR.360
PSTU301/SR360WRK
STU.301M/Basic/SR360
PSTU301/SR360WRK
ATT.450
PATT450
SR.301B/STU.301M/Basic
SR301B
STU.301M/Registration/SR.360
STU.301M/Registration/SR.360
PATT270/TABLE/SR360WRK
PATT270/SR360WRK
++
++
++
++
++
++
SCH.310/SR.360
SC310/SR360WRK
SR.301B
SR301B
SR.301B/SR.360/BASIC ATTR
SR301B/SR360WRK
SR.301B/BASIC-ATTR/TAG SR301B/PSTU301/PSTU304H
SR.301B/BASIC-ATTR/TAG SR301B/PSTU301/PSTU304H
++
++
HOMELESS STUDENTS
Fall Spr EOY
Field Name
Beg - End Length Dec
X
-
SRHMLS
++
349
350
349
352
1
3
0
0
S
S
1
3
Homeless
RESERVED
353
355
357
367
369
370
377
381
385
394
409
411
413
423
424
425
426
427
428
429
430
354
356
366
368
369
376
380
384
393
408
410
412
422
423
424
425
426
427
428
429
430
2
2
10
2
1
7
4
4
9
15
2
2
10
1
1
1
1
1
1
1
1
0
0
S
S
A
A
A
A
A
A
S
S
S
S
A
S
S
S
S
S
S
S
S
2
2
X
-
X
-
Type Digits
Field Description
Field #
34
35
Maintenance
File
SR.301B
++
SR301B
++
1
1
1
1
1
1
1
1
Primary Disability
36
Addt’l Disability Char.
37
Date of IEP Placement/Impl.
38
Parental Consent to Evaluate 39a
Result of Initial IEP
39b
RESERVED
39c
FTE in Section 52
40
FTE in Section 53
41
Program Service Code
42
Support Services
43
Primary Ed. Setting
44
Exit/Comp. Reason
45
Date of Exit
46
RESERVED
47a
RESERVED
47b
RESERVED
47c
RESERVED
47d
RESERVED
48
RESERVED
49
Plcmt In Dist by Anthr Dist IEP 50
RESERVED
51
SR/301B/SR.301SE/SPE.301
SR/301B/SR.301SE/SPE.301
SR/301B/SR.301SE/SPE.301
SR.301RF/SPE.301
SR.301RF/SPE.301
SR/301B/SR.301SE/SPE.301
SR/301B/SR.301SE/SPE.301
SR/301B/SR.301SE/SPE.301
SR/301B/SR.301SE/SPE.301
SR/301B/SR.301SE/SPE.301
SR/301B/SR.301SE/SPE.301
SR/301B/SR.301SE/SPE.301H
SR/301B/SR.301SE/SPE.301
++
++
++
++
++
++
SR301B/SR301SE/SPE.301
++
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301
SR301SE/SPE301H
SR301SE/SPE301
++
++
++
++
++
++
++
++
SPECIAL EDUCATION
X
X
X
X
X
X
X
X
X
X
X
X
X
-
X
X
X
X
X
X
X
X
X
X
X
X
X
-
X
X
X
X
X
X
X
X
X
X
X
-
SRPDIS
SRSDS2
SRDOI1
SRPCEV
SRRSLT
++
SRFTE2
SRFTE3
SRPSC
SRSPTS
SRPES
SREXTR
SREXT1
++
++
++
++
++
++
SRPLAC
++
0
0
0
0
0
0
0
0
0
0
0
0
9
15
2
2
EARLY CHILDHOOD AND PARENTING PROGRAMS
X
X
X
X
X
X
SRECEN
SRECEX
431
441
440
443
10
3
0
0
S
S
10
3
Early Childhood Enrollment
Early Childhood Exit Reason
52
53
SR.301B
SR.301B
SR301B
SR301B
444
445
455
457
475
477
478
488
490
444
454
456
474
476
477
487
489
492
1
10
2
18
2
1
10
2
3
0
S
A
S
S
S
S
A
S
S
