Basic Financial Statements
Chapter 2
McGraw-Hill/Irwin
Copyright © 2010 by The McGraw-Hill Companies, Inc. All rights reserved.
What About Bookkeeping?
Bookkeeping is the clerical side of accounting—
the recording of routine transactions and day-today record keeping.
Professional accountants are involved more with
the interpretation and use of accounting
information than with its actual preparation. 2-2
FINANCIAL STATEMENTS
– are the final
product of the
accounting process.
– tell how the
business is performing
and where it stands.
2-3
Introduction to Financial
Statements
Three primary
Income Statement
financial
statements.
Statement of Cash Flows
Balance Sheet
We will use a corporation to describe these
statements.
2-4
Introduction to Financial
Statements
Balance Sheet
Income Statement
Statement of Cash Flows
Describes
where the
enterprise
stands at a
specific date.
2-5
Introduction to Financial
Statements
Balance Sheet
Income Statement
Statement of Cash Flows
Depicts the
revenue and
expenses for a
designated
period of time.
2-6
Introduction to Financial
Statements
Balance Sheet
Income Statement
Statement of Cash Flows
Depicts the
ways cash has
changed during
a designated
period of time.
2-7
1) BALANCE SHEET
(A Statement of Financial Position)
Shows the financial position of a company at a specific date. A balance
sheet may be prepared monthly, quarterly, or annually depending on the
needs of management and external users.
Assets
Cash
Accounts receivable
Notes receivable
Supplies
Land
Building
Office equipment
Total
XYZ COMPANY
Balance Sheet
31 December 2009
Liabilities & Equity
$22.500 Liabilities:
60.500
Notes payable
$ 41.000
10.000
Accounts payable
36.000
2.000
Salaries payable
3.000
$ 100.000
Total liabilities
$ 80.000
90.000 Equity:
15.000
Share capital
150.000
Retained earnings
70.000
$300.000
Total
$ 300.000
2-8
a) Assets

It is something a company owns which has
future economic value.
Current Assets:
• Cash
• Accounts Receivable
• Notes Receivable
• Office Supplies
• Inventories
Fixed Assets:
• Equipment
• Buildings
• Land
2-9
Assets
Fortune Travel Agency
Balance Sheet
31 December 2009
Assets
Liabilities & Equity
Cash
22.500 Liabilities:
Accounts receivable
60.500
Notes payable
$ 41.000
Notes receivable
10.000
Accounts payable
36.000
Supplies
2.000
Salaries payable
3.000
Land
$ 100.000
Total liabilities
$ 80.000
Building
90.000 Equity:
Office equipment
15.000
Share capital
150.000
Retained earnings
70.000
Total
$ 300.000 Total
$ 300.000
Assets are resources that are controlled by the business and are
expected to have future economic benefits flowed to the business.
2-10
Assets
These accounting principles support
cost as the basis for asset valuation.
Cost Principle
Assets and services acquired should be
recorded at their actual cost
The entity will continue to operate in the
future.
Objectivity
Principle
Going-Concern
Assumption
Information must be reasonably accurate,
free from bias and shoul report what
actually happened.
2-11
b) Liabilities

It is something a company owes.
Short-Term Liabilities:
• Notes Payable
• Accounts Payable
• Unearned Revenue
• Salaries Payable
• Interest Payable
• Taxes Payable
Long-Term Liabilities:
• mortgages payable
• bonds payable
• long-term notes.
2-12
Liabilities
Balance Sheet
31 December 2009
Liabilities & Equity
Assets
22.500 Liabilities:
Cash
$ 41.000
Notes payable
60.500
Accounts receivable
36.000
Accounts payable
10.000
Notes receivable
3.000
Salaries payable
2.000
Supplies
$ 80.000
Total liabilities
$ 100.000
Land
90.000 Equity:
Building
150.000
Share capital
15.000
Office equipment
70.000
Retained earnings
$ 300.000
$300.000 Total
Total
Liabilities are debts that represent negative future cash flows
for the enterprise.
2-13
c) Owner’s Equity
It is what’s left of the assets after liabilities have
been deducted.
 It is owners’ ownership in the business, or the
amount of the business assests owned by the
business owners.

