IUPUI
Academic Policies and Procedures Committee (APPC)
Minutes
Friday March 7, 2014
CE 268
Minutes—Minutes of the Friday February 7, 2014 meeting were distributed electronically.
Information Items
 Melissa Lavitt, Senior Associate Vice Chancellor for Academic Affairs was introduced.
 From the Registrar
o RISE to the Challenge Update is changing effective Fall 2014.
 Faculty teaching a RISE class will be required to indicate on the final grade roster at the end of the term
whether each student has or has not satisfied the additional RISE requirement(s). This additional RISE
indicator is available directly on the grade roster with the option to use a “default” indicating that all
students have satisfied the requirement and then the faculty member would just need to go update those
who might not have completed those requirements.
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Each student who satisfies the additional requirements of a RISE class will have a separate notation added to
their official transcript illustrating the additional experience.
As always, students who graduate with a Bachelor’s Degree (not an Associates or Certificate) who have
completed at least two of the four RISE challenges will receive additional recognition of this milestone on
their official transcript.
At this time, zero-credit courses are not eligible for RISE credit although this is a topic that will be further
discussed in terms of potential future changes to the RISE initiative. NOTE: courses with variable hours that
might include the option to select for zero-credit ARE eligible for RISE approval.
S/F graded classes have historically been eligible for RISE credit and this will continue.
The Office of the Registrar has updated the following website to reflect the RISE changes:
o http://registrar.iupui.edu/recorder/RISE_ChallengeDesignations.html
o http://registrar.iupui.edu/schbld.html
o http://registrar.iupui.edu/recorder/RISE_DesignationSummaryGrid2.html
o http://registrar.iupui.edu/recorder/GRAD_Experiential_Learning_Grid_2014.html
o http://registrar.iupui.edu/experiential-learning.html
If you have any questions, please call the Office of the Registrar.
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o
Degree Maps/AARs
 Given the need to reflect AAR coding logic within the degree mapping spreadsheet, Registrar AAR team
members has ‘expanded’ outside of just AAR coding to support units in both of these initiatives.
 Degree Maps:
 We have reached out to every academic unit to see how we can help. Much like the AARs, some units
are tackling this project and submitting completed maps. Other units are needing programming
time/resources since AARs do not exist or are not currently updated. One key area has been to create
course lists (the very first step of AAR coding) that can be used on the maps in an interim basis until the
completed AAR is finalized. All degree maps must be submitted by a designated point person within the
academic unit to UITS – so we actually do not have a count on how many have been successfully been
submitted to date. (UITS will have that data).
 AARs:
 SPEA, Public Health, and Informatics all have new AARs in final stages getting one last review before
putting into Production. Once the first major for a degree is complete, the rest are slightly easier so this
is a big first step for these schools.
 SPEA – Criminal justice major is complete
o Still have Public Safety Management to do (same degree, different major)
o Also need to work on Public Affairs degree (multiple majors)
 PBHL – BS in Health Services Management
o Still need BSPH in Environmental Health Science and BSPH in Community Health (new degrees)
 Informatics – Media Arts and Sciences major is complete
o Still need Health Information Administration and Informatics BS degrees (new degrees)
 Have met with and are working with Social Work, Labor Studies, PED/TCEM, and Herron.
 Providing support to remaining units as requested.
 AAR coding training with the UITS AA Team and members of the IUPUI Registrar’s Office will be held at
IUPUI on March 17, 18, 19th. All participants are IUPUI coders and it is the largest coding class since
Peoplesoft Implementation!
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Common Calendar
o IU is discussing and probably will implement a common calendar for all campuses so that the start date, dates of
partial refunds, and census date are standardized for all campuses. It is likely that this will be implemented for
Fall 2014. The proposed start date does not impact the published IUPUI start date. One issue that remains to be
resolved is the need to start Saturday and Sunday classes the weekend before the ‘official’ start date in those
years when having the weekend class meetings at the end of the semester would pose a problem with the
December holidays or with May graduation.
o More information will be provided as it is available.
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Timing of student dismissals to prevent distribution of financial aid
o Financial aid is released to student accounts 10 days prior to the start of classes. When students are dismissed
after that time, IUPUI has to attempt to recover the amount that was refunded to the former student since
IUPUI must repay the funds to the federal government. This places the student in the position of owing IUPUI,
often a substantial amount, and places IUPUI in the position of having an uncollectable debt.
o The period between when final fall semester grades are posted and the start of the holidays presents a tight
turnaround time and can result in delayed decision making.
o Guidelines for when dismissal decisions must be made and transmitted to the Registrar are being developed and
will be presented to APPC later this semester.
Academic Affairs Committee Report – John Watson, Chair
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AAC presented the recommendation that IUPUI offer dual credit courses via the Advance College Project (ACP) to
IFC. IFC concurred.
AAC will undertake review of the recommendation to eliminate the Undergraduate Curriculum Advisory Committee
(UCAC) from the IFC committee structure. The intent is to move the UCAC functions into the newly forming
Undergraduate Affairs Council (UAC).
o Side Note from the Chair: The intent is to structure the responsibilities of the UAC to be parallel to the Graduate
Affairs Committee (GAC). GAC is the main graduate affairs governing and advisory body for the IUPUI campus,
overseeing approval of new graduate degrees. (http://www.iupui.edu/~gradoff/faculty-staff/affairscommittee/index.shtml). Among other responsibilities, UAC would be charged to review proposals for
undergraduate degrees, minors, certificates, etc. APPC will continue to have the responsibility for reviewing,
developing, discussing, and implementing administrative academic policies and procedures as well as working
with the IFC Academic Affairs Committee on the development of academic policies and procedures that are
within the areas of faculty responsibilities.