1
Eligibility Code
Date of IFSP for Part C
Primary Setting for Part C
Svcs Provided – IDEA Part C
Exit/Completion Reason
RESERVED
Date Exited or Completed
RESERVED
RESERVED
54
55
56
57
58
59
60
61
62
SR.301B/SR.301EI
SR.301B/SR.301EI
SR.301B/SR.301EI
SR.301B/SR.301EI
SR.301B/SR.301EI
++
SR.301B/SR.301EI
++
++
SR301EI
SR301EI
SR301EI
SR301EI
SR301EI
++
SR301EI
++
++
EARLY-ON CHILDREN
X
X
X
X
X
X
-
X
X
X
X
X
X
-
X
X
X
X
X
X
-
SRECD
SRDIF1
SRPS
SRIDEA
SRCMPR
++
SRDCM1
++
++
0
0
0
0
0
0
2
18
2
1
2
3
Document1 Revised: 01/30/08 (ak)
92
STUDENTS PARTICIPATING IN A STATE-APPROVED CAREER AND TECHNICAL EDUCATION PROGRAM
Fall Spr. EOY Field Name Beg - End Length Dec Type Digits Field Description
Field #
Maintenance
X
X
X
X
X
X
X
X
X
X
X
X
X
-
X
-
X
X
493
501
502
512
522
532
542
552
554
500
501
511
521
531
541
551
553
557
8
1
10
10
10
10
10
2
4
ADVANCED & ACCELERATED
X
SRPRGM
558
X
SRSPO
560
559
565
LIMITED ENGLISH PROFICIENT
X
X
X
SRENRL
566
++
568
++
569
X
X
X
SRCOO
571
X
X
X
SRPRML
591
SRRECT
611
SRTST
612
X
X
X
SREXT
615
X
X
X
SRDEXT
617
++
627
X
X
X
SRREND
628
X
X
X
SRFND
638
++
644
X
X
-
SRSPC
SRRWS
SRCTE1
SRCTE2
SRCTE3
SRCTE4
SRCTE
SRCPST
++
File
0
0
A
S
A
A
A
A
A
S
S
2
6
0
0
S
S
2
6
Program Model
Special Program Options
69
70
SR.301B/SR.301GT/SCH.310
SR.301B/SR.301GT/SCH.310
SR301GT/SC310
SR301GT/SC310
567
568
570
590
610
611
614
616
626
627
637
643
649
2
1
2
20
20
1
3
2
10
1
10
6
6
0
0
0
2
1
2
0
0
S
S
S
A
A
S
S
S
A
S
A
S
S
1
10
6
6
LEP Instructional Program
RESERVED
RESERVED
Home Country of Refugee
Primary Language
English Language Prof. Test
Proficiency Level
LEP Exit Reason
LEP Date Exited
RESERVED
Date of Re-entry into LEP
Funding Participation
RESERVED
71
72
73
74
75
76
77
78
79
80
81
82
83
SR..301B/SR..301BI
SR..301B/SR..301BI
++
SR..301B/SR..301BI
SR..301B/SR..301BI
SR..301B/SR..301BI
SR..301B/SR..301BI
SR.301B/SR..301BI
SR..301B/SR..301BI
SR.301B/SR.301BI
SR.301B/SR.301BI
++
++
SR301BI
SR301BI
++
SR301BI
SR301BI
SR301BI
SR301BI
SR301BI
SR301BI
SR301BI
SR301BI
++
++
659
666
674
681
689
690
692
10
7
8
7
8
1
2
0
0
A
A
A
A
A
S
S
1
2
Date Qualifying Move
Regular Term I.S
Regular Term S.S
Summer Term I.S
Summer Term S.S
Funding for Service
RESERVED
84
85
86
87
88
89
90
SR.301B/SR.301ME
SR.301B/SR.301ME
SR.301B/SR.301ME
SR.301B/SR.301ME
SR.301B/SR.301ME
SR.301B/SR.301ME
++
SR301ME
SR301ME
SR301ME
SR301ME