Share Capital
- Withdrawals by owners
- Revenues
- Expenses
-
2-14
Transactions that Affect
Owner’s Equity
OWNER’S EQUITY
INCREASES
OWNER’S EQUITY
DECREASES
Owner Withdrawals
from the Business
Owner Investments
in the Business
Owner’s Equity
Revenues
Expenses
2 - 15
Owners’ Equity
Balance Sheet
31 December 2009
Assets
Liabilities & Equity
Cash
22.500 Liabilities:
Accounts receivable
60.500
Notes payable
$ 41.000
Notes receivable
10.000
Accounts payable
36.000
Supplies
2.000
Salaries payable
3.000
Land
$ 100.000
Total liabilities
$ 80.000
Building
90.000 Equity:
Office equipment
15.000
Share capital
150.000
Retained earnings
70.000
Total
$300.000 Total
$ 300.000
Equity represents
the owners’ claims on the assets of the business.
2-16
Forms of Business Organization
Sole
Proprietorships
Partnerships
Corporations
2-17
Reporting Ownership Equity in the
Statement of Financial Position
Sole
Proprietorships
Ow ner's equity:
Jill Jones, capital
$
8,000
Partnerships
Partners' equity
Jill Jones, capital $ 4,000
Bill Jones, capital
4,000
Total partners' equity
$ 8,000
Corporations
Equity
Share capital
$ 7,000
Retained earnings
1,000
Total shareholders' equity $ 8,000
2-18
THE ACCOUNTING EQUATION
Balance Sheet
31 December 2009
Assets
Liabilities & Equity
Cash
22.500 Liabilities:
Accounts receivable
60.500
Notes payable
$ 41.000
Notes receivable
10.000
Accounts payable
36.000
Supplies
2.000
Salaries payable
3.000
Land
$ 100.000
Total liabilities
$ 80.000
Building
90.000 Equity:
Office equipment
15.000
Share capital
150.000
Retained earnings
70.000
Total
$300.000 Total
$ 300.000
Assets = Liabilities
$300,000 = $80,000
+
Equity
+ $220,000
2-19
Let’s analyze
transactions
for JJ’s Lawn
Care Service.
2-20
On 1 May, Jill Jones and her family
invested $8,000 in JJ’s Lawn Care Service
and received 800 shares of the company.
JJ's Lawn Care Service
Balance Sheet
1 May 2009
Assets
Cash
$
Equity
8,000 Share capital
Total
$
8,000 Total
$
8,000
$
8,000
2-21
On 2 May, JJ’s purchased a riding lawn
mower for $2,500 cash.
JJ's Lawn Care Service
Balance Sheet
2 May 2009
Assets
Tools & Equipment
Cash
Total
$
Equity
2,500 Share capital
5,500
$
8,000
$
8,000 Total
$
8,000
2-22
On 8 May, JJ’s purchased a $15,000 truck.
JJ’s paid $2,000 down in cash and issued a
note payable for the remaining $13,000.
JJ's Lawn Care Service
Balance Sheet
8 May 2009
Assets
Liabilities and Equity
Tools & Equipment
$ 2,500 Liabilities:
Truck
15,000 Notes Payable
$ 13,000
Cash
3,500 Equity:
Share capital
8,000
Total
$ 21,000 Total
$ 21,000
2-23
On 11 May, JJ’s purchased some repair
parts for $300 on account.
JJ's Lawn Care Service
Balance Sheet
11 May 2009
Assets
Liabilities and Equity
Tools & Equipment
$ 2,800 Liabilities:
Truck
15,000 Notes Payable
$ 13,000
Cash
3,500 Accounts Payable
300
Total Liabilities
$ 13,300
Equity:
Share capital
8,000
Total
$ 21,300 Total
$ 21,300
2-24
Jill realized she had purchased more repair parts
than needed.
On 18 May, JJ’s was able to sell half of the repair parts to
ABC Lawns for $150, a price equal to JJ’s cost. JJ’s will
receive the cash within 30 days.
JJ's Lawn Care Service
Balance Sheet
18 May 2009
Assets
Liabilities and Equity
Tools & Equipment
$ 2,650 Liabilities:
Truck
15,000 Notes Payable
$ 13,000
Accounts Receivable
150 Accounts Payable
300
Cash
3,500
Total Liabilities
$ 13,300
Equity:
Share capital
8,000
Total
$ 21,300 Total
$ 21,300
2-25
On 25 May, ABC Lawns pays JJ’s $75 as a
partial settlement of its accounts
receivable.
