2-1 Chapter 2 BASIC FINANCIAL STATEMENTS McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-2 Learning Objective To explain the nature and general purpose of financial statements. LO1 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-3 Introduction to Financial Statements Balance Sheet Income Statement Statement of Cash Flows McGraw-Hill/Irwin Three primary financial statements. We will use a corporation to describe these statements. © The McGraw-Hill Companies, Inc., 2008 2-4 Introduction to Financial Statements Balance Sheet Income Statement Statement of Cash Flows McGraw-Hill/Irwin Describes where the enterprise stands at a specific date. © The McGraw-Hill Companies, Inc., 2008 2-5 Introduction to Financial Statements Balance Sheet Income Statement Statement of Cash Flows McGraw-Hill/Irwin Depicts the revenue and expenses for a designated period of time. © The McGraw-Hill Companies, Inc., 2008 2-6 Introduction to Financial Statements Revenues result in positive cash flow. Expenses result in negative cash flow. Either in the past, present, or future. McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-7 Introduction to Financial Statements Balance Sheet Income Statement Statement of Cash Flows McGraw-Hill/Irwin Net income (or net loss) is simply the difference between revenues and expenses. © The McGraw-Hill Companies, Inc., 2008 2-8 Introduction to Financial Statements Balance Sheet Income Statement Statement of Cash Flows McGraw-Hill/Irwin Depicts the ways cash has changed during a designated period of time. © The McGraw-Hill Companies, Inc., 2008 A Starting Point: Statement of Financial Position 2-9 Vagabond Travel Agency Balance Sheet December 31, 2007 Assets Liabilities & Owners' Equity Cash $ 22,500 Liabilities: Notes receivable 10,000 Notes payable $ 41,000 Accounts receivable 60,500 Accounts payable 36,000 Supplies 2,000 Salaries payable 3,000 Land 100,000 Total liabilities $ 80,000 Building 90,000 Owners' Equity: Office equipment 15,000 Capital stock 150,000 Retained earnings 70,000 Total $ 300,000 Total $ 300,000 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-10 Learning Objective To explain certain accounting principles that are important for an understanding of financial statements and how professional judgment by accountants may affect the application of those principles. LO2 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-11 The Concept of the Business Entity Vagabond Travel Agency McGraw-Hill/Irwin A business entity is separate from the personal affairs of its owner. © The McGraw-Hill Companies, Inc., 2008 2-12 Assets Vagabond Travel Agency Balance Sheet December 31, 2007 Assets Liabilities & Owners' Equity Cash $ 22,500 Liabilities: Notes receivable 10,000 Notes payable $ 41,000 Accounts receivable 60,500 Accounts payable 36,000 Supplies 2,000 Salaries payable 3,000 Land 100,000 Total liabilities $ 80,000 Building 90,000 Owners' Equity: Office equipment 15,000 Capital stock 150,000 Retained earnings 70,000 Total $ 300,000 Total $ 300,000 Assets are economic resources that are owned by the business and are expected to benefit future operations. McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-13 Assets Cost Principle Stable-Dollar Assumption These accounting principles support Going-Concern cost as the basis Assumption for asset valuation. Objectivity Principle McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-14 Liabilities Vagabond Travel Agency Balance Sheet December 31, 2007 Assets Liabilities & Owners' Equity Cash $ 22,500 Liabilities: Notes receivable 10,000 Notes payable $ 41,000 Accounts receivable 60,500 Accounts payable 36,000 Supplies 2,000 Salaries payable 3,000 Land 100,000 Total liabilities $ 80,000 Building 90,000 Owners' Equity: Office equipment 15,000 Capital stock 150,000 Retained earnings 70,000 Total $ 300,000 Total $ 300,000 Liabilities are debts that represent negative future cash flows for the enterprise. McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-15 Owners’ Equity Vagabond Travel Agency Balance Sheet December 31, 2007 Assets Liabilities & Owners' Equity Cash $ 22,500 Liabilities: Notes receivable 10,000 Notes payable $ 41,000 