SR301ME
SR301ME
++
0
0
0
0
0
2
4
RESERVED
RESERVED
RESERVED
RESERVED
RESERVED
RESERVED
RESERVED
RESERVED
RESERVED
63
64
65
65
65
65
66
67
68
SR.301B/SR.301CT
SR.301B/SR.301CT/SCH.310
SR.301B/SR.301CT/SCH.310
SR.301B/SR.301CT/SCH.310
SR.301B/SR.301CT/SCH.310
SR.301B/SR.301CT/SCH.310
SR.301B/SR.301CT/SCH.310
SR.301B/SR.301CT/SCH.310
++
SR301CT
SR301CT/SC310
SR301CT/SC310
SR301CT/SC310
SR301CT/SC310
SR301CT/SC310
SR301CT/SC310
SR301CT/SC310
++
1
1
3
2
MIGRANT STUDENTS
X
X
X
X
X
X
-
X
X
-
-
SRDQM
SRRTIS
SRRTSS
SRSTIS
SRSTSS
SRFSRV
++
650
660
667
675
682
690
691
Document1 Revised: 01/30/08 (ak)
93
STRUCTURE FOR TITLE I STUDENTS – TARGETED ASSISTANCE SCHOOLS PROGRAMS
Fall Spr. EOY Field Name
Beg - End
Length Dec Type Digits Field Description
X
X
-
X
X
-
X
X
-
SRTAS
SRTSS
++
693
700
708
File
7
8
1
0
0
0
S
S
S
7
8
1
TAS Instructional Services
TAS Support Services
RESERVED
91
92
93
SR.301B/SR.301T1
SR.301B/SR.301T1
++
SR301T1
SR301T1
++
STRUCTURE FOR AT-RISK STUDENTS
X
X
X
SRATI
709 720
X
X
X
SRATS
721 728
++
729 729
++
730 730
12
8
1
1
0
0
0
0
S
S
S
S
12
8
1
1
Instruc. Services for at Risk
Support Services for at Risk
RESERVED
RESERVED
94
95
96
97
SR.301B
SR.301B
++
++
SR301B
SR301B
++
++
ADULT EDUCATION
X
X
X
SRAESF
X
SRFTEJ
X
SRFTES
X
SRFTEF
X
SRFTEA
++
++
++
++
++
++
X
X
X
SRDSTS
++
++
731
732
747
761
777
792
796
800
804
808
812
816
817
819
731
746
761
776
791
795
799
803
807
811
815
816
818
822
1
15
15
15
15
4
4
4
4
4
4
1
2
4
0
S
A
A
A
A
A
A
A
A
A
A
S
S
S
1
Adult Ed. Participant Funding
July Adult Ed. FTE
Sept. Adult Ed. FTE
Feb. Adult Ed. FTE
April Adult Ed. FTE
RESERVED
RESERVED
RESERVED
RESERVED
RESERVED
RESERVED
Diploma/GED
RESERVED
RESERVED
98
99
100
101
102
103
104
105
106
107
108
109
110
111
SR.301B/SR.301AE
SR.301B/SR.301AE
SR.301B/SR.301AE
SR.301B/SR.301AE
SR.301B/SR.301AE
++
++
++
++
++
++
SR.301B/SR.301AE
++
++
SR301AE
SR301AE
SR301AE
SR301AE
SR301AE
++
++
++
++
++
++
SR301AE
++
++
STUDENT EXPULSION
X
X
X
SRID1
X
X
X
SRDEX1
X
X
X
SRLOE
X
X
X
SRIT
X
X
X
SRLI
X
X
X
SRTI
X
X
X
SRECOI
X
X
X
SRPVOI
X
X
X
SRFUAE
++
823
833
843
846
848
849
850
855
857
858
832
842
845
847
848
849
854
856
857
859
10
10
3
2
1
1
5
2
1
2
2
1
2
Incident Date
Date Expelled
Length of Expulsion
Incident Type
Location of Incident
Time of Incident
Est. Cost of Property Damage
Primary Victim of Incident
Follow-up After Exp.