JJ's Lawn Care Service
Balance Sheet
25 May 2009
Assets
Liabilities and Equity
Tools & Equipment
$ 2,650 Liabilities:
Truck
15,000 Notes Payable
$ 13,000
Accounts Receivable
75 Accounts Payable
300
Cash
3,575
Total Liabilities
$ 13,300
Equity:
Share capital
8,000
Total
$ 21,300 Total
$ 21,300
2-26
On 28 May, JJ’s pays $150 of its accounts
payable.
JJ's Lawn Care Service
Balance Sheet
28 May 2009
Assets
Liabilities and Equity
Tools & Equipment
$ 2,650 Liabilities:
Truck
15,000 Notes Payable
$ 13,000
Accounts Receivable
75 Accounts Payable
150
Cash
3,425
Total Liabilities
13,150
Equity:
Share capital
8,000
Total
$ 21,150 Total
$ 21,150
2-27
On 29 May, JJ’s recorded lawn care
services provided during May of $750. All
clients were paid in cash.
JJ's Lawn Care Service
Balance Sheet
29 May 2009
Assets
Liabilities and Equity
Tools & Equipment
$ 2,650 Liabilities:
Truck
15,000 Notes Payable
$ 13,000
Accounts Receivable
75 Accounts Payable
150
Cash
4,175
Total Liabilities
13,150
Equity:
Share capital
8,000
Retained Earnings
750
Total
$ 21,900 Total
$ 21,900
2-28
On 31 May, JJ’s purchased gasoline for the
lawn mower and the truck for $50 cash.
JJ's Lawn Care Service
Balance Sheet
31 May 2009
Assets
Liabilities and Equity
Tools & Equipment
$ 2,650 Liabilities:
Truck
15,000 Notes Payable
$ 13,000
Accounts Receivable
75 Accounts Payable
150
Cash
4,125
Total Liabilities
13,150
Equity:
Share capital
8,000
Retained Earnings
700
Total
$ 21,850 Total
$ 21,850
Now, let’s review how JJ’s transactions
affected the accounting equation.
2-29
May 1
Balances
May 2
Balances
May 8
Balances
May 11
Balances
May 18
Balances
May 25
Balances
May 28
Balances
May 29
Balances
May 31
Balances
Cash
$ 8,000
$ 8,000
(2,500)
$ 5,500
(2,000)
$ 3,500
Assets
Tools &
Accts.
+ Rec. + Equip. +
Truck
$ 2,500
$ 2,500
$ 3,500
$ 3,500
75
$ 3,575
(150)
$ 3,425
750
$ 4,175
(50)
$ 4,125
Equity
+
Liabilities
Retained
Share
Accts.
Notes
= Payable + Pay. + Capital + Earnings
$ 8,000
$ 8,000
=
$ 150
$ 150
(75)
$ 75
$ 75
$ 2,500
300
$ 2,800
(150)
$ 2,650
$ 8,000
$ 15,000
$ 15,000
$ 13,000
$ 13,000
$ 8,000
$ 15,000
$ 13,000
$ 300
$ 300
$ 15,000
$ 13,000
$ 300
$ 8,000
$ 2,650
$ 15,000
$ 13,000
$ 8,000
$ 2,650
$ 15,000
$ 13,000
$ 300
(150)
$ 150
$ 8,000
$ 8,000
$ 75
$ 2,650
$ 15,000
$ 13,000
$ 150
$ 8,000
$
$ 75
$ 2,650
$ 15,000
$ 13,000
$ 150
$ 8,000
$
750
750
(50)
700
2-30
Let’s prepare the Income Statement and Statement of Cash Flows for
JJ’s Lawn Care Service for the month ending 31 May 2009.
May 1
Balances
May 2
Balances
May 8
Balances
May 11
Balances
May 18
Balances
May 25
Balances
May 28
Balances
May 29
Balances
May 31
Balances
Cash
$ 8,000
$ 8,000
(2,500)
$ 5,500
(2,000)
$ 3,500
$ 3,500
$ 3,500
75
$ 3,575
(150)
$ 3,425
750
$ 4,175
(50)
$ 4,125
Assets
Accts.
Tools &
+ Rec. + Equip. +
=
Liabilities
+
Equity
Notes
Accts.