Accounts receivable 60,500 Accounts payable 36,000 Supplies 2,000 Salaries payable 3,000 Land 100,000 Total liabilities $ 80,000 Building 90,000 Owners' Equity: Office equipment 15,000 Capital stock 150,000 Retained earnings 70,000 Total $ 300,000 Total $ 300,000 Owners’ equity represents the owners’ claims on the assets of the business. McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-16 Owners’ Equity Changes in Owners’ Equity •Owners’ Investments •Payments to Owners •Business Earnings •Business Losses McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-17 Learning Objective To demonstrate how certain business transactions affect the elements of the accounting equation: Assets = Liabilities + Owners’ Equity. LO3 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-18 The Accounting Equation Travel Assets =Vagabond Liabilities + Agency Owners’ Equity Balance Sheet December 31, 2007 $300,000 = $80,000 +Liabilities $220,000 Assets & Owners' Equity Cash $ 22,500 Liabilities: Notes receivable 10,000 Notes payable $ 41,000 Accounts receivable 60,500 Accounts payable 36,000 Supplies 2,000 Salaries payable 3,000 Land 100,000 Total liabilities $ 80,000 Building 90,000 Owners' Equity Office equipment 15,000 Capital stock 150,000 Retained earnings 70,000 Total $ 300,000 Total $ 300,000 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-19 Let’s analyze some transactions for JJ’s Lawn Care Service. McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-20 On May 1, Jill Jones and her family invested $8,000 in JJ’s Lawn Care Service and received 800 shares of stock. Cash Total McGraw-Hill/Irwin JJ's Lawn Care Service Balance Sheet May 1, 2007 Assets Owners' Equity $ 8,000 Capital Stock $ $ 8,000 Total $ 8,000 8,000 © The McGraw-Hill Companies, Inc., 2008 2-21 On May 2, JJ’s purchased a riding lawn mower for $2,500 cash. JJ's Lawn Care Service Balance Sheet May 2, 2007 Assets Owners' Equity Cash $ 5,500 Capital Stock $ Tools & Equipment 2,500 Total McGraw-Hill/Irwin $ 8,000 Total $ 8,000 8,000 © The McGraw-Hill Companies, Inc., 2008 2-22 On May 8, JJ’s purchased a $15,000 truck. JJ’s paid $2,000 down in cash and issued a note payable for the remaining $13,000. JJ's Lawn Care Service Balance Sheet May 8, 2007 Assets Liabilities and Owners' Equity Cash $ 3,500 Liabilities: Tools & Equipment 2,500 Notes Payable $ 13,000 Truck 15,000 Owners' Equity: Capital Stock 8,000 Total McGraw-Hill/Irwin $ 21,000 Total $ 21,000 © The McGraw-Hill Companies, Inc., 2008 2-23 On May 11, JJ’s purchased some repair parts for $300 on account. JJ's Lawn Care Service Balance Sheet May 11, 2007 Assets Liabilities and Owners' Equity Cash $ 3,500 Liabilities: Tools & Equipment 2,800 Notes Payable $ 13,000 Truck 15,000 Accounts Payable 300 Total Liabilities $ 13,300 Owners' Equity: Capital Stock 8,000 Total McGraw-Hill/Irwin $ 21,300 Total $ 21,300 © The McGraw-Hill Companies, Inc., 2008 2-24 Jill realized she had purchased more repair parts than needed. On May 18, JJ’s was able to sell half of the repair parts to ABC Lawns for $150, a price equal to JJ’s cost. JJ’s will receive the cash within 30 days. JJ's Lawn Care Service Balance Sheet May 18, 2007 Assets Liabilities and Owners' Equity Cash $ 3,500 Liabilities: Accounts Receivable 150 Notes Payable $ 13,000 Tools & Equipment 2,650 Accounts Payable 300 Truck 15,000 Total Liabilities $ 13,300 Owners' Equity: Capital Stock 8,000 Total McGraw-Hill/Irwin $ 21,300 Total $ 21,300 © The McGraw-Hill Companies, Inc., 2008 2-25 On May 25, ABC Lawns pays JJ’s $75 as a partial settlement of its accounts receivable. JJ's Lawn Care Service Balance Sheet May 25, 2007 Assets Liabilities and Owners' Equity Cash $ 3,575 Liabilities: Accounts Receivable 75 Notes Payable $ 13,000 Tools & Equipment 2,650 Accounts Payable 300 Truck 15,000 Total Liabilities $ 13,300 Owners' Equity: Capital Stock 8,000 Total McGraw-Hill/Irwin $ 21,300 Total $ 21,300 © The McGraw-Hill Companies, Inc., 2008 2-26 On May 28, JJ’s pays $150 of its accounts payable. JJ's Lawn Care Service Balance Sheet May 28, 2007 Assets Liabilities and Owners' Equity Cash $ 3,425 Liabilities: Accounts Receivable 75 Notes Payable $ 13,000 Tools & Equipment 