ITN 12R-008 LEARNING MANAGEMENT SYSTEM
EXHIBIT A
FUNCTIONALITY MATRIX LMS SOFTWARE LICENSE
_______________________________________________________________________
EXHIBIT A
LMS LICENSING FUNCTIONALITY MATRIX
A.1
FUNCTIONAL REQUIREMENTS MATRIX LMS SOFTWARE LICENSE
A.2
SCOPE OF WORK LMS SOFTWARE LICENSE
A.3
COST OF SERVICES LMS SOFTWARE LICENSE
A.4
OPTIONAL ITEMS LMS SOFTWARE LICENSE
A.5
BALANCE OF LINE DISCOUNTS LMS SOFTWARE LICENSE
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ITN 12R-008 LEARNING MANAGEMENT SYSTEM
EXHIBIT A
FUNCTIONALITY MATRIX LMS SOFTWARE LICENSE
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A.1 FUNCTIONAL REQUIREMENTS MATRIX LMS SOFTWARE LICENSE
This attachment is to be completed by Respondents responding to Item #1 for a learning management system software
license, inclusive of open source options.
DIRECTIONS: Respond in the space provided next to each requirement with as much detail as necessary to allow Florida
Gulf Coast University to evaluate its compliance with the stated requirement. Responses such as “complies” or “agrees” are
not sufficient.
A.1 FUNCTIONAL REQUIREMENTS MATRIX LMS SOFTWARE LICENSE
UNIVERSITY REQUIREMENTS
PROPOSER RESPONSE
Responses such as “complies” or “agrees” are not sufficient.
SECTION A.1.1 FUNCTIONALITY OF LMS SOFTWARE FOR DEVELOPERS & INSTRUCTORS
This section covers the academic and instructional design functionality of the proposed learning management system.
A.1.1.1
ASSESSMENTS/ASSIGNMENTS
A.1.1.1.1 ASSESSMENTS/TESTS
How does the LMS grade objective
quizzes automatically and reveal results to
students?
How in the LMS do you create and
manage timed exams?
How in the LMS do you set extended or
different times (or other parameters) for
specific students or groups of students?
How in the LMS do you allow for student
review of completed exams? What can
students see during review (e.g. answer
key, answer submissions, solutions,
comments, etc.)
How in the LMS do you re-grade exam
questions?
How in the LMS do support
individualized learning paths through
exams? (Student responses determine the
difficulty of subsequent questions.)
How in the LMS do you give feedback on
individual exam questions?
How are assessments released selectively
based on date, time, student ID, and/or
grade book criteria?
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How in the LMS do you allow students to
submit papers online and allow instructors
to grade and give feedback online?
How many and what kind of quiz question
types are available?
How in the LMS do you generate
algorithmic quiz questions? Can the LMS
generate practice problems using different
values? Can algorithmic questions be
imported from other formats?
How in the LMS do you print copies of
exams for offline administration?
How in the LMS do you convert text
documents into the quiz tool?
How in the LMS do you import publisher
content?
How in the LMS do you set up and
manage question pools?
How in the LMS do you randomize
questions and answers?
How in the LMS do you incorporate math
symbols and images into questions and
feedback(e.g. MathJax)?
Describe how the testing tool performs
item analysis (e.g. min/max scores, mean,
average, question details)
How in the LMS can you give both predefined feedback and individual feedback
to questions?
How does the auto save feature within the
assessment work?
Describe the features and function of
surveys within the LMS.
Describe how the LMS reports support
statistical analysis of assessment results.
Identify the peer review tools which are
available in the LMS.
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Are student self-assessments possible, and
if so, what types of self-assessments does
your LMS provide?
What file types can be submitted and what
is the size limit of files that can be
submitted?
How in the LMS can the grade book
integrate with various SISs, specifically
Banner?
Does the LMS API integrate the
gradebook with 3rd party solutions such as
CourseCompass, WebAssign, eInstruction
and LON CAPA? List all third party
solutions with which the grade book
integrates.
How can assessments, either individual
assignments or student learning outcomes
for the course, be exported to another
course and in what formats?
Describe how your system enables
mapping of learning outcomes and what
kind of course, program and institutionwide analysis is possible.
How in the LMS can conditions (i.e.,
hide/show dates) be set for multiple
students or groups in the same
assessment?
How in the LMS are audio and video
embedded into assessments?
How in the LMS are proctor passwords
and other techniques setup and
maintained to ensure assessment security?
A.1.1.1.2 DROPBOX
How in the LMS do you set up and
manage dropboxes?
How in the LMS does the dropbox
integrate with the gradebook and rubrics?
How in the LMS do students submit Web
pages and collaborative projects
embedded with audio, video, and
graphics?
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A.1.1.1.3 GRADEBOOK
How in the LMS do items created in the
grade book get populated on the calendar
and vice versa?