RESERVED
112
113
114
115
116
117
118
119
120
121
STU.303/SR.301EX
STU.303/SR.301EX
STU.303/SR.301EX
STU.303/SR.301EX
STU.303/SR.301EX
STU.303/SR.301EX
STU.303/SR.301EX
STU.303/SR.301EX
STU.303SR.301EX
++
PSTU303
PSTU303
PSTU303
SR301EX
SR301EX
SR301EX
SR301EX
SR301EX
SR301EX
++
860
870
880
900
1
10
10
20
1
RESERVED
10
20
Date of Count
UIC Number
Program Eligibility
122
123
124
125
++
PROMPT
STU.301
SR.301 or Tags
++
SR301MI
SR301U
SR301/PSTU304H
SINGLE RECORD INFORMATION
++
860
X
X
X
SRDCT1
861
X
X
X
SRUIC#
871
X
X
X
SRPE10 – 14 881
699
707
708
Field # Maintenance
0
0
0
0
0
0
0
0
0
0
0
0
A
A
S
S
S
S
A
S
S
S
S
A
S
S
1
2
4
3
2
1
1
Document1 Revised: 01/30/08 (ak)
94
SPECIAL EDUCATION DISCIPLINE
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
SRRBH#
SRRBHT
SRRWO#
SRRWOT
SRRDO#
SRRDOT
SRRBI#
SRRBIT
SRISY#
SRISYT
SROSY#
SROSYT
901
903
906
908
911
913
916
918
921
924
930
933
902
905
907
910
912
915
917
920
923
929
932
938
2
3
2
3
2
3
2
3
3
6
3
6
S
S
S
S
S
S
S
S
S
S
S
S
2
3
2
3
2
3
2
3
3
6
3
6
#Rmvls by Hearing Officer
TTL Days Rmvd by Hrg Offcr
#Rmvls Fllw Wpns Offense
TTL Days Rmvd Fllw Wp Off
#Rmvls Fllw Drug Offense
TTL Days Rmvd Fllw Drg Off
#Rmvls Fllw Sers Bod Injury
TTL Days Rmvd Fllw SBI
#Occurrences ISS
TTL Days ISS
#Occurrences OSS
TTL Days OSS
Document1 Revised: 01/30/08 (ak)
95
126
127
128
129
130
131
132
133
134
135
136
137
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
STU.303/SR.301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
SR301/SR301MI
Appendix C
Student Count Reporting – FFRPT (Fourth Friday)
The FFRPT menu contains programs designed to assist you in maintaining FTE data.
This is the same as the FF.214E, but will look at the students’ current class in STU.301 –
Basic Student Information, rather than the register class in the enrollment record.
MENU FFRPT : STUDENT COUNT REPORTING (AKA FOURTH FRIDAY)
1.
2.
3.
4.
5.
6.
7.
Fill Student Count Attributes 12,13,14,15...CMT
Plug FTE's in to files......................CMT
Print FTE's Over and Under 1.00.............CMT
Official Student Count by Register Class....CMT
Official Student Count List By Current Cls..CMT
Print CIMS FTE & Headcount Table Report ....CMT
Class/Register Mismatch Report..............CMT
FF.214F
FF.214PL
FF.214PLR
FF.214E
FF.314E
SR.635
SR.690
Users can maintain FTE's for General Ed, Special Ed, Vocational Ed and Adult Ed on the
Registration and Enrollment Information screen (reference STU.360 .11). However, this
will not update the FTE information in CMT’s Special Education product. For now, these
must be maintained separately.
SAS
Registration and Enrollment Information
Student No.:
1777 BARBARA A. KOSTICK
BARB'S TEST
Class: 09 Year: 01
Ref: STU.360 .11
FEMALE Age: 15
Phone: 753-8334
Locker:
_______
Counselor:
KOST R
Homeroom:
555
Homeroom Teacher:
KOST R
Morning Bus:
___
Afternoon Bus:
____
FTE = General Ed:
Date
08/29/05
________
________
________
________
.40
Code
E
_
_
_
_
+
Adult Ed:
Register
C09
___
___
___
___
.00
+
Voc Ed:
Comment
Enrolled
________
________
________
________
.00
Load
1
_
_
_
_
+
Special Ed:
School
TST
___
___
___
___
District
ZPS
___
___
___
___
Cancel? N
Document1 Revised: 01/30/08 (ak)
96
.60
FF.214F – Fill Attributes 12, 13, 14 and 15
Use this program to fill or to clear attributes 12, 13, 14 and 15 in STU.301 – Basic Student
Information.
CMT
4TH FRIDAY REPORTING OPTIONS
District: ASD
REF: FF.214FP 01
School: AJH
Limit to:
Class:
08
Tag:
___
Attributes to default:
Residency Status 12
___
District Residence
___
Educating District
___
Nonconventional Cat
___
(blank for all districts and schools)
Index: _
1 = Schools
2 = Districts
3 = Classes
4 = Tags
5 = Attributes
(To delete, put ** in the attribute field.
If you do not want the attributes already
assigned changed, leave the attribute
field blank. This should only be used
with the replace feature.)
Do you want to replace the attributes already entered? N (Y/N)
DISTRICT: Enter the 3-digit CIMS District Code you wish to run the program for. This
field should be left blank if running for all districts.