2,650 Accounts Payable 150 Truck 15,000 Total Liabilities 13,150 Owners' Equity: Capital Stock 8,000 Total McGraw-Hill/Irwin $ 21,150 Total $ 21,150 © The McGraw-Hill Companies, Inc., 2008 2-27 On May 29, JJ’s recorded lawn care services provided during May of $750. All clients were paid in cash. JJ's Lawn Care Service Balance Sheet May 29, 2007 Assets Liabilities and Owners' Equity Cash $ 4,175 Liabilities: Accounts Receivable 75 Notes Payable $ 13,000 Tools & Equipment 2,650 Accounts Payable 150 Truck 15,000 Total Liabilities 13,150 Owners' Equity: Capital Stock 8,000 Retained Earnings 750 Total $ 21,900 Total $ 21,900 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-28 Learning Objective To explain how the statement of financial position, often referred to as the balance sheet, is an expansion of the basic accounting equation. LO4 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-29 On May 31, JJ’s purchased gasoline for the lawn mower and the truck for $50 cash. JJ's Lawn Care Service Balance Sheet May 31, 2007 Assets Liabilities and Owners' Equity Cash $ 4,125 Liabilities: Accounts Receivable 75 Notes Payable $ 13,000 Tools & Equipment 2,650 Accounts Payable 150 Truck 15,000 Total Liabilities 13,150 Owners' Equity: Capital Stock 8,000 Retained Earnings 700 Total $ 21,850 Total $ 21,850 Now, let’s review how JJ’s transactions affected the accounting equation. © The McGraw-Hill Companies, Inc., 2008 McGraw-Hill/Irwin 2-30 May 1 Balances May 2 Balances May 8 Balances May 11 Balances May 18 Balances May 25 Balances May 28 Balances May 29 Balances May 31 Balances Cash $ 8,000 $ 8,000 (2,500) $ 5,500 (2,000) $ 3,500 Assets Accts. Tools & + Rec. + Equip. + McGraw-Hill/Irwin Truck Liabilities + Owners' Equity Notes Accts. Capital Retained = Payable + Pay. + Stock + Earnings $ 8,000 $ 8,000 $ 2,500 $ 2,500 $ 3,500 $ 3,500 75 $ 3,575 (150) $ 3,425 750 $ 4,175 (50) $ 4,125 = $ 150 $ 150 (75) $ 75 $ 75 $ 2,500 300 $ 2,800 (150) $ 2,650 $ 8,000 $ 15,000 $ 15,000 $ 13,000 $ 13,000 $ 8,000 $ 15,000 $ 13,000 $ 300 $ 300 $ 15,000 $ 13,000 $ 300 $ 8,000 $ 2,650 $ 15,000 $ 13,000 $ 8,000 $ 2,650 $ 15,000 $ 13,000 $ 300 (150) $ 150 $ 8,000 $ 8,000 $ 75 $ 2,650 $ 15,000 $ 13,000 $ 150 $ 8,000 $ $ 75 $ 2,650 $ 15,000 $ 13,000 $ 150 $ 8,000 $ 750 750 (50) 700 © The McGraw-Hill Companies, Inc., 2008 2-31 Let’s prepare the Income Statement and Statement for JJ’s+ Lawn Assets of Cash Flows = Liabilities Owners'Care Equity Accts. Tools & Notes Accts. Capital Retained Service for the month ending May 31, 2007. Cash + Rec. + Equip. + Truck = Payable + Pay. + Stock + Earnings May 1 Balances May 2 Balances May 8 Balances May 11 Balances May 18 Balances May 25 Balances May 28 Balances May 29 Balances May 31 Balances $ 8,000 $ 8,000 (2,500) $ 5,500 (2,000) $ 3,500 These transactions impact the $ 15,000 $ 13,000 $ 2,500Statement $ 15,000 $ 13,000 of Cash 300 $ 300 Flows. $ 2,800 $ 15,000 $ 13,000 $ 300 $ 2,500 $ 2,500 $ 3,500 $ 3,500 75 $ 3,575 (150) $ 3,425 750 $ 4,175 (50) $ 4,125 McGraw-Hill/Irwin $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 150 $ 150 (75) $ 75 (150) $ 2,650 $ 15,000 $ 13,000 $ 300 $ 8,000 $ 2,650 $ 15,000 $ 13,000 $ 8,000 $ 75 $ 2,650 $ 15,000 $ 13,000 $ 300 (150) $ 150 $ 75 $ 2,650 $ 75 $ 2,650 These transactions $ 15,000 $ 13,000 $ 150 impact the Income $ 15,000 $ 13,000 $ 150 Statement. $ 8,000 $ 8,000 $ $ 8,000 $ 750 750 (50) 700 © The McGraw-Hill Companies, Inc., 2008 2-32 Learning Objective To explain how the income statement reports an enterprise’s financial performance for a period of time in terms of the relationship of revenues and expenses. LO5 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-33 JJ's Lawn Care Service Income Statement For the Month Ended May 31, 2007 Sales Revenue Operating Expense: Gasoline Expense Net Income $ 750 $ 50 700 Investments by and payments to the owners are not included on the Income Statement. McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-34 Learning Objective To explain how the statement of cash flows presents the change in cash for a period of time in terms of the company’s operating, investing, and financing activities. LO6 