Share
Retained
Truck = Payable + Pay. + Capital + Earnings
$ 8,000
These transactions impact the Statement of Cash Flows.
$ 8,000
$ 2,500
$ 2,500
$ 8,000
$ 15,000
$ 13,000
$ 2,500
$ 15,000
$ 13,000
$ 8,000
300
$ 300
$ 2,800
$ 15,000
$ 13,000
$ 300
$ 8,000
$ 150
(150)
$ 150
$ 2,650
$ 15,000
$ 13,000
$ 300
$ 8,000
(75)
$ 75
$ 2,650
$ 15,000
$ 13,000
$ 300
$ 8,000
(150)
$ 75
$ 2,650
$ 15,000
$ 13,000
$ 150
$ 8,000
750
$ 75
$ 2,650
$ 15,000
$ 13,000
$ 150
$ 8,000
$
750
(50)
$ 75
$ 2,650
$ 15,000
$ 13,000
$ 150
$ 8,000
$
700
These transactions impact the Income Statement.
2-31
2) INCOME STATEMENT
•
A financial statement that measures a company’s
financial performance over a specific accounting
period.
•
Lists revenues and expenses that were incurred over a
period of time.
•
Summarizes company’s revenue and expense
transactions for a period of time.
•
Revenues – Expenses = (+)NET INCOME
(-)NTE LOSS
2-32
a) Revenues

Revenues are amounts received or to be
received from customers for sales of
products or services.
sales
– performance of services
– rent
– interest
–
2-33
b) Expenses

Expenses are amounts that have been
paid or will be paid later for costs that
have been incurred to earn revenue.
salaries and wages
– utilities expense
– supplies expense
– advertising expense
–
2-34
JJ's Lawn Care Service
Income Statement
For the Month Ended 31 May 2009
Sales Revenue
Operating Expense:
Gasoline Expense
Profit
$
750
$
50
700
Investments by and payments to the owners
are not included on the Income Statement.
2-35
3) STATEMENT of CASH FLOWS

The cash flow statement is concerned with the flow
of cash in and out of the business.
The statement of cash flows is divided into three
major sections:
(a) cash flows from operating activities
(b) cash flows from investing activities
(c) cash flows from financing activities

2-36
JJ's Lawn Care Service
Statement of Cash Flows
For the Month Ended 31 May 2009
Cash flows from operating activities:
Cash received from revenue transactions $
750
Cash paid for expenses
(50)
Net cash from operating activities
$
Cash flows from investing activities:
Purchase of lawn mower
$
(2,500)
Purchase of truck
(2,000)
Collection for sale of repair parts
75
Payment for repair parts
(150)
Net cash used by investing activities
Cash flows from financing activities:
Investment by owners
Increase in cash for month
$
Cash balance, 1 May 2009
Cash balance, 31 May 2009
$
700
(4,575)
8,000
4,125
4,125
2-37
JJ's Lawn Care Service
Statement of Cash Flows
For the Month Ended 31 May 2009
Cash flows from operating activities:
Cash received from revenue transactions $
750
Cash paid for expenses
(50)
Net cash from operating activities
$
Cash flows from investing activities:
Purchase of lawn mower
$
(2,500)
Purchase of truck
(2,000)
Collection for sale of repair parts
75
Payment for repair parts
(150)
Net cash used by investing activities
Cash flows from financing activities:
Investment by owners
Increase in cash for month
$
Cash balance, 1 May 2009
Cash balance, 31 May 2009
$
700
(4,575)
8,000
4,125
4,125
Operating activities include the cash effects of revenue and expense transactions.
2-38
JJ's Lawn Care Service
Statement of Cash Flows
For the Month Ended 31 May 2009
Cash flows from operating activities:
Cash received from revenue transactions $
750
Cash paid for expenses
(50)
Net cash from operating activities
$
Cash flows from investing activities:
Purchase of lawn mower
$
(2,500)
Purchase of truck
(2,000)
Collection for sale of repair parts
75
Payment for repair parts
(150)
Net cash used by investing activities
Cash flows from financing activities:
Investment by owners
Increase in cash for month
$
Cash balance, 1 May 2009
Cash balance, 31 May 2009
$
700
(4,575)
8,000
4,125
4,125
Investing activities include the cash effects of purchasing and selling assets.