SCHOOL: Enter the 3-digit CIMS School Code, if the program will be run for only a
particular school.
LIMIT TO CLASS: Enter the CIMS Class Code if you wish to restrict the program to a
class.
LIMIT TO TAG: Enter the tag you want to restrict the program to.
REPLACE ATTRIBUTES ALREADY ENTERED?: The default entry is ‘N’. This will allow
the program to assign attribute entries for only those students who do not already have an
attribute assigned.
Document1 Revised: 01/30/08 (ak)
97
SETUP REQUIRED
Because the State requires the submittal of codes (i.e. Resident District and Educating
District) on the Official Count List, there are a few setup steps that must be performed. To
make all systems consistent in accessing this information, the following change must be
made to the General Student Attributes - STU.107. Add the attributes that are listed in #12
- #15. The attributes must be entered into the same fields as seen below. The attributes
established in program STU.107 - General Student Attributes, require table values to be
set up as well.
SMS
General Student Attributes
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
Description
Required?
Year of Graduation
Y
Native Language
Y
Ethnic Group
Y
___________________
_
___________________
_
___________________
_
___________________
_
___________________
_
___________________
_
___________________
_
___________________
_
Residency Status___
N
Resident District__
N
Educating District_
N
Nonconventional Cate
N
Ref: STU.107 .11
Table
N
Y
Y
_
_
_
_
_
_
_
_
Y
Y
Y
Y
Low High
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
__
Graduation Requirement Plan Attribute Location: 1
These are the attribute values that must be entered into program STU.108 - Table Values
for Student Attributes:
Attribute
12
12
12
15
15
15
15
15
15
15
15
15
15
15
Value
NR
R
DR
CE
DE
HH
NP
NR
PT
RS
SP
SS
ST
WS
Description
NONRESIDENT
RESIDENT
DUAL RESIDENCY
COOPERATIVE ED
DUAL ENROLLMENT
HOMEBOUND HOSP
NONPUBLIC
NON-RESIDENT
PART-TIME
REDUCED SCHEDULE
SP ED PRESCHOOL
SPLIT SCHEDULE
SP ED TRANSITION
WORKSITE BASED
For attributes 13 and 14, enter values that will be used in the district. When FF.214E Official Student Count List is run, the program also prints a legend of the values entered
for attributes 13 and 14. This legend should be sent to the State with the Official Student
Count List.
Document1 Revised: 01/30/08 (ak)
98
FF.214PL – Plug FTE’s in to Files
Use this program to automatically insert a General Ed FTE of 1.00 or plug the available
previous year FTEs in every student's record by running program FF.214PL - Plug FTE's
in to files. Changes can then be made manually to those FTE records that should not
equal 1.00.
If using CMT's custom Special Ed package, the FF.214PL program will automatically pull
the FTEs established in the student's Special Ed record and insert them into the
Registration and Enrollment Information. This program has the option to run by district
and school, or leave them blank to run for the entire Client.
After running the FF.214PL - Plug FTE's in to Files, a report will automatically print listing
all the students whose FTE is not equal to one.
Prompt screen FF.214PL
CMTSMS
Plug FTE's in to files....................CMT
Ref: FF.214PL.01
Limit to:
District: ASD
School:
AJH
Classes:
07
Tags:
___
(blank for all districts)
___
__
___
__
___
__
___
___
___
__
__
___
___
___
__
___
__
___
__
___
___ Include/Omit I
__ Include/Omit I
___ Include/Omit I
Use FTE s from previous year if available? N (Y/N)
DISTRICT: Enter the 3-digit CIMS District Code you wish to run the program for. This
field should be left blank if running for all districts.
SCHOOL: Enter the 3-digit CIMS School Code, if the program will be run for only a
particular school. Up to eight schools may be entered.
LIMIT TO CLASS: Enter the CIMS Class Code if you wish to restrict the program to a
class. Up to eight classes may be entered.
LIMIT TO TAG: Enter the tag you want to restrict the program to. Up to eight tags may be
specified.
USE FTEs FROM PREVIOUS YEAR?: The default entry for this field is ‘N’. If ‘Y’ is
entered, the program will fill the FTE from the previous year’s record. If an FTE cannot be
found in the previous year, the program will plug a 1.00.