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-35 JJ's Lawn Care Service Statement of Cash Flows For the Month Ended May 31, 2007 Cash flows from operating activities: Cash received from revenue transactions $ 750 Cash paid for expenses (50) Net cash provided by operating activities $ 700 Cash flows from investing activities: Purchase of lawn mower $ (2,500) Purchase of truck (2,000) Collection for sale of repair parts 75 Payment for repair parts (150) Net cash used by investing activities (4,575) Cash flows from financing activities: Investment by owners 8,000 Increase in cash for month $ 4,125 Cash balance, May 1, 2007 Cash balance, May 31, 2007 $ 4,125 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-36 JJ's Lawn Care Service Statement of Cash Flows For the Month Ended May 31, 2007 Cash flows from operating activities: Cash received from revenue transactions $ 750 Cash paid for expenses (50) Net cash provided by operating activities $ 700 Cash flows from investing activities: Operating activities include$ the cash Purchase of lawn mower (2,500) Purchase of truckof revenue and expense (2,000) effects Collection for sale of repair parts 75 transactions. Payment for repair parts (150) Net cash used by investing activities (4,575) Cash flows from financing activities: Investment by owners 8,000 Increase in cash for month $ 4,125 Cash balance, May 1, 2007 Cash balance, May 31, 2007 $ 4,125 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-37 JJ's Lawn Care Service Statement of Cash Flows For the Month Ended May 31, 2007 Cash flows from operating activities: Cash received from revenue transactions $ 750 Cash paid for expenses (50) Net cash provided by operating activities $ 700 Cash flows from investing activities: Purchase of lawn mower $ (2,500) Purchase of truck (2,000) Collection for sale of repair parts 75 Payment for repair parts (150) Net cash used by investing activities (4,575) Cash flows from financing activities: Investing activities include the cash8,000 Investment by owners Increase in cash for $ 4,125 effects ofmonth purchasing and selling Cash balance, May 1, 2007 assets. Cash balance, May 31, 2007 $ 4,125 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-38 JJ's Lawn Care Service Statement of Cash Flows For the Month Ended May 31, 2007 Cash flows from operating activities: Cash received from revenue transactions $ 750 Cash paid for expenses (50) Net cash provided by operating activities $ 700 Cash flows from investing activities: Purchase of lawn mower $ (2,500) Financing cash Purchase of truck activities include the (2,000) Collection of repair parts with the owners 75 effects for ofsale transactions Payment for repair parts (150) and creditors. Net cash used by investing activities (4,575) Cash flows from financing activities: Investment by owners 8,000 Increase in cash for month $ 4,125 Cash balance, May 1, 2007 Cash balance, May 31, 2007 $ 4,125 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-39 Now, let’s prepare the Balance Sheet for JJ’s Lawn for May 31, 2007. Assets Care Service = Liabilities + Owners' Equity May 1 Balances May 2 Balances May 8 Balances May 11 Balances May 18 Balances May 25 Balances May 28 Balances May 29 Balances May 31 Balances Cash $ 8,000 $ 8,000 (2,500) $ 5,500 (2,000) $ 3,500 Accts. Tools & + Rec. + Equip. + $ 2,500 $ 2,500 $ 3,500 $ 3,500 75 $ 3,575 (150) $ 3,425 750 $ 4,175 (50) $ 4,125 McGraw-Hill/Irwin Truck Notes Accts. Capital Retained = Payable + Pay. + Stock + Earnings $ 8,000 $ 8,000 $ 150 $ 150 (75) $ 75 $ 75 $ 2,500 300 $ 2,800 (150) $ 2,650 $ 8,000 $ 15,000 $ 15,000 $ 15,000 $ 13,000 $ 13,000 $ 13,000 $ 8,000 $ 300 $ 300 $ 15,000 $ 13,000 will $ 300 These balances on the $ 300 $ 2,650 appear $ 15,000 $ 13,000 (150) Balance Sheet. $ 2,650 $ 15,000 $ 13,000 $ 150 $ 8,000 $ 8,000 $ 8,000 $ 8,000 $ 75 $ 2,650 $ 15,000 $ 13,000 $ 150 $ 8,000 $ $ 75 $ 2,650 $ 15,000 $ 13,000 $ 150 $ 8,000 $ 750 750 (50) 700 © The McGraw-Hill Companies, Inc., 2008 2-40 JJ's Lawn Care Service Balance Sheet May 31, 2007 Assets Cash Accounts receivable Tools & equipment Truck $ Total assets $ 4,125 75 2,650 15,000 21,850 Liabilities Notes payable $ Accounts payable Owners' Equity Capital