How in the LMS does the grade book
reveal all of the data for an individual
student within a course at once?
How in the LMS is the grade book set up
for points-based grading? For weighted
grades?
How in the LMS is the grade book setup
for satisfactory and unsatisfactory, pass
and fail, or other conditional grades?
How in the LMS does the grade book
allow for categories that are not part of
the grade calculation?
How in the LMS does the grade book
display formulas for customized grade
calculation?
How in the LMS are grades entered into
the grade book?
How in the LMS is a grade book from one
course copied to multiple courses or
course sections?
How in the LMS does the grade book
tabulate extra credit?
How in the LMS does the grade book
accommodate excusing a student from an
assignment?
How in the LMS are assignment
submissions dates setup and maintained
for view within the grade book?
Describe how the grade book supports
features that enable attendance tracking
and notification alerts for at-risk students
(i.e. have not logged in to start or are not
active)
How in the LMS does an instructor
display, print, and export a course roster?
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How in the LMS can a grade book for a
course be exported to and imported from
Excel?
How in the LMS are group projects
submitted and graded? Can a single
assignment be submitted for a group? Can
the grade be distributed to all group
members? Can group members be graded
individually?
Describe how grades can be batch released
and distributed to students based on a date
or course editor action.
A.1.1.1.4 RUBRICS
How in the LMS are rubrics integrated
with the grade book?
How in the LMS does the grade book
assist or support in designing rubrics?
How in the LMS does the grade book
assist or support the sharing of rubrics to
other courses or course sections?
How in the LMS are rubrics used for
grading essay questions within an online
assessment?
How in the LMS do you grade with a
rubric without having it attached to an
assignment or student submission?
Describe how the LMS supports the use
of portfolios to document student
learning.
A.1.1.1.5 STUDENT TRACKING
Describe the tracking features, and how
often data is refreshed.
How in the LMS are student profiles
visible to instructors? To other students?
How in the LMS are user photos added to
profiles?
How in the LMS is tracking data used for
automated communication or feedback to
students?
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What tracking reports are available? Detail
the views and queries for instructors.
How in the LMS do instructors track
ungraded items/assignments
A.1.1.1.6 THIRD PARTY TEST
MANAGEMENT
How in the LMS do you setup and
manage browser lockdown?
List all third party testing tools that your
LMS supports (e.g. Respondus).
How in the LMS do you import and
export items in QTI format?
A.1.1.2
COMMUNICATION
A.1.1.2.1 ANNOUNCEMENTS
How can students view announcements,
including emergency notifications that can
interrupt the course?
How in the LMS are announcements
configured and managed?
How in the LMS are audio and/or video
content included into announcements?
How are announcements displayed?
How in the LMS are announcements
scheduled?
How in the LMS are announcements sent
and/or received: e.g. email, SMS, Social
Networks?
How in the LMS are announcements
copied to new courses?
Describe features of the HTML editor and
the character limitations for
announcements
How in the LMS can students edit active
announcements?
A.1.1.2.2 CALENDAR
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How in the LMS is a calendar shared
across multiple course sections?
How in the LMS is a calendar exported
from one course and used in another
course?
How in the LMS are calendar event start
and stop times set up and managed?
Describe how users can share their LMS
calendar with external calendar
applications e.g. Google, Outlook
A.1.1.2.3 CHAT
How in the LMS does an instructor have a
simultaneous chat presence in multiple
courses or course sections?
Describe your LMS live chat features, and
how log files are captured and made
available?
A.1.1.2.4 COMMUNITY
NETWORKING
How in the LMS is RSS used to send
notifications of updated content to
students?
Describe the suite of communication tools
your LMS offers, including social media
integration.
A.1.1.2.5 DISCUSSION FORUMS
How in the LMS do you set up, manage,
and use threaded discussions?
How in the LMS do you search threaded
discussions?
How in the LMS do you set up and
manage groups within threaded
discussions?
How in the LMS are users alerted to
unread discussion posts and unread
comments?
Describe the options for WYSIWIG or
HTML editing in the discussion tool.
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How in the LMS does the discussion
forum integrate with the grade book?
How in the LMS are both read and unread
discussion posts displayed?
How in the LMS can discussions be
graded?
How in the LMS can discussions be peer
rated and/or peer reviewed?
How in the LMS are conditions set for the
viewing of discussion forums and posts?
How in the LMS do grading rubrics
integrate with discussions?
How in the LMS are anonymous postings
permitted?
How in the LMS can participants have
private discussions that cannot be viewed
by the teacher?
Describe what discussion board properties
may be changed after submissions have
been made.
How can conditions (i.e., hide/show,
dates) be set for multiple discussions at
the same time?
How in the LMS can students attach files
(Word, pdf, mp3, video, etc.) and embed
links to discussion posts? What are the
size limitations for discussion post
attachments?