2-39
JJ's Lawn Care Service
Statement of Cash Flows
For the Month Ended 31 May 2009
Cash flows from operating activities:
Cash received from revenue transactions $
750
Cash paid for expenses
(50)
Net cash from operating activities
$
Cash flows from investing activities:
Purchase of lawn mower
$
(2,500)
Purchase of truck
(2,000)
Collection for sale of repair parts
75
Payment for repair parts
(150)
Net cash used by investing activities
Cash flows from financing activities:
Investment by owners
Increase in cash for month
$
Cash balance, 1 May 2009
Cash balance, 31 May 2009
$
700
(4,575)
8,000
4,125
4,125
Financing activities include the cash effects of transactions with the owners and creditors.
2-40
Now, let’s prepare the Balance Sheet for JJ’s Lawn
Care Service= for May
31, 2009.
Equity
+
Liabilities
Assets
May 1
Balances
May 2
Balances
May 8
Balances
May 11
Balances
May 18
Balances
May 25
Balances
May 28
Balances
May 29
Balances
May 31
Balances
Cash
$ 8,000
$ 8,000
(2,500)
$ 5,500
(2,000)
$ 3,500
Tools &
Accts.
+ Rec. + Equip. +
$ 2,500
$ 2,500
$ 3,500
$ 3,500
75
$ 3,575
(150)
$ 3,425
750
$ 4,175
(50)
$ 4,125
Truck
Retained
Share
Accts.
Notes
= Payable + Pay. + Capital + Earnings
$ 8,000
$ 8,000
$ 150
$ 150
(75)
$ 75
$ 75
$ 2,500
300
$ 2,800
(150)
$ 2,650
$ 8,000
$ 15,000
$ 15,000
$ 13,000
$ 13,000
$ 8,000
$ 15,000
$ 13,000
$ 300
$ 300
$ 15,000
$ 13,000
$ 300
$ 8,000
$ 2,650
$ 15,000
$ 13,000
$ 8,000
$ 2,650
$ 15,000
$ 13,000
$ 300
(150)
$ 150
$ 8,000
These
balances
will
appear
on the
Balance
Sheet.
$ 8,000
$ 75
$ 2,650
$ 15,000
$ 13,000
$ 150
$ 8,000
$
$ 75
$ 2,650
$ 15,000
$ 13,000
$ 150
$ 8,000
$
750
750
(50)
700
2-41
JJ's Lawn Care Service
Balance Sheet
31 May 2009
Assets
Cash
Account receivable
Tools & equipment
Truck
Total assets
$
$
4.125
75
2.650
15.000
21.850
Liabilities
Notes payable
$
Accounts payable
Equity
Share capital
Retained earnings
Total liabilities & equity $
Assets = Liabilities +
$21,850 = $13,150 +
13.000
150
8.000
700
21.850
Equity
$8,700
2-42
Relationships Among Financial
Statements
Date at
beginning of
period
Time
Balance
Sheet
Date at
end of
period
Balance
Sheet
Income Statement
Statement of Cash Flows
2-43
Financial Statement Articulation
JJ's Lawn Care Service
Statement of Cash Flows
For the Month Ended 31 May 2009
Cash flows from operating activities:
Cash received from revenue transactions $
750
Cash paid for expenses
(50)
Net cash from operating activities
$
Cash flows from investing activities:
Purchase of lawn mower
$
(2,500)
Purchase of truck
(2,000)
Collection for sale of repair parts
75
Payment for repair parts
(150)
Net cash used by investing activities
Cash flows from financing activities:
Investment by owners
Increase in cash for month
$
Cash balance, 1 May 2009
Cash balance, 31 May 2009
$
JJ's Lawn Care Service
Income Statement
For the Month Ended 31 May 2009
700
Sales Revenue
Operating Expense:
Gasoline Expense
Profit
$
750
$
50
700
(4,575)
8,000
4,125
4,125
JJ's Lawn Care Service
Balance Sheet
31 May 2009
Assets
Tools & equipment
$
Truch
Account receivable
Cash
Total assets
$
Liabilities
2,650 Notes payable
$
15,000 Accounts payable
75
Equity
4,125 Share capital
Retained earnings
21,850 Total liabilities & equity $
13,000
150
8,000
700
21,850
2-44
End of Chapter 2
2-45