stock Retained earnings Total liabilities & equity $ 13,000 150 8,000 700 21,850 Assets = Liabilities + Owners’ Equity $21,850 = McGraw-Hill/Irwin $13,150 + $8,700 © The McGraw-Hill Companies, Inc., 2008 2-41 Learning Objective To explain the important relationships among the statement of financial position, income statement, and statement of cash flows, and how these statements relate to each other. LO7 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 Relationships Among Financial Statements Date at beginning of period 2-42 Date at end of period Time Balance Sheet Balance Sheet Income Statement Statement of Cash Flows McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-43 Financial Statement Articulation JJ's Lawn Care Service Statement of Cash Flows For the Month Ended May 31, 2007 Cash flows from operating activities: Cash received from revenue transactions $ 750 Cash paid for expenses (50) Net cash provided by operating activities $ Cash flows from investing activities: Purchase of lawn mower $ (2,500) Purchase of truck (2,000) Collection for sale of repair parts 75 Payment for repair parts (150) Net cash used by investing activities Cash flows from financing activities: Investment by owners Increase in cash for month $ Cash balance, May 1, 2007 Cash balance, May 31, 2007 $ JJ's Lawn Care Service Income Statement For the Month Ended May 31, 2007 700 Sales Revenue Operating Expense: Gasoline Expense Net Income 750 $ 50 700 (4,575) 8,000 4,125 4,125 JJ's Lawn Care Service Balance Sheet May 31, 2007 Assets Cash $ Accounts receivable Tools & equipment Truck Total assets McGraw-Hill/Irwin $ $ Liabilities 4,125 Notes payable $ 75 Accounts payable 2,650 Owners' Equity 15,000 Capital stock Retained earnings 21,850 Total liabilities & equity $ 13,000 150 8,000 700 21,850 © The McGraw-Hill Companies, Inc., 2008 Financial Reporting and Financial Statements Financial statements are just one source of financial accounting information. 2-44 Income Statement Balance Sheet Statement of Cash Flows Other Information: •Industry •Competitors •National economy McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-45 Learning Objective To explain common forms of business ownership—sole proprietorship, partnership, and corporation—and demonstrate how they differ in terms of their presentation in the statement of financial position. LO8 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-46 Forms of Business Organization Sole Proprietorships McGraw-Hill/Irwin Partnerships Corporations © The McGraw-Hill Companies, Inc., 2008 Reporting Ownership Equity in the Statement of Financial Position Sole Proprietorships 2-47 Ow ner's equity: Jill Jones, capital $ 8,000 Partnerships Partners' equity Jill Jones, capital $ 4,000 Bill Jones, capital 4,000 Total partners' equity $ 8,000 Corporations Owners' equity Capital stock $ 7,000 Retained earnings 1,000 Total stockholders' equity $ 8,000 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 The Use of Financial Statements by External Parties 2-48 Two concerns: Creditors Liquidity Profitability Investors McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-49 The Need for Adequate Disclosure Balance Sheet Income Statement Statement of Cash Flows McGraw-Hill/Irwin Notes to the financial statements often provide facts necessary for the proper interpretation of the statements. © The McGraw-Hill Companies, Inc., 2008 2-50 Learning Objective To discuss the importance of financial statements to a company and its investors and creditors and why management may take steps to improve the appearance of the company in its financial statements. LO9 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 Management’s Interest in Financial Statements 2-51 Creditors are more likely to extend credit if financial statements show a strong statement of financial position—that is, relatively little debt and large amounts of liquid assets. Window dressing occurs when management takes measures to make the company appear as strong as possible in it financial statements. McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008 2-52 End of Chapter 2 McGraw-Hill/Irwin © The McGraw-Hill Companies, Inc., 2008