How in the LMS do you perform a
comparative analysis on discussion
forums?
How in the LMS do you perform
plagiarism checks on discussion posts and
replies?
A.1.1.2.6 IM ENABLED
How can students and faculty see who is
logged into a course(s) and use IM to
communicate?
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Describe the built in instant messaging
capability. For example, does it permit file
sharing, two-way video, whiteboard, etc.?
How in the LMS does a user hide his/her
presence from the IM tool?
A.1.1.2.7 INTERNAL E-MAIL
How does the internal LMS e-mail
integrate (forward, receive, reply to, etc.)
with external e-mail systems/accounts?
Can LMS e-mail be forwarded to multiple
external e-mail addresses?
Describe the e-mail tool WYSIWIG or
HTML editor.
How in the LMS is “spell checking”
accomplished for narrative fields??
How in the LMS are incoming and
outgoing e-mails archived?
How in the LMS are archived e-mails
browsed and searched?
How in the LMS are rules for e-mail setup
and maintained?
How in the LMS are e-mail folders setup
and maintained?
Describe how you would set up an email
to be sent at a predetermined date and
time.
A.1.1.2.8 SMS/TEXT MESSAGING
How is text messaging built into the LMS?
A.1.1.2.9 SOCIAL MEDIA
INTEGRATION
How in the LMS do students create social
connections?
With what social media sites does your
LMS integrate, and describe the scope of
this functionality (e.g. Facebook, Twitter,
YouTube, Second Life)?
A.1.1.2.10 TEAMS
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How in the LMS are teams created by
teachers? How in the LMS are teams
created by students?
How in the LMS are teams randomly or
selectively created and balanced?
How in the LMS do teams share content
and files?
How in the LMS do teams perform
collaborative editing of assignments?
How in the LMS do you display or deploy
content to specific teams?
A.1.1.2.11 WHITEBOARD
Does the LMS have a built-in whiteboard?
Describe its functionality.
Does the built-in whiteboard include an
equation editor? Describe its functionality.
A.1.1.3
CONTENT
A.1.1.3.1 BLOGS
How does the LMS Blog tool function?
How in the LMS do students comment on
and/or peer review each other’s blogs?
How in the LMS does the blog tool
integrate with the rubric tool?
How in the LMS do you publish blogs in a
way that doesn’t require LMS login for
viewing?
How in the LMS do students and/or
instructors setup and maintain blog
privacy?
How does the blog tool integrate with the
gradebook?
Does the blog have a WYSIWIG and/or
HTML editor? Describe the functionality.
A.1.1.3.2 BOOKMARKS/GLOSSARY
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How in the LMS do you create and
maintain a glossary?
How in the LMS do instructors and
students setup and maintain bookmarks
within the course?
A.1.1.3.3 COPYING CONTENT
Describe how instructors can copy (clone)
from an existing course to a new (blank)
course.
How in the LMS is content shared among
courses?
How in the LMS are components of a
course packaged (exported) for import
into other courses within the LMS or to
other LMS platforms?
How in the LMS is an entire course
packaged (exported) for import into other
LMS platforms or repositories?
A.1.1.3.4 COURSE MANAGEMENT
How in the LMS can two or more course
sections can be open in the same browser?
How in the LMS do course editors
manually add and delete users?
How in the LMS do course editors
activate and deactivate course sections?
How in the LMS are assignment edits
performed across multiple courses or
course sections?
How in the LMS are multiple files
uploaded to a course? To multiple courses
or course sections?
How in the LMS are fonts set within a
course?
How in the LMS do course editors backup
courses? Archive courses?
How in the LMS are courses branded (e.g.
custom interface) by a course editor? By
the LMS Administrator?
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A.1.1.3.5 MOBILE CLIENT
Which mobile systems does the LMS
support (e.g. Android, iOS, RIM,
Windows)?
Detail the functionality in the mobile
client.
Is ubiquitous client mobile access a
standard functionality with the LMS? If
not, describe the pricing model that
enables ubiquitous client mobile access.
A.1.1.3.6 ONLINE JOURNAL
Describe the LMS journal tool.
Describe the Journal’s WYSIWIG or
HTML editor.
A.1.1.3.7 ONLINE MARKING
TOOLS/NOTES
How in the LMS do students make
notations within a course?
A.1.1.3.8 SEARCH
FUNCTIONALITY
How in the LMS do students perform
simple and/or advanced searches within a
course? Across multiple courses?
Detail any added functionality in your
search tools.
A.1.1.3.9 STUDENT/FACULTY
PORTFOLIOS
How does the LMS support single sign-on
access to leading portfolio solutions (e.g.
LiveText)?
Describe, if applicable, your solution’s
portfolio tool within the LMS.
What options does the user have to keep
their portfolio accessible after this period?
If a portfolio tool is a feature of the LMS,
what are the per user storage limits?
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If a portfolio tool is a feature of the LMS,
can the portfolio system be expanded or
enhanced?
If a portfolio tool is a feature of the LMS,
how can all and/or part of a portfolio be
accessed publicly (without requiring LMS
login)?
A.1.1.3.10 SYLLABUS
How in the LMS does the syllabus
template or syllabus wizard function?
How in the LMS can the syllabus template
or syllabus wizard be customized to the
institution’s needs?
List the file formats that an instructor can
upload as syllabi (e.g. .doc, .docx, .pdf,
etc.)? Are there any limitations, special
settings, or requirements associated with
any of the supported file formats?
Describe any additional syllabus
functionality found within the LMS.
A.1.1.3.11 WIKIS
How in the LMS are wikis or wiki posts
accessed publicly (without requiring LMS
login)?
How in the LMS does the wiki tool
integrate with the LMS grade book?
How in the LMS does a student create and
manage wikis within a course?
How in the LMS does an instructor create
and manage wikis within a course?
Describe the functionality of the wiki tool
within the LMS (e.g. versioning, HTML
editor, participant roles).
A.1.1.3.12 WYSIWYG EDITING
Is the WYSIWYG editor within the LMS
based on another editor (e.g. Tiny MCE,
FCKeditor, etc.)?
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Does your LMS provide an HTML editor
for creating or editing web page files?
Describe the extent of its functionality.
Does your LMS provide an equation
editor? Describe the extent of its
functionality?
How in the LMS does the WYSIWYG
editor provide a drag and drop
environment for users?
How in the LMS are custom banners and
icons on a course homepage, header,
footers, etc. added and maintained?
Describe any additional WYSIWYG
features within the LMS to be considered.
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A.2 SCOPE OF WORK LMS SOFTWARE LICENSE
DIRECTIONS: Describe in detail how the Respondent will accomplish implementing the solution in order to complete
required service. Each of the five (5) sections below must be documented to provide independent detailed information to
allow the committee to score each component separately. Timelines should be based on a contract issue date of July 1, 2012.
For all services listed in the Reply, unless a separate charge is listed, it is considered by the University to be
included at no additional charge.
A.2 PROPOSED SCOPE OF WORK
A.2.1
TRAINING AND SUPPORT
MANAGEMENT TEAM
FOR
CORE
FLORIDA
GULF
Overview:
Implementation Plan:
Responsibilities of the University:
Responsibilities of the Respondent:
Time Lines:
Coordination and Communication:
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COAST
UNIVERSITY
ITN 12R-008 LEARNING MANAGEMENT SYSTEM
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A. 2.2 VALUE ADDED SERVICES
Overview:
Implementation Plan:
Responsibilities of the University:
Responsibilities of the Respondent:
Time Lines:
Coordination and Communication:
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A.3 COST OF SERVICES LMS SOFTWARE LICENSE
Cost for this solution must include detail of all e-learning charges (one-time and recurring) required to fund the solution
through June 30, 2016. Licensing, if applicable to this application, should have terms and dates detailed, including any
additional costs such as mobile licensing costs and any third party licenses required for system functionality.
A.3
COST OF SERVICES LMS SOFTWARE LICENSE
One-time (A)
Description
Qty
Total Onetime Costs
Unit Cost
$
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Recurring (B)
Months
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Unit Cost
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Total
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Costs
*Total One-time Costs (A) + Total Recurring Costs (B) = Total Costs (C)
Note: Respondents may make additional rows as needed.
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Total
Recurring
Costs
Total Costs*
(C)
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A.4 OPTIONAL ITEMS LMS SOFTWARE LICENSE
Respondent may state any Optional Items offered as part of this Reply, including one-time and recurring discounts (in
dollars) offered through June 30, 2016.
A.4
OPTIONAL ITEMS LMS SOFTWARE LICENSE
One-time (A)
Description
Qty
Total Onetime Costs
Unit Cost
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Total
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Costs
*Total One-time Costs (A) + Total Recurring Costs (B) = Total Costs (C)
Note: Respondents may make additional rows as needed.
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Total
Recurring
Costs
Total Costs*
(C)
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$
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A.5 BALANCE OF LINE DISCOUNTS LMS SOFTWARE LICENSE
Respondent may state any additional discount(s) offered as part of this Reply, including one-time and recurring discounts (in
dollars) offered through June 30, 2016.
A.5
BALANCE OF LINE DISCOUNTS LMS SOFTWARE LICENSE
One-time (A)
Description
Qty
Recurring (B)
Unit
Discount
Total Onetime Discounts
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Months
Total
Recurring
Discounts
Unit
Discount
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Total
Discount $
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*Total One-time Discounts (A) + Total Recurring Discounts (B) = Total Discounts (C)
Note: Respondents may make additional rows as needed.
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Total
Discounts* (C)