Document1 Revised: 01/30/08 (ak)
99
FF.214PLR – Print FTE’s Over and Under 1.00
Program FF.214PLR - Print FTE's Over and Under 1.00, will allow users to print a report at
any given time listing the students with an FTE not equal to one.
CMT
4TH FRIDAY REPORTING OPTIONS
REF: FF.214P
District:
(blank for all districts)
School:
(blank for all schools)
01
Index: 1
1 = Schools
2 = Districts
Computer Management Technologies, Inc.
CANCEL? N
DISTRICT: Enter the 3-digit CIMS District Code you wish to run the program for. This
field should be left blank if running for all districts.
SCHOOL: Enter the 3-digit CIMS School Code, if the program will be run for only a
particular school. This field should be left blank if running for all schools.
INDEX: Enter the appropriate value for the index you wish to access and press the F4 key
to view.
Document1 Revised: 01/30/08 (ak)
100
FF.214E – Official Student Count by Register Class
A student must have an enrollment record to be included on this report.
Students that have transferred to another school within the district must have a withdrawal
record from the school they have left and a matching enrollment record at the school
transferred into, to be included on this report.
Students that have transferred out of the district and are not to be included on this report
must have a withdrawal record in their enrollment record.
The final page of this report prints a legend of the values entered for attributes 13 and 14.
CMTSMS
Report for:
District:
School:
Run Date:
Official Student Count by Register Class..CMT
ASD
AJH
91504
Ref: FF.214E .01
(MMDDYY)
Exclude Tags:
Report Type: 1
1 = By Class
2 = By Homeroom
3 = By School/Student name
4 = By District/School/Student Name
5 = By District/Class/Student Name
6 = Total Page Only
Print Signature Lines after each report type or only on the bottom? B (R/B)
Single, Double, or Triple Space the detail lines on the report? 1
Hold Report? Y
(1/2/3)
Computer Management Technologies, Inc.
F3=Exit
F4=Index
F5=Reset
F12=Cancel
DISTRICT: Enter the 3-digit CIMS District Code you wish to run the program for.
SCHOOL: Enter the 3-digit CIMS School Code if the program will be run for only a
particular school.
RUN DATE: The current date is the default, but may be changed to any date.
EXCLUDE TAGS: Enter up to six tags for those students you wish to exclude from this
report.
REPORT TYPE: Select the sorting format for the report. Report type six (6) will exclude
all basic student information and provide totals only.
PRINT SIGNATURE LINES: Enter ‘R’ to print signature lines after each report break.
Enter ‘B’ to have the signature lines print at the bottom of the report.
SINGLE, DOUBLE OR TRIPLE SPACE: Enter a 1, 2 or 3 to specify the report spacing.
Document1 Revised: 01/30/08 (ak)
101
FF.314E – Official Student Count List by Current Class
This is the same report that FF.214E provides, but the program will look at the Current
Class in STU.301, rather than the Register Class in the enrollment record. (Note that
when FF.314E is accessed, the screen reference is the same as FF.214E.)
CMTSMS
Report for:
District:
School:
Run Date:
Official Student Count List By Current Cls…CMT
13004
Exclude Tags: ___
Report Type: 1
1 =
2 =
3 =
4 =
5 =
6 =
Ref: FF.214E .01
(MMDDYY)
___ ___ ___ ___ ___
By Class
By Homeroom
By School/Student name
By District/School/Student Name
By District/Class/Student Name
Total Page Only
Print Signature Lines after each report type or only on the bottom? B (R/B)
Single, Double, or Triple Space the detail lines on the report? 1 (1/2/3)
DISTRICT: Enter the 3-digit CIMS District Code you wish to run the program for.
SCHOOL: Enter the 3-digit CIMS School Code if the program will be run for only a
particular school.
RUN DATE: The current date is the default, but may be changed to any date.
EXCLUDE TAGS: Enter up to six tags for those students you wish to exclude from this
report.
REPORT TYPE: Select the sorting format for the report. Report type six (6) will exclude
all basic student information and provide totals only.
PRINT SIGNATURE LINES: Enter ‘R’ to print signature lines after each report break.
Enter ‘B’ to have the signature lines print at the bottom of the report.
SINGLE, DOUBLE OR TRIPLE SPACE: Enter a 1, 2 or 3 to specify the report spacing.
Document1 Revised: 01/30/08 (ak)
102