Items for Review, Discussion, or Action
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The School of Liberal Arts would like to create a new Minor in American Sign Language. Janet Acevedo presented
the proposal.
o A copy of the proposal and review document can be found at
http://registrar.iupui.edu/appc/proposed_programs.html
o The approval process for a new minor is APPC–>EVC Paydar
o APPC recommends approval of the minor.
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The School of Liberal Arts would like to change the name for an academic program unit, major, and minor from
International Studies Program to Global and International Studies Program. Given the common rationale for all three
requests, this is presented as a single proposal. Gina Gibau presented the proposal.
o A copy of the proposal and review document can be found at
http://registrar.iupui.edu/appc/proposed_programs.html
o The approval process for a change of name for the program unit is APPC–>EVC Paydar–>Academic Leadership
Council (ALC) and is a report item for the Trustees.
o The approval process for a change of major name is APPC–>EVC Paydar–>Academic Leadership Council (ALC).
o The approval process for a change of minor name is APPC–>EVC Paydar.
o As explained in the proposal, the school also is recommending a change to the program CIP code, though that is
not subject to APPC review.
o APPC recommends approval of all components of the proposal.
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The School of Science would like to create a new Minor in Geochemistry. William Gilhooly presented the proposal.
o A copy of the proposal and review document can be found at
http://registrar.iupui.edu/appc/proposed_programs.html
o The approval process for a new minor is APPC–>EVC Paydar.
o APPC recommends approval of the proposal.
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Variable Title/Topic Courses—Adoption of campus guideline
 There is no University policy limiting the number of times an academic unit may offer a variable topic course
with the very same topic before requiring that a new course request be submitted through the official
course approval process.
 There was general agreement with the proposed solution of establishing a campus practice designating a
limit on the number of times the same topic may be offered before requiring that a new course request be
submitted charging the unit and Registrar with enforcing.
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The intend of the guideline is assure that courses that are offered on a recurring basis do not use the
variable title/topic approach to avoid the process of creating a new course which would be subject to
the course remonstrance process.
APPC adopted the guideline of a maximum limit of 3 times within 2 academic years for undergraduate
courses. The guideline will be distributed to the academic units.
Overlapping credits for major and minor
o How many credit hours or what percent of credit hours can overlap between a major and minor for student to
be able to get minor?
 For example, if the minor is 18 credits and 12 credits are part of their major with nine credits required
outside their major (school) can the student get the minor?
o There is no university or campus policy and no formula for the amount of overlap allowed. Most schools do not
let a student pursue two minors that have a lot of overlap with similar content, nor let a student pursue a minor
that has significant overlap with the major. Some school bulletins or student program guides indicate which
minors are not allowed to be taken together and list any minors not available to their internal students since
they are too close to the school’s degree content.
 Generally, courses taken to meet a specific degree requirement cannot be double-counted (i.e., used to
satisfy any other degree requirement). Students earning a SPEA major, minor, or certificate may doublecount two courses across any allowable combination of these programs. The following restrictions apply: 1)
students are limited to two minors and 2) SPEA students may not earn a certificate or minor in the same
area as their major. SPEA won’t allow a minor in Public Affairs with any BSPA major. The Public Affairs minor
is available only to non-majors.
o http://www.iupui.edu/~bulletin/iupui/2012-2014/schools/spea/policies/undergraduate.shtml#Double%20Counting
o Regarding the new core, SPEA does permit double counting between Core Requirements and Major
Requirements (so J101, which is a Social Science on the Gen Ed Core, can be used to fulfill that
requirement AND be used to count toward the major). While the class may count in two areas, the
course is still only 3 credits, and the student still must achieve the required 120 credits and all degree
requirements).
 From the SLA website--English majors also wanting a minor in the English Department can have no more
than 3 credit hours that overlap the minor and the major. In other words, you need 33 credit hours in the
English major and an additional 12-15 hours in the minor. If you are an English major also pursuing a minor
in English, you cannot count your minor courses toward the Area III School of Liberal Arts General
Requirements.
 The same view applies for two majors that are too close to each other, which is generally not allowed. In
those cases, students are asked to choose the one they prefer, but are not allowed to do both.
o The general understanding is that duplication should be very limited for the sake of academic integrity.
 No concerns were expressed with a student receiving a certificate and then applying those courses to either
a minor or to a major. The certificate is viewed as an appropriate route to engage the student with the
possible continuation of learning in that area encouraged.
 The primary concern is the counting of courses for 2 different majors.
 There was support for limiting the amount of credit that could be counted toward the major for students
seeking a 2nd bachelor’s degree.
o Based on the discussion, a recommendation for a policy will be transmitted to IFC Executive Committee with a
request that it be referred to the IFC Academic Affairs Committee for further development with subsequent
consideration by IFC.
Future Agenda Items
 Matriculation date and degree requirements
 Timing of dismissals to prevent financial aid disbursements
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Baccalaureate degree Law in Liberal Arts--School of Liberal Arts
 Minor in Geochemistry--School of Science
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Minor in Population Health Science—Fairbanks School of Public Health
Meeting Schedule for 2013-14
Website: http://registrar.iupui.edu/appc/
Date
April 11, 2014*
May 2, 2014
Time
1:00 – 3:00
1:00 – 3:00
Location
CE 268
CE 268
*Typically meetings are first Friday of each month; these dates